Sources Sought - JBSA FSH (B3631.B3635) Replacement DOAS WSHP.pdf

DEPARTMENT OF THE AIR FORCE

502D AIR BASE WING

JOINT BASE SAN ANTONIO

14 October 2026

TO: 502D CONTRACTING SQUADRON

1655 SELFRIDGE AVE B5450

JOINT BASE SAN ANTONIO (JBSA) LACKLAND TX 78236

FROM: Company Name______________________________________________________________

Point of Contract Name________________________________________________________

Email Address_______________________________________________________________

Address ____________________________________________________________________

Phone No. __________________________________________________________________

Cage Code/UEI _____________________________________________________________

SUBJECT: Dedicated Outside Air System/Water-source Heat Pump Turnkey Replacement for B3631 &

B3635 - WaterFurnace Model: UBH015R (Brand Name or Equal)

1.0 PURPOSE OF THIS NOTICE.

This is a Sources Sought Synopsis issued solely for market research, information, and planning purposes in accordance with (IAW) Revolutionary FAR Overhaul (RFO) Part 10. This is not a Request for Proposal

(RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ). It does not constitute a commitment or authorization to incur costs for which reimbursement would be required.

The 502d Contracting Squadron (502CONS), on behalf of the 502d Civil Engineer Squadron (502CES), is conducting market research to determine:

• The availability and technical capability of industry sources (small and large businesses) to furnish and install 48 each 1.25-ton Dedicated Outside Air System (DOAS) Water-Source Heat Pumps

(WSHP) which meet strict salient dimensions and environmental characteristics.

• The appropriate competitive acquisition strategy, including small business socio-economic set-aside determinations (RFO Part 19 Small Business - Rule of Two).

• Standard commercial practices, lead times, supply chain constraints, warranty terms, and pricing structures IAW RFO 10.002(b) Market Research.

1.1 PROJECT SUMMARY.

The contractor shall provide all personnel, management, equipment, tools, rigging, materials, and supervision necessary to execute the turnkey removal and replacement of 48 ceiling-suspended DOAS

WSHP installed above exterior breezeway ceilings in B3631 and B3635 at JBSA Ft Sam Houston (FSH)

San Antonio Military Medical Center (SAMMC) Dormitory Annex. This new requirement is projected to be a Firm-Fixed Priced (FFP) Purchase Order as a Commodity (Procurement) with incidental Services

(Removal and Installation) buy.

Key Salient Characteristics:

• Capacity: 1.25 Tons (15,000 BTUH nominal), airflow of 160 L/s (~340 CFM) at 50 Pa ESP.

• Configuration: Horizontal, ceiling-plenum suspended, right-hand return air arrangement.

• Access Dimension Constraint: Existing units are installed above metal panel breezeway ceilings accessible through structural door openings measuring approximately and replacement units must physically fit through these envelope openings without requiring structural building demolition.

• Refrigerant: Low-GWP refrigerant (e.g., R-454B or R-32). R-410A is strictly prohibited.

• Hydronic Pre-Heat Coil & Reheat: Integral 3.75 kW water-source pre-heat coil (3-way, 2-position control valve) and factory hot gas reheat (HGRH) / hot gas bypass (HGBP) for 100% outside air continuous dehumidification.

• Controls Integration: Complete integration into the installation's central Building Automation

System (BAS via BACnet IP/MSTP).

2.0 VENDOR CAPABILITY QUESTIONNAIRE

Interested parties are requested to provide responses to the following questions. Responses will directly inform the Government's acquisition strategy, small business determination, and contract structure.

Part A: Business Organization & Socio-Economic Status:

1. Business Size & Socio-Economic Designation:

Under NAICS Code 238220 Plumbing, Heating, and Air-Conditioning Contractors ($19.0M Size

Standard), PSC Code 4120 Air Conditioning Equipment, indicate all applicable certifications registered in SAM.gov:

• Small Business (SB)

• 8(a) Certified Program Participant

• Historically Underutilized Business Zone (HUBZone) Small Business

• Veteran-Owned Small Business (VOSB)

• Service-Disabled Veteran-Owned Small Business SDVOSB)

• Woman-Owned Small Business (WOSB)

• Economically Disadvantaged WOSB (EDWOSB)

• Other / Large Business (LB)

2. Execution Role & Limitations on Sub-contracting (RFO 52.219-14( e )(2)):

• If your firm intends to submit an offer as a Small Business Prime Contractor: (Yes/No)

• Will your firm cover at least 51% of the cost of the contract with your own personnel? (Yes/No)

• Do you anticipate entering into a Joint Venture, Mentor-Protégé agreement, or substantial sub-contracting arrangement?

o If so, briefly explain. _______________________________________________

Part B: Equipment Availability & Technical Compliance (Salient Characteristics)

1. Manufacturer & Model Compliance:

• Which manufacturer(s) and specific equipment line(s) do you propose to furnish (e.g., WaterFurnace, Daikin, Trane, Johnson Controls, Carrier, Climate Master, or equivalent)?

• Can your proposed unit meet all salient characteristics detailed in Section 1.1? (Yes/No)

2. Physical & Breezeway Clearance:

• The access openings through the breezeway ceiling are restricted to approximately. Does your proposed unit (including service clearance, piping manifolds, and filter racks) fit through this existing opening without altering the building superstructure? (Yes/No) See Atch 01 - Photos

• Provide the physical dimensions (HxWxL) and operate dry weight of your proposed unit.

• Height:______________________________________________________________

• Width: ______________________________________________________________

• Length: _____________________________________________________________

• Would units of this size require alteration of any kind to the building to allow for installation?

If so, provide a quick explanation of what would need to be altered for installation

3. Refrigerant Transition (Low-GWP Compliance):

• Can your firm provide units utilizing EPA SNAP-compliant low-GWP refrigerants (e.g., R-

454B or R-32)? (Yes/No)

• Are there any supply chain backlogs, lead times, or factory production constraints for units charged with next-generation A2L refrigerants? (Yes/No) o If so, briefly explain. _______________________________________________

Part C: Technical Capability

1. Refrigerant Handling & Environmental Compliance:

• Confirm that all technician personnel performing removal and recovery hold valid EPA Section

608 Universal Certifications. (Yes/No)

Part D: Commercial Market Practices, Lead Times, & Risk Assessment

1. Contract Vehicle & Pricing Structure (GSA Schedule vs. Open Market):

• Is the equipment and/or turnkey installation pricing offered through a GSA Multiple Award

Schedule (MAS) (e.g., Facilities Maintenance and Management 561210FAC / 333415HVAC) or another existing Government-Wide Acquisition Contract (GWAC)? (Yes/No) o If you have GSA/GWAC, please provide the following:

▪ Schedule contract number ________________________________________

▪ SINs _________________________________________________________

▪ Expiration Date: ________________________________________________ o If Open Market, please confirm: (Yes/No)

2. Equipment Lead Time & Manufacturing Schedule:

• What is the current manufacturer’s production lead time from approved shop drawings to delivery at JBSA Fort Sam Houston for 48 units?

o Briefly explain. ___________________________________________________

• Does the Government's proposed Period of Performance of 275 Calendar Days provide sufficient time for submittals, factory production, physical installation, controls integration, and TAB/commissioning? (Yes/No) o If not, what duration is commercially viable? ________________________________

3. Warranty Provisions:

• What are the standard commercial warranties provided by manufacturers for this class of equipment (e.g., 1-year parts/labor, 5-year compressor)?

o Briefly explain. ___________________________________________________

• Does your company offer extended labor/service warranties, and what are the standard industry terms? (Yes/No) o Briefly explain. ___________________________________________________

3.0 SUBMISSION INSTRUCTIONS.

Interested firms should submit a completed response package via email to the both 502CONS/PKAB

Contracting Points of Contact no later than Monday, 26 Oct 2026 by 12:00PM CDT

• Contracting Officer: Lauren Macias, lauren.macias.1@us.af.mil

• Contract Specialist: Teresa Sullivan, teresa.sullivan.4@us.af.mil

Submission Format:

• Electronic submission only via PDF format.

• Page limit: Maximum ten (10) pages (excluding equipment cut sheets or OEM specification brochures).

• Subject Line: “Response to Sources Sought - JBSA FSH (B3631/B3635) Replacement DOAS

WSHP - [Vendor Name]”

Attachment:

Atch 01 – Photos

END OF SOURCE SOUGHT

mailto:lauren.macias.1@us.af.mil mailto:teresa.sullivan.4@us.af.mil