Sources Sought Notice.pdf

U.S. DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

ACQUISITION DIRECTORATE

SOURCES SOUGHT NOTICE

1.0 General Information

Document Type: Sources Sought Notice

Title: Fleet Program E-Z Pass Access Transponders Services

Sources Sought Post Date: 01/07/2025

Sources Sought Response Date: 01/13/2025

NAICS Code: 488490, Other Support Activities for Road Transportation

PSC Code: V212, Transportation/Travel/Relocation—Travel/Lodging/Recruitment: Motor Passenger

2.0 Background

The Pentagon Force Protection Agency (PFPA) is a defense agency under the Office of the Secretary of

Defense (OSD). PFPA's mission is to provide force protection, security, and law enforcement as required for the people, facilities, infrastructure, and other resources on the Pentagon Reservation and for

Department of Defense (DoD) activities and DoD-occupied facilities not under the jurisdiction of a

Military Department within the National Capital Region (NCR). This responsibility To provide the required law enforcement services, the PPD currently has a small fleet of specialized vehicles that require routine maintenance and upkeep to maintain the high level of force protection required by DoD standards. The specialized vehicles are utilized within the jurisdiction of the Pentagon Reservation and facilities throughout the NCR.

3.0 Service Description

The PFPA requires (50) E-Z Pass Transporters for 115 Law Enforcement/Emergency Fleet Vehicles for the Pentagon Force Protection Agency to eliminate the need to stop at the toll plaza. A transponder is a device that sends a signal in response to another signal and can be used to increase the efficiency of toll payments by allowing drivers to pass through checkpoints without needing to fumble for cash.

PFPA/PPD will use the transponders to approve local and temporary duty travel. This action will be a firm-fixed-price contract.

4.0 Sources Sought

To facilitate market research, the Government is looking to identify qualified sources under the North

American Industry Classification System (NAICS) 488490 - Other Support Activities for Road

Transportation from Small and Large Business vendors are requested. This Notice seeks industry comments to assist the Government. If you have any comments or find any ambiguities, please provide your information and comment in your response to this Notice.

Responses are requested from "all" sources, including those other than small businesses. Small

Businesses, 8(a) small businesses, HUBZone small businesses, Service-Disabled Veteran-Owned Small

Businesses, Women-Owned Small Businesses, and Economically Disadvantaged Women-owned Small

Businesses AND Large Businesses are encouraged to respond.

This Sources Sought (SS) Notice is for information and planning purposes only and shall NOT be construed as a solicitation or as an obligation on the part of the Government. This Notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any concern responding to this Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the concern's qualifications to perform the work.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

After a review of the responses received, a pre-solicitation synopsis and solicitation MAY be published via PIEE or SAM. However, responses to this Notice will not be considered adequate responses to a solicitation.

The Government will NOT accept requests for meetings or briefings. No phone solicitations or emails with regard to the status of the Request for Proposal (RFP) will be accepted prior to its release.

Information and materials submitted in response to this Notice WILL NOT be returned.

As a result of this Notice, the Government MAY issue a Request for Proposal (RFP). There is no solicitation available at this time. However, should such a requirement materialize, no basis for claims against the Government will arise as a result of a response to this Sources Sought Notice, nor the

Government's use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.

Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation.

5.0 Program Details

Add Tasks

6.0 Service Requirement Critical Task Areas/Elements

Place of Performance: The majority of the work associated with this effort is anticipated to be performed on-site at government-furnished facilities.

7.0 Capability Statements

Offerors must demonstrate their ability to comply with the requirements in this Source Sought to be considered capable of satisfying the Government's requirements.

All interested Vendor having the capability necessary to provide the stated items are requested to provide capability statements not to exceed 10 pages in "Times New Roman" 12-pitch that include the following information:

1. Company name, address, point of contact name, telephone, and email address

2. CAGE Code and Unique Entity Identification Number

3. Business size status (business size/socio-economic category must be submitted to be used)

4. Recommended/suggested NAICS codes for this effort

5. Number of contracts currently held with the Government to include any Federal Supply

Schedules listed under GSA Advantage

6. A description of your company's experience and capability in providing television segments.

7.0 Submission Instructions

The response to this Notice is limited to five (5) single-sided pages, including all attachments, charts, etc.

(single-spaced, 12-point font minimum excluding charts and graphics) and should also include current business size status and any applicable Federal Supply Schedule(s). This indication should be clearly marked on the first page of the response, as well as the eligible business concern's name, point of contact, address, and cage code.

No hard copy or Facsimile responses will not be accepted.

To facilitate a timely and comprehensive review of all submitted responses, firms should respond using the format requested in this Notice. Any deviation from this format may lead to the rejection of the response.

8.0 Due Date for Submission of Responses

All responses to this Request must be submitted electronically (via email) to Ms. Yolnie Merriweather

(Contracting Officer) at yolnie.t.merriweather.civ@mail.mil and Ms. Barbara Middleton (Contracting

Specialist) at barbara.a.middleton11.civ@mail.mil by Monday, Jan 13, 2025, at 11:00 A.M. EDT. No telephone communications will be entertained.

The subject line in the email shall state, "Sources Sought: Fleet Program E-Z Pass Access Transponders

Services. " All information submitted should support the Offeror's capability to provide the required

Fleet Program E-Z Pass Access Transponders Services at no cost or obligation to the Government.

The Government will not be responsible for any cost/s incurred in the preparation of any submitted material to this Source sought. Information received will be considered solely for determining whether to conduct a subsequent competitive procurement. This Notice is NOT a request for proposals or quotations.

ATTACHMENT 1

CONTRACTOR CAPABILITY INFORMATION

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

Company/Institute Name:

Name:

Address:

Point of Contact:

CAGE Code:

Phone Number:

Email Address:

Web Page URL:

Size business pursuant to the North American Industry Classification System (NAICS)

Based on the above NAICS Code, state whether your company is:

Small Business (Yes/No)

Woman Owned Small Business (Yes/No)

Small Disadvantaged Business (Yes/No)

8(a) Certified (Yes/No)

HUBZone Certified (Yes/No)

Veteran Owned Small Business (Yes/No)

Service Disabled Veteran Small Business (Yes/No) mailto:yolnie.t.merriweather.civ@mail.mil mailto:barbara.a.middleton11.civ@mail.mil

A statement as to whether your company is domestically or foreign-owned (if foreign, please indicate the country ownership).

List of any applicable Federal Supply Schedules and expiration dates