Sources-Sought- HQ Furniture.pdf

Version – July 2015

SOURCES SOUGHT TECHNICAL DESCRIPTION FOR POTENTIAL

SERVICE/SUPPLY

INTRODUCTION

The 410th Contracting Support Brigade (CSB) – Regional Contracting Office Miami (RCO Miami), on behalf of the United States Southern Command (USSOUTHCOM), is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for Procurement and Installation of Ergonomic Workstations for Command & Control Headquarters. The intention is to procure these services/supplies on a competitive basis.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET

RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES

(IN FULL OR IN PART) OR PROCURED THROUGH FULL AND OPEN

COMPETITION, and multiple awards MAY be made. All Small Business Set-Aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

PLACE OF PERFORMANCE/ SERVICE

Location

U.S. Southern Command (SOUTHCOM) 9301 NW 33rd St, Doral, FL 33172

DISCLAIMER

“THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS

IS NOT A “REQUEST FOR PROPOSAL (RFQ)” TO BE SUBMITTED. IT DOES

NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE

NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO

AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS

ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO

THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPPONSES

WILL NOT BE RETURNED TO THE RESPONDER. NOT RESPONDING TO

THIS NOTICE DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE

REQUEST FOR QUOTE (RFQ) OR INVITATION FOR BID (IFB) OR RFP, IF

ANY ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED

ON THE GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE

RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR THE GPE FOR

ADDITIONAL INFORMMATION PERTAINING TO THIS REQUIREMENT.”

PROGRAM BACKGROUND

USSOUTHCOM is establishing a modern, state-of-the-art warfighting Headquarters. This facility operates on a continuous, 24/7 basis, supporting mission-critical operations. The personnel occupying this space perform high-stress, long-duration analytical and decision-making tasks. Therefore, the physical environment must maximize operational endurance, physical comfort, technological integration, and spatial efficiency.

REQUIRED CAPABILITIES

The contractor shall provide all labor, materials, equipment, transportation, and technical expertise necessary to deliver a fully operational workspace consisting of approximately 165 total workstations across three distinct facility areas for a continuous, 24/7 Command & Control Headquarters. Crucially, the contractor must provide design and space-planning services to optimize the layout of these workstations based on provided room schematics, ensuring compliance with National Fire Protection Association (NFPA) life safety codes, egress, and accessibility standards. Workstations must meet rigorous durability standards, including ANSI/BIFMA certification for continuous 24/7 multi-shift usage with a minimum 10-year warranty, programmable dual-motorized height adjustability, and integrated cable management. Further detail is provided in the draft Description Sheet attached to this announcement (Attachment 1).

If your organization has the potential capacity to perform these contract services, please provide the following information:

1. Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and

2. Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The Government will evaluate market information to ascertain potential market capacity to:

1. Provide services and equipment consistent, in scope and scale, with those described in this notice and otherwise anticipated;

2. Secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements;

3. Implement a successful project management plan that includes: compliance with tight phased program schedules; cost containment; meeting and tracking performance; managing delivery/installation logistics; and

4. Provide equipment and services under a firm-fixed-price acquisition contract.

SPECIAL REQUIREMENTS:

Supply Chain Security and Regulatory Compliance: The contractor must adhere to the Trade Agreements Act (TAA) (19 U.S.C. § 2501, et seq.), ensuring all furniture, mechanical parts, and electrical components are manufactured or substantially transformed in the US or a TAA-compliant country. Furthermore, the contractor must comply with NDAA Section 889 regarding the restriction on covered telecommunications equipment or services.

Personnel and Base Access Security: All installation personnel must be US citizens and must undergo national background screening (NCIC-III) to secure visitor badges for base access. Uncleared personnel must be escorted by Government personnel at all times while inside the headquarters facility.

ELIGIBILITY

The applicable NAICS code for this requirement is 337214 (Office Furniture (Except Wood) Manufacturing), with a Small Business Size Standard of 1,100 employees, or 423210 (Furniture Merchant Wholesalers) with a standard of 100 employees. The Product Service Code is 7110 (Office Furniture). Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (SITE VISIT)

The Government will not conduct a site visit for this requirement. All necessary information regarding the scope and technical requirements is provided within this Sources Sought notice and the attached draft Statement of Work (SOW).

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES

STATEMENT)

Interested parties are requested to submit a capabilities statement of no more than ten

(10) pages in length, in Times New Roman font of not less than 10-pitch. Product specifications, brochures, and photographs requested in Item 10 may be submitted as an Appendix and will not count toward this 10-page limit.

The deadline for response to this request is no later than 10:00 AM EST, August 13, 2026. All responses under this Sources Sought Notice must be emailed to lian.pinzon.civ@mail.mil and Sonia.m.boppell.civ@mail.mil.

Email Subject Line must include, SOURCES SOUGHT: Procurement and Installation of Ergonomic Workstations for USSOUTHCOM.

This documentation must address at a minimum the following items:

1.) What type of work has your company performed in the past in support of the same or similar requirements (specifically 24/7 command centers or high-stress operational workspaces)? Please provide up to three (3) past performance references within the last five (5) years, including Contract Number, Agency/Client, Project Value, and a brief description of the scope.

2.) Can or has your company managed a task of this nature, including the requisite design and 2D/3D CAD space-planning services? If so, please provide details.

3.) Can or has your company managed a team of subcontractors before (such as installation crews)? If so, provide details.

4.) What specific technical skills does your company possess which ensure capability to perform the layout, assembly, and testing tasks?

5.) Please note that under a Small-Business Set-Aside, in accordance with FAR 52.219- 14 (Limitations on Subcontracting) and/or the Nonmanufacturer Rule (FAR 19.505 and FAR 52.219-33), there are strict requirements on the percentage of work the prime must perform or the origin of the supplied products. Provide a detailed explanation of your company's ability to comply with these rules (e.g., performing at least 50% of the cost of manufacturing/services, or supplying the product of a small business manufacturer if bidding as a nonmanufacturer) for this procurement and installation effort.

6.) Provide a statement including current small/large business status and company profile to include number of employees, annual revenue history, office locations, System for Award Management (SAM) registration status, and Unique Entity Identifier (UEI).

7.) Respondents to this notice also must indicate whether they qualify as a Small, Small Disadvantaged, Women-Owned, HUBZone, or Service-Disabled Veteran-Owned Small Business Concern.

8.) Include in your response your ability to meet the NDAA Section 889, TAA compliance, and personnel background screening (NCIC-III) requirements for base access.

9.) Provide an assessment of the feasibility of the proposed phased timeline. Please indicate if the delivery dates and phases provided below are doable, or propose alternative realistic deadlines based on your organization's manufacturing, shipping, and installation capacity.

10.) Provide representative product literature, technical specification sheets, brochures, or photographs of potential furniture items (including sit-to-stand desks, heavy-duty monitor mounts, and cable management systems) that demonstrate compliance with the technical criteria (such as ANSI/BIFMA X5.5 certification, 24/7 multi-shift rating, and TAA compliance) outlined in the SOW.

11.) Does your company currently hold any federal contract vehicles that would cover this requirement, such as a GSA Multiple Award Schedule (MAS) under Category 33721 (Office Furniture), or other agency-wide contracts? If so, please provide the contract number(s).

12.) To assist the Government with budget planning, please provide a non-binding Rough Order of Magnitude (ROM) cost estimate or standard commercial price lists for a project of this scale and scope. (Note: ROM estimates are for market research purposes only and will not be evaluated as formal bids).

13.) Please confirm your ability to secure and provide a comprehensive manufacturer's warranty certifying the proposed furniture line for continuous 24/7 multi-shift usage for a minimum of ten (10) years. If not possible, please provide warranty certification for your company.

The estimated period of performance consists of a phased delivery and installation schedule commencing in September 2026. The completion deadlines are as follows:

Preplanning Phase (Space Planning, Schematics & Layout Review):

Commencing September 14, 2026

Phase 1 (Administrative Space - Approx. 40 workstations): NLT 30 October

Phase 2 (Operations Floor - Approx. 90 workstations): NLT 1 January 2027

Phase 3 (Additional Work Spaces - Approx. 35 workstations): NLT 1 February

The contract type is anticipated to be Firm-Fixed-Price.

The proposed contract is anticipated to include installation tasking that would be accomplished by labor categories subject to the Service Contract Act or a collective bargaining agreement.

Upon evaluation of the capability statements, if it is determined that this requirement will be an unrestricted competition, the Government intends to evaluate the Small- Business responses and conduct further market research to identify a subcontracting goal.

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, Sonia Boppell, in either Microsoft Word or Portable Document Format (PDF), via email at Sonia.m.boppell.civ@mail.mil.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

No phone calls will be accepted.

All questions must be submitted to the Contract Specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.