Sources Sought Notice.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Bagged Fertilizer for Calverton National Cemetery

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 22172

SOLICITATION NUMBER* 36C78625Q50123

RESPONSE DATE/TIME/ZONE 01-31-2025 4:00 pm EASTERN TIME, NEW YORK, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE*

NAICS CODE* 325311

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

POINT OF CONTACT*

Sarah Poole sarah.poole1@va.gov

PLACE OF PERFORMANCE

ADDRESS Calverton National Cemetery

210 Princeton Blvd Calverton, NY

POSTAL CODE 11933

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The National Cemetery Administration is issuing this synopsis as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for the delivery of bagged fertilizer to Calverton National Cemetery on an as-needed basis.

Additional information regarding the requirement is available in the Statement of Need in the Appendix accompanying this notice. The result of this market research will contribute to determining the method of acquisition. The applicable North American Industry Classification System (NAICS) code assigned to this acquisition is 325311.

There is no solicitation at this time. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

If your organization has the potential capacity to provide these products, please provide the following information:

1) organization name, address, SAM UEI #, email address, website address, telephone number, and size and type of ownership for the organization; and

2) tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability, for delivery of bagged fertilizer. If significant subcontracting or teaming is anticipated to deliver technical capability, address the administrative and management structure of such arrangements (i.e. will a subcontractor be used for all or part of the requirement).

The government will evaluate market information to ascertain potential market capacity to:

1) provide product consistent in scope and scale with those described in this notice and otherwise anticipated;

2) and determined what socio-economic categories can provide these products.

Based on the responses to this Sources Sought Notice/Market Research, this requirement may be set aside for small business categories or procured through full and open competition. The government will not provide feedback or evaluations to companies regarding their submissions in response to this notice.

Submission Instructions: Interested parties who consider themselves qualified to deliver the above-listed products are invited to submit a response to this Sources Sought Notice by

January 31, 2025 at 4:00 pm EST. All responses under this notice must be emailed to Sarah

Poole at sarah.poole1@va.gov and use the following title in the Subject Line:

36C78625Q50123 Fertilizer for Calverton National Cemetery.

If you have any questions concerning this opportunity, please contact Sarah Poole, Contracting

Officer at sarah.poole1@va.gov.

mailto:sarah.poole1@va.gov

APPENDIX 1: Statement of Need

STATEMENT OF NEED

BACKGROUND

Calverton National Cemetery (CNC) is located at 210 Princeton Blvd, Calverton NY. Cemetery grounds encompass approximately 1,045 acres of land. CNC is a National Shrine that honors veterans with a final resting place and lasting memorials that commemorate their service to our

Nation. The cemetery receives visitors, holds ceremonies, and conducts committal services. Due to CNC’s special significance and the attention it receives from the public and media, strict adherence to the following specifications is essential.

GENERAL REQUIREMENTS

Calverton National Cemetery requires the delivery of 2,800 moisture-proof 50lb bags of

Fertilizer annually with the option for an additional 200 bags during one, or all of the period of performance, so an Option for Increased Quantity is included for each year.

Notification and Delivery Methods: The Contracting Officer’s Representative (COR) shall call and schedule delivery time and dates. The Contractor will be notified 3 - 5 days before delivery is needed.

Fertilizer deliveries shall be placed on an “as-needed / as requested” basis in approximately

1,000 50lb bag increments on pallets—approximately three (3) deliveries annually. Upon delivery, all 50lb moisture-proof bags of Fertilizer will be inspected and may be rejected by COR if it fails to conform to any of the requirements of this contract. No fertilizer shall be delivered in bulk tote or pallet bags.

Communication: Communication with the COR is essential. The Contractor must contact the

COR at the time of delivery to ensure proper placement of 50lb moisture-proof bags of Fertilizer.

Communication with the COR is strongly encouraged as burial activities at the cemetery take precedence over deliveries. Work activity and noise must not disturb Committal/Burial Services.

Additionally, trucks are strictly prohibited from passing through any Committal/Burial Service area during this period.

Fertilizer Specifications: Fertilizer must meet the following requirements:

• Turf grade;

• 24-0-12;

• 2% FE with 60% sulfur or polymer coated urea for slow release.

RESPONSIBILITIES

The Contractor shall preserve and protect all structures, equipment, roads, and vegetation (such as trees, shrubs, & grass) on or adjacent to the delivery site, which is not to be removed and which does not interfere with the deliveries required under this contract. The Contractor will take extreme precaution when delivering and unloading pallets of 50lb moisture-proof bagged

Fertilizer to not hit, damage, mark and/or knock any buildings/structures.

The Contractor shall protect from damage all existing improvements and utilities at or near the delivery site and on adjacent property of a third party. The Contractor shall immediately notify the COR of any such occurrence and repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

Insurance, Licenses & Permits: The Contractor shall possess and maintain all necessary insurance, licenses, and permits required for contract performance. Contractor is responsible for any injury to himself/herself/themself, his/her/them employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her/them employees’ fault or negligence. The Contractor is responsible for repair and/or replacement of any damaged turf, headstones, structures, and/or other property.

The Contractor shall maintain personal liability and property damage insurance coverage as required by the laws of the State of New York or in accordance with FAR 52.228-5 Insurance –

Work on a Government Installation (Jan 1997) and the following limitations, whichever is more.

• Bodily Injury Liability coverage of at least $500,00 per occurrence.

• Property Damage Liability coverage of at least $100,000 per occurrence.

WORK HOURS

Hours Of Operation: Deliveries shall be made Monday through Friday, between the hours of

8:00 a.m. – 2:00 p.m., unless otherwise requested by Cemetery due to unforeseen weather emergency need.

National Holidays: Deliveries shall not be made on the eleven holidays observed by the Federal

Government, unless emergency delivery requested. Unless otherwise specified, when a holiday falls on a Sunday, the following Monday shall be the legal holiday as observed by the Federal

Government. When a holiday falls on a Saturday, the preceding Friday shall be observed as the legal holiday. The eleven holidays observed by the Federal Government are as follows:

Holiday Date Month

New Year’s Day 1st January

Martin Luther King Jr.’s Birthday 3rd Monday January

President’s Day 3rd Monday February

Memorial Day Last Monday May

Juneteenth/Freedom Day 19th June

Independence Day 4th July

Labor Day 1st Monday September

Columbus Day 2nd Monday October

Veterans Day 11th November

Thanksgiving Day 4th Thursday November

Christmas Day 25th December

Or any other day specifically declared by the President of the United States to be a National

Holiday.

(End of Statement of Need)