Attachment 1 - HQ Furniture - Description Sheet.pdf

Vendor Solicitation Sheet

1.0 Technical Specifications

The final Statement of Work (SOW) will define the requirements for the procurement, layout design, delivery, assembly, and installation of modular, ergonomic workstations and supporting office furniture. The contractor shall provide all visual proposals (CAD), labor, materials, equipment, transportation, and technical expertise, including estimates, necessary to deliver a fully operational workspace consisting of approximately 165 total workstations across three distinct facility areas.

Crucially, the contractor must provide design and space-planning services to optimize the layout of these workstations based on provided room schematics, ensuring compliance with local safety, egress, and accessibility standards.

Room 1 (Basic Dimensions): 81’8” x 57’3” (height dimension of 22’6”, optional upper mezzanine construction flat-floor adds a potential elevated floorspace of 32’5” x 40”).

Provide 2 separate layouts with and without the mezzanine.

Room 2 (Basic Dimensions): 32’5” x 41’0”

Room 3 (Basic Dimensions): 53’ x 39’10”

All solutions proposed by the vendor must meet or exceed the following engineering and performance baselines.

1.1 Baseline Workstation Requirements (Apply to All

Workstations) A. Mechanical & Structural Durability

• Certification: Workstations must be fully certified under ANSI/BIFMA X5.5 (Desk Products) and ANSI/BIFMA X5.11 (General Purpose Office Chairs / Heavy Duty).

• Continuous Duty Rating: Engineered and structurally rated for 24/7/365 multi-shift operational use.

• Aesthetic, Finish, & Fluid Resistance: Workstations must feature neutral color schemes (e.g., grey, charcoal, or dark matte finishes). Worksurfaces must be constructed of high-pressure laminate (HPL) with solid, impact-resistant PVC or urethane-poured sealed edges to prevent delamination from spills, cleaning solvents, or heavy use. Surfaces must be non-reflective to prevent glare from overhead facility lighting. No exposed or raw wood grain is permitted on primary worksurfaces.

• Warranty: Minimum ten (10) year comprehensive, non-prorated written warranty covering all structural elements, motorized adjustment mechanisms, and work surfaces.

B. Height-Adjustable Sit-to-Stand System

• Adjustment Range: Minimum 22 inches to 48 inches of vertical travel, measured from floor to top of work surface.

• Mechanism: Dual-motorized electric drive system with soft-start/soft-stop acceleration.

• Control Interface: Microprocessor controller with digital height display.

• Safety Features: Integrated, highly sensitive anti-collision safety sensor that immediately halts and reverses motor travel if an obstruction (e.g., filing cabinet, chair arm, human limb) is detected.

• Noise Level: Noise emissions during vertical adjustment must not exceed 45 dB(A) at a distance of 3 feet.

C. Weight Capacity

• Dynamic Load (Moving): Minimum 250 lbs capability under continuous motorized adjustment.

• Static Load (Stationary): Minimum 400 lbs structural capability.

D. Electrical Safety & Certification

• Listing: All motorized components, control units, and integrated power distribution units (PDUs) must be UL Listed (UL 962 or UL 1286).

E. Materials and Finishes

• Core Material: High-density industrial particleboard or medium-density fiberboard (MDF) core.

• Work Surface: High-pressure laminate (HPL) with a non-reflective, matte finish to prevent glare from overhead facility lighting. Raw wood grain surfaces are prohibited.

• Edge Banding: Solid, impact-resistant, PVC-free urethane-poured or heavy-duty vinyl edges, permanently chemically sealed to prevent delamination from liquid spills, heavy use, or harsh chemical disinfectants.

• Color Profile: Neutral palette (grey, charcoal, or matte black).

1.2 Specific Configuration Requirements

Type 1: Analyst Workstation Optimized for high-density, multi-network data analysis and intelligence operations.

Screen flatness is mandatory to guarantee zero geometric distortion.

• Surface Width: Minimum of 66 inches.

• Monitor Sizing & Type: Flat displays only (Curved Prohibited). Supported by a heavy-duty, independent articulating multi-monitor mount array configured in one of the following modernized setups: Minimum - Quad (4) 27-inch Flat displays in a dual-tier (2x2) configuration.

• Resolution & Color: Minimum 1920x1080 per display; Color accuracy of minimum 95% sRGB color space for map and imagery analysis.

• Bezel Width: Maximum 5mm bezel width to minimize visual interruption between intelligence streams.

• Power & Data Routing: Dual separate under-desk power strips (minimum 8 outlets each). Physically isolated, shielded data conduits to ensure strict physical separation of multiple networks as required by intelligence community security standards.

Type 2: Operations Center Workstation (Operator) The standard, highly functional workstation for tactical and operations floor personnel. Designed to maximize optical ease during long shifts.

• Surface Width: Minimum of 66 inches.

• Monitor Sizing & Type: Multiple curved displays required (Single monitors strictly prohibited). Curved displays must feature an optimal curvature of 1500R to 1800R. Configured in one of the following modernized dual-display setups:

Minimum - Dual (2) 27-inch Flat or Curved displays side-by-side (Standard Option).

• Preset Management: Standard motorized height adjustability with 3 programmable presets to support fast transition across shift handoffs.

Type 3: Leadership Workstation Optimized for command personnel who manage operations, review physical files, and conduct immediate side-by-side briefings.

• Surface Width: Greater than 72 inches with an expanded depth/footprint to facilitate joint workspace briefings.

• Monitor Sizing & Type: Multiple curved displays required (Single monitors strictly prohibited). Curved displays must feature an optimal curvature of 1500R to 1800R. Configured in one of the following modernized setups:

Minimum - Dual (2) 27-inch Flat or Curved displays side-by-side.

• Secure Storage: Integrated, mobile, lockable under-desk three-drawer filing pedestal or side credenza. All locks must utilize unique keying and be delivered with at least two (2) master keys.

1.3 Monitor Mounting & Ergonomic Integration Systems

All monitor arm systems provided by the vendor must meet the following:

• VESA Interface: Universal VESA compliance (75mm x 75mm and 100mm x 100mm) with integrated mounting plates.

• Adjustment Capability: Independent height, tilt (+/- 45 degrees), pan (+/- 90 degrees), and rotation (360 degrees for portrait/landscape orientation) of each monitor.

• Synchronized Motion: Display mounting structures must be physically attached to the sit-to-stand work surface, ensuring that displays automatically and smoothly travel with the desk height adjustment to maintain a constant eye-to-display distance.

• Dynamic Stability: Mount assemblies must be structurally rigid. No visible display shaking, rattling, or height slippage is permitted during standard typing, workspace adjustments, or physical contact with the work surface.

1.4 Cable Management & Infrastructure Integration

• Continuous Travel Security: Cable management must accommodate full, unhindered vertical travel of the desk (22" to 48") without placing tension on data or power lines, and without pinching cables in the structural leg columns or mechanism.

• Separation of Domains: Cable management must provide physical segregation pathways for classified and unclassified networks to prevent electromagnetic coupling and satisfy TEMPEST standards.

• Integrated Power Distribution: Workstations must feature integrated cable trays underneath the surface to hide all power bricks and cords, leaving only a single master umbilical cord exiting the workstation to connect to floor data/power boxes.

2.0 Regulatory Compliance & Standards

The proposed equipment and installation processes must fully comply with the following federal, DoD, and military standards:

2.1 Federal & DoD Ergonomics

• 29 CFR 1960.34: Mandates that federal agencies provide employees with workspaces and equipment that mitigate occupational hazards, specifically repetitive stress injuries (RSIs) and ergonomic strains.

• DoD Instruction 6055.01: (DoD Military Occupational Safety and Health

Program) Requires the integration of human factors engineering into facility designs to optimize personnel readiness and safety.

• UFC 4-510-01 & UFC 4-141-10: (Unified Facilities Criteria) Establishes design criteria for military medical and command/control facilities, explicitly specifying adjustable workstations for multi-shift operational environments.

2.2 Branch Occupational Safety Mandates

• Army Regulation (AR) 385-10: (The Army Safety Program) Mandates the elimination of physical workplace hazards to preserve system combat effectiveness.

• NAVOSH (OPNAVINST 5100.23 Series): Navy Occupational Safety and Health standards requiring ergonomic optimization of console environments.

• Air Force Instruction (AFI) 91-203: Air Force Consolidated Occupational Safety Instruction, requiring adjustable work surface solutions for computer-intensive and 24/7 watch centers.

2.3 Supply Chain Security & Sourcing

• Trade Agreements Act (TAA) Compliance (19 U.S.C. § 2501 et seq.): All delivered components, electrical motors, controls, and structural elements must be manufactured or substantially transformed within the United States or a designated TAA-compliant country.

• NDAA Section 889 Compliance: The contractor must certify that no electrical controllers, motorized components, or communications equipment contain microchips, processors, or hardware from covered foreign manufacturers.