Sources Sought - Office Supplies - Riverside National Cemetery.docx

THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY.

It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service- Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.

The North American Classification System (NAICS) code for this acquisition is NAICS Code

459410 – Office Supply Retailers ($40M)

**Responses to this notice shall include Sources Sought number “36C78626Q50037 Riverside National Cemetery Office Supplies” in the subject line of the email no later than 12/22/2025 @ 9:00am CST sent to Stacey.Lewallen@va.gov

**The following shall be provided in the capabilities statement or in body of email:

1. Company name

1. Address

1. Point of contact

1. Phone, fax, and email

1. DUNS number/ UIE number

1. Type of Large or small business, e.g. Services Disabled Veteran Owned Small Business, Veteran-owned small business?

1. Must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

1. Provide any relevant FSS, NAC, GSA Contract vehicles the company holds if applicable.

7. If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the items/solutions you are providing information for available on your schedule/contract?

1. Please review salient characteristics/ and provide feedback or suggestions. If none, please reply as N/A.

8. List any available options to meet needs as outlined in the statement of work.

8. Please include any questions about the statement of work below.

8. Please provide sample pricing of each deliverable if available.

National Cemetery Administration (NCA) Riverside National Cemetery (DNC)

CEMETERY MATERIALS-STATEMENT DESCRIPTION OF NEED

This is a supply-based contract for cemetery office supplies, Riverside National Cemetery, 22495 Van Buren Blvd, Riverside, CA 92518 - hereafter referred to as “RNC” or “Cemetery.” This shall be an Indefinite Delivery Indefinite Quantity (IDIQ) contract with sample list of quantities that may be ordered during a period of performance. A base year (12 months) with four (4) twelve (12) month options years will be available at the Governments discretion to exercise.

DESCRIPTION OF SUPPLIES - The Contractor shall furnish office supplies, to include:

Items identified by brand name such as REVLAR, HP, etc are intended to establish the level of quality and performance required. Offers of brand-name-or-equal products will be acceptable provided the offered items meet or exceed all salient characteristics listed below, permanent and nonbiodegradable. Offerors shall submit descriptive literature/specifications and samples sufficient for the Government to determine product equality, consistent with FAR 52.211-6, Brand Name or Equal.

IMPORTANT TO KNOW FOR SOLICITATION TIME: Samples of REVLAR brand name-or-equal to items (casket labels, temporary tags, gravesite tag materials) need to be sent to the cemetery (at no cost to the Government) for the technical review team to evaluate durability and acceptability. These samples shall only be accepted during the future solicitation time frame. Any samples received at random will not be considered.

Salient Characteristics Casket, Gravesite, and Temporary Tags:

Casket Permanent Label with Firm Liner paper, Material Composition-Synthetic polymer, designed to be nonbiodegradable, waterproof, and tear resist paper from ripping or tearing under normal handling, folding, or mailing conditions. Casket paper should provide peel-off water resistance paper and withstand water exposure without ink smearing and structural damage. Self-adhesive backing must be strong enough to adhere to common surfaces such as metal, plastic, wood, and ceramic without peeling.

Premium Green Color Pastel for gravesite tag designed to be nonbiodegradable, waterproof, and tear resist paper from ripping or tearing under normal handling, folding, or mailing conditions. The tag should be other than white color differentiates from temporary tag.

Premium White Color Pastel for temporary tag designed to be nonbiodegradable, waterproof, and tear resist paper from ripping or tearing under normal handling, folding, or mailing conditions. The tag must be white color differentiates from the gravesite tag.

Salient Characteristics Toner and ink cartridges: Printer machines toner/ink goes into are Government owned property.

Toner and ink cartridges must be Original Equipment Manufacturer (OEM) or OEM-equivalent.

OEM-equivalent toner must be:

Fully compatible with the specified printer/copier models Meet or exceed OEM quality and yield standards Warranted against defects in material and workmanship Not void the manufacturer's printer/copier warranty

At the point of Receipt of Order:

· RNC will verify all orders prior to signing the receipt.

· RNC will not receive wrong or damaged items.

· Upon discovery of wrong or damaged items, RNC will inform RNC COR (or point of contact).

· RNC COR will contact the contractor or vendor for the wrong or damaged item(s) within two working days via email tracking the process.

· RNC COR will inform PD and CO if the contractor is not responding within one working day.

· The contractor will provide a return label to RNC COR not incurring shipping cost to RNC.

· RNC will return the wrong or damaged item(s) back to the contractor within 5 working days.

After Receipt of Order:

- The order(s) shall be fulfilled within 7 working days after receipt of order.

- Deliveries should be made during normal business hours to RNC.

- Contractor shall provide tracking information for all shipments.

- Contractor must submit invoice(s) to RNC for payment within 10 working days of delivery.

Delivery Hours:

Monday through Friday, 8:00 AM to 2:30 PM excluding Federal Holidays.

Packaging and Labeling

All supplies must be packaged to prevent damage during shipment. Each box shall be clearly labeled with:

- Recipient name and address

- Sender name and address

- Item description

- Quantity

- Item identification numbers such as SKU, NSN, Model, etc.

Warranty

Contractor shall ensure that all toner cartridges and consumables are Original Equipment Manufacturer and come with standard manufacturer's warranty. No refurbished or third-party alternatives are permitted.

Acceptance Criteria

- All items must be in brand-new condition and unopened condition.

- No refurbished or third-party alternatives are permitted.

- All SKUs must match exactly as listed above.

- Damaged or incorrect items must be replaced at the contractor’s expense within 5 business days of notification.

- Deliveries not meeting specifications will be rejected.

CLIN

Model: 502-500-811E, or equal Quarterly Delivery:

8 – 500 sheets per pack

EACH

Model: 505-1M-855USGG, or equal Quarterly Delivery:

4 – 1,000 sheets per pack

EACH

Model: 505-1M-8511, or equal Quarterly Delivery:

4 – 1,000 sheets per pack

EACH

Model : 89X Semi-Annual Delivery

EACH

Model: NL-5928 Semi-Annual Delivery:

EACH

Model: W2130X Semi-Annual Delivery:

EACH

Model: W2131X Semi-Annual Delivery:

EACH

Model: W2132X Semi-Annual Delivery:

EACH

Model: W2133X Semi-Annual Delivery:

EACH

Model: 58X Semi-Annual Delivery:

EACH

Model: 80A Semi-Annual Delivery:

EACH

Model: 80X Semi-Annual Delivery:

EACH

Model: 305A Semi-Annual Delivery:

EACH

Model: CF280A Semi-Annual Delivery:

EACH

Model: H625/825 CDW Semi-Annual Delivery:

EACH

Model: 05A / CE505A Semi-Annual Delivery:

EACH

Model: C734DN / C734 DTN Semi-Annual Delivery:

EACH

Model: 37A / CF237A Semi-Annual Delivery:

EACH

Model: 147A / 147Y Semi-Annual Delivery:

EACH