Sources Sought Notice_RFI Program Management Office.pdf

TITLE: Program Support Center – Office of the Director (PSC-OD) Program Management Office (PMO)

Introduction

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified business sources; and (2) their size classification relative to the North American Industry Classification System (NAICS) code 541611 for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method.

Background

Established in 1995, the U.S. Department of Health and Human Services (HHS) Program Support Center (PSC) was created to provide a centralized support organization for HHS and other federal agencies.

Over the years, PSC has expanded its services to include a range of administrative and operational support functions, such as financial management, occupational health, , real estate, logistics, and myriad other operational services including physical security and personnel suitability services. Today, PSC operates as a full-service shared services provider, under three portfolios (Financial Management, Federal Occupational Health and, Real Estate and Logistics) delivering high-quality and cost-effective support to help agencies meet their goals and objectives. With a dedicated workforce and a commitment to innovation and excellence, PSC has become an essential partner for agencies across the federal government.

The scope of PSC's services is extensive and includes a wide range of functions that support the day-to-day operations of federal agencies. These services are designed to help agencies streamline their operations, reduce costs, and improve their overall performance. PSC has a vast network of partners and stakeholders that it collaborates with to deliver high-quality and innovative solutions that meet the evolving needs of the healthcare industry.

HHS manages a shared services fund, the Service and Supply Fund (SSF). PSC provides support to internal HHS and external customers on a fee-for-service basis and receives no direct appropriations from Congress. PSC manages full cost recovery; costs include direct and shared indirect costs associated with its operations.

Purpose and Objectives

PSC requires subject matter expertise to directly support the Director on key activities to enhance mission performance, business execution, operations management, stakeholder engagement, customer satisfaction, and Information Technology (IT) modernization.

Project Requirements

Refer to attached:

- Draft Project Management Office (PMO) Statement of Work.

Anticipated Period of Performance

The anticipated award date is Third Quarter fiscal year (FY) 25, with a potential duration of three (3) years.

Anticipated Place of Performance

Anticipated Primary place of performance will be contractor’s facilities or remote, with in-person attendance within the Washington DC Metro Area (Rockville MD or Washington DC) as reasonably required to accomplish the objectives of this work statement.

Submission Instructions:

1. Refer to the attached Excel Copy – Program Support Center – Office of the Director questions, please respond to these questions in their entirety.

2. Refer to the attached PDF copy of the draft Statement of Work (SOW) for Program Management

Office, to assist contractors to formulate their responses.

4. Response Instructions

Potential vendors shall be capable of furnishing all labor, materials, and equipment required to meet the attached Statement of Work. Please provide supporting response to include the below information.

a) Possible solutions and approaches that may currently exist in the marketplace, and information regarding innovative ideas or concepts.

Experience Information: (a) staff expertise, including their availability, experience, and formal and other training; (b) current in-house capability and capacity to perform the work; (c) prior completed projects of similar nature in the past five (5) years;

(d) corporate experience and management capability; and (e) examples in the last 5 years of prior completed Government contracts, references, and other related information.

Note: Please include a cover letter with your:

- Company name.

- Customer’s Point of Contact, telephone number, mailing, email and website addresses.

- Company’s Information: Unique Entity ID (UEI) and Cage numbers.

- Type of Company (e.g., large business, small business, 8(a), woman owned, veteran owned, etc.) as registered in the System for Award Management (SAM)

- Total Contract Value; Period of Performance; Brief description of services; Past

Performance Questionnaires or Contractor Performance Assessment Reporting System (CPARS) reports if available.

- Any Governmentwide Acquisition Contract (GWAC), General Services Administration (GSA) Schedule vehicle, or other available procurement vehicles your company maintains that could meet this requirement.

- Business Size relative to NAICS code 541611 - Administrative Management and General Management Consulting Services.

Points of Contact

Only electronic responses will be accepted. The response shall be limited to 20 double-spaced pages total. The pages will have 1-inch margins, and using not less than 12-point font, Times New Roman. Tables and figures can be Times New Roman and no smaller than 9-point font. The total number of tables and figures shall be limited to 12. The Cover Letter, Tables of Contents, and Technical Appendix are not included in the page count. Please send responses via email to the primary point of contact, Angelina Mulenga at angelina.mulenga@hhs.gov with the subject line “Sources Sought – Program Management Office” no later than Friday, January 17, 2025 at 12:00 PM Eastern Time. Earlier submission is highly encouraged. The Government shall not accept responses after the due date and time.

Questions regarding the contents of this Sources Sought shall be submitted via email to:

Angelina Mulenga at angelina.mulenga@hhs.gov with the subject line “Sources Sought Questions - Program Management Office” no later than Monday, January 06, 2025 on or before 12:00 PM Eastern Time. Questions should be emailed as a separate file in a Word compatible format. Phone calls will not be accepted. The Government shall not accept questions after the due date and time. The Government reserves the right to respond to some, all, or none of the questions that will be submitted.

Note: Office of Acquisition Management Services (OAMS) wants to ensure transparency of this process and ensure interested companies are provided the same information. If your company has a question regarding this Sources Sought Notice, the Government will post your company's questions, along with the Government's response, in System for Award Management (Sam.gov). (Note: Your company's name will not be disclosed to the public).

III. Disclaimer and Important Notes

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by the respondents for any purpose deemed necessary and legally appropriate. Any company responding to this notice should ensure that its response is complete and sufficiently detailed. Information provided will be used to assess tradeoffs and alternatives available for the potential requirement and may lead to the development of a solicitation.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

Any solicitation resulting from the analysis of information obtained will be announced to the public through Sam.gov in accordance with FAR Part 5. However, responses to this notice will not be considered adequate to responses to a solicitation.

Confidentiality

No proprietary, classified, confidential, or sensitive information should be included in your response.

The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).