Sources Sought Notice_Upfit.pdf

U.S. DEPARTMENT OF WAR

WASHINGTON HEADQUARTERS SERVICES

ACQUISITION DIRECTORATE

PRESOLICITATION NOTICE FOR UPCOMING REQUIREMENT

SOURCES SOUGHT NOTICE

Pentagon Force Protection Agency (PFPA)

NOTICE ID: AMI No. SH081820251141

NAME OF REQUIREMENT: Vehicle Upfitting for Pentagon Police

Document Type: Sources Sought Notice

Title: Vehicle Upfitting for Pentagon Police

Post Date: 10/15/2025

Sources Sought Response Date: 10/30/2025

NAICS Code: 336320, Motor Vehicle Electrical and Electronic Manufacturing

PSC Code: 6220 Electric Vehicular Lights and Fixtures

Synopsis of Sources Sought Notice:

Washington Headquarters Services (WHS) Acquisition Directorate (AD) is conducting market research to identify the availability, interest, and capability of qualified businesses to provide Upfitting for the Law Enforcement Vehicles to the Pentagon Force Protection Agency (PFPA) Pentagon

Police Division (PPD).

This Sources Sought Notice is to gain knowledge regarding the availability and capabilities of business concerns. The Government DOES NOT intend to award a contract based on the responses to this

Sources Sought Notice.

Important Notice to Small Business Concerns: Responding to this Sources Sought Announcement is a valuable opportunity for your firm. While not required to participate in a future RFP (if issued), it is highly recommended to ensure your firm is considered during our market research and acquisition planning process.

Currently, no solicitation exists. Suppose a solicitation is generated from these market research efforts.

In that case, it will be synopsized on either the PIEE Solicitation Module or the Government Point of

Entry (GPE) SAM.gov by the appropriate Government Contracting office unless an exception to synopsize exists. It is the responsibility of the potential responders to monitor SAM.gov for additional information pertaining to this subject. Interested firms may also ask the Contracting Officer for a copy of the solicitation in accordance with FAR 19.202-4(c).

Attachments: Draft Statement of Work (SOW)

SOURCES SOUGHT NOTICE

This Sources Sought Notice is being issued for market research purposes ONLY and shall not be construed as a Request for Proposal (RFP) or as an obligation on the part of the requester to acquire any products or services.

The Government does not intend to pay for the information requested herein. All information provided is for Government planning use only. Please mark proprietary information as "Proprietary for Government

Use Only". Please be advised that all submissions become Government property and will not be returned. Submission to any contact other than the one listed in this Notice may result in your response not being considered. Submissions after the closing date of this Notice may be considered only at the discretion of the contracting officer.

The Government encourages responses from "all" interested, capable sources, including small business concerns (8(a) Certified concerns, Historically Underutilized Business Zone (HUBZone) concerns, Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), Women-Owned Small Businesses

(WOSBs) and Economically Disadvantaged Women-owned Small Businesses (EDWOSBs)) are encouraged to respond to this Notice. Small businesses are defined based on the size standard associated with the NAICS code. For more information, visit https://www.sba.gov/document/support-table-size-standards, and check your size using the SBA Size Standards Tool: https://www.sba.gov/size-standards/index.html.

The Contracting Officer will use the responses received from this Notice to determine the appropriate acquisition strategy, such as whether to solicit as a small business set-aside, an unrestricted competition through SAM.gov, or an indefinite-delivery/indefinite-quantity (IDIQ) / Blanket Purchase Agreement

(BPA) government-wide contract vehicle.

The Contracting Officer must determine if there is a reasonable expectation of obtaining offers from two or more responsible small business concerns that are competitive in terms of market prices, quality, and delivery in accordance with FAR 19.502-2(b) and FAR 19.203. If at least two (2) qualified small businesses are identified during this market research stage, any resulting competitive procurement will be conducted as a small business set-aside. When responding, please also include any capabilities that will be performed through teaming arrangements (i.e., subcontracting and/or joint ventures).

1. Background:

The Pentagon Force Protection Agency's (PFPA) mission is to provide force protection, Security, and law enforcement operations as required for the people, facilities, infrastructure, and other resources at the Pentagon Reservation and for DoW activities and DoW-occupied facilities not under the jurisdiction of a Military Department within the National Capital Region (NCR). The PFPA provides law enforcement, Security, emergency management support, and special event services for the

Pentagon, Pentagon Library Conference Center, Pentagon Police Headquarters, Raven Rock

Mountain Complex, and over one hundred leased facilities. Currently, PFPA maintains a working fleet of over 250 vehicles that are vital to the agency's mission. The Government projects that 20 to 30 vehicles will require full law enforcement installations per year, along with an additional 15 to 25 staff vehicles. Each law enforcement would require transportation from Belcamp, MD, to the contractor facility, and an additional trip from the contractor facility to the Pentagon in VA. If staff vehicles do not require any installs, then they will only need to be transported directly from Belcamp, MD, to the Pentagon. Every return vehicle (typically one-for-one)will require reverse trips every year.

2. Service Description:

The Contractor shall install and de-install a wide range of law enforcement equipment, vehicle upfitting, requirements based on vehicle type, mission needs, and regulatory compliance, including but not limited to:

• Emergency Lighting Systems (light bars, sirens, strobe lights, etc.)

• Communication Equipment (radios, antennas, mobile data terminals, etc.)

• Computer Systems (laptops, mounting hardware, etc.)

• Storage Solutions (gun racks, cargo organizers, prisoner transport cages, etc.)

• Protective Equipment (push bumpers, window film, ballistic protection, etc.)

• Electrical Wiring and Power Management Systems

• GPS Tracking Devices

• Video Recording Systems (dash cams, body-worn cameras integration)

• Other specialized Equipment as required.

• Ensure proper installation of all Equipment according to manufacturer specifications and industry best practices.

• Manage inventory of commonly used Equipment to ensure timely availability.

3. Anticipated North American Industry Classification System (NAICS) code: The anticipated

NAICS Code for this Requirement is 336320, Motor Vehicle Electrical and Electronic Manufacturing

Employees.

*Visit www.sba.gov to learn more about small business size standards and Federal Contracting programs.

4. Anticipated Product Service Code: 6220 Electric Vehicular Lights and Fixtures

5. Anticipated Place of Performance: The work to be performed under this contract will be conducted at the Contractor's facility located within a 25-mile radius of the Pentagon Reservation.

6. Anticipated Contract Award Date: December 12, 2025.

7. Anticipated Contract Start Date: December 15, 2025

8. Anticipated Security Requirement(s): N/A

9. Critical Task Elements: This Sources Sought Notice seeks to determine whether capable vendors can execute services related to the Specific Task Elements. Firms submitting a response to this Notice should demonstrate via their capabilities statement their ability to perform the following Specific

Task Elements as outlined in Section 5 of the draft SOW.

10. Due Date for Submission of Responses: All interested firms having the experience, skills, and capabilities necessary to perform the services outlined in this Notice and the attached draft SOW are requested to submit a tailored capabilities statement electronically no later than Thursday, October

30, 2025, at 1:00 PM Eastern Time (ET) to the following email address: whs.mc-alex.ad.mbx.essd-security-solicitation@mail.mil.

The Subject line of the email must be: "Sources Sought Notice: Vehicle Upfitting."

To facilitate a timely and comprehensive review of all submitted responses, firms should respond using the format requested in this Notice. Deviations from this format may lead to having

"insufficient information" to determine capabilities.

Capabilities statements shall not exceed 10 pages in "Times New Roman" 12-inch font on 8.5 x 11 paper, left justified, and one-inch margins all around. Respondents must submit documents in Word or PDF format.

Response to this Notice will be reviewed for its applicability to the Government's needs and may be determined to be "relevant" or "non-relevant." The Contracting Officer may deem responses received from an interested firm as incomplete or insufficient if they are deemed "not relevant." At a minimum, the interested firm should provide complete/sufficient responses to the information requested below in Section A. Administrative Information, B. Technical Capability, and C.

Subcontracting Information.

Capabilities statements should address as many of the critical task elements/technical areas identified above to demonstrate the firm's ability to perform the majority of the work based on capabilities and http://www.sba.gov/ mailto:whs.mc-alex.ad.mbx.essd-security-solicitation@mail.mil mailto:whs.mc-alex.ad.mbx.essd-security-solicitation@mail.mil experience.

***To help the Government in its assessment of technical capabilities, please be as detailed and specific as possible in your response. It is highly recommended that your response cover experience, staffing, and technical capabilities. It is also highly recommended that firms include as much of the following information as possible:

• contract type (FFP)

• contract award amount

• contract number

• Point of Contact name and email address

A. Administrative Information: Please fill out the table below with information about your firm and answer all the questions in this section.

***Please note that in order to do business with the U.S. Government as a prime contractor, your firm must be registered in SAM.gov by the time of award of any resultant Agreement.

Business name:

Business Address:

Business Point of Contact (POC):

POC Telephone:

POC Email:

Business Website:

Commercial and Government Entity (CAGE)

Code (if any):

SAM.gov Unique Entity Identifier (UEI) (if any):

Business size for NAICS XXXXXX –

Description of NAICS:

All socioeconomic categories as defined in FAR

Part 19 (e.g., 8(a), SDB, HUBZone, SDVOSB, WOSB, etc.):

Identify if your firm has any pre-existing contract vehicles related to the scope of this Requirement and provide the contract number for similar services. Responses may be used to determine whether a government-wide acquisition contract (GWAC) can be used.

Indicate if your firm would submit a proposal if a Request for Proposals (RFP) is issued and whether the vendor desires to participate in this Requirement as a prime contractor, teaming agreement, subcontractor, or joint venture.

11. Place of Performance: All work on vehicles shall be performed at the Contractor's site. Vehicles will be picked up and dropped off within a 25-mile radius of the Pentagon.

Capability Statements Requirements: Capability response must include the following information:

Offerors must demonstrate their ability to comply with the requirements in this Source Sought to be considered capable of satisfying the Government's requirements.

All interested Vendors with the necessary capabilities to provide the specified items are requested to submit capability statements, not exceeding 10 pages, in "Times New Roman" 12-point font. These statements should include the following information:

1. Company name, address, point of contact name, telephone, and email address.

2. CAGE Code and Unique Entity Identification Number

3. NAICS Codes associated with the company.

4. Business size status (business size/socioeconomic category must be submitted to be used)

5. Recommended/suggested NAICS codes for this effort.

6. Number of contracts currently held with the Government, to include any Federal

Supply Schedules listed under GSA Advantage.

7. What is the maximum capacity of your firing range facility (number of shooters that can be accommodated simultaneously)?

8. Is your facility within a 25-mile radius of the Pentagon?

B. Technical Capability: Please submit a tailored capability statement addressing your firm's capability to support the work outlined in the draft SOW. Please provide a response to the following information:

CONTRACTOR CAPABILITY INFORMATION

Emergency Lighting Systems (Light Bars, Sirens, Strobe Lights, etc.)

• Describe your experience with installing and integrating various emergency lighting systems, including light bars, sirens, and strobe lights, on specific vehicle types.

• What brands and models of emergency lighting systems are you most familiar with and recommend for high-visibility patrol vehicles?

• What is your experience with programmable lighting and siren controllers? Can you program and customize these systems to meet specific operational requirements?

• Describe your experience with integrating emergency lighting systems with existing vehicle electrical systems to prevent overloading or electrical interference.

• What is your approach to ensuring proper light output and visibility of emergency lighting systems, considering factors such as vehicle size, mounting location, and environmental conditions?

• Describe your experience with installing and testing Emergency Lighting Systems.

Communication Equipment (Radios, Antennas, Mobile Data Terminals, etc.

• Describe your experience with installing and integrating various communication equipment, including radios (VHF, UHF, 800 MHz, P25), antennas, and mobile data terminals (MDTs) in vehicles.

• What radio manufacturers and models do you have the most experience with? Are you an authorized dealer or installer for any of these brands?

• Describe your process for antenna placement to optimize signal strength and minimize interference.

• What is your experience with integrating MDTs with vehicle systems and databases?

• What is your experience with installing mobile routers and providing WiFi connectivity within vehicles?

• Describe your experience with integrating communications equipment with existing vehicles' systems.

Computer Systems (Laptops, Mounting Hardware, etc.)

• Describe your experience with installing and securing laptops and other computer systems in vehicles, including the use of robust mounting hardware to withstand vibration and impact.

• What types of laptop mounts and docking stations do you recommend for different vehicle types and user needs? What are your most reliable laptop mounts?

• Describe your experience with providing power to computer systems in vehicles, including the use of voltage regulators and surge protectors.

• What is your experience with integrating computer systems with other vehicle systems, such as radios and GPS?

• What are your most reliable ruggedized laptop options?

• Describe your experience with installing and securing tablets in vehicles for specialized purposes.

Storage Solutions (Gun Racks, Cargo Organizers, Prisoner Transport Cages, etc.)

• Describe your experience with installing various storage solutions in vehicles, including gun racks, cargo organizers, and prisoner transport cages.

• What types of gun racks do you recommend for different types of firearms and vehicle configurations? Do you ensure secure and quick access?"

• Describe your experience with designing and installing custom storage solutions to meet specific operational needs.

• What materials do you use for prisoner transport cages? Do you ensure compliance with safety standards?

• What is your approach to maximizing cargo space and organizing Equipment in vehicles while maintaining safety and accessibility?

• Provide specifics on your prisoner transport offerings.

Protective Equipment (Push Bumpers, Window Film, Ballistic Protection, etc.)

• Describe your experience with installing push bumpers, window film (Security or tint), and ballistic protection in vehicles.

• What brands and models of push bumpers do you recommend for different vehicle types and applications? What are the advantages of each?

• What types of window film do you offer, and what are their specifications for Security, tint, and

UV protection? How long can I expect it to last?

• Describe your experience with installing ballistic protection in vehicles, including the types of materials used and the levels of protection provided.

• What is your approach to ensuring that protective Equipment does not interfere with vehicle safety systems or visibility?

Electrical Wiring and Power Management Systems

• Describe your expertise in electrical wiring and power management systems for vehicle upfitting, including proper wiring techniques, circuit protection, and grounding methods.

• What certifications or training do your electricians have (e.g., ASE, EVT)?

• What is your approach to designing and installing power management systems to support multiple electronic devices in vehicles?

• Describe your experience with diagnosing and resolving electrical issues in upfitted vehicles.

• What measures do you take to prevent electrical fires and ensure the safety of vehicle occupants?

• Do you have the capability to integrate auxiliary batteries?

GPS Tracking Devices

• Describe your experience with installing and integrating GPS tracking devices in vehicles.

• What GPS tracking platforms are you familiar with and recommend? What are the key features and benefits of each?

• Describe your process for concealing GPS tracking devices in vehicles to prevent tampering or removal.

• What is your experience with integrating GPS data with other vehicle systems and databases?

• Can you install and setup geo-fencing?

• Do you offer options for powered and non-powered GPS tracking?

Video Recording Systems (Dash Cams, Body-Worn Cameras Integration)

• Describe your experience with installing and integrating video recording systems in vehicles, including dash cams and body-worn camera integration.

• What brands and models of dash cams do you recommend for different applications? What are the key features and specifications of each?

• Describe your experience with integrating dash cam footage with other vehicle systems and databases.

• What is your approach to ensuring the Security and integrity of video recordings?

• Can you integrate dash cams to record audio as well?

• Detail your experience integrating body-worn cameras.

Other Specialized Equipment as Required.

• Describe your experience with any other specialized equipment that you have installed in vehicles, such as ALPR systems, radar speed displays, and breathalyzers?

• For each type of specialized Equipment, describe the installation process, any challenges encountered, and the solutions you implemented.

Installation and Inventory Management

• Describe your process for ensuring proper installation of all Equipment according to manufacturer specifications and industry best practices.

• Do you have a formal training program for your installers?

• What is your approach to quality control and inspection of upfitted vehicles?

• Describe your approach to managing the inventory of commonly used Equipment to ensure timely availability. What is your typical lead time for ordering Equipment?

• Do you maintain a stock of common parts and components?

• What is your process for managing warranties and repairs for upfitted Equipment?

General Questions for all Categories

• For each of the above categories, please provide examples of past projects where you have successfully installed and integrated the specified Equipment.

• What is your company's warranty policy for upfit work and installed Equipment?

• What is your company's approach to providing ongoing support and maintenance for upfitted vehicles?

• Can you provide references from past customers who can attest to the quality of your work and customer service?

• Describe any innovative solutions or best practices that you have developed for vehicle upfitting.

• What are your rates?

C. Site Visit: As part of the solicitation process for vehicle upfitting services, the Pentagon Police

Division (PPD) will hold a site visit at the Pentagon. All prospective offerors are encouraged to attend to familiarize themselves with the project requirements. Information regarding the site visit will be readily available upon release of the solicitation.

The site visit will be designed to provide you with a comprehensive opportunity to:

• Inspect the Vehicles: Examine the existing vehicles requiring upfitting, including specific makes, models, and current configurations.

• Assess Upfitting Requirements: Directly observe the vehicles to fully understand the scope of work required, including equipment installation, wiring pathways, and potential challenges.

• Evaluate Compliance with Specifications: Verify that your proposed upfitting solutions fully comply with the technical specifications, performance requirements, and quality standards outlined in this solicitation.

• Identify Potential Issues or Concerns: Proactively identify any potential challenges, discrepancies, or areas of clarification needed before submitting your quote.