Sources_Sought_Attachment-DRAFT_PWS_1.pdf

PEFORMANCE WORK STATEMENT

Project Title: WY - WOODWARD SITE SURVEY

SECTION 1 - GENERAL

1.1 BACKGROUND

The Bureau of Reclamation, Wyoming Area Office (WYAO), anticipates award of a contract for an audit of parts required for the sustainment of installed Woodward mechanical cabinet actuators and gate shaft governors at the following power plant facilities; Seminoe, Kortes, Fremont Canyon, Alcova, Glendo, Guernsey, Boysen, Shoshone, Buffalo Bill, Spirit Mountain, and Heart Mountain Powerplants. The assessment must be conducted by representative with acute knowledge of the Woodward equipment models installed at each location.

1.2 SCOPE OF WORK

The contractor shall furnish the knowledgeable representative(s), materials, transportation, and equipment to audit the Woodward material installed and inventory spare materials at each facility listed in Sections 1.3 and 1.4. The contractor shall perform in accordance with the standards as defined in Section 5 of this Performance Work Statement (PWS).

The contractor must schedule services through the Field Office’s Maintenance Management Scheduling Coordinator (MMSC) or Maintenance Planner to arrange access for all facilities listed in Sections 1.3 and 1.4. Appointments must be scheduled between 7:00 A.M. and 4:00 P.M, Monday through Thursday, excluding Federal holidays.

Contact information is provided in Section 1.3, for North Platte Power Plants, and Section 1.4, for Big Horn Power Plants.

1.3 NORTH PLATTE LOCATIONS AND PROJECTED VOLUME

Contact MMSC or Planner at (307) 261-5961.

1.3.1 Seminoe Power Plant is located 31 miles Northeast of Rawlins, Wyoming in Carbon County.

• GPS: 42.156, -106.908

Woodward Type: Cabinet Serial Numbers: 8062, 8061, 8913

1.3.2 Kortes Power Plant is located 46 miles Northeast of Rawlins, Wyoming in Carbon County.

• GPS: 42.174, -106.880

Woodward Type: Cabinet Serial Numbers: 2130293, 2130294, 2130295

1.3.3 Fremont Power Plant is located 40 miles Southwest of Casper, Wyoming in Natrona County

• GPS: 42.471, -106.797

Woodward Type: Cabinet Serial Numbers: 475408, 475409

1.3.4 Alcova Power Plant is located 30 miles Southwest of Casper, Wyoming in Natrona County

• GPS: 42.548, -106.717

Woodward Type: Cabinet Serial Numbers: 303562, 303563

1.3.5 Glendo Power Plant is located 34 miles Southwest of Douglas, Wyoming in Platte County

• GPS: 42.467, -104.953

Woodward Type: Cabinet Serial Numbers: 446963, 446964

1.3.6 Guernsey Power Plant is located 28 miles Northwest of Wheatland, Wyoming in Platte County

• GPS: 42.467, -104.953

Woodward Type: HR-11.5X14 Serial Numbers: 5775, 5935

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WY - WOODWARD SITE SURVEY

1.4 BIG HORN LOCATIONS AND PROJECTED VOLUME

Contact MMSC or Planner at (307) 527-6256 ext. 200.

1.4.1 Boysen Power Plant is located 15 miles North of Shoshoni, Wyoming in Fremont County

• GPS: 43.418, -108.177

Woodward Type: Cabinet Serial Numbers: 199531, 199530

1.4.2 Shoshone Power Plant is located 8 miles West of Cody

• GPS: 44.503066, -109.181293

Woodward Type: UG-HT Serial Number: 2129924

1.4.3 Buffalo Bill Power Plant is located 7 miles West of Cody, Wyoming in Park County

• GPS: 44.508163, -109,170247

Woodward Type: UG-HT Serial Numbers: 2129921, 2129922, 2129923

1.4.4 Spirit Mountain Power Plant is located 7 miles West of Cody, Wyoming in Park County

• GPS: 44.507100, -109,170404

Woodward Type: Cabinet Serial Number: 2130273

1.4.5 Heart Mountain Power Plant is located 7 miles West Cody, Wyoming in Park County

• GPS: 55.613661, -109.129838

Woodward Type: HR-12.5X16 Serial Number: 168748

1.5 CONTRACTOR PERSONNEL

1.5.1 CONTRACTOR'S ADMINSTRATION PERSONNEL. The contractor shall designate a representative in accordance with the clause at GP-3. The contractor's personnel shall have the authority to act for the contractor on all matters relating to daily operations.

1.5.2 EMPLOYES. The contractor shall furnish qualified, experienced, drug-free, and safety-oriented personnel to perform the services under this purchase order. Employees shall promptly correct unsafe working conditions or report them to Reclamation’s Contract Officer’s Representative (COR). Employees shall report all accidents or injuries, no matter how minor they may seem to the contractor.

Additionally, this requirement is subject to the applicable Department of Labor Wage Rates under the Service Contract Act of 1965. If Reclamation exercises any option periods, the CO will furnish updated wage determinations issued by the Wage and Hour Division at the beginning of each renewal option period. The contractor shall be responsible for paying employees under this purchase order at least the required minimum monetary wages and fringe benefits.

1.6 SAFETY AND HEALTH REQUIREMENT.

The contractor shall comply with the safety and health requirements of Reclamation Clause WBR 1452.223-81 incorporated in Section I. The contractor shall develop and submit a comprehensive and site-specific safety plan to the Government for review within 10 calendar days after the post award conference. At a minimum, the contractor’s safety plan shall address the following:

• Statement of Contractor Safety and Health Responsibilities – Acceptance that the contractor shall be responsible for the safety and health of their employees.

• Plan of Compliance with Regulations, Standards, and Codes – The contractor’s commitment and methods to comply with safety regulations, standards, and codes.

• Plan of Compliance for use of Sub-Contractors – The contractor’s commitment and methods to ensure that sub-contractors are working safely.

• Plan of Procedure for Safety Inspection of Equipment – The contractor’s method of inspecting equipment to ensure that the equipment does not pose a hazard to employees.

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• Fire Prevention and Protection - The contractor’s commitment and methods to always exercise fire prevention.

The contractor shall use and store all combustible material in a safe manner. The contractor shall report any fire hazards to the Government representative in charge of the building, and if possible, correct them. In the event of a fire, the contractor shall call 911 to report the fire and notify the Government representative in charge of the building.

1.7 SECURITY OR ACCESS REQUIREMENT.

The contractor shall comply with the security requirements of GP-7 clause, FAR Clause 52.204-09, and Reclamation Clause SLE 03-02 and subcontractor employees that will be working under the purchase order. The contractor shall submit a list of all contractor vehicles and equipment that the contractor will bring to the worksite. For each vehicle, the list shall include the year, make, model, color, license plate number, and state of issuance.

1.8 CONTRACTOR QUALITY CONTROL

1.8.1 QUALITY CONTROL PLAN.

The Contractor, not Reclamation, is responsible for the management and quality control actions necessary to meet the quality standards set forth by the purchase order. As such, the contractor shall establish and maintain a Quality Control Plan (QCP) to ensure they achieve the requirements of the purchase order.

The contractor shall furnish one copy of their QCP to the CO within 10 days after award of the purchase order. The QCP shall be a specific plan for the services required under the purchase order. At a minimum, the contractor’s QCP shall address the following items:

• Methods - The methods for identifying and preventing deficiencies in the quality and timeliness of services performed before the level of performance becomes unacceptable.

• Performance Inspections - An inspection system to cover all the services listed in the Performance Requirements

Summary Table (PRST), Table 5.8. The inspection system must specify that the contractor will inspect the task activities on a scheduled or unscheduled basis, or how frequently the contractor will accomplish the inspections, and the title(s) of the individual(s) who will perform the inspections.

• Records - Written or electronic database records of all inspections conducted by the contractor and any necessary corrective actions taken. The records shall be made available to the CO, within 10 days of request, during the term of the purchase order.

1.8.2 GOVERNMENT REVIEW OF QCP.

The contractor shall develop and submit the QCP for Reclamation review and acceptance. Reclamation’s acceptance of the QCP does not relieve the contractor of their responsibility to perform services that conform to the purchase order requirements.

If Reclamation finds the contractor's plan to be adequate, Reclamation will accept the plan. The contractor then uses their QCP to guide and document the implementation of the required management and quality control actions to achieve the specified results.

If Reclamation finds the contractor's plan to be inadequate as submitted, Reclamation will identify the deficiencies to the contractor in writing. The contractor shall correct all identified deficiencies and submit a revised contractor QCP to the CO within 10 days.

1.9 RECLAMATION’S QUALITY ASSURANCE

Reclamation has developed a Quality Assurance Surveillance Plan (QASP) for the services required under this PWS, as required by Federal Acquisition Regulations (FAR) Subpart 37.6 Performance-Based Acquisition. The primary intent of this plan is to provide Reclamation’s COR a basis for evaluating the quality of performance the contractor provides during the life of the purchase order. The QASP is not a part of the purchase order nor is it intended to

- 4 -duplicate the contractor’s QCP. Reclamation has provided an informational copy of the QASP under Appendix A of this PWS. Reclamation is providing this copy to support the contractor’s efforts in developing a QCP and is providing the contractor an opportunity to comment and propose innovative solutions for Reclamation’s QASP. The QASP is to be a living document that Reclamation should revise or modify, as circumstances warrant.

1.9.1 CONTRACT OFFICER’S REPRESENTATIVE (COR)

Prior to the commencement of onsite work, the CO will designate the COR, in writing, to act as Reclamation’s authorized representative who assists in the technical administration of the purchase order. The CO will not authorize the COR to make any contractual commitments, or to authorize any contractual changes on Reclamation’s behalf. If doubt as to the extent of the authority of the COR, the contractor shall contact the CO before taking action on the matter.

1.9.2 Reclamation’s QAE shall conduct unscheduled inspections of the work performed as part of this purchase order. Deficiencies with maintenance shall be documented by Reclamation’s QAE and a written report shall be submitted to the CO within 10 days. The CO will provide the contractor with a copy of this report.

1.10 PERIOD OF PERFORMANCE

Reclamation anticipates that the term of the purchase order shall take place from June 1, 2026 through September 30, 2026. Reclamation will exercise 6-month optional extension at Reclamation’s discretion in accordance with FAR 17.207

1.10.1 NORMAL HOURS.

Services shall be performed and completed within the following parameters: Monday, Tuesday, Wednesday, or Thursday between the hours of 7:00 a.m. and 4:00 p.m., Mountain Standard Time. Service must be coordinated and scheduled through the Field Office Planner, MMSC, or the Plant Supervisor (PSII). Scheduling shall be coordinated three (3) plant-operation days prior to ensure the facility will be accessible.

1.10.2 SEVERE WEATHER.

If weather or road conditions prohibit service, the contractor will coordinate with the BOR Point of Contact to reschedule service within one (1) day of BOR Plant operations. The new appointment shall be within one week of the prior scheduled service. Additional rescheduling is permitted if the unsafe weather and/or travel condition persists.

1.10.3 RECOGNIZED HOLIDAYS.

The contractor is not required to provide service on recognized Federal holidays established by Federal law (5 U.S.C. 6103). The contractor can find a schedule of the recognized holidays at the following website:

http://www.opm.gov/Operating_Status_Schedules/fedhol/2016.asp

1.10.4 SPECIAL EVENT(S)/EMERGENCIES.

On rare occasion, the contractor may be required to provide additional or limited services because of unforeseen circumstances.

1.10.5 LONG TERM INACCESSIBILITY.

In cases where the facility is not accessible for more than one (1) month, due to acts of nature, the contractor shall notify the CO and COR that work performance cannot be accomplished. The CO and contractor will develop a plan to adjust the work schedule and potential adjustments to payments.

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1.11 CONSERVATION OF UTILITIES.

The Government will furnish lights, power, and water from regular outlets in the facilities. The contractor shall instruct all employees in utility conservation practices. The contractor shall be responsible for operating under conditions which preclude the waste of utilities.

1.12 DOCUMENTATION AND RECORDS

All documentation, records, and schedules as described in this PWS that are the responsibility of the contractor are the property of Reclamation. The contractor shall turn over such documentation to Reclamation upon completion or termination of the purchase order. All records are subject to the Freedom of Information and Privacy Acts. As such, Reclamation will handle any requests for release of any records accordingly.

SECTION 2 - DEFINITIONS

2.1 100% INSPECTION. A method of surveillance Reclamation may use in the administration of Reclamation’s QASP. Under this level of monitoring, Reclamation will prepare documentation on all service outputs in a surveillance period (e.g., Reclamation will evaluate every task every time the contractor performs the task).

2.2 AS DIRECTED, AS REQUIRED, AS PERMITTED, APPROVAL, ACCEPTANCE. Terms that indicate that direction, requirement, permission, approval, or acceptance by the CO are intended unless stated otherwise.

2.3 CLEAN. The absence of debris, dirt, encrustation, litter, spillage, trash, residue, or any other extraneous matter on all surfaces or objects, as applicable, in order to present an overall appearance of cleanliness. Graffiti, damaged signs, and other damage beyond the scope of contractor’s services shall be included in a monthly report to the CO within 10 days from the end of the month.

2.4 CONTRACTING OFFICER (CO). A duly appointed person with the authority to enter into, administer, or terminate contracts, and to make findings and determinations on behalf of Reclamation. This is the only individual authorized to change the purchase order or any of the requirements stated herein.

2.5 CONTRACT OFFICER’S REPRESENTATIVE (COR). A Government person designated by the CO, with authority to act within the scope of the delegated authority including but not limited to, the surveillance and inspection of the contractor’s performance.

2.6 CONTRACTOR. The individual, partnership, company, or corporation responsible for the duties and responsibilities under the purchase order. The term also covers requirements for any subcontractor. The contractor is ultimately responsible for ensuring that all subcontractors comply with the terms and conditions of the purchase order.

2.7 CONTRACT DISCREPANCY REPORT (CDR). A report initiated by Reclamation, which the Contractor is required to complete, whenever performance is unsatisfactory. The CDR requires the Contractor to explain in writing the reasons why performance was unsatisfactory, how performance will be returned to satisfactory levels, and the corrective action that will be taken to prevent recurrence.

2.8 DEFICIENCY. A shortcoming in the quality or state of services performed.

2.9 DEFECTIVE SERVICE. A unit of service which contains one or more defects, or non-conformance with specified requirements.

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2.10. FREQUENCY OF SERVICE. Service under this contract is non-recurring.

2.11 INSPECTION. The critical examination of a facility, system, or procedure to discover and remedy discrepancies and inefficiencies.

2.12 MAJOR DEFICIENCY. Any service feature which would cause the contractor to be determined unacceptable.

2.13 PERFORMANCE REQUIREMENTS. Tasks to be performed by the contractor.

2.14 PERFORMANCE REQUIREMENTS SUMMARY TABLE (PRST). An outline of purchase order requirements that identifies the key service outputs that will be inspected or surveyed by the Government and related performance standards and method(s) of performance assessment and surveillance.

2.15 PERFORMANCE STANDARD. The desired results, expressed by Reclamation, expected from performance of the purchase order services to satisfy the requirements.

2.16 QUALITY ASSURANCE. Those actions taken by Reclamation to assure services meet the requirements established in the PWS.

2.17 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized, written, living document outlining Reclamation’s methodology for monitoring contractor performance.

2.18 QUALITY CONTROL. Those actions taken by a contractor to ensure that contractor performance meets the requirements of the purchase order.

2.19 QUALITY CONTROL PLAN (QCP). An organized, written document outlining the contractor’s methodology for ensuring contractor performance.

SECTION 3 - GOVERNMENT-FURNISHED REQUIREMENTS

3.1 GENERAL

The Government shall provide, without cost, the facilities, equipment, materials, and information listed below. The contractor shall be liable for any loss or damage to Government property while in their possession and shall be responsible for any damage to Government buildings or equipment occurring as a result of performance of the purchase order. The contractor shall understand that in the performance of the purchase order, the contractor is an independent contractor, and not an agent or employee of the United States.

3.2 SITE VISIT

The Government strongly urges offerors to inspect the sites where offerors are to perform the required services, and to satisfy themselves regarding all general and local conditions that may affect the cost of performance. In no event shall failure to inspect the site constitute grounds for a claim after award.

3.3 GOVERNMENT-FURNISHED PROPERTY AND MATERIALS.

3.3.1 STORAGE SPACE.

The Government will maintain installed and ready-spare material. The Government will not provide storage space for the contractor’s tools or equipment.

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3.3.2 TRASH SERVICE.

The Government will not furnish trash service. Minor debris and material may be discarded in the facilities trash receptacles. Hazardous material is not authorized and must be properly disposed of off-site by the contractor if required.

3.3.3 MATERIAL.

The Government will not provide any material. Electrical power support and lifting devices are available;

coordinate power requirements with the Point of Contact and/or escort.

3.4 POST AWARD CONFERENCE.

In accordance with Reclamation Clause WBR 1452.242-80, the Government will hold a post award conference within 10 calendar days after award of the purchase order and prior to the beginning of any onsite work. The purpose of the post award conference will be to review the purchase order, the work to be performed, established safety requirements and procedures, and to clarify the work areas.

3.5 PERFORMANCE EVALUATION MEETINGS.

The contractor’s administration personnel may be required to meet with the COR, as determined necessary, to discuss the contractor’s performance, to include actual or potential problems. All parties shall make a mutual good faith effort to resolve any issues. All parties to the discussion shall review and sign written minutes of the meeting.

Should the contractor not concur with the minutes, the contractor shall state any areas of non-concurrence in writing to the CO within seven business days of receipt of the minutes. Whenever the CO issues a Purchase Order Discrepancy Report, the COR will hold a meeting if the contractor requests such a meeting.

SECTION 4 – CONTRACTOR-FURNISHED REQUIREMENTS

4.1 GENERAL

Except for those items or services specifically stated to be Government-furnished in Section 3, the contractor shall furnish all items (equipment, materials, cleaning supplies, incidentals, etc.) required to perform the tasks identified in this purchase order. All equipment shall have adequate bumpers and guards to prevent operator injury or facility damage.

All electrical equipment used by the contractor, or his/her employees, shall meet all applicable safety requirements.

The equipment must operate at full-rated performance levels using existing building circuits. It shall be the responsibility of the contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits.

4.2 GENERAL WORK PLAN

The contractor shall provide a written work plan along with their initial offer. At a minimum, the written work plan shall address the following:

Contractors shall commit to Section 5 for specific Tasks and Section 1.10.1 for scheduling services.

• A description of methods and procedures the contractor will use to perform the tasks identified in this PWS.

• A description of the equipment the contractor will use to perform tasks identified in this PWS.

• Contractor’s contact person, phone number, or other means of contact and ability to respond to the CO in a timely manner.

• The contractor’s procedures to meet employee health, safety, and environmental management practices.

• Example of checklists, forms, etc. to document when contractor has completed required work.

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4.3 COMPANY EXPERIENCE

Company experience is an objective criterion that determines whether the contractor has or has not performed similar work. Therefore, the contractor shall furnish a list (no more than five) of Federal, State, local government, or commercial projects similar in scope, complexity, and magnitude to the work required under this solicitation that the contractor has completed within the last three years. These projects must clearly demonstrate the contractor’s successful ability to accomplish projects in a timely and satisfactory manner. At a minimum, the contractor shall provide the following information for each project:

• Name of the Customer (Government Agency or Commercial)

• Purchase order number, type, date, name of project

• Description of the work

• Initial purchase order amount and final purchase order amount

• Name, telephone number, and e-mail address of a point of contact for the customer that may be contacted to confirm and verify the information provided.

The Government may not evaluate references with incorrect or missing phone numbers and contact names, which may potentially result in a less favorable rating of the contractor’s offer.

4.4 PAST PERFORMANCE

Past performance is a subjective criterion that determines how well the contractor has performed similar work.

Therefore, the Government will use the reference information provided under company experience to aid in the determination of past performance information. Additionally, contractors are strongly encouraged to have a “Past Performance Questionnaire,” completed by at least three (3) of the contractor’s previous customers. As it is a determining evaluation factor, offerors are strongly encouraged to inform previous customers of the importance of the timely submittal of the questionnaire. It is the offeror’s responsibility to ensure that the Government receives the recommended questionnaires by the time and date specified in the solicitation for Receipt of Proposals. Past Performance Questionnaires received after the time and date specified in the solicitation for Receipt of Proposals may not be evaluated; potentially resulting in a less favorable rating of the contractor’s offer.

The Government may also use past performance information obtained from other than the sources identified by the offeror. Information obtained from the Past Performance Information Retrieval System (PPIRS) database located at http://www.ppirs.gov is one of the sources that will be utilized. PPIRS functions as the central warehouse for performance assessment reports received from several Federal performance information collection systems and is sponsored by the DOD E-Business Office and administered by the Naval Sea Logistics Center Detachment Portsmouth.

In accordance with FAR Part 15.305, in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on the past performance evaluation factor.

4.5 PRICING INFORMATION.

The contractor shall not include any allowance for contingencies that cover increased costs for adjustments contained in FAR Clause 52.222-43, Fair Labor Standards Act and Service Contract Act--Price Adjustment (Multiple Year and Option Contract).

The contractor shall price for a single occurrence at all locations specified in Section 1.3 and 1.4 by assuming the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S.

Department of Labor, for the base period of performance. The Government has incorporated the base period minimum wage rates and fringe benefits.

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Reclamation will not exercises any option period.

SECTION 5 - SPECIFIC TASKS / SERVICES REQUIRED

5.1 GENERAL

The contractor shall perform an audit of parts required for the sustainment of installed Woodward mechanical cabinet actuators and gate shaft governors on each active power generation unit. The contractor shall identify, save, and keep harmless, the Government against any or all loss, cost, damage, claim, expense, or liability whatsoever, because of accident or injury to persons or property of others occurring in connection with operations under the purchase order. The contractor agrees to comply with the workmen's compensation law of the state of Wyoming and to secure public liability insurance with companies satisfactory to Reclamation. The contractor further agrees to exonerate, indemnify, and hold harmless the United States from and against, and shall assume the responsibility for payment of all federal, state, and local taxes or contributions imposed or required under employment insurance, social security, income tax laws, and workmen's compensation law, with respect to the contractor's employees engaged in the performance of this purchase order.

The contractor shall provide experienced and qualified professional personnel to provide the services to include, but not limited to, the tasks identified below. Throughout the life of the purchase order, the contractor is encouraged to continuously seek ways to incorporate innovative and emerging technologies that in the most economic and efficient manner improve mission performance.

5.2 CONSTRAINTS.

The contractor shall comply with the rules and regulations governing public buildings and grounds and the following constraints:

• All contractor personnel shall be safety-oriented and familiar with general safety and health guidelines.

5.3 PERFORMANCE CRITERIA.

The contractor will assess and audit parts and material required to accomplish periodic governor disassembly, refurbishment and restoration. The contractor will provide a compressive report of routine material identified by facility and the associated power generation unit. The report shall include the original Woodward identification number (i.g. part number, model number, and/or patent number), the contractor’s current identification number, quantity of like items per unit, recommended quantity of spares maintained on hand, recommended replacement rate/failure trend rate, and a current cost per component. The contractor should also note any technician feedback received and any technical concerns observed on Woodward components during the site visits. The contractor will provide the report within 90 days of the final site visit to the WYAO Facility Management Division.

The QAE will conduct the review of the report provided, and document acceptable and unacceptable purchase order performance. When the QAE considers the contractor's performance to be unsatisfactory, the QAE will report the information to the CO along with the recommendation of any applicable payment deductions.

The CO may require the contractor to explain, in writing, the cause of the poor performance, any corrective actions the contractor has already taken to obtain an acceptable level and any future corrective actions the contractor will utilize to prevent unacceptable performance. Unacceptable performance may result in payment deductions as specified in Section C-5.7.

5.4 PERFORMANCE REQUIREMENTS

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Throughout the life of this purchase order, the contractor is encouraged to continuously seek ways to incorporate innovative and emerging technologies that in the most economic and efficient manner that improves mission performance.

5.5 TASK NO. 1.3.1 – SEMINOE POWER PLANT

5.5.1 SITE VISIT – The contractor shall perform the following tasks on three (3) power generation units:

• Audit and record material needs for periodic governor disassembly, refurbishment and restoration

• Inventory and record spare materials maintained

• Solicit feedback from facility technicians if available

• Remove all equipment and waste material from area

5.5.2 STANDARD. The contractor uses the appropriate equipment, tools, and chemicals that are in sound operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no more than one (1) deficiency. Multiple discrepancies will result in the need for service re-performance.

5.6 TASK NO. 1.3.2 – KORTES POWER PLANT

5.6.1 SITE VISIT – The contractor shall perform the following tasks on three (3) power generation units:

• Audit and record material needs for periodic governor disassembly, refurbishment and restoration

• Inventory and record spare materials maintained

• Solicit feedback from facility technicians if available

• Remove all equipment and waste material from area

5.6.2 STANDARD. The contractor uses the appropriate equipment, tools, and chemicals that are in sound operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no more than one (1) deficiency. Multiple discrepancies will result in the need for service re-performance.

5.7 TASK NO. 1.3.3 – FREMONT CANYON POWER PLANT

5.7.1 SITE VISIT – The contractor shall perform the following tasks on two (2) power generation units:

• Audit and record material needs for periodic governor disassembly, refurbishment and restoration

• Inventory and record spare materials maintained

• Solicit feedback from facility technicians if available

• Remove all equipment and waste material from area

5.7.2 STANDARD. The contractor uses the appropriate equipment, tools, and chemicals that are in sound operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no more than one (1) deficiency. Multiple discrepancies will result in the need for service re-performance.

5.8 TASK NO. 1.3.4 – ALCOVA POWER PLANT

5.8.1 SITE VISIT – The contractor shall perform the following tasks on two (2) power generation units:

• Audit and record material needs for periodic governor disassembly, refurbishment and restoration

• Inventory and record spare materials maintained

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• Solicit feedback from facility technicians if available

• Remove all equipment and waste material from area

5.8.2 STANDARD. The contractor uses the appropriate equipment, tools, and chemicals that are in sound operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no more than one (1) deficiency. Multiple discrepancies will result in the need for service re-performance.

5.9 TASK NO. 1.3.5 – GLENDO POWER PLANT

5.9.1 SITE VISIT – The contractor shall perform the following tasks on two (2) power generation units:

• Audit and record material needs for periodic governor disassembly, refurbishment and restoration

• Inventory and record spare materials maintained

• Solicit feedback from facility technicians if available

• Remove all equipment and waste material from area

5.9.2 STANDARD. The contractor uses the appropriate equipment, tools, and chemicals that are in sound operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no more than one (1) deficiency. Multiple discrepancies will result in the need for service re-performance.

5.10 TASK NO. 1.3.6 – GUERNSEY POWER PLANT

5.10.1 SITE VISIT – The contractor shall perform the following tasks on two (2) power generation units:

• Audit and record material needs for periodic governor disassembly, refurbishment and restoration

• Inventory and record spare materials maintained

• Solicit feedback from facility technicians if available

• Remove all equipment and waste material from area

5.10.2 STANDARD. The contractor uses the appropriate equipment, tools, and chemicals that are in sound operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no more than one (1) deficiency. Multiple discrepancies will result in the need for service re-performance.

5.11 TASK NO. 1.4.1 – BOYSEN POWER PLANT

5.11.1 SITE VISIT – The contractor shall perform the following tasks on two (2) power generation units:

• Audit and record material needs for periodic governor disassembly, refurbishment and restoration

• Inventory and record spare materials maintained

• Solicit feedback from facility technicians if available

• Remove all equipment and waste material from area

5.11.2 STANDARD. The contractor uses the appropriate equipment, tools, and chemicals that are in sound operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no more than one (1) deficiency. Multiple discrepancies will

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5.12 TASK NO. 1.4.2 – SHOSHONE POWER PLANT

5.12.1 SITE VISIT – The contractor shall perform the following tasks on power generation unit #3:

• Audit and record material needs for periodic governor disassembly, refurbishment and restoration

• Inventory and record spare materials maintained

• Solicit feedback from facility technicians if available

• Remove all equipment and waste material from area

5.12.2 STANDARD. The contractor uses the appropriate equipment, tools, and chemicals that are in sound operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no more than one (1) deficiency. Multiple discrepancies will result in the need for service re-performance.

5.13 TASK NO. 1.4.3 – BUFFALO BILL POWER PLANT

5.13.1 SITE VISIT – The contractor shall perform the following tasks on three (3) power generation units:

• Audit and record material needs for periodic governor disassembly, refurbishment and restoration

• Inventory and record spare materials maintained

• Solicit feedback from facility technicians if available

• Remove all equipment and waste material from area

5.13.2 STANDARD. The contractor uses the appropriate equipment, tools, and chemicals that are in sound operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no more than one (1) deficiency. Multiple discrepancies will result in the need for service re-performance.

5.14 TASK NO. 1.4.4 – SPIRIT MOUNTIAN POWER PLANT

5.14.1 SITE VISIT – The contractor shall perform the following tasks on power generation unit #1:

• Audit and record material needs for periodic governor disassembly, refurbishment and restoration

• Inventory and record spare materials maintained

• Solicit feedback from facility technicians if available

• Remove all equipment and waste material from area

5.14.2 STANDARD. The contractor uses the appropriate equipment, tools, and chemicals that are in sound operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no more than one (1) deficiency. Multiple discrepancies will result in the need for service re-performance.

5.15 TASK NO. 1.4.5 – HEART MOUNTIAN POWER PLANT

5.15.1 SITE VISIT – The contractor shall perform the following tasks on power generation unit #1:

• Audit and record material needs for periodic governor disassembly, refurbishment and restoration

• Inventory and record spare materials maintained

• Solicit feedback from facility technicians if available

• Remove all equipment and waste material from area

5.15.2 STANDARD. The contractor uses the appropriate equipment, tools, and chemicals that are in sound operational condition for completing the required services in a satisfactory manner.

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The contractor shall perform the required services with no more than one (1) deficiency. Multiple discrepancies will

5.16 TASK NO. 1.5 – WYAO WOODWARD GOVERNOR CABINET REPORT

5.16.1 PROVIDE FINAL REPORT – The contractor shall consolidate material reports to the Wyoming Area Office Facilities Management Division.

• Report materials required to accomplish periodic governor disassembly, refurbishment and restoration.

Material shall be organized by facility and power generation unit identifier

The report will be organized to cross-reference the original Woodward identification (i.g: part number, model number or patent number) to the current contractor’s identification.

The report shall include quantity per assembly, recommended replacement rate (i.g: during reassembly, operating hours, or calendar increment), current cost per component, recommended spare quantity maintained

Note facility technician feedback that influenced decisions within the report as applicable.

• Provide the report to the WYAO Facility Management Division within 90 days of final site visit.

5.16 PERFORMANCE REQUIREMENTS SUMMARY TABLE (PRST).

The following table summarizes the tasks, the performance standard, monitoring method and disincentives for not meeting performance standards.

TABLE 5.16 - PERFORMANCE REQUIREMENTS SUMMBERY TABLE (PRST)

Task Description Performance Standard Monitoring Method Disincentives Audit facility’s Woodward governor cabinet and gate shaft material

The contractor uses the appropriate commercial equipment, tools, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

No more than one (1) task per service shall result in the need for service re-performance.

Random Sampling Customer Feedback 100% Inspection

(1) Rework at contractor’s expense

(2) Payment deductions as specified in C-5.7.

5.17 GOVERNMENT REMEDIES

All work shall be subject to inspection, approval, and acceptance by the Government. The Government will compare the contractor's performance to industry standards and will not exclude common sense considerations as applied by the QAE. The CO will follow the requirements of FAR Clause 52.212-04 and 52.246-04 for the contractor’s failure to correct nonconforming services. The Government will consider work incomplete when any one of the following conditions exits:

• The contractor did not perform any or all the tasks.

• The contractor did not use the appropriate equipment, tools, and chemicals or the equipment was not in good operational condition for completing the requirement in a timely and satisfactory manner.

• The contractor is not in compliance with FSIRA, EO 13423, or the FAR regarding the mandatory use of biobased products to the maximum extent possible.

If the performance of any required service is unsatisfactory, and poor performance is clearly the fault of the contractor, the Government may reduce the purchase order price to reflect the reduced value of defective services, provided that the Government gives the contractor a written Purchase order Discrepancy Report prior to executing such payment deductions.

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The CO will determine the payment deduction amount by calculating the percentage of acceptable services performed by the contractor. The Government will use the total number of deficiencies found to determine the percentage found unacceptable. The percentage found unacceptable subtracted from 100 percent will determine the percentage acceptable.

• For example - During the month, the contractor was required to complete 10 service tasks. By the last calendar day of the month and after Government surveillance was completed, the Government determined that two of the service tasks were deficient. Two tasks out of 10 results in a 20% unacceptable rate. Twenty percent subtracted from 100% is 80% acceptable. Therefore, the CO may pay for 80% of the contractor’s monthly invoice.

The mentioned deductions will in no way affect the Government’s right under the “Default” clause of the purchase order. The Government explicitly reserves the unilateral right to apply any of the above payment provisions and to deduct any appropriate amounts from contractor’s submitted invoices prior to payment of such invoices.

SECTION 6 - SUBMITTALS

6.1 REQUIRED SUBMITTALS.

Submittals from the contractor are required during the term of the purchase order to ensure quality and safe work under the purchase order. Required submittals are as follows:

RSN Clause or Section Title Submittals Required Due Date or Delivery

Time

No. of sets to send to:

CO QAE

Liability Insurance 1452.228-70

Written certification that the required insurance has been obtained

Within 10 calendar days after award

1 0

Site Security

GP-7

1) List of all contactor and subcontractor employees performing work under this purchase order with supporting documentation

2) List of all vehicles and equipment to be brought onsite with supporting documentation

Post award conference and continuously for new employees (at least 10 days prior to arriving onsite)

1 0

Hazardous Material Identification and Material Safety Data 52.223-03 A1

List of chemicals to be used for this purchase order and their associated MSDS

Within 10 calendar days after award

1 0

Section C-1.4 &

WBR 1452.223-81

Contractor’s safety plan Within 10 calendar days after the post award conference

1 0

5 Section C-1.6 Contractor’s quality control plan

Within 10 calendar days after the post award conference

1 0

6 Section C-4.5 List of bio-based products purchased to carry out the contract requirements.

Annually on the anniversary date of the purchase order

1 0

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6.2 SUBMITTAL REVIEW

6.2.1 TIME REQUIRED FOR SUBMITTAL REVIEW.

Submittal review will require 10 days for review of each submittal or re-submittal, unless otherwise specified. Time required for review of each submittal or re-submittal begins when the Government receives the complete sets of materials required for a particular RSN and extends through the return mailing postmark date.

6.2.2 REVIEWER ADDRESSES. Submittals shall be provided to the following address/individual:

• Contracting Officer (CO): Bureau of Reclamation -

Reporting Requirements 52.204-10

Reporting Executive Compensation and First-Tier Subcontract Awards at http://www.fsrs.gov

By the end of the month following the month of award of a subcontract with a value of $30,000 or more.

0 1

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APPENDIX A

QUALITY ASSURANCE SURVEILLANCE PLAN

Purpose The Government has developed this Quality Assurance Surveillance Plan (QASP) to implement a quality surveillance strategy for sewage services at the North Platte facilities. The primary intent of this plan is to provide the Quality Assurance Evaluator (QAE) a basis and systematic method to evaluate the services the contractor is required to furnish and not the details of how the contractor accomplishes the work.

Oversight of the contractor's performance will ensure purchase order quality. The plan will afford the QAE a proactive mechanism to preclude major deficiencies in the performance of services and provide for evaluation of the contractor's performance.

As it pertains to services, a concept of "fully compliant" shall be the basis used in reference to where there has been no willful departure from the terms of the purchase order and no omission of essential work. The contractor has performed the required work honestly and faithfully and the only variance consists of infrequent minor omissions or deficiencies. In general, work is substantially complete when the contractor has successfully performed 90 percent or more of the required tasks.

Authority Section E - Inspection and Acceptance, provides the authority for issuance of this QASP. This authority provides for the COs, or his duly authorized representative's, inspection and acceptance of the articles, services, and documentation called for in the purchase order.

Scope In order to understand the roles and the responsibilities of the parties, it is important to first define the distinction in terminology between the Quality Control Plan and the Quality Assurance Surveillance Plan. The contractor, and not the Government, is responsible for management and quality control actions necessary to meet the quality standards set forth by the purchase order. The contractor develops and submits his Quality Control Plan (QCP) for Government acceptance. Once accepted, the contractor then uses the QCP to guide and to document the implementation of the required management and quality control actions to achieve the specified results.

On the other hand, the Government puts the QASP into place to provide Government surveillance oversight of the contractor's quality control efforts to assure that they are timely, effective, and are delivering the results specified in the purchase order. The QASP is not a part of the purchase order nor is it intended to duplicate the contractor's QCP.

The Government will periodically evaluate the contractor’s performance. Therefore, the Government has provided the contractor an informational copy of the QASP as an attachment to the solicitation to support the contractor's efforts in developing a QCP and for providing the contractor an opportunity to comment and propose innovative solutions for the Government's QASP.

Government Resources & Responsibilities The following definitions for Reclamation resources are applicable to this plan:

Contracting Officer (CO) - A duly appointed person with the authority to enter into, administer, or terminate contracts, and to make findings and determinations on behalf of the United States Government. This is the only individual authorized to change the purchase order or any of the requirements stated herein.

Quality Assurance Evaluator (QAE) - A Government person designated by the CO, with authority to act within the scope of the delegated authority, including but not limited to, the surveillance and inspection of the contractor’s performance.

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The Government resources shall have responsibilities for the implementation of this QASP as follows:

The CO ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the purchase order, and safeguards the interests of the United States in the contractual relationship. The CO ensures the contractor receives impartial, fair, and equitable treatment under the purchase order. The CO is ultimately responsible for the final determination of the adequacy of the contractor's performance.

The QAE is responsible for technical administration of the project and assures proper Government surveillance of the contractor's performance. The QAE is not empowered to make any contractual commitments or to authorize any contractual changes on the Government's behalf. The contractor shall refer any changes that may affect price, terms, or conditions to the CO for action.

Performance Indicators/Measures The QAE will determine whether the contractor has consistently satisfied the expected quality level as per the contractual requirements. Section C-5 of the Performance Work Statement identifies the performance standards for all services that the contractor shall perform.

Frequencies - The QAE will determine whether tasks and frequencies conform to the tasks and frequency requirements accepted as a part of the contractor's proposal.

Management Responsiveness - The QAE will determine whether the contractor provides satisfactory project management, adequate timely response to customer complaints, the quality of the management of customer complaints, quality accountability of complaints, the quality of the reporting of complaints, and conformity to the contractor's final Quality Control Plan.

Methods of Surveillance The below listed method of surveillance shall be used in the administration of this QASP. In addition to specific instructions, the QAE will use the standardized Surveillance Activity Checklist, which is contained in this document, to document QA surveillance.

100% Inspection - A method of surveillance the Government may use in the administration of the Government’s Quality Assurance Surveillance Plan. Under this level of monitoring, the Government will prepare documentation on all service outputs in a surveillance period (i.e., the Government will evaluate every task every time the contractor performs the task).

Customer Feedback - A method of surveillance the Government may use in the administration of the Government’s Quality Assurance Surveillance Plan. Under this level of monitoring, the Government reviews firsthand information from the actual users of the service. The Government will use feedback to supplement other forms of evaluation and assessment.

Random Sampling - A method of surveillance the Government may use in the administration of the Government’s Quality Assurance Surveillance Plan. Under this level of monitoring, the Government prepares documentation on a regular and continual basis to assess the contractor's ongoing performance.

Documentation In addition to providing documentation to the CO, the QAE will maintain a complete Quality Assurance file onsite.

The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government's performance of the quality assurance function, including the originals of all Surveillance Activity Checklists.