SOURCES SOUGHT NOTICE July 17 2026.docx

Emergency Intake Facility and Wrap Around Services for Unaccompanied Alien Children Department of Health and Human Services (HHS) Administration for Children and Families (ACF) Office of Refugee Resettlement (ORR) July 17, 2026

1. Background The Administration for Children and Families (ACF), Office of Refugee Resettlement (ORR) is statutorily responsible for the care and placement of Unaccompanied Alien Children (UAC) referred by the Department of Homeland Security (DHS). Pursuant to the Homeland Security Act of 2002 and the Trafficking Victims Protection Reauthorization Act (TVPRA) of 2008, ORR must accept custody of referred UAC within 72 hours of apprehension and provide for their care pending release to an appropriate sponsor or other disposition.

Migration patterns affecting UAC referrals are inherently variable and, at times, have resulted in referral volumes that exceed the bed capacity available within ORR's permanent network of state-licensed care provider facilities. When this occurs, ORR requires the ability to rapidly stand up Emergency Intake Facility (EIF) capacity to prevent prolonged stays in DHS/U.S. Border Patrol custody, which is not designed or resourced for extended child welfare care. EIFs serve as a critical surge mechanism that allows ORR to accept referrals from DHS in a timely manner and maintain compliance with its statutory custody obligations.

Given the unpredictable nature of migration surges, ORR requires ready access to a pool of qualified contractors capable of establishing and operating EIF campuses—including sites, facilities, infrastructure, staffing, and the full range of required care and support services—on an as-needed basis across the continental United States.

2. Purpose The purpose of this requirement is to provide ORR with EIF campuses and related wrap-around services throughout the continental United States. This requirement provides ORR with the appropriate and efficient means to obtain campuses, direct care, supervision, and related services necessary for the care of UAC until they can be placed with an appropriate sponsor, transferred to another ORR facility, or otherwise transferred as directed by the Government.

The requirement encompasses the provision of all aspects of EIF care, including the campus site, facilities, and infrastructure; direct care services (case management, medical and behavioral health services, education, recreation, and legal services information); sponsor unification support; supplies and equipment; facility management; and transportation services. Contractors performing this requirement must demonstrate the campus capacity, service delivery capability, subcontractor base, community networks, and expertise necessary to provide safe and appropriate care to UAC and/or similarly situated at-risk minor populations, scalable to accommodate populations of up to 3,000 children per site and responsive to fluctuating referral volumes.

By meeting this requirement, ORR ensures it can rapidly deploy EIF capacity when referral volumes exceed permanent bed capacity, thereby limiting the time UAC spend in DHS custody and fulfilling ORR's statutory obligations for the timely and appropriate care of children in its custody.

3. Requirement Overview The Contractor will be expected to design, establish, operate, maintain, and support Emergency Intake Facility (EIF) campuses and associated wrap-around services on a nationwide basis, scalable to meet fluctuating Unaccompanied Alien Children (UAC) referral volumes. At a minimum, the Contractor shall provide:

· Campus site identification, facilities, and infrastructure capable of supporting populations of up to 3,000 children, including residential, administrative, medical, education, dining, and indoor/outdoor recreation space;

· Rapid site mobilization and phased ramp-up, achieving initial operating capacity for a minimum of 400 UAC within 30 days of task order award, scaling in increments as directed by ORR;

· Direct care services, including UAC orientation, case management, and behavioral health and mental health services;

· Medical services, including 24/7 medical staffing, initial medical examinations, immunizations, family planning services, and medical isolation/quarantine capacity;

· Education services, including individualized educational assessments and structured classroom instruction;

· Legal services information, including notification of rights to counsel and access to legal assistance;

· Sponsor services and case coordination support, including documentation collection, sponsor vetting coordination with ORR's Division of Sponsor Assessment and Division of Case Assessment, and release coordination;

· Line-of-sight and sound supervision and behavior management services consistent with ORR trauma-informed care standards;

· Campus security services, including perimeter security, access control, and video surveillance systems;

· Facilities management, including custodial, maintenance, food service, laundry, and IT support services;

· Supplies, equipment, and property accountability, including furnishings, medical equipment, communications equipment, and transportation vehicles;

· Transportation services, including escorted transport of UAC for sponsor unification, inter-facility transfers, and emergency movement;

· Program management, including a Project Management Plan, staffing plans, risk management, and records management in accordance with Federal records requirements; and

· Compliance with all applicable ORR policy guidance, including background investigation, Code of Conduct, and child safety reporting requirements.

4. Anticipated Acquisition Strategy The Government anticipates satisfying this requirement through full and open competition, with award of multiple Indefinite-Delivery, Indefinite-Quantity (IDIQ) contracts. Multiple awards will provide ORR the flexibility and surge capacity necessary to rapidly establish Emergency Intake Facility (EIF) campuses across the continental United States in response to fluctuating Unaccompanied Alien Children (UAC) referral volumes, while fostering competition among awardees at the task order level.

Task orders will be competed among IDIQ awardees consistent with Federal Acquisition Regulation (FAR) Subpart 16.5, with specific requirements, place of performance, and capacity to be defined at the task order level. The Government anticipates that task orders may be issued under varying conditions, including expedited timelines necessitated by emergent influx situations, and may be awarded on a sole-source, limited-competition, or full-competition basis among IDIQ holders as circumstances and FAR requirements permit.

5. Requested Information The Government requests capability statements from interested contractors addressing the questionnaire included in this notice. Responses should demonstrate the respondent's capability to perform the contemplated requirement and provide sufficient information for the Government to evaluate organizational experience, technical capability, operational capacity, and commercial practices.

Responses should be concise and should not exceed 20 pages, excluding cover pages, corporate brochures, resumes, product literature, and responses to Section 7 questions.

6. Response Instructions Interested contractors are requested to submit responses electronically no later than 12:00 p.m. Eastern Time on August 3, 2026.

Responses should include:

· Completed Vendor Information;

· Responses to each capability question;

· Comments regarding the draft PWS, if applicable;

· Questions concerning the contemplated requirement; and

· Recommendations that may improve the acquisition while continuing to satisfy the Government's minimum needs.

Respondents are encouraged to identify any areas of the draft PWS they believe are unclear, commercially unavailable, inconsistent with commercial practices, or unnecessarily restrictive to competition, and to provide recommended revisions.

Following the close of the response period, the Government will review all timely responses and questions received. The Government anticipates preparing consolidated questions and responses addressing matters determined to be relevant to the contemplated acquisition. Consolidated questions and responses may be distributed to all timely respondents through GSA eBuy and/or incorporated into the subsequent RFTOP, as appropriate, to promote a common understanding of the Government's requirements.

The Government reserves the right to determine which questions warrant a response, whether responses will be provided in a consolidated format, and whether any resulting comments or recommendations will be incorporated into the RFTOP. Submission of questions or comments does not obligate the Government to provide a response, revise the draft PWS, issue an RFTOP, or modify the contemplated acquisition strategy. Questions received after the response due date may not be considered.

7. Notice to Respondents This SSN/RFI is issued solely for market research purposes. This notice is not a solicitation, and shall not be construed as a commitment by the Government to issue a solicitation, award a task order, or otherwise pay for information requested.

Responses are voluntary. The Government will not reimburse respondents for any costs incurred in preparing or submitting responses or participating in any subsequent exchanges related to this market research effort. Any costs associated with responding to this notice are solely the responsibility of the respondent.

Submission of a response does not obligate the Government to provide feedback, conduct discussions, respond to every question submitted, issue a solicitation, or award a task order. The Government reserves the right to modify, revise, postpone, or cancel the contemplated acquisition at any time.

The Government may use information received in response to this notice to support acquisition planning, refine the draft PWS, validate the acquisition strategy, assess commercial practices, determine the availability of qualified sources, and support other market research objectives.

Respondents should clearly identify any proprietary information submitted. Proprietary information should be minimized to the greatest extent practicable and clearly marked to facilitate appropriate handling.

Industry Questionnaire Section 1 – Company Information

1. Describe your company's interest in this requirement, such as Prime Contractor, Subcontractor, Joint Venture, Mentor-Protégé, or other.

2. Identify your company's socioeconomic status. If you are a small business, identify all applicable SBA certifications, such as Small Business, 8(a), HUBZone, SDVOSB, WOSB, EDWOSB, SDB, ANC, Tribal, or NHO.

3. Identify the geographic regions within the Continental United States where your organization can successfully perform this requirement.

Section 2 – Relevant Experience

4. Describe your experience providing services similar in scope and complexity to those described in the draft PWS.

5. Describe your experience managing large-scale residential facilities or emergency response operations.

6. Describe your experience supporting Federal agencies, particularly HHS, ACF, ORR, DHS, FEMA, or other organizations providing emergency or humanitarian services.

Section 3 – Technical Capability

7. Describe your organization's ability to provide the full range of services described in the draft PWS. If certain services would be subcontracted, identify those functional areas.

8. Describe your capability to rapidly establish and operate Emergency Intake Facilities, including facility acquisition, staffing, and operational readiness.

9. Describe your capability to recruit, retain, and manage qualified personnel necessary to support this requirement.

10. Describe your ability to scale operations up or down in response to changing Government requirements.

Section 4 – Facilities and Operations

11. Describe your existing facility resources and your ability to support operations ranging from 100 to 3,000 beds.

12. Describe your organization's experience providing integrated support services such as medical care, behavioral health, education, security, transportation, logistics, food services, and facility management.

13. What challenges do you foresee in meeting the draft PWS requirements?

Section 5 – Acquisition Strategy

14. Is a Multiple Award IDIQ the appropriate acquisition strategy? If not, what alternative approach would you recommend?

15. Should awards be made on a nationwide basis or by geographic region? Please explain.

16. What contract type would you recommend, such as Firm-Fixed-Price, Cost-Reimbursement, Hybrid, or other, and why?

17. What commercial best practices should the Government consider when developing this acquisition?

Section 6 – Small Business Participation

18. If you are a small business, describe your capability to perform as a Prime Contractor.

19. If you are a large business, identify the portions of the requirement that could reasonably be performed by small business subcontractors and estimate the anticipated percentage of subcontracted work.

20. Describe any existing or anticipated teaming arrangements that would enhance your ability to perform this requirement.

Section 7 – Draft PWS Review (Responses to this question are excluded from the 20-page limit)

21. Identify any requirements in the draft PWS that are unclear, overly restrictive, or inconsistent with commercial practices.

22. Identify any requirements that you believe could significantly increase cost or unnecessarily limit competition.

23. Recommend any changes that would improve performance, efficiency, or competition while maintaining the Government's objectives.

Section 8 – Additional Comments

24. Provide any additional recommendations or observations that would assist the Government in developing the final acquisition strategy and solicitation.

Section 9 – Additional Market Research Questions

25. Describe whether your organization currently owns, leases, controls, or has access to facilities that could support Emergency Intake Facility operations. Include the general location, current use, estimated bed capacity, square footage, acreage, and expected timeline to make the facility ready for occupancy.

26. Describe your process for confirming that a proposed facility is properly zoned and legally permitted for the Government's intended use, including residential care, emergency intake, education, medical services, food service, transportation, and related support functions.

27. Describe your experience obtaining or maintaining required state, county, and local approvals, including permits, inspections, certificates of occupancy, fire marshal approvals, health department approvals, environmental reviews, food service approvals, and other safety-related clearances.

28. Describe your approach to meeting the PWS facility and living space requirements, including sleeping areas, bathrooms, showers, dining, education, intake, medical clinic, quarantine and isolation space, recreation, privacy, and line-of-sight and sound supervision.

29. Describe your approach to providing direct care, education, case management, behavioral health, medical care, recreation, communication access, and transportation services for children or youth in a residential or emergency intake setting.

30. Describe your experience using the UAC Portal, ORR-designated systems, electronic case management systems, electronic health records, electronic medication administration systems, or similar federal, healthcare, or child welfare systems.

31. Describe your approach to recruiting, credentialing, licensing, and retaining key personnel and licensed professionals, including program leadership, case managers, clinicians, physicians, advanced practice providers, nurses, pharmacists, teachers, transportation staff, and direct care staff.

32. Describe your onboarding and background investigation process for personnel, including public record checks, FBI-based checks, child abuse and neglect checks, drug screening, credential verification, training, badging, and controls to prevent uncleared staff from having unsupervised access to children or youth.

33. Provide feedback on whether the draft PWS mobilization timeline is achievable, including site preparation, staffing, inspections, system access, medical readiness, and phased activation. If the timeline is not achievable, identify a realistic timeline and the assumptions needed to meet it.

34. Identify the top five operational, schedule, or cost risks associated with this requirement and describe your recommended mitigation for each risk.