Sources_Sought_Notice_M95494-25-0003.docx

SOURCES SOUGHT NOTICE

M95494-25-0003 17 January 2025

Subject: MCICOM Housing Property Management Services

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS NOTICE IS STRICTLY VOLUNTARY.

1. DESCRIPTION:

Background: Marine Corps Installations Command (MCICOM), Facilities Directorate (GF), has the core responsibility for the management of approximately 655 Unaccompanied Housing (UH) facilities at 26 installations located with the Continental United States (CONUS) and Outside the Continental United States (OCONUS). MCICOM is responsible for the management and oversight of these facilities, and for housing services provided to our Marines. The intent is to augment the UH staff personnel with contractor support to conduct the day-to-day operations of the UH facilities. MCICOM GF requires housing property management services across the regions and installation to support the Marine Corps’ UH Program.

Scope: The objective of this contract is to obtain housing property management support for United States Marine Corps (USMC) service members residing in UH. The Contractor will be responsible for: coordinating housing program activities; providing detailed responses to housing inquiries from internal and external sources; assisting in the development, analysis and coordination of housing requirements for all personnel (e.g., permanent parties, students, and recruits); providing background information and advice on housing issues; entering housing data; tracking maintenance requests; following up on resident requests; and providing technical guidance on basic policies and procedures.

MCICOM requires experienced and trained housing property managers and staff to ensure its UH assets are managed and maintained in accordance with Marine Corps Order (MCO) 11000.22, Change 1 (see Attachment A) Marine Corps Bachelor and Family Housing Management Chapter 10, and Department of Defense (DoD) 4165.63M, Housing Management. These regulations may be revised due to legal or regulatory changes and it is the Government’s intention to incorporate regulatory changes under this contract, as required. The Contractor must provide timely, consistent, accurate, and verifiable information on the inventory, utilization, maintenance, and furnishings management with the use of the enterprise Military Housing (eMH) system.

This PWS encompasses three Major Task Areas:

Task Area 1 – Operational Management Task Area 2 – Long Range Planning Task Area 3 – Program Oversight

Task Area 1 – Operations Management

Background – Operations Management Support (OMS) will enable the Marine Corps to provide quality housing services to our UH service members. OMS has historically been provided by active duty service members; however, it is now being transitioned to civilian and Contractor personnel. OMS duties include providing day-to-day operations, tracking maintenance requests, and addressing all resident concerns. Contractor personnel supporting this task area will need to be able to multi-task in order to meet changing day-to-day demands.

Objective – The Contractor shall provide day-to-day housing OMS through the following subtasks:

· Resident Service Operations

· Maintenance Requests

· Resident Services

Contractor support shall consist of billeting, resident services, ordering of supplies and furnishings, planning, scheduling, report preparation, maintenance support, and eMH data entry to ensure UH operations for personnel and community support and property programs are managed and maintained at a high quality level.

Task Area 2 – Long Range Planning

Background – Long range planning support will enable the Marine Corps to budget properly for housing programs and maximize occupancy. Infrastructure Reset (IR) requires significant changes to how the Marine Corps has determined its requirements for its facilities. Additionally, MCICOM HQ, Regions, and Installations require robust and accurate data on the inventory and utilization of facilities in order to prioritize its limited sustainment and construction resources.

Objective – The Contractor shall provide long range planning support to include Space Management, Renovations, Furnishings, UH Worksheets, and Budgeting Support. Contractor support shall consist of updating and completing UH Worksheets, ensuring maximized space utilization, coordinating with Public Works to update UH fields in the internet Naval Facilities Data Store (iNFADS), developing and monitoring long range plans for housing renovations and construction, and developing and monitoring long range plans for furnishing repair and replacement.

Subtasks include:

· Space Management

· Renovations Support

· Furnishings Support

· UH Requirements Worksheets

Task Area 3 – Program Oversight

Background – Per DoD Instruction 4165-63M, all branches of service will utilize eMH. This automated system supports all aspects of UH management, to include assignments, utilization, maintenance request tracking, key control, furnishings inventory, budget planning and program, and overall program administration. Accordingly, the Marine Corps Housing Offices utilize eMH to manage UH reservations, assignments, maintenance, and furnishings. In an effort to improve operations and maintenance oversight, the accuracy of reports on the overall condition, configuration, capacity and utilization of UH facilities is vital to Marine Corps housing operations.

Objective – The Contractor shall provide Property Assessments, eMH and Metric Reports, Command Coordination, and Resident Satisfaction. Optional Customer Service Training may be provided.

Subtasks include:

· Kick-off Meeting

· Property Assessments

· eMH and Metric Reports

· Tracking Resident Satisfaction

· Training

2. PLACE OF PERFORMANCE:

Work will be performed at Government facilities. The places of performance for this contract include the following locations:

MCIEAST:

· MCB Camp Lejeune, NC

· MCAS New River

· MCAS Cherry Point, NC

· MCAS Beaufort, SC

· MCLB Albany, GA

· MCRD Parris Island, SC

MCIWEST:

· MCB Camp Pendleton, CA

· MCMWTC Bridgeport, CA

· MCAS Miramar, CA

· MCAS Yuma, AZ

· MCLB Barstow, CA

· MCAGCC 29 Palms, CA

· MCRD San Diego, CA

MCIPAC:

· Okinawa, Japan

· Camp Gonsalves

· Camp Schwab

· Camp Hansen

· Camp Foster

· Camp Courtney

· Camp Kinser

· MCAS Futenma

· Camp Fuji

· Camp Mujuk

· MCAS Iwakuni

· MCB Hawaii

MCINCR:

· MCB Quantico

· Marine Barracks Washington

· Marine Yorktown Barracks, VA

· CBIRF Indian Head, MD

3. PERIOD OF PERFORMANCE:

The period of performance is expected to be for a six-month base period with four (4) one-year option periods, if exercised. Performance is anticipated to begin on or around September 2025.

4. NAICS:

The anticipated North American Industry Classification System Code (NAICS) for this requirement is 531311 ‘Residential Property Managers’ with a size standard of $12.5 million. This Sources Sought Notice is requesting responses to the following criteria ONLY from the sources that can provide the required service under the NAICS code.

5. ESTIMATED COST:

The rough estimate of the TOTAL requirement (5 years of support) is between $140M – $165M. This is not a firm estimate and is only being provided for informational purposes so contractors are aware of the magnitude of this requirement.

6. RESPONSE INSTRUCTIONS:

Interested vendors are requested to include, at a minimum, the following information:

1. Name of Organization, Cage Code, DUNS Number, Business Size Status (under NAICS 531311), Telephone Number, Address, and Email address for the primary point of contact.

2. Contract vehicles that would be available to the Government for the procurement of these services, such as General Service Administration (GSA) Federal Supply Schedules (FSS), GSA OASIS, or any other Government Agency contract vehicle. (This information is for market research only and does not preclude your company from responding to this notice.)

3. Description of your organization’s capabilities, history & experience with regards to all of the tasks outlined above at the performance locations listed. This description should demonstrate ability to perform the services described in this notice.

4. Description of your organization’s experience with rapidly staffing contractor personnel of a magnitude of approximately 240 individuals across the United States as well as OCONUS.

5. Any additional comments about the specifics of this sources sought notice.

Responses are limited to 10 pages including graphics; 11-pt. font minimum. Cover Page not included.

VENDORS WHO WISH TO RESPOND TO THIS SOURCES SOUGHT SHOULD SEND RESPONSES VIA EMAIL NLT 31 JANUARY 2025 10:00 AM (LOCAL D.C. TIME) TO CHRISTINA.E.NETO.CIV@USMC.MIL AND MARISSA.G.TURNER.CIV@USMC.MIL

Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. All government and contractor personal reviewing RFI responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.

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