Sources Sought Notice FE Warren.pdf

This is a Sources Sought Notice only. It seeks information from small business sources that can provide fuel management services at a Government-Owned Contractor-Operated (GOCO) retail fuel facilities at FE Warren AFB, WY. This notice is issued for the purpose of market research in accordance with Federal Acquisitions Regulation (FAR) Part 10. This is not a Request for Proposal (RFP), a promise to issue an RFP or a promise by the Government to pay for information received in response to this notice or any subsequent announcement. This information is subject to modification and in no way binds the Government to award a contract. For reference purposes, this System for Award Management (SAM) notice is numbered SPE603-26-R-5X07.

Defense Logistics Agency (DLA) Energy, Bulk Petroleum Supply Chain Services, Domestic Storage and Services Division seeks to identify potential qualified small businesses that can perform non-personal services to operate and maintain Government-Owned Contractor-Operated fuel facilities at FE Warren AFB, WY. Interested firms should be able to provide all personnel, equipment, tools, materials, supplies, and supervision necessary to receive, store, issue, maintain quality, and account for petroleum products, as well as maintain the associated fuel facilities.

The Government plans to award one firm fixed price contract for a four-year base period of performance (beginning on or about December 01, 2026), a five-year option period and an optional extension period up to six months. Contracts awarded are subject to FAR 52.222-41, Service Contract Labor Standards to include Collective Bargaining Agreements.

The North American Industry Classification System (NAICS) Code is 493190 (Other Warehousing and Storage) with a size standard of $36.5 million dollars.

The proposed solicitation is being considered as a set-aside under a small business set-aside program and will utilize full and open competition after exclusion of sources in accordance with FAR 6.2. The potential RFP will be posted on or after February 2, 2026, and will close about 48 days later. The solicitation will be published electronically on the SAM website at www.sam.gov. Interested companies responding to the solicitation will be required to register in SAM and Wide Area Workflow (WAWF).

In responding to this notice, please provide the following:

1. A company profile to include number of employees, office location (s), DUNS/CAGE Code number, and a statement regarding current business status. Please note that registration in System for Award Management (SAM) and Wide Area Workflow (WAWF) are required for DLA Energy contractors.

2. Capability of providing qualified and experienced personnel, with appropriate clearances, if required.

3. Past Performance: Do you have past performance as a prime contractor or subcontractor on service contracts for similar fuels management requirements? If so, please provide the following: Contract Number, Name of Government Agency or Commercial Entity, Period of Performance, Dollar Value, Type of Contract (Fixed Price, Cost Reimbursement, etc.), and an explanation of services provided as they relate to GOCO fuels management. If your firm acted as subcontractor or joint venture, name the prime contractor or other party, the specific work performed and percentage. Please address any past performance problems, and resolutions taken.

http://www.sam.gov/

4. Do you anticipate any type of teaming arrangement for this requirement? If yes, please address what kind of arrangement and what percentage of work, type (s) of service your company would perform.

5. Does your company have the financial capability and financial stability, and/or adequate lines of credit to sustain and support a four-year contract at one or more locations, in the event there are delays with the payment process?

6. What realistic phase-in period would you require to commence performance with personnel, equipment, and materials?

7. Does your company have the capability to provide Special Purpose refueling/defueling vehicles no later than 24 months after performance start date?

8. Location: The location of performance is FE Warren AFB, WY. Confirm your capability to perform the required services at this location.

Responses are limited to not more than 15 pages. The Government will use this information, in addition to other information obtained, to determine if this requirement will be procured as a small business set-aside. Information provided to the Government in response to this notice is voluntary. The Government will not pay for information received in response to this notice or any subsequent announcement related to this notice. All responses to this Sources Sought Notice are to be submitted by 3:00 PM Local Time Fort Belvoir, VA on November 14, 2025. Only responses submitted via email will be considered.

Submit responses to the following email addresses: Carlos J. Vidro-Martinez at carlos.vidro-martinez@dla.mil and Sonja M. Rocks at sonja.rocks@dla.mil.

mailto:%20sonja.rocks@dla.mil