Sources Sought for Digital Video.pdf

Sources Sought for Digital Video

DISCLAIMER

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A

REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL

NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN

ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION

TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE

AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS

TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

INTRODUCTION

MARKET SURVEY - Request for Information (RFI): The John A. Volpe National Transportation Systems Center (Volpe Center), Cambridge, MA issues this Sources Sought Notice as a means of conducting market research to identify interested parties for this requirement. This Sources Sought Notice focuses on identifying capabilities in the marketplace and resources to support this requirement, as well as obtaining technical information related to the procurement of the products and services listed below. Large and small businesses are requested to respond to this RFI.

The result of this market research will contribute to determining the method of procurement.

Possible North American Industry Classification System (NAICS) codes assigned to this procurement are:

• 238210 - Electrical Contractors and Other Wiring Installation Contractors

• 541990 - All Other Professional, Scientific, and Technical Services

• 811210 - Electronic and Precision Equipment Repair and Maintenance

• 517810 - All Other Telecommunications

• 334118 - Computer Terminal and Other Computer Peripheral Equipment Manufacturing

• 238990 - All Other Specialty Trade Contractors

• 561990 - All Other Support Services

• 238990 - All Other Specialty Trade Contractors

PROGRAM BACKGROUND

The Volpe Center provides support to the USAF. There are 73 Air Force Air Traffic Control Towers operating Standard Terminal Automation Replacement Systems (STARS) which will be converted from analog to digital video display signaling. It is anticipated that 62 facilities will be CONUS, and 11 facilities will be OCONUS. The Volpe Center requires a contractor to provide skilled professionals who have worked in Air Traffic Control Environment. The personnel will be required to relocate/install electronic equipment, provide/install fiber from equipment room to the cab, install cables/equipment in the cab, and assist in video testing new fiber and equipment.

The challenge will be to meet an aggressive two-year schedule. Two professionals will be needed per site; some sites will have one government employee and one contractor personnel. At the first site, the government will train the contractor on what is expected, and the contractor will be expected to train their remaining personnel.

The Volpe Center intends to solicit a single firm-fixed-price award, with other CLIN types as needed. This work will include, but is not limited to:

• Providing skilled professional support for STARS digital video upgrade.

• Providing and installing fiber optic cables at each site.

• Coordinating with Volpe and site POC, no later than three weeks prior to travel and prior to work start onsite.

• Providing pictures of the fiber transceiver and the video splitter in the cab to assist in determining what fiber connectors are needed for the spare fiber if the second option of fiber is provided.

• Providing, per site, two personnel, two days onsite and two days travel for CONUS; three to four additional days for combined sites.

• Provide a Daily Status Report.

PLACE OF PERFORMANCE

CONUS and OCONUS locations listed on Attachment 2. These are the planned locations, although this list is subject to change.

REQUIRED CAPABILITIES

The Contractor shall provide products, installation, and support services related to STARS digital video upgrade. A draft Statement of Work (SOW) is attached for review.

ADDITIONAL INFORMATION

The proposed contract may include tasks that would be accomplished by labor categories that are subject to the Service Contract Act.

The proposed contract and subsequent task orders will be subject to the Buy American Act and will include the current FAR clause 52.225-1, Buy American-Supplies. This requirement is non-waivable.

Offerors must have an adequate accounting system in accordance with FAR 16.301-3(a)(3) in order to be eligible for cost-type awards.

SUBMISSION DETAILS

Requested information: The Government requests the following information from parties interested in responding to this Sources Sought Notice. Interested businesses should submit a brief capabilities statement package that shall address, at a minimum, the following items:

a) Company Name, Address, CAGE Code, UEI;

b) Contractor Point of Contact name, telephone number, email address, and website URL;

c) Tailored information describing company capabilities, resources, experience that demonstrate an ability to provide the items described above;

d) Business Size, Special Size Sub-Category, and Type of Ownership for the Company;

e) Feedback and questions regarding the feasibility or challenges for providing the products and services described above.

The information herein is based on the best information available at the time of publication, is subject to revision, and is not binding upon the Government. The Government will evaluate market information to ascertain potential market capacity to:

a) Provide services consistent with those described in this notice and otherwise anticipated;

b) Based on the responses to this Sources Sought Notice/market research, this requirement, or portions thereof, may be set-aside for small businesses or procured through full and open competition.

The Government is interested in all businesses to include, Large Businesses, Small Businesses, Small Disadvantaged Businesses 8(a)s, Service Disabled Veteran-Owned Small Businesses, HUBZone Businesses, and Women-Owned Small Businesses. The Government requests that interested parties respond to this notice if applicable and identify your small business status to the identified NAICS code. All interested businesses are encouraged to respond.

SUBMISSION INSTRUCTIONS

Interested parties who consider themselves qualified to provide the above-listed items should respond to this Sources Sought Notice. Responses must be received no later than NOVEMBER 29, 2024 BY 5:00PM Eastern Time.

Interested businesses are requested to submit a capabilities statement of no more than ten (10) pages in length in Times New Roman 12pt. Telephone inquiries will not be accepted or acknowledged, and all feedback will be provided to companies regarding their submissions via an Amendment to this RFI. Please be advised that all submissions become Government property and will not be returned. Following the date of response submission, the Government may contact respondents to seek clarification of submitted information.

All responses to this Sources Sought Notice must be electronically submitted to Patricia Barnett and Matthew Phelps in either Microsoft Word or Portable Document Format (PDF) via e-mail at patricia.barnett@dot.gov Cc: matthew.phelps@dot.gov

The Government WILL NOT PAY for any information received in response to the Sources Sought Notice nor will the Government compensate respondents for any cost incurred in developing information for, participating in meetings with, or engaging in discussions with the Government. The Government is in no way liable to pay for or reimburse any companies or entities that respond to this announcement. Additionally, any cost incurred by interested companies in response to this announcement are NOT considered allowable direct charges to other contracts or tasking.

Proprietary and Limited Distribution: Proprietary information and trade secrets, if any, must be clearly marked on all materials. It is incumbent upon parties providing responses to this Sources Sought Notice to identify all data contained within that is proprietary or has limited distribution mailto:patricia.barnett@dot.gov mailto:matthew.phelps@dot.gov requirements. All information marked as proprietary information marked as proprietary information will be safeguarded to prevent disclosures to non-governmental personnel and entities.

There is no solicitation at the current time and NO FUNDING IS AVAILABLE for contractual efforts. This Sources Sought Notice does not constitute an Invitation for Bid (IFB), Request for Quote (RFQ), or Request for Proposal (RFP) and should not be construed as a commitment of any kind by the Government to issue a formal solicitation or ultimately to award a contract. Any questions concerning this opportunity must be submitted via e-mail to patricia.barnett@dot.gov Cc: matthew.phelps@dot.gov

Attachments

1. Digital Video SOW

2. Digital Video Locations mailto:patricia.barnett@dot.gov mailto:matthew.phelps@dot.gov