Sources Sought Notice (SSN)_Final.pdf

UNCLASSIFIED

DATA ANALYTICS AND VISUALIZATION SUPPORT

1.0 Product Service Code (PSC)

R405 – SUPPORT- PROFESSIONAL: OPERATIONS RESEARCH/QUANTITATIVE

ANALYSIS

2.0 North American Industry Classification System (NAICS) Code

The applicable North American Industry Classification System (NAICS) code is 541219 for Other Accounting Services.

3.0 Contracting Office Address

Strategic Systems Programs (SSP) 1250 10th Street, Suite 4600 Washington DC 20374

4.0 Synopsis

This is a SOURCES SOUGHT NOTICE (SSN) announcement. SSNs are issued to assist the Agency in performing market research to determine industry interest and capability. No proposals are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR

PROPOSALS AND NO CONTRACT SHALL BE AWARDED FROM THIS SYNOPSIS.

Therefore, no proposals are being requested or accepted in response to this SSN.

5.0 Purpose

In accordance with (IAW) Federal Acquisition Regulation (FAR) Part 10, SSP is conducting market research to determine if sources are capable of successfully performing the requirements identified in this SSN. Specifically, SSP is seeking capable firms to obtain specialized financial management and audit remediation support services that will enhance SSP’s ability to achieve and sustain audit readiness, improve asset tracking and accountability, and modernize financial operations. The Contractor should provide expert personnel with demonstrated experience in Department of Defense (DoD) audit remediation and Navy accounting systems. The goal is to strengthen internal controls, ensure data integrity, and drive innovation through automation within SSP’s financial environment. A key focus of this effort is the development of an automated reporting capability that consolidates data from multiple systems to produced standardized, actionable reports. These reports will highlight critical financial and asset data points needed to support informed decision-making, improve visibility, and strengthen controls. The ultimate goal is to improve data integrity, drive operational efficiency, and advance innovation through automation. The Contractor should develop and deliver a standard operating procedure to automate report capabilities that synthesize financial and asset data from multiple internal systems to support readiness, financial oversight, and operational decision-making. These reports will identify key financial indicators such as the availability, expiring, and canceling of funds; unbilled performance; problem disbursements; candidates for contract closeout;

candidates whose burn rate is too high or too low, obligations approaching limitation of funds thresholds, and more. The solution must allow users to filter and analyze data by fiscal year, appropriation, funding status (approved, allocated, obligated, committed, expended, and available), and view data by budget package, program, and performer. The contractor will allow the process of the generation of these reports to be handed off to Navy personnel at the completion of the contract.

SSP’s goals, draft reporting requirements, and automation needs are outlined in the enclosure (1) SSN Statement of Work (SOW) cited in paragraph 8.0 below.

The contract type will include Cost Plus Fixed Fee, Term Contract Line-Item Numbers (CLINS).

The Period of Performance (POP) will include a base period FY25 effort from 1 September 2025

– 31 August 2026, and two (2) corresponding one-year option periods.

NOTE: Given the highly technical nature of SSP’s mission set as a major weapons systems command and corresponding technical and financial reporting requirements, respondents must provide recent and relevant past performance data (as detailed below in Section 9.0) to demonstrate and substantiate the respondent’s ability to successfully execute requirements detailed in this SSN.

6.0 White Paper Capability Statement Credentials

SSP is seeking detailed, complete, and thorough White Paper capability statements from interested parties who can demonstrate and document, with evidentiary support, that they 1) possess the minimum qualifications and experience identified in paragraph 7.0 which are critical to the successful execution of the requirements, and 2) demonstrate recent and relevant experience, as the Prime Contractor (or subcontractor) performing the same/similar efforts of the same/similar scope, size, and complexity to the enclosure (1) SSN SOW requirements identified in paragraph 8.0. Interested parties should describe their existing capability, or potential to acquire the capability, to meet the enclosure (1) SSN SOW requirements by the time of contract award, estimated to be 1 September 2025.

6.1 Small Business Concerns

IAW FAR Subpart 19.2 Polices, SSP seeks to provide maximum practicable opportunities in its acquisitions to small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns. Small Business Concerns who possess the minimum qualifications and experience identified in paragraph 7.0 and who can describe its concerns’ capability (or ability to obtain the capability by the contract award date) to execute the complete requirement identified in the enclosure (1) SSN SOW in paragraph 8.0, as well as provide the requisite past performance experience detailed in Section 9.0, are encouraged to respond to this SSN.

If a small business concern intends to partner with another entity, the small business concern must identify which specific enclosure (1) SOW tasks it intends to perform, as well as the specific tasks the partner will perform, with the substantiating data required in this SSN supporting the identified partnering roles and responsibilities. NOTE: 100% of the enclosure (1) SOW and SSN requirements must be addressed in any submitted partnering submittal, if obtainable.

NOTE: In the event this contract is set aside for small business concerns, the small business concern agrees that it will be in strict compliance and conformance with FAR 52.219-14 Limitations on Subcontracting.

7.0 Minimum Qualifications / Experience Requirements

Interested parties shall document and submit specific documentation of possession of the minimum qualifications and experience required in the technical areas identified in bullets a through f below, which are critical to the successful execution of the enclosure (1) SSN SOW requirements in paragraph 8.0. This experience shall be documented as specified in paragraph 9.0.

a. Department of Defense (DoD) budgeting and financial execution; to include appropriations, performance metrics, contract execution, and more.

b. Specific operational knowledge of Navy Enterprise Resource Planning (Navy ERP), to include Financial Management (FM) Module, Work breakdown structures through specific financial reporting, Financial Document Data fields, and funding document billing.

c. JUPITER data analytics platform.

d. Current experience with Department of the Navy (DON) financial execution to include but not limited to execution benchmarks, expiring and canceling funds, severable and non-severable contracts and tasks, audit readiness and improvement.

e. Navy’s Budget Office, Financial Management Operations Office and financial management systems office.

f. Tableau business intelligence and analytics software.

White Paper Capability statement submissions shall include a discrete section with the heading “Minimum Qualifications / Experience Requirements” and document, with specific information, each of the minimum qualifications identified. This section may cite contract reference efforts detailed in paragraph 9.1 and Table A below provided that respondents provide context and rationale as to how that contract reference effort(s) demonstrate possession of the applicable Minimum Qualifications / Experience requirements of bullets a through f identified in this paragraph – or have capability of obtaining by contract award.

Note: This requirement will entail the development and delivery of Digital Engineering (DE) Contract Data Requirements List (CDRLs). Parties should identify their present capability to develop and deliver DE CDRL items.

8.0 Description of Requirements

See enclosure (1) SSN SOW Requirements.

8.1 Quantity of Personnel Required / Place of Performance

The Contractor should provide the minimum labor mix to develop and implement specific Tableau based budget and financial management reports at SSP headquarters located at the Washington Navy Yard.

9.0 Evidentiary Qualifications/Experience Documentation Requirements

Interested parties should possess the requisite minimum qualifications and experience identified in paragraph 7.0 and describe relevant and recent experience as it relates to the enclosure (1) SOW requirements in paragraph 8.0. White Paper Capability statements should document all of the content and details identified in paragraph 7.0 and below:

9.1 Relevant & Recent Experience / Supporting Narratives

In addition to demonstrating possession of the requisite Minimum Qualifications / Experience requirements identified in paragraph 7.0 above (or have capability of obtaining by contract award), interested firms shall demonstrate relevant and recent experience performing the same or similar efforts and or completion tasks (as applicable) to the enclosure (1) SSN SOW requirements in paragraph 8.0. Relevant experience is defined as performing efforts/tasks similar in scope, size, and complexity as the enclosure (1) SSN SOW requirements with an annual incurred cost/expense of at least $115,000.00. Recent experience is defined as work performed within 3 years of the SSN posting date. To substantiate the performance of relevant and recent efforts/tasks to the enclosure (1) SSN SOW requirements, White Paper Capability statements shall provide a list of current or previous contract references and the efforts/tasks performed thereunder detailing and evidencing a direct correlation of the contract reference efforts/tasks to the enclosure (1) SSN SOW using the specific outline provided in Table A below. Submitter’s responses to the Table A SSN CLIN SOW outline shall include the following information per individual contract reference:

(i) Summary of relevant work performed and how that specific work demonstrates capability to perform the specific requirements identified in the enclosure (1) SSN SOW requirements;

(ii) Current / Prior Contract Number(s) and Customer/Agency Supported;

(iii) Identification of your role as the Prime or Subcontractor;

(iv) Contract Type;

(v) Period of performance of the specific contract reference effort performed;

(vi) Quantity of FTE personnel utilized on the specific contract reference effort, per annum, with distinction and FTE quantities identified between the respondents FTE employees and any subcontractor FTE employees;

(vii) Net Dollar value (base and options) for each contract reference and the Annual Incurred costs for each contract reference provided which demonstrates the magnitude of those contract references in comparison to the annual estimated value cited in paragraph 9.2 above. NOTE: solely citing an IDIQ ceiling amount or base and all options aggregate value without the annual incurred costs for the submitted contract reference(s) is NOT acceptable – amounts must be specific to the actual incurred costs for a Contract CLIN(s) or Individual Task Order(s), for the contract reference(s) cited in Table A below; and

(viii) Customer point of contact with valid phone number and email.

TABLE A – SUMMARY OF RELEVANT & RECENT WORK EXPERIENCE

Requirement

Contract Reference(s) Summary – Document the specific correlation of the contract reference efforts/tasks to the enclosure (1) SSN SOW CLIN efforts/tasks

0001 Tableau Report Creation, Implementation and Data Analytics

1001 Tableau Report Creation, Analytics (Option)

1002 Tableau Report Creation, Analytics (Option)

0002 Other Direct Costs 1002 Other Direct Costs

(Option)

2002 Other Direct Costs (Option)

0003 Travel

10.0 Company Information and Deadline for Submittal

White Paper Capability statements should be submitted in Microsoft Word for Office 2000 compatible format or PDF format and are due no later than 7 July 2025, 4:00 pm Eastern Time. The White Papers should l not exceed 5 pages in total, using 12-point Times New Roman and 1” margin and should be submitted via e-mail to Brenda Petitt at Brenda.Petitt@ssp.navy.mil and Scott Comeau at Scott.Comeau@ssp.navy.mil.

NOTE: The page count, font size, and margin requirements apply to the entire SSN response, to include any Cover Page, Attachments, Headers, Footers, etc. “excluding” the Company Administrative Information below.

The Government is seeking detailed content and responses to the SSN requirements over any promotional details, pictures, etc.

ALL White Paper Capability submittals should include the following Company Administrative Data which is “NOT” included in the aforementioned maximum 5-page limit:

1. Company Administrative Information

a. Company Name:

b. Company Point of Contact (email and phone) and Title:

c. Company Address:

mailto:Brenda.Petitt@ssp.navy.mil

d. Unique Entity Identifier (UEI) No:

e. Cage Code:

2. Size of business, including; total annual revenue, by year, for the past five years and number of employees;

3. Ownership, including whether: small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns;

4. Number of years in business;

5. Identification of the current security clearance held at your facility that will provide support to the enclosure (1) SOW requirements. NOTE: Work to be performed under this contract does not require the Contractor to have a facility clearance of SECRET and a computing facility that is cleared to process SECRET data, but requires employees to hold a SECRET clearance.

Respondents to this SSN should indicate which portions of their response are proprietary/business sensitive and should mark them accordingly. It is the responsibility of the SSN respondent to monitor the sam.gov website for additional information pertaining to any potential acquisition.

11.0 Government Assessment

The White Paper Capability statement responses to this SSN should meet the requirements stated in the SSN and will be reviewed to determine whether each respondent is capable of performing the requirements. This review will be based solely on the specific data and supporting content provided by the respondents in their White Paper Capability statement submissions and responses to any follow-on clarification inquires submitted by the Government. Due to time constraints, the government will not entertain capability briefings or presentations. Incomplete or generalized White Paper Capability statements, without specificity as it relates to the SSN content requirements, omitted content, or content which fails to address all of the requirements of this SSN, will have a direct affect upon the Government’s assessment of the White Paper submittal.

The Government’s assessment will include, but is not limited to, the following:

(1) The respondent’s specific documentation of the Minimum Qualifications / Experience requirements identified in paragraph 7.0;

(2) The respondent’s described ability to manage, as a Prime or Subcontractor, the types and magnitude of requirements identified in the enclosure (1) SSN SOW requirements based on their relevant and recent performance of same/similar tasks in terms of scope, size, and complexity;

(3) The respondent’s described technical ability, as a Prime or Subcontractor, to execute the enclosure (1) SSN SOW requirements based on their relevant and recent performance of same/similar efforts/tasks in terms of scope, size, and complexity; and

(4) The respondent’s described capacity to execute the enclosure (1) SSN SOW requirements based on their relevant and recent performance of same/similar tasks in terms of scope, size, and complexity, the quantity of personnel required, and the contract award date.

12.0 SSN Disclaimer

This SSN is issued solely for Market Research purposes. It does not constitute a Request for Proposal (RFP) nor a promise to issue an RFP in the future. This SSN does not commit the Government to solicit or award a contract. The information provided in the SSN is subject to change and is not binding on the Government. Respondents are advised that ALL costs associated with responding to this SSN, including any requests for follow-up information, will be solely at the interested parties’ expense and the Government will not pay for any information or costs incurred or associated with submitting this SSN White Paper Capability statement or follow-on responses.

The Government reserves the right to consider a set-aside for small businesses or one of the small business preference groups. (e.g., small business, service-disabled veteran-owned small business, 8(a), HUBZone small business, and women-owned small business programs).