Sources Sought Notice - Relocation of Federal Records.docx

Sources Sought Notice (SSN) For Relocation of Federal Government Records to the National Archives and Records Administration (NARA)

This Sources Sought Notice (SSN) is issued solely for information and planning purposes. It does not constitute a solicitation. Responses will not be considered offers and cannot be accepted by the Government to form a binding contract. The Government reserves the right to use information obtained to develop its acquisition strategy. The Government is not obligated to issue a solicitation or award a contract based on this notice.

PURPOSE: The government is conducting market research in accordance with the Federal Acquisition Regulation (FAR) Part 10 to determine availability of qualified vendors capable of satisfying the requirement described below. This SSN is issued for information and planning purposes only and does not constitute an offer by the Government to fund, as a whole or in part, the opportunities referenced herein. This SSN does not represent a pre-solicitation synopsis or a solicitation and does not constitute a request for proposal or request for quote. The Government will not pay for any information or administrative cost incurred in responding to this SSN; all costs associated with responding to this SSN will be solely at the interested party’s expense. Any response received will not be used as a proposal or quote. The responses to this SSN will be reviewed by the Government and may be used to determine:

· Industry capability

· Small Business Participation

· Appropriate Contract type

· Socioeconomic set-aside strategy

· Commercial practices

· Acquisition strategy

· Estimated competition Additionally, all submissions become government property and will not be returned. No basis for claim against the Government shall arise as a result in response to this SSN.

SUMMARY OF REQUIREMENTS:

NARA requires a vendor to manage, supervise, and provide all necessary personnel, equipment, materials, and transportation to move approximately 1,730,628 cubic feet of records.

· Volume & Scope: The move involves approximately 1,494,409 cubic feet of Federal Records Center (FRC) records and 236,219 cubic feet of archival records. The movement includes office equipment, furnishings, and cabinets.

· Origin Locations: Performance will occur at:

· National Archives at Chicago IL and Federal Records Center Chicago, IL

· National Archives at San Francisco, CA and Federal Records Center San Bruno, CA

· Federal Records Center Seattle, WA

· Destination: Sites will vary based on space needs when move begins (different Federal Records Centers across the country)

· Period of Performance: September 1, 2026, through September 30, 2029 (approximately 750 work days).

· Operational Requirements:

· Handling: The vendor must adhere to strict handling, loading, security, and transportation procedures, particularly for archival records.

· Loading/Efficiency: Approved transport devices must ensure the transfer of 1,200 cubic feet of records per truck.

· Security: Vendor personnel must follow rigorous safety, security, and privacy protocols (e.g., CUI protection, forklift certification, and background checks).

REQUEST: Interested parties are requested to provide a capability statement addressing the following information.

Responses should not exceed 5 pages ( excluding cover page), and shall include the company name, Unique, Entity Identifier (UEI) number, address, point of contract including phone number and email address. While there is no specific format for the responses, they shall highlight the capabilities to address the pertinent information relating to the market.

1) Provide evidence that your company can provide nationwide records relocation services?

2) Can we expect 1 company to provide service for the (12) locations (3 origin locations and multiple destination facilities)?

a. Destination locations:

i. Federal Records Center Atlanta

ii. National Archives at Atlanta (Morrow, GA)

iii. Federal Records Center Boston

iv. Federal Records Center Fort Worth

v. Federal Records Center Dayton

vi. Federal Records Center Denver

vii. Federal Records Center Kansas City

viii. Federal Records Center Lee’s Summit

ix. Federal Records Center Lenexa

x. Federal Records Center Riverside

xi. Civilian Personnel Records

xii. Washington National Records Center

3) What labor category or categories do you suggest performing this service?

4) Are these SCA covered positions?

5) Describe your relevant experience based on the Summary of Requirements.

6) Identify all applicable socioeconomic categories. Examples include:

a. Small Business

b. 8(a)

c. HUBZone

d. Woman-Owned Small Business

e. Service-Disabled Veteran-Owned Small Business

f. Veteran-Owned Small Business

7) Describe recent contracts of similar scope, size, and complexity. Include:

a. Customer

b. Contract Number

c. Dollar Value

d. Period of Performance

e. Scope

f. Prime or Subcontractor

8) Describe your ability to:

a. Perform the required services

b. Staff qualified personnel

c. Manage nationwide operations

d. Meet security requirements

e. Meet required schedules

9) Perform quality assurance. Please identify any strategic contract vehicles your firm holds that could be leveraged for this requirement?

a. What commercial practices and examples of metrics are currently used to assess the effectiveness of this type of service?

PRIVACY: Responses are voluntary. Please properly mark any confidential, proprietary, or sensitive information that you do not wish to be made public. Information made public will not include names and contact information of individuals or entities. Submissions are subject to the Freedom of Information Act (FOIA).

RESPONSES: The response shall be due no later than 1:00 PM Eastern Standard Time (EST) on Friday, July 24, 2026. The responses shall be e-mailed to yolanda.bean@nara.gov and ana.camacho@nara.gov.

The Government may contact respondents regarding their submissions, to ask questions, or to learn more about the market.