Sources Sought Halide (Freon) Detectors Calibration and Repair Services 08-12-26.pdf

SOURCES SOUGHT NOTICE

Halide (Freon) Detectors Calibration and Repair Services

This Is A Sources Sought Notice Only:

The U.S. Government desires procurement of factory calibration, diagnostics, and repair services for six (6) Government-owned Halide Detectors, Model F-1000-HD. The Mission Installation Contracting Command (MICC) Dugway Proving Ground (DPG) currently intends to award a contract on a sole source basis, but is seeking vendors that may be able to supply the above stated in order to support a competitive procurement. We encourage all small businesses, in all socioeconomic categories (including 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service- Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirements at a fair market price.

This notice does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S.

Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. However, if a competitive solicitation is released, it will be synopsized on the Governmentwide Point of Entry (GPE), SAM.gov. It is the responsibility of potential offerors to monitor the GPE for additional information pertaining to this requirement.

The anticipated NAICS code is: 541380 Testing Laboratories and Services with a size standard of $19M.

ACQUISITION PURPOSE AND OBJECTIVES:

The Government requires factory calibration, diagnostics, and repair services to ensure the operational readiness and safety compliance of six (6) Government-owned Halide

Detectors. These detectors are critical instruments utilized to verify the integrity and performance of specialized filter bank systems designed to contain hazardous vapors.

Their proper function is critical to mitigating risks, and maintaining certified, fully compliant safety instruments is mandatory to prevent inaccurate measurements, compromise safety margins, and delay testing mission capabilities at Dugway Proving Ground.

Because these detectors are proprietary, brand-name safety systems, proper calibration and repair require technicians who have access to the Original Equipment Manufacturer’s (OEM) proprietary technical data, specialized diagnostic software, proprietary schematics, and certified calibration test loops, which are typically only available to OEM personnel (NUCON International Inc.). Interested vendors must submit a capability statement demonstrating their ability to meet the Government’s requirement.

The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the Performance Work Statement (PWS)/Performance Requirement Summary (PRS) and associated contract documents. Required services include:

• Initial Diagnostic Inspection and Evaluation: Conduct a physical inspection and system diagnostic routine to assess unit integrity, identify component failures, and evaluate baseline calibration drift.

• Equipment Repair: Execute all repairs necessary to restore the detectors to a fully operational, "like-new" state utilizing only genuine, brand-new OEM components (NUCON International Inc.).

• Factory Calibration: Perform factory calibration utilizing proprietary OEM procedures, specialized calibration test loops, and certified test gases traceable to the National Institute of Standards and Technology (NIST).

• Packaging and Return Shipping: Outbound (return) packaging and shipping from the Contractor's facility back to Dugway Proving Ground, UT.

Please see attached draft PWS/PRS for key deliverables and full details of this requirement.

IN RESPONSE TO THIS SOURCES SOUGHT NOTICE PLEASE PROVIDE:

1. Name of the firm, point of contact, phone number, email address, Unique Entity Identifier (UEI) number, commercial activity/government entity (CAGE) code, identify business size (large business or a small business), and if applicable, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

2. Identify whether your firm has the technical capability to provide the services listed above and specifications contained therein. Please submit your capabilities regarding the salient characteristics being provided and any information pertaining to equal items/services to establish capabilities for planning purposes. Provide recommendations to improve the Army's specifications for acquiring the identified items/services.

3. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.

4. Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (including size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination.

5. Information to help determine if the requirement item is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

6. Identify how the Army can best structure these contract requirements to facilitate competition, including competition among small business concerns.

7. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Please contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 210-466- 3015, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the Sources Sought Notice. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

8. Recommendations to improve the approach/specifications/draft PWS/PRS to acquiring the identified items/services.

9. Interested parties are requested to submit a capability’s statement (not to exceed 5 pages in length) and shall enter “Halide Detector Repair and Calibration” on the subject line of the email. Responses to this Sources Sought Notice shall be sent to Nneka Okeke-Stubbs at nneka.okeke-stubbs.civ@army.mil no later than August 19th, 2026, by 10:00 AM Mountain Time (MDT). Telephone inquiries will not be accepted, receipt of submissions will not be acknowledged, and no feedback will be provided to companies regarding their submissions.

mailto:scott.d.kukes.civ@army.mil mailto:nneka.okeke-stubbs.civ@army.mil