Sources Sought-OFPM_TEAM_SS26_19.docx

Request for Information/Sources Sought Notice for NIST Electrical Maintenance Services

Notice ID: OFPM_TEAM_SS26_19

Contract Opportunity Type Sources Sought

Response Date: 01:00 PM EST, 06/17/2026

NAICS - 811310 for Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

BACKGROUND

This is a notice to request information from industry. NIST intends to award a contract to a transformer service provider, to provide transformer visual inspection, transformer oil sampling and oil analyses for all liquid filled transformers at National Institute of Standards and Technology (NIST) facility in Gaithersburg, Maryland.

This notice is strictly to request information for market research purposes to help NIST determine the appropriate acquisition strategy for this requirement. This notice shall not be construed as a solicitation, an obligation, or commitment by the NIST.

OVERVIEW

See attached draft Statement of Work (SOW).

ANTICIPATED PERIOD OF PERFORMANCE

Base Year plus Four (4) Option Years

INFORMATION REQUESTED FROM INDUSTRY SOURCES:

NIST invites industry sources to review this notice carefully and to familiarize themselves with the draft SOW. Thereafter, by the closing date of this notice, NIST encourages those sources to submit responses to brandon.butler@nist.gov. Do not include proprietary, classified, confidential, or sensitive information in response to this notice.

Responses should be submitted to contain the following, in Microsoft Word format or in .pdf format, use 12-point font, with a page limitation of ten pages (excluding cover page and excluding standard commercial pricing information):

1. Cover page, including:

· Sources Sought Notice number, title, and date of issuance

· Unique Entity ID

· Company name

· Company address

· Company website address

· Company point of contact and their phone number and email address

· Validation of company size status under NAICS: 811310- Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. See table of business size standards at Table of size standards | U.S. Small Business Administration for more information.

· Indicate whether your company has an active registration for procurement purposes in sam.gov.

2. Provide any suggestions for NIST to consider for the draft SOW, with the goal of improving the draft SOW in a way that makes it clearer and as competitive as possible.

3. Provide any suggested evaluation factors for award that your company believes would be meaningful for NIST to consider using for the forthcoming competitive acquisition.

4. If your company has standard commercial pricing information (e.g., “catalog pricing”) for its standard commercial products/services, please provide a copy of it and explain what it includes. NIST will consider standard commercial pricing information to help it estimate a fair market price for the upcoming acquisition.

· Your company may also provide an estimate for the draft SOW requirements if you would like to do so; however, do not include a proposal for the draft SOW requirements; a proposal submitted in response to this notice will not be considered.

5. Tell us about your company’s safety program and how it applies to products and services described in the draft SOW.

6. Tell us how your company ensures compliance with applicable U.S. Department of Transportation and other applicable regulations.

7. Tell us about your company’s ability to complete the Tasks detailed in the SOW.

8. If your company is a small business for the NAICS code included in this notice, indicate whether your company can comply with FAR clause 52.219-14, Limitations on Subcontracting (OCT 2022), if this acquisition were to be conducted as a total small business set-aside and provide supporting explanation.

9. If you believe the NAICS code listed in this notice is not the best NAICS code for the type of requirement addressed in this notice, identify an alternative NAICS code that you believe would be more appropriate for the planned procurement.

10. Indicate whether your company has a GSA Multiple Award Schedule contract or other federal contract under which NIST would be authorized to place an order and, if so, provide a copy of that contract (including contract number, name and contact information for contracting officer, contract SOW, contract terms and conditions and contract prices).

11. Identify any aspects of the description of the requirements in the BACKGROUND section above or attached SOW that could be viewed as unduly restrictive or create unnecessary barriers that adversely affect your firm’s ability to fully participate in a procurement for such a requirement and explain why. Please offer suggestions for how the requirements could be organized or structured to encourage the participation of small businesses.

The NIST reserves the right to follow up on a one-on-one basis with respondents to request additional information or clarifications about information submitted.

Teaming Arrangements Firms seeking to respond to this notice as part of a team must include the above-requested information for each entity.

Disclaimer Industry sources must provide information in response to this notice voluntarily, and for fully authorized use without limitation by NIST. This notice does not obligate NIST to award a contract or otherwise pay for the information provided in response. The NIST reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed. Information provided will be used to help NIST assess alternatives available for the potential requirement and may lead to the development of a solicitation. Respondents are advised that NIST is under no obligation to provide feedback to respondents with respect to any information submitted. After a review of the responses received and other market research, NIST may publish a solicitation on sam.gov or on GSA ebuy, depending on the approved acquisition strategy. Responses received after the closing date for this notice may not be considered for market research purposes.