Sources Sought - Implant Tracking Solutions 10-16-25.pdf

SOURCES SOUGHT 36C24126Q0029

THIS IS NOT A REQUEST FOR PROPOSAL; THEREFORE, PLEASE DO NOT SUBMIT ANY PRICING

INFORMATION AT THIS TIME. THE GOVERNMENT WILL NOT PAY ANY COSTS FOR RESPONSES

SUBMITTED TO THIS SOURCES SOUGHT NOTICE.

PROCUREMENT TITLE: SOFTWARE TRACKING SOLUTION FOR IMPLANT AND TISSUE BIOLOGICAL AND NON-

BIOLOGICAL ITEMS

SOURCES SOUGHT PURPOSE: The purpose of this SOURCES SOUGHT NOTICE is for market research purposes, to locate Qualified and Interested Vendors capable of providing Implant and Tissue Tracking Solutions, described in the attached Statement of Work.

WORK AND DELIVERY LOCATION:

The Department of Veterans Affairs, VA North Eastern Consortia (VANEC), VISNS 1, 2, 4, and 5 have a requirement for a Firm Fixed Price (FFP) Blanket Purchase Agreement (BPA) for the Implant and Tissue Tracking Services and Devices described in the attached Statement of Work (SOW) and Line Item List.

Existing work and RFID devices are currently being performed by the incumbent Contractor - LPIT Solutions Inc., BPA Number 36C24121A0054, under their TrackCore Tracking Software Solutions Package.

The VA’s current BPA is due to expire during August 2026.

PERIOD OF PERFORMANCE: It is anticipated that the BPA will consist of a Base Year, plus four Option Years.

GENERAL WORK DESCRIPTION:

The VA North Eastern Consortia (VANEC) seeks a solution to efficiently and accurately track all biological and non-biological implantable items. This will include all software, licensing, training, hardware peripheral devices and supplies used to manage the par levels of inventory, reorder at appropriate times and monitor usage of products. Additionally, the solution shall include labor, materials, transportation, equipment, design, configuration, and training as detailed in the attached SOW and Line Items - in compliance with federal, state, and local regulations. The solution shall meet all FDA guidelines, regulations, and laws. The certification and accreditation (C&A) requirements do not apply, and a Security Accreditation package is not required (see attached SOW for full details of this requirement, and Current Line Items under BPA 36C24121A0054).

NAICS: The anticipated NAICS code for this Procurement will be: 513210 – Software. Size Standard $47M.

If your Company believes another NAICS code is more suitable for this requirement, please include the alternate NAICS code within your Company’s written response.

PRODUCT SERVICE CODE: J065 -Maint/Repair/Rebuild of Equipment—Medical, Dental, and Veterinary Equipment and Supplies

RESPONSE TO SOURCES SOUGHT: The VA is requesting written Capability Statement (No Pricing) from interested Sources capable of fulfilling requirements described in the attached SOW, and Line Items.

WRITTEN CAPABILITY STATEMENT: If your company is interested in this requirement, please submit a brief written Capability Statement 2-5 pages, and include the following information in your written statement:

A. Submit a brief written capability statement confirming that your company can meet Software and hardware requirements in SOW. Your company can also include pamphlets, brochures, etc.

B. Identify Country where units were manufactured (e.g., US, or another Country).

C. Provide delivery lead time, in weeks, months, or calendar days.

D. Identify if units your company to provide are under FSS, NAC, BPA, etc.

E. If applicable, provide OEM authorization letter, and/or partnership agreement that authorizes your company to sell OEM units.

F. Provide warranty information.

G. Include your Company’s full Legal Name, Address, email for primary Point of Contact, Business type/size, and SAM.gov UEI number.

H. If your Company believes that another NAICS code besides 513210 is more suitable, please include the alternate NAICS code within your Company’s written response.

I. Interested Parties must be registered in the System for Award Management (SAM) by time of award, accessible at https://www.sam.gov/content/home

J. SDVOSB and VOSB firms must be certified by the center for Veteran Enterprise (CVE), accessible at https://veterans.certify.sba.gov/#search

QUESTIONS: Please submit all questions in writing by 10/27/25, to Pearl Wray at: pearl.wray@va.gov

DUE DATE FOR WRITTEN STATEMENTS: Please submit your Company’s written Capability Statement to the Contract Specialist and by the date shown below:

Submit Written Statements by: 11/3/25, by 14:30 EST

Submit via email to: Pearl Wray, Contract Specialist at pearl.wray@va.gov.

https://www.sam.gov/content/home https://veterans.certify.sba.gov/#search mailto:pearl.wray@va.gov mailto:pearl.wray@va.gov