Sources_Sought_Notice__JAX_Personnelist_Follow-On_FA7014-26-R-PKHB05_16mar26.pdf

SOURCES SOUGHT NOTICE (SSN) / RFI

For: HAF JA JAX Personnelist Follow-On Reference Number: FA7014-26-R-PKHB05

1.0 PROCURING & ADMINISTRATIVE CONTRACTING OFFICE

Air Force District of Washington (AFDW) Contracting Directorate (PK) Headquarters Air Force (HAF) - Enterprise Support Division (PKH), DoDAAC: FA7014

2.0 INTRODUCTION

This is a new FY26 Sources Sought Notice (SSN) for the Headquarters Air Force (HAF) Judge Advocate (JA) JAX Personnelist Follow-On pre-award requirement, FA7014-26-R-PKHB05, which is being released to industry for information gathering and planning purposes only pursuant to FAR Part 10 Market Research. This SSN is not a solicitation nor shall this SSN constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quote (RFQ.

The Government shall not award any contract solely on the basis of this SSN nor shall the Government reimburse any Contractor for any associated costs they incur to submit a Capability Package to the Government in response to this SSN. This market research notice is being deployed to bring forth qualified, capable sources and in no way shall restrict the Government’s final acquisition strategy, planning, or requirements refinement.

*Note1: Recipients of this SSN are hereby advised that the purpose of this additional market research activity is to:

[1] Identify both Large Business and Small Business Capable Sources; and

[2] Obtain current Federal, Department of Defense (DoW), or Air Force procurement vehicle contract information/details for such capable sources (See Items k and l below under Paragraph 6.0).

*Note2: The Government shall NOT accept any Capability Package submitted in response to this SSN containing extraneous, unsolicited material, or content which does not conform to the Government’s specific questions and request for certain procurement/contracting data as expressed herein. Additional company literature, presentations, pamphlets, papers, etc. must not be submitted in response to this SSN and any such unsolicited artifacts shall NOT be accepted nor reviewed by the Government.

*Note3: The Government shall NOT accept nor reply to any questions or requests for clarification as a result of this SSN.

*Note4: Recipients of this SSN shall not request an extension or more time to respond to this SSN regardless of circumstance.

3.0 NAICS CODE

The North American Industrial Classification System (NAICS) Code for this SSN is 541611, Administrative Management and General Management Consulting Services, with a Size Standard of $25M in annual revenue. The Product Service Code (PSC) for this SSN is R699, Support - Administrative: Other

*Note: A small business firm competing as a Prime Contractor would need to perform at least 50% of the total requirement from within its own company (See FAR 52.219-14, Limitations on Subcontracting).

4.0 BACKGROUND & DESCRIPTION OF GOVERNMENT’S REQUIREMENTS

4.1 The Air Force Judge Advocate Field Operating Agency (AF/JA FOA), commanded by a Major General, provides administrative support to the four Directorates for the Headquarters Air Force (HAF) Judge Advocate General (JAG) Corps. The four Directorates are the Military Justice and Discipline Directorate, Operational and International Law Directorate, Civil Law and Litigation Directorate, and Leadership Directorate. The four Directorates provide legal services to Air and Space Force leadership across the National Capital Region, 76 Geographically Separated Units, and 10 Major Commands. The AF/JA FOA Commander Support Staff (CSS) is functionally responsible for providing direct support to The Judge Advocate General (a Three Star), AF/JA FOA Commander, AF/JA Section Commander, AF/JA FOA First Sergeant and associated Directors.

4.2 The AF/JA FOA has a continued need during FY26 – FY30 for contract support by a JAX Personnelist that will help manage military personnel programs and oversee all CSS operations to ensure all applicable tasks are accomplished. The CSS is responsible for a variety of military and civilian personnel programs affecting the health, morale and welfare of assigned personnel.

The CSS serves as the conduit between assigned personnel, the commander, directors, and various base agencies. Some additional, notable JAX Personnelist requirements are explained in the Sub-Paragraphs below.

4.2.1 The Contractor must be proficient in performing the following primary technical aspects which are important to the JA mission:

[1] Familiarity with military personnel systems;

[2] Ability to research and interpret Air Force regulations; and

[3] Ability to effectively communicate orally and in writing the technical elements of military personnel functions.

4.2.2 The Contractor must perform all PWS requirements onsite at a Government-owned/controlled facility at Joint Base Andrews in Maryland (Address: 1500 West Perimeter Road, Suite 1780.02, Jones Building, Joint Base Andrews, Maryland, 20762).

4.2.3 Assigned Contractor personnel must perform onsite during the following Core Work Hours and Workdays: Monday – Friday, from 0730 - 1630 Eastern Time Zone (except for Federal holidays or base closure due to inclement weather or other emergency).

4.2.4 Based on historical actuals, 1 annual full-time equivalent (FTE) with the requisite knowledge, skills, experience, ability, training, education, technical proficiency, and secret security clearance is sufficient to perform all JAX Personnelist professional services and requirements. In addition to the above, the Contractor’s assigned employee must meet the following minimum personnel requirements: Be a current United States (U.S.) Citizen and possess a High School Diploma or similar General Educational Development (GED) credential from an accredited institution. A relevant bachelors college degree is preferable but not required.

4.2.5 Assigned Contractor personnel must possess a current, active Secret security clearance.

Secret is the highest classified security level and there will be a corresponding DD254.

4.2.6 The anticipated Period of Performance (PoP) is as follows:

Transition: 3 September 2026 – 13 September 2026 (10 Days)

Base Period: 14 September 2026 – 2 September 2027 (355 Days)

Option Year 1: 3 September 2027 – 2 September 2028 (365 Days)

Option Year 2: 3 September 2028 – 2 September 2029 (365 Days)

Option Year 3: 3 September 2029 – 2 September 2030 (365 Days)

Option Year 4: 3 September 2030 – 2 September 2031 (365 Days)

Please refer to the attached Draft Performance Work Statement (PWS) for additional requirements, tasks, services, and security specifications which would apply to the subject acquisition.

5.0 GOVERNMENT QUESTIONS FOR INDUSTRY RESPONSE

1. Is your company currently technically capable of fulfilling all requirements expressed above on this SSN and the attached Draft PWS as a Prime Contractor? Please explain.

2. Does your company currently possess the sufficient number of professional personnel resources (1 FTE) with the required current/active Secret security clearance level, who is also technically qualified to meet all Draft PWS requirements, satisfy all primary technical aspects identified above on this SSN, and perform onsite at the Government owned/controlled facility located at Joint Base Andrews, Maryland, on day 1 of the transition period? Please explain.

3. What is your company’s general history, capabilities, experience, strengths, and weaknesses in providing Commercial Professional Services which are similar to and/or consistent with the Government’s requirements expressed above on this SSN and on the attached Draft PWS?

Please explain.

4. What are some examples/references/samples (no more than 3) of recent and relevant performance on a Federal Contract or Agreement (recent, meaning within the last 3 years and relevant, meaning the work was the same as or similar to the requirements expressed on the attached Draft PWS)? Please provide the data/information for those recent/relevant references as noted below.

*Note: For each example/reference/sample, provide the Federal Contract/Agreement Numbers, Commercial Company-to-Company Purchase Order Numbers, Dates/PoPs, Total Dollars, Description of Work/Requirements, Significance of work, CLIN types, contract types, Percent of Work performed as Prime and Sub, Project POC Name, Project POC Email Address, and Project POC Phone Number.

6.0 ADDITIONAL INFORMATION FOR CAPABILITY PACKAGES

As part of the Capability Packages submitted in response to this SSN, all Respondents must fully address the Government’s requested Related Procurement and Contracting Data expressed below which will help during other pre-award activities in the future.

All SSN Respondents must identify/provide the Contractor’s:

a. Company Name (full legal name and D.B.A., if applicable);

b. Company Address;

c. Company Pre-Award/Proposal Team/Business Development Point of Contact (POC) by Name (First and Last);

d. Company POC Email Address;

e. Company POC Telephone Number;

f. Cognizant DCMA Office Code and Info (if applicable);

g. Cognizant DCAA Office Code and Info (if applicable);

h. Cognizant Defense Security Office Code and Info (if applicable);

i. Current Facility Classification Level (FCL);

j. Federal Cage Code and Unique Entity ID (SAM.gov);

*Note: A company must be registered in the System for Award Management (SAM) to be considered responsible for a Federal Contract Award. To register your company, go to https://www.sam.gov.

k. Business size (large or small) and all applicable socioeconomic small business categories (SDVOSB, 8a, HUBzone, WOSB, VOSB, SDB, etc.) for the NAICS Code established above for this SSN and for the Contractor’s other similar NAICS Codes; and

l. General Services Administration (GSA) Federal Supply Schedules (FSS), Multiple Award Contracts (MACs), Government-wide Acquisition Contracts (GWACs), DoW Enterprise Service Initiatives (ESI), DoW or Air Force Indefinite-delivery Indefinite Quantity (IDIQ) Contracts, Agreements, and/or Blanket Purchase Agreements (BPAs) that the Contractor currently holds which authorizes Ordering from the respective Air Force Contracting Office (provide all respective contract/agreement numbers, identify the source of the procurement vehicle, and any other relevant information of each exiting procurement vehicle held).

*Note: Some examples are….Air Force Enterprise SBEAS IDIQs; STARS3, Alliant2, VETS2, Polaris GSA GWAC, and OASIS+ GSA GWACs; NASA SEWP GWAC; National Institute of Health (NIH) GWACs; Veterans Administration (VA) GWACs; GSA AF 2GIT BPAs; DoW ESI Agreements/BPAs/IDIQs, etc.

https://www.sam.gov/

7.0 MANDATORY CAPABILITY PACKAGE INSTRUCTIONS, FORMATTING &

DEADLINE

Interested Parties shall submit Capability Packages to the Government which meet all formatting, instructions, limitations, and the submittal deadline as expressed below.

Capability Packages must be submitted to the Government:

a. Within the confines of 4 total pages;

b. Electronically via one (1) email before the established SSN deadline;

c. In Adobe Portable Document Format (.pdf) format only;

d. In a digital file size that does NOT exceed 5MB;

*Note1: If file size is 5MB or larger, the Government will NOT receive the Respondent’s email and attached document due to internal DoD and Air Force message system limits and restrictions.

*Note2: Respondent’s must not submit a Zip File because the Government email system does NOT allow transmittal of Zip files.

e. Containing UNCLASSIFIED data/information/content only;

*Note: Capability Packages a submitted to the Government in response to this SSN SHALL NOT and MUST NOT contain any Controlled Unclassified Information (CUI), Classified, Secret, or Top Secret data/information/contents.

f. And received at the identified Government office on or before 12:00 PM Eastern Time Zone on Wednesday, 25 March 2026; and

g. Air Force Contracting Office electronically via email to MSgt Irinieta Tabuyaqona USAF, AFDW/PKH Contracting Officer, at irinieta.tabuyaqona.1@us.af.mil and please copy the AFDW/PKHB Branch Chief at mark.luckritz@us.af.mil on that same email, too.

8.0 ORGANIZATIONAL CONFLICT OF INTEREST

The Government would also like to remind companies of their responsibility to avoid and/or mitigate any potential Organizational Conflict of Interest (OCI). Guidance is found in Federal Acquisition Regulation (FAR) Part 9.5. If a company has a potential OCI situation, they must submit and have an approved mitigation plan prior to the Government’s consideration of any proposal for award. Since the approval process can be lengthy and approval of any plan is not assured, it is highly recommended that potential OCI identification and resolution processes begin during the planning phase if possible. An OCI could result in the canceling of a contract or determining an Offeror to be ineligible for award. Potential OCI issues, and mitigation plans if developed, shall be included as an attachment to Capability Package. Such OCI attachment shall NOT be considered in the Capability Package total page count.