SOS Springfield Lease RFI - Office Space.docx

OVERVIEW

The Office of the Illinois Secretary of State (“Agency” or “State”) seeks to lease real property and requests Responses from responsible Respondents to meet its needs. This Request for Information (“RFI” or “Solicitation”) describes the type of property the State is seeking. The minimum criteria required for a successful Response are initially summarized. Responses must meet these criteria to be considered. Additional information regarding the general description of the configuration desired is included. All Responses should be able to meet the configuration described here, but Respondent must be prepared to provide the configuration that is determined during the procurement process and lease negotiation. If interested and able to meet these criteria, the State appreciates and welcomes a Response.

Summary of Minimum Criteria:

Proposed use of the property:

Parking:

Illinois Secretary of State Internal Operations Provide parking for 250 vehicles with (8) ADA accessible parking spots and SOS assigned parking spots.

Please read the entire solicitation package and submit a Response in accordance with the instructions. All forms and signature areas contained in the solicitation package must be completed in full and submitted along with all applicable Exhibits and Attachments, which will constitute the Response. Do not submit the instructions pages with Responses. Respondents should keep the Instructions and a copy of Response for future reference.

Forms A and Forms B may be downloaded from links provided in this document. These sections are a material part of this solicitation and the applicable form MUST be returned with Response.

Please adhere to Form and Content of Response requirements or Responses may not be considered.

ILLINOIS SECRETARY OF STATE

REQUEST FOR INFORMATION- REAL PROPERTY LEASE

Secretary of State Internal Operations

23-350SOS-SOS35-B-31363

STATE OF ILLINOIS

OUTLINE

In compliance with the state and federal Constitutions, the Illinois Human Rights Act, the U.S. Civil Rights Act, and Section 504 of the Federal Rehabilitation Act, the State of Illinois does not discriminate in employment, contracts, or any other activity.

The State of Illinois encourages prospective vendors to consider hiring qualified veterans and Illinois residents discharged from any Illinois adult correctional center, in appropriate circumstances.

State of Illinois RFI 1 Introduction V.19.1 State of Illinois RFI 21 V.19.1

ATTACHMENTS

EXCEPTIONS TO CONTRACT TERMS AND CONDITIONS 1

EXHIBITS

LEASE TEMPLATE A

TABLE OF CONTENTS

SOLICITATION PROCESS

GENERAL PROCESS OF SOLICITATION

The following is a general description of the solicitation process. The State may adjust this process, as needed, and makes no assurance or representation regarding the timing or schedule of the process.

EVENT

A.1. RESPONSE DUE DATE, TIME, AND ADDRESS FOR SUBMISSION OF RESPONSES:

A.1.1. Manner of Response Submission: Respondents may submit Reponses electronically or via mail. Electronic Responses must be submitted through BidBuy; information about the BidBuy system is located throughout this RFI, and specifically at B.4. Respondents must pay special attention to the instructions.

A.1.2. Response Submission Location: All responses must be submitted electronically.

A.1.3. Response Due Date & Time Date: September 2, 2022 Time: 2:00 PM A.1.4. Response Firm Time: The Response must remain firm for one hundred twenty (120) days from opening. If a counter offer is required as part of the negotiation process, any counter offer must remain firm for an additional one hundred (120) days from the date of the counter-offer.

EVALUATION PROCESS:

The State initially evaluates Responses based on three criteria: responsibility, responsiveness, and price. If the State finds a failure or deficiency, the State may reject the Response or reflect the failure or deficiency in the evaluation.

A.1.5. Responsiveness: The State initially screens Responses for the threshold requirement of Responsiveness. A Response is Responsive if it conforms in all material respects to the items listed below and includes all required forms. Required information may include, without limitation:

A.1.5.1. Evidence of Site Control: Respondent shall demonstrate its site control of the proposed location. Acceptable evidence of site control may include: deed, title policy, trust agreement, binding purchase agreement (with deed or title policy provided by time of Selection of Preferred Respondent). A tax bill IS NT a sufficient document.

A.1.5.2. Evidence of Location of Property: Respondent shall demonstrate the property offered for lease is located within the permitted boundaries. See Section D.2.4 below for more detailed information.

A.1.5.3. Procurement Documentation: Respondent must complete the applicable procurement document, either Form A or B depending on Respondent’s status, and attach any required documentation. See Section B.8.1 below for more detailed information.

A.1.5.4. Subcontractor Disclosure: If the Response includes any subcontractors, Respondent must provide the names and addresses of subcontractors in the Response. The State contemplates the subcontractors disclosed in the Response may be limited to property management, and construction subcontractors will likely be disclosed during the build-out process.

A.1.6. Evaluation Criteria: The State evaluates the Responses that meet the Responsiveness threshold. The State will consider the information provided and the quality of that information when evaluating the Response. The State may request additional information from Respondent. This information may include, without limitation, the following:

A.1.6.1. Site Location: State may physically inspect the offered property or elect to contract professional services to evaluate site suitability and make an independent recommendation or ranking of sites most suitable for the intended use.

A.1.6.2. Financial Terms: The State will analyze the financial terms of each Response. The State may request updated terms based on additional information obtained during the evaluation process and may seek best & final offers when appropriate.

A.1.6.3. Legal Review: If the Response takes any exceptions to the Real Estate Lease Contract (“Lease”), Respondent shall complete Attachment 1 – Contract Terms and Conditions Exceptions. The exceptions may be considered during the evaluation process.

A.1.6.4. Responsibility: The State will not contract with a Respondent who is not a Responsible bidder. A Responsible bidder is one who is capable to fully perform the contract requirements and has the integrity and reliability to assure good faith performance. The State may consider the following in its analysis:

· A “prohibited Bidder and contractor” under the Illinois Procurement Code (30 ILCS 500/50-10.5) (“Procurement Code”).

· Delinquent Debt: If the Respondent (or any known sub-contractors) has an unsatisfied debt with the State, the Response may be found to be non-responsive.

· Other factors that the State may evaluate may include, without limitation: political contributions, certifications, conflict of interest, financial disclosures, taxpayer identification number, past performance in business or industry, references, compliance with applicable laws, financial responsibility, insurability, effective equal opportunity compliance, payment of prevailing wages if required by law, capacity to produce or sources of supply, and the ability to provide required maintenance service or other matters relating to the bidder’s probable ability to deliver the property within the time and price as specified in this solicitation.

A.1.7. The State will make all decisions on compliance, evaluation, terms and conditions, and shall make decisions in the best interests of the State and in accordance with the Procurement Code, Administrative Rules and other applicable State and Federal statutes and regulations. This competitive process may require that Respondent provide additional information and otherwise cooperate with the State. If a Respondent does not comply with requests for information and cooperate, the State may reject the Response as non-responsive to the Solicitation.

A.1.8. Except as prohibited by law, the State may require that Respondent correct deficiencies as a condition of further evaluation.

NEGOTIATION: State will negotiate with all responsive Respondents. Additional negotiations, counter-offers and best and final offers may be necessary at any stage of the evaluation process.

SELECTION OF PREFERRED RESPONDENT: The State may select to engage in additional negotiations with the Respondent whose Response is Responsive and best meets the needs of the Solicitation. Respondents must be prepared for the State to accept the Response as submitted, but negotiations may be deemed necessary or desirable, at the State’s sole option.

PROCUREMENT REQUIREMENTS: If negotiations do not result in an acceptable agreement, the State may reject the Response and select another Respondent. The Lease is subject to a 7-day mandatory protest period before it may be executed by the State.

A.2. NOTICE OF AWARD: Notice of the Response selected for award, will be posted on BidBuy (as a Notice of Award) and written notice may also be issued. Receipt or posting of a Notice of Award is not equivalent to a contract with the State. Protested awards are subject to resolution of the protest.

A.3. PROTEST REVIEW OFFICE: Respondent may submit a written protest to the Protest Review Office following the requirements of the Standard Procurement Rules. 44 Ill. Admin. Code 2000.5550. For protests related to this RFI, the Protest Review Office must physically receive the protest no later than 7 days after the solicitation or related addendum was posted to the Bulletin. For protests related to rejection of individual proposals or awards, the protest must be received by close of business no later than 7 days after the protesting party knows or should have known of the facts giving rise to the protest. The Protest Review Office’s information is as follows:

Chief Procurement Office Email: atrimmer@ilsos.gov Attn: Protest Review Office 501 S. 2nd Street Howlett Office Building, Room 116 Springfield, IL 62756

INSTRUCTIONS FOR SUBMITTING RESPONSES

A.4. DOCUMENTATION: The RFI Template Response Summary worksheet is attached to BidBuy and is comprised of the following documents:

A.4.1. Response Summary* A.4.2. Tenant Improvement Checklist* A.4.3. Total Cost Matrix* A.4.4. Tenant Improvement Cost Sample *Items with an asterisk are required documents; Respondent must complete and submit the Response Summary, Tenant Improvement Checklist, and Total Cost Matrix in order to be deemed Responsive.

A.5. HOW TO ENTER INFORMATION: Type information in the text fields provided. Text fields are indicated by the instruction “Click here to enter text.” in red font. If the information requested does not apply to the Respondent’s situation, then enter “N/A” into the text field. Please enter the requested information or N/A into every red text field.

A.6. PUBLISHED PROCUREMENT INFORMATION: The Illinois Secretary of State publishes procurement information, including solicitations, awards, and amendments, to the BidBuy site at https://www.bidbuy.illinois.gov/bso/. Respondent is responsible for monitoring BidBuy for updated information. The State will not be held responsible if Respondent fails to receive the optional e-mail notices.

PROCESS CHANGES RESULTING FROM BIDBUY:

A.6.1. BidBuy is the electronic procurement system being used by State of Illinois agencies. With the implementation of BidBuy, some procurement processes have changed. In some instances, BidBuy entirely replaces the State’s previous procurement processes. In others, the past instruction or process remains unchanged or is augmented by BidBuy.

A.6.2. When a Respondent enters information via BidBuy, special attention must be paid to the instructions that follow this symbol “”. These instructions are specific to BidBuy and augment the preceding information. They indicate that the BidBuy instruction or process may be different than when submitting information in paper format. Respondent shall read the entire contents of this document and direct any questions to the Solicitation Contact found in B.5.

A.6.3. All vendors awarded by the State must be registered in BidBuy. All vendors are encouraged to self-register at https://www.bidbuy.illinois.gov/bso/. If assistance with registration is required, please contact the BidBuy Help Desk by emailing il.bidbuy@illinois.gov or calling (866) 455-2897.

A.6.4. CONFLICT BETWEEN INFORMATION ON PAPER AND BIDBUY: If the State provides information on paper that is different or in conflict with the information the State provides in BidBuy, then the information on paper is presumed to represent the State’s intent.

A.7. SOLICITATION CONTACT:

A.7.1. The individual listed below shall be the primary point of contact for this solicitation. Suspected errors should be immediately reported to the Solicitation Contact identified. Please note each solicitation published in BidBuy contains the Solicitation Contact’s name and phone number appearing as the “Info Contact.” Unless otherwise directed, Respondents should only communicate with the Solicitation Contact.

Agency: Illinois Secretary of State

Street Address: 501 S. 2nd Street, Room 116

City, State Zip: Springfield, Illinois 62756

Email: ktople@ilsos.gov

A.7.2. If the Response is selected pursuant to Section A.5 herein or as part of negotiations with all Respondents, the Respondent will be contacted by the State Purchasing Officer, or their designee. The State shall not be held responsible for information provided by any other person.

A.8. RESPONDENT QUESTIONS AND AGENCY RESPONSE: All questions, other than those raised at any Pre-Response conference, that pertain to this Solicitation must be submitted in written form directly to the Solicitation Contact. Questions received and Agency responses may be posted as an Amendment to the original solicitation on BidBuy. Only these written answers to questions published on BidBuy shall be binding on the State. Respondents are responsible for monitoring the Bulletin.

A.9. NUMBER OF COPIES:

A.9.1. when submitting electronically, the Respondent may submit via BidBuy the following forms and others by uploading them in the Attachment tab:

A.9.1.1. RFI Template Response/Offer to the State A.9.1.2. Redacted copy of Response (if applicable) A.9.1.3. Exceptions to Lease Terms and Conditions (if applicable) A.9.1.4. Map of Locations A.9.1.5. Forms A /Forms B A.9.2. The Respondent must complete, sign, and upload all required documents as listed above.

A.9.3. If Respondent requests confidential treatment for portions of its Response, it must supply an additional copy of the Response with confidential information redacted and comply with any additional requirements included herein.

REQUIRED PROCUREMENT DOCUMENTATION

A.9.4. Procurement Forms A & B

4. To comply with State procurement requirements, Respondents must submit completed Forms A or Forms B, but not both, and documents required by the applicable form. Those Respondents that have satisfactorily enrolled on the Illinois Procurement Gateway (IPG) (https://ipg.vendorreg.com/) and have a current IPG registration number may submit Forms B. Non-registered Respondents must submit Forms A.

4. The IPG is a web-based system that serves as the primary location for entering, organizing and reviewing Vendor/respondent information. The IPG allows prospective vendors/respondents to provide disclosures, registrations and other documentation needed to do business with a State agency in advance of any particular procurement. The State uses information submitted through the IPG to prequalify vendors/respondents in advance of submitting bids and responses for contracts. Upon satisfactory enrollment, vendor/respondents will receive a registration number that may be used in place of the paper submission of required forms. The system is automated for online vendor/Respondent registration, the online directory of registered vendors has search capabilities and it will eliminate the need to submit multiple paper-based forms.

4. Forms A and Forms B may be downloaded from the following links:

Form A: https://www2.illinois.gov/cpo/general/Documents/Forms%20A%20Section%20V.18.1.doc Form B: https://www2.illinois.gov/cpo/general/Documents/Forms%20B%20Section%20V.18.1.doc A.9.5. Required Documentation A.9.6. If completing Forms B, then responsiveness may include:

A.9.6.1. Valid Illinois Procurement Gateway registration # with expiration date A.9.6.2. Disclosure of lobbyists for Respondents and parent entity(ies) A.9.6.3. Disclosure of pending and current contracts A.9.6.4. Certifications timely to this solicitation A.9.7. If completing Forms A, required forms may include:

A.9.7.1. State Board of Elections Registration: Vendor or Respondent may be prohibited from making political contributions and be required to register with the State Board of Elections. For more information, see State Board of Elections in Forms A, Part 5.

A.9.7.2. Standard Certifications: Respondent shall complete and return the Standard Certifications form in Forms A, Part 4, or in the Illinois Procurement Gateway.

A.9.7.3. Financial Disclosures and Conflicts of Interest: Respondent shall complete and return the Financial Disclosures and Conflicts of Interest form in Forms A, Part 7, or in the Illinois Procurement Gateway.

A.9.7.4. Disclosure of Business Operations with Iran: Bidder shall complete and return the Disclosure of Business Operations with Iran form in Forms A, Part 6, or in the Illinois Procurement Gateway.

A.9.7.5. Business and Directory Information: Bidder shall complete and return the Business and Directory Information form in Forms A, Part 1, or in the Illinois Procurement Gateway.

A.9.7.6. Taxpayer Identification Number/W9: Respondent shall complete and return the Taxpayer Identification form in Forms A, Part 8, or in the Illinois Procurement Gateway.

A.9.7.7. Illinois Department of Human Rights Public Contracts Number: Offeror shall complete and return the IDHR Public Contract Number form in Forms A, Part 2, or in the Illinois Procurement Gateway.

A.9.7.8. Authorized to Transact Business or Conduct Affairs in Illinois: A person (other than an individual acting as a sole proprietor) must be a duly constituted legal entity prior to submitting an offer and authorized to transact business or conduct affairs in Illinois prior to execution of the contract. For more information, see Authorized to Transact Business or Conduct Affairs in Illinois in Forms A, Part 3.

TERMS OF RESPONSE

A.10. GOVERNING LAW AND FORUM: Illinois law and rule govern this solicitation. Respondent must bring any action relating to this solicitation in the appropriate court in Illinois. This document contains statutory references designated with “ILCS.” Respondent may view the full text at (http://www.ilga.gov/legislation/ilcs/ilcs.asp). The Procurement Code, specifically Article 40 (30 ILCS 500/40), and the Standard Procurement Rules (44 Ill. Adm. Code Part 2000) are applicable to this solicitation.

A.11. PUBLIC RECORDS AND REQUESTS FOR CONFIDENTIAL TREATMENT:

A.11.1. All Responses, including late submissions, become the property of the State and will not be returned. All Responses will be open to the public under the Illinois Freedom of Information Act (FOIA) (5 ILCS 140) and other applicable laws and rules, unless Respondent requests in its Response that the State treat certain information as confidential. A request for confidential treatment will not supersede the State’s legal obligations under FOIA. The State will not honor requests to keep entire Responses confidential. Respondents must show the specific grounds in FOIA or other law or rule that support confidential treatment. Regardless, the State will disclose the successful Respondent’s name, the substance of the Response, and the price.

A.11.2. If Respondent requests confidential treatment, Respondent must submit additional copy/copies (see Instructions for Submitting Responses in section B.7.) of the Response with proposed confidential information redacted. This redacted copy must tell the general nature of the material removed, and shall retain as much of the Response as possible. In a separate attachment, Respondent shall supply a listing of the provisions identified by section number for which it seeks confidential treatment and identify the statutory basis under Illinois law and include a detailed justification for exempting the information from public disclosure.

A.11.3. For electronic Responses/submissions, Respondent shall include “Redacted” in the file name when submitting a redacted copy of the Response on BidBuy. When attaching the unredacted version, the Respondent shall include “Unredacted” in the file name and check the Confidential box on the Attachments tab which ensures that BidBuy does not display the unredacted document to the public.

A.11.4. Respondent will hold harmless and indemnify the State for all costs or damages associated with the State defending Respondent’s request for confidential treatment. Respondent agrees the State may copy the Response to facilitate evaluation, or to respond to requests for public records. Respondent warrants that such copying will not violate the rights of any third party.

A.12. RESERVATIONS: Respondent must read and understand the solicitation and tailor the Response and all activities to ensure compliance. The State reserves the right to amend the Solicitation, reject any or all Responses, and waive minor defects. Submitting a Response does not entitle Respondent to an award or a contract. Posting Respondent’s name in a Bulletin notice does not entitle Respondent to a contract. The State is not responsible for and will not pay any costs associated with the preparation and submission of any Response. Awarded Respondent(s) shall not commence, and will not be paid for any billable work prior to the date all parties execute the contract, unless approved in writing in advance by the State Purchasing Officer or the Chief Procurement Officer (or designee).

A.13. AWARD: The State is not obligated to award a contract pursuant to this Solicitation. If the State issues an award, the award will be made to the Respondent who is a Responsible bidder and whose Response is Responsive and best meets the specified criteria unless otherwise permitted by the Procurement Code and Administrative Code. However, if the State does not consider the price to be fair and reasonable and negotiations fail to meet an acceptable price, the State reserves the right to reject the Response and begin negotiations with another Respondent, cancel the award, or take appropriate action to meet the needs of the State. The State will determine whether the price is fair and reasonable by considering the Response, including the Respondent's qualifications, the Respondent's reputation, all prices submitted, other known prices, the project budget and other relevant factors.

A.14. The State will determine whether the Response meets the stated qualifications and/or requirements. Minor differences or deviations that have negligible impact on the price or suitability of the property to meet the State’s needs may be accepted or corrections allowed. If no Respondent meets a particular qualification or standard, only the State Purchasing Officer may waive that qualification or standard.

A.15. EMPLOYMENT TAX CREDIT: Respondents who hire qualified veterans and certain ex-offenders may be eligible for tax credits. 30 ILCS 500/45-67 & 45-70. Please contact the Illinois Department of Revenue (217-524-4772) for information about tax credits.

INSTRUCTIONS

QUALIFICATIONS/SCOPE OF WORK

INTRODUCTION

The Illinois Secretary of State (SOS) seeks to lease real property that will meet, or is able to meet, the following guidelines. As noted below, several of these guidelines are required and a Response that does not meet the requirement will be disqualified as non-responsive. Other guidelines are proposed and may be altered during the lease negotiation process. A successful Respondent must be able to meet these guidelines, but it is not guaranteed that the guidelines will represent the final configuration of the leased space. Brand names are used throughout Section D below, but SOS will accept equivalent brands for all items except in Section D.2.5.14 – Door locks.

LEASE CRITERIA

A.15.1. Minimum Requirements of Property A.15.1.1. Rentable Area Requirements: The State needs a minimum of 55,000 square feet of rentable area. The Response must show the ability to meet this requirement to be considered.

A.15.1.2. Unless otherwise noted, all occupiable tenant space shall be located above grade level.

A.15.1.3. Proposals shall include the rentable area available for existing buildings and/or the rentable area proposed for new buildings. The layout of the rentable area must be conducive to the needs of Secretary of State’s Internal Operations and located within the boundaries of Springfield, Illinois.

A.15.1.4. Parking for 250 vehicles with (8) ADA accessible parking spots and SOS assigned parking spots.

A.15.1.5. Expansion Option: The State may seek an expansion option of up to 100% of the remaining rentable square footage of the building proposed. The Expansion Option shall be exercisable by the State at any time under the same terms and conditions of the proposed lease. The Response should include information on all space available for an expansion option to be exercised as a change order to the contract at a later date, based on need.

A.15.2. Building Program Standards A.15.2.1. The State requires specific building program standards to be observed in its leased properties. These standards encourage sustainable practices, standards of quality, performance and other criteria defining the property to be occupied upon completion of certain improvements.

A.15.2.2. The State is under no obligation to accept exceptions or modification suggested by Respondent, and any exceptions or modification will affect the evaluation and may result in rejection. Exceptions or modification must be provided on the Terms and Exceptions Form (Attachment 1) or must be in a substantially similar format.

A.15.2.3. State law shall not be circumvented by the exception process. Exceptions may result in the rejection of Vendor’s Response.

A.15.2.4. The information in this Solicitation, represents procedural, performance and spatial guidelines provided by the State. All information shall be incorporated into the scope of work required to be performed by the Lessor in the initial tenant build-out. The standards and configurations noted herein represent programmatic information necessary to design and construct the tenant space in accordance with the needs of SOS. As programmatic information, the information noted herein is not all inclusive, and does not constitute specifications or construction documents from which the tenant space will be constructed. The information noted herein provides general guidelines to quality and standards required for the delivery of an interior and exterior environment conducive to the programs, services and activities conducted by the Illinois Secretary of State.

A.15.2.5. The Respondent is encouraged to submit as many proposals as deemed necessary to offer variations to the terms and conditions being proposed to the State for consideration. Terms for Improvements to the tenant space, for instance, may vary from proposing no change to the current space configuration, no change to the current space configuration but upgrades to all interior finishes, minor changes to the space configuration but substantially maintaining the current configuration, complete alteration of the current configuration using standard interior construction means and methods, complete alteration of the current configuration using sustainable interior construction means and methods, or a hybrid of the cited examples above.

A.15.3. Proposed Use A.15.3.1. Secretary of State Internal Operations with floor space to accommodate 250 workstations divided into walled suites, offices, and ADA restrooms. Can be multiple levels.

A.15.3.2. Using Agency: Lessee agrees that during the term of this Lease, the premises will be occupied by Internal Operations of the Office of the Secretary of State. Lessee reserves the right to designate the premises for use and occupancy by any other department of the Office of the Secretary of State.

A.15.3.3. ILSOS work area will be divided as such, 80’x80’ full walled floor to ceiling director’s suite with 2 entrances/exits, inside the director’s suite will be: 4- 15’x25’ full walled, Directors offices, 2-400 sq/ft full walled office for ID and Physical Services, 1- 700 sq/ft ½ walled or cubicles area for support staff, 1-600 sq/ft full walled office for Personnel, 1-500 sq/ft full walled office for ISF, 1-200 sq/ft for legal, 2-500 sq/ft for Driver Services the rest of the work area outside of the Director’s Suite will be divided as such 21-10’x12’ full walled offices for supervisors, 2-16’x16’ full walled offices for administrators, 2-10’x12’ full walled secured offices for validations, 1-20’x40’ full walled office for training, 2-30’x40’ walled offices for conference and breakroom which will need water and sewer 2-400 sq/ft ADA accessible restrooms women’s will consist of 10 stalls 2 will be ADA, men’s will consist of 4 stalls 2 ADA and 4 urinals, remaining floor space will be cubicles or divided into 8’x8’ work areas with 4’ wheel chair accessible isles, all offices will have 1 entrance/exit unless noted.

A.15.3.4. Current zoning for the proposed site must be compatible with the intended use by the Using Agency.

A.15.4. Duration of Lease A.15.4.1. The maximum term for a lease including renewals may not exceed three (3) years. This item is a requirement of the solicitation; Respondent must be prepared to execute a lease with a term of two years including one one-year renewal options.

A.15.4.2. Respondents should note termination and cancellation rights set out in the Lease template attached hereto.

A.15.5. Property Location A.15.5.1. The location of the offered property must be within the boundaries of the City of Springfield, Illinois.

A.15.5.2. The following will be considered during contract negotiations: ease of access to the facility and delivery of an interior and exterior environment conducive to the programs and services provided by the internal operations of the Secretary of State.

A.15.6. General Construction A.15.6.1. All construction must meet all municipal, county, state and federal building codes. All construction must comply with the provisions of the Illinois Accessibility Code/American with Disabilities Act Accessibility Guidelines (ADAAG).

A.15.6.2. The interface of all exterior walls shall be finished with drywall, taped and sanded. The interface of common or demise walls shall extend to roof deck, finished as above and soundproofed with 3” blanket five retardant insulation.

A.15.6.3. Ceiling height in work area shall be the same as the current ceiling height in the building. The suspension system shall be a metal suspension system, with 2’x 4’ visible grid manufactured by USG DX/DXL or equal (Fire Rated), unless the present ceiling is different. Installed in accordance with manufacturer instructions. Lessor may provide alternate cost for suspended ceiling system at uniform height in entire space other than the janitor closet.

A.15.6.4. All interior walls may be insulated with flame retardant sound deadening insulation to meet local code A.15.6.5. Exterior walls shall be well insulated to maximum possible or R 13 to R19 rating.

A.15.6.6. Concrete exterior walls should be insulated to R 13 to R19 rating, if possible.

A.15.6.7. Lessor should verify R value of current roof insulation meets local code. Cost estimate should include separate line item with current insulation value and alternative line item with cost to improve or install insulation increasing the R value to R25.

A.15.6.8. Infiltration should be accomplished by sealing air leaks with caulk, expandable foam at building seams and joints and penetrations caused by electric wire, conduits, plumbing or ductwork.

A.15.6.9. All exterior walls and ceiling (and/or roof) shall be well insulated to the maximum possible and practical “R” rating, using any one or a combination of fiberglass batts, “spray-on” insulation, loose fill, Styrofoam or rigid board. Other insulation material may be used with prior approval from the Department of Property Management. Insulation materials containing asbestos or urea formaldehyde are not acceptable. Blanket insulation: sound – 3’, un-faced, class 1 flame/smoke rating, ASTM E84 surface burning characteristics. Owens Corning Quiet Zone or Knauf Fiber Glass Quiet Therm or equal. Trim insulation to neatly fit spaces. Do not compress insulation.

A.15.6.10. All finish materials and colors (carpet, paint plastic laminate, ceramic and vinyl tile, window coverings, trim, etc.) may be selected or approved by Lessee, subject to reasonable materials limitations by Lessor.

A.15.6.11. Partition construction shall be 2” x 4” stud, 16” o/c, 5/8” drywall, taped and sanded floor to ceiling height presently in a space designated for the public and 10’ in offices, storage, break room, Information Technology (IT) room and restrooms. If possible, a secure enclosed Technical closet.

A.15.6.12. Must provide and install all doors, gates, casement windows, etc., as indicated on floor plan drawing, including all customary and typical hardware, in addition to hardware scheduled on floor plan drawing.

A.15.6.13. Door locks must be:

· Passage Lever - Schlage, D10S-RHO-626

· Privacy Lever - Schlage, D40S-RHO-626

· Entry Locks - Schlage, D53JD-RHO-626

· Office Lock - Schlage, D70JD-RHO-626

· Storeroom Lock - Schlage, D80JD-RHO-626

· Deadbolt Lock - Schlage, B660J-626

· All mortise cylinders, rim cylinders, etc. must accept Primus high security interchangeable cores.

· Lock Core -Primus high security interchangeable 6-pin core on special Secretary of State (SOS) key way

· Primus cores and key blanks with the special SOS key way must be purchased through A-1 Lock in Springfield, IL. 800-368-2348 A.15.7. General Finishes A.15.7.1. Walls shall be primed with latex primer seal and painted with two coats of latex semi-gloss Premium paint or the equivalent in grey color selected by Department of Property Management. Acceptable colors are listed below:

Lowe’s:

Valspar Signature Semi-Gloss 5001-1B Grey Brook Sherman Williams Showcase Semi-Gloss Krypton SW6247

Menard’s:

Dutch Boy Semi-Gloss Timber Wolf 430-3DB Dutch Boy Fogged In 433-3DB

Home Depot:

Behr Premium Plus Semi-Gloss Icicles N490-2 Glidden Premium Semi-Gloss Antique Silver 90BG 55/051 A.15.7.2. Doors and trim shall have 2 coats stained and 2 coats polyurethane varnish satin finish. Vendor must verify that surfaces are dry, clean and ready to be stained. Apply each coat to uniform appearance. Painted trim work is allowed, per approval from Property Management.

A.15.7.3. All finish materials and colors (carpet, paint plastic laminate, ceramic and vinyl tile, window coverings, trim, etc...) may be selected or approved by Lessee, subject to reasonable materials limitations by Lessor.

A.15.8. Floor covers A.15.8.1. All flooring must be installed in accordance with manufacturer instructions.

A.15.8.2. Vinyl flooring: 12” x 12” Excelon Floor Tile, 1/8” Commercial Quality or equivalent, #51903 725-5052 gray, in all public areas, break room, storage areas, IT room and vestibule entrance and traffic artery. All weather mats shall be provided for and maintained by, the Lessor at all entrances, exits, and each customer service station at the facility.

A.15.8.3. Vinyl base: VPI Gray/Charcoal 4” x 48” x .080” Vinyl Wall Base, Model #VC480L66M, Menard’s SKU #7117026.

A.15.8.4. Carpet or vinyl tile must be installed in office spaces. Acceptable modular carpet tiles are as follows: Menard’s: U-Tile Slate Gray Loft Collection 19x19 Commercial Modular tile, model #40055310049 Menard’s SKU #7656010; U-Tile Paver Collection 19x19 Commercial Modular tile Model # 4002750067 Menard’s SKU 7656000; U-Tile Axcess Charcoal Modular carpet tile #765-9062; U-Tile Pacifica “Oceanside” carpet tile #765-6072; U-Tile Stratton “Graphite” Modular carpet tile; Home Depot: Euro Tile 19.7x19.7 Park Avenue Steel Loop. Internet #203161211, Model #704301, Store SKU #1003081494.

A.15.8.5. Concrete Floor: sealed, in janitor closet, or equivalent, per approval from Property Management A.15.9. Electrical A.15.9.1. All electrical work and electrical devices must meet all municipal, county, state and federal building codes. All electrical devices used must be commercial construction grade quality.

A.15.9.2. Each office, break room, storage room shall have four (4) single duplex receptacles, per NEC Code, one on each wall and one (1) single duplex outlet on wall designated later by SOS. Outlets shall meet local electrical code regulations for GFI protection.

A.15.9.3. Each workstation is 8’x8’ wide and shall require service for a double duplex electric outlet. The dedicated service and IT outlet receptacle is to be equipped with an orange colored device.

A.15.9.4. The restroom and break room sinks shall have a single duplex grounded GFI safety outlet.

A.15.9.5. The IT room shall have one (1) double duplex electric service outlet on each wall and three (3) single duplex outlets with separate circuits at locations designated by the Department of Property Management and two (2) telephone jacks.

A.15.9.6. Lessee shall have access to main communication room at the center (point of presence).

A.15.9.7. Lessee will run all wiring to counters from wall and IT from entry to space.

A.15.9.8. Lessor must pull computer cable, telephone and electric wiring concealed in the walls, ceiling and/or floor from CPU location to locations designated on the floor plan drawing. Install and pull voice and Internet cable in accordance with Lessee’s specifications and SOS requirements and regulations. Leave 5’ of cable or wire exposed at both ends and identify each cable or wire at both ends.

A.15.9.9. Additional miscellaneous electric and lighting shall include GFI receptacles for lighted emergency signs, emergency battery pack (to be supplied by Lessor) and exterior lighting.

A.15.9.10. The entire electrical and lighting system shall be appropriately grounded.

A.15.9.11. All electric, telephone or other control panels shall be installed on 5/8” rough plywood backing extending 12” beyond the sides of the panel.

A.15.9.12. All existing 120 volt outlets and new outlets shall be double duplex 20 amp 125 volt 3 wire spec grade, unless otherwise noted by special outlet requirement.

A.15.9.13. All outlets shall be protected by GFCI electrical breakers unless local area having jurisdiction provides alternate provision.

A.15.9.14. Lessor shall provide and install a surge protection system for the entire electrical system.

A.15.9.15. Electrical power usage for SOS consider space shall be independently metered and not shared with other tenants.

A.15.9.16. ENERGY STAR or ECO FRIENDLY rated ceiling fans should be installed at designated locations selected by the Department of Property Management.

A.15.10. Lighting A.15.10.1. The lighting system shall consist of LED (preferred lighting), 2’ x 4’ – 4-tube fluorescent fixtures, or 2-tube fluorescent fixtures, with T8 light bulbs which will provide 70 Candle-feet illumination over the counter areas and 50 Candle-feet illumination at desk level throughout all other areas of rental space. Lighting to each room, restrooms or offices shall have lighting occupancy sensors. The balance of the lighting system will be switched at locations to be determined on the final plan. Potential Lessors are invited to bid on lighting providing lower foot candle at desk level that SEDAC recommends. Alternate lighting plans will be considered if installation shall qualify for an energy saving program sponsored by the utility that provides electric service to the space.

A.15.10.2. All ceiling lighting will be energy efficient LED T-5 or T-8 2x4 or 2x2 recessed type fixtures with electronic ballast with a sound rating of A, capable of providing public space illumination levels of 70’ Candle – feet over counters and illumination intensities of 50’ Candles in all other spaces or as required by the governmental entity having jurisdiction. Lessor to provide and install lighting occupancy sensors to control lighting in all spaces other than the main open service area. This would include all restrooms, private offices, IT room, storage room and break room. Sensors should be set to manual-on (turn on using a wall switch), with automatic shut-off based on a 15-minute delay (lights turn off when space is unoccupied for 15 minutes). Potential Lessor may provide alternative cost estimates for lighting with T-5 or T-8 fixtures.

A.15.11. Emergency Lighting / Fire Alarm System A.15.11.1. Per OSHA requirements for lighting and marking exit routes are covered under 1910.37 (b). Each exit sign must be illuminated to a surface value of a least five foot-candles (54 lux) by a reliable light source and be distinctive in color. Self-luminous or electroluminescent signs that have a minimum luminance surface value of at least .06-foot-lamberts are permitted. Each exit sign must have the word “Exit” in plainly legible letters not less than six inches (15.2 centimeters (cm)) high, with the principal strokes of the letters in the word “Exit” not less than ¾-inch (1.9 cm) wide.

A.15.11.2. All fire alarm maintenance, testing and associated sprinkler (wet or dry) systems in SOS rentable space and common areas shall be the responsibility of the owner, owner shall provide a copy of all maintenance and testing to SOS for records, including the last date of said testing prior to occupancy.

A.15.11.3. All restrooms and employee lounges within SOS considered space shall have LED battery backup emergency lighting. All doors contingent to SOS considered space shall have combination LED Exit / Emergency battery backup egress light fixtures.

A.15.11.4. All corridors within SOS considered space shall have LED Emergency battery backup light fixtures in offices areas and work areas per NFPA Code.

A.15.12. Plumbing:

A.15.12.1. All plumbing materials and fixtures must meet all municipal, county, state and federal building codes. All water closets, faucets and lavatories must be commercial grade quality and have automatic flushing toilets, water closets and urinals approved by the Secretary of State’s Office.

A.15.12.2. All plumbing and plumbing fixtures must comply with the provisions of the Illinois Accessibility Code/American with Disabilities Act Accessibility Guidelines (ADAAG), the Illinois Energy Conservation Code, and the Illinois State Plumbing Code.

A.15.12.3. The plumbing system shall include the necessary waste, supply and vent lines to service plumbing fixtures as follows:

· Laminer flow Water Faucets

· Handicapped Accessible Water Closet(s)

· Sensor Activated Toilets, Water Closet(s) and Urinals

· Handicapped Accessible Lavatory(s)

· Janitor Sink or Receptor

· Double Kitchen Sink in Break Room with Aerated Faucet

· ENERGY STAR rated Water Heater (20 gallons), alternatively, instantaneous water heaters below individual lavatory(s) break room sink and janitor’s sink. Please break down cost for the above alternatives.

· Sets, Handicapped Accessible Grab Bars

· Tissue (roll) Holder(s)

· Paper Towel Dispenser(s) (9-3/4” x10-1/4” Towel Size)

· Mirror(s) for Restrooms

· Metal Toilet Partition(s) or other materials, per approval from Property Management

· Liquid Soap Dispenser(s) (2) ADA Compliant – must be permanently attached to the wall in all public restrooms) A.15.12.4. Lessor shall provide and install Xlevator automatic surface-mounted 110/120 Volt electric hand dryers (or equivalents), or commercial grade paper towel dispenser in restrooms.

A.15.13. Heating, Ventilation and Air Conditioning Systems (HVAC) A.15.13.1. Lessor must heat and cool all rental space (including all storage areas) to a temperature of 70 degrees, plus or minus four (4) degrees throughout all seasons. The HVAC equipment shall maintain C02 ppm levels in all rental space within the units recommended by the Illinois Department of Public Health guidelines for indoor air quality.

A.15.13.2. Lessor must ventilate all rental space areas, including attic space created by suspended ceilings and all storage areas for adequate air change, as recommended by the Illinois Department of Public Health Guidelines for Indoor Air Quality. Additional ventilation shall be provided in the form of separate exhaust fans for each restroom and the employee’s break room with occupancy based sensor switches. Additional ventilation for the attic space will still be provided for in the form of a separate exhaust fan with programmable thermostatic controls. The occupancy-based control of restroom exhaust fans and the employee break room exhaust fan shall tie-in to lighting occupancy sensors. SEDAC recommends the sensors be set to manual-on, auto-off with a 15-minute delay.

A.15.13.3. Lessor shall provide and install appropriate sized HVAC equipment with an energy recovery ventilation system or an equivalent initial HVAC unit. The HVAC shall provide heating with a minimum heating efficiency of 85% (code compliant) and cooling efficiency of 15 EER or higher (EER is the incentive qualifying “Energy Efficiency Ratio”).

A.15.13.4. Natural gas for SOS considered space shall be independently metered and not shared with other tenants.

A.15.13.5. HVAC system should be complete with strategically located energy efficient programmable thermostats (within the premises and lockable covers) and a CO2 monitor in public area.

A.15.14. Telephone A.15.14.1. Lessor shall provide and install conduit and steel boxes at each telephone location and a telephone equipment board with a 1” conduit through the ceiling.

A.15.14.2. One telephone outlet will be installed at each service desk, in each office, storage room, break room and two telephone outlets will be installed on the wall at the opposite end and back of counters.

A.15.15. Signage A.15.15.1. Lessor shall install, per local code, signs mounted on steel, vertical, guarded posts, and designated parking space(s) for handicapped persons (specifications to be provided). Lessee shall supply signs.

A.15.15.2. Lessor may need to provide parking lot directional signs deemed necessary by Department of Property Management for appropriate traffic flow.

A.15.15.3. Lessor may need to provide and install a 15’ to 19’ flag pole approximately 6’ from building at a mutually agreed upon location. Must be illuminated sunset to sunrise.

A.15.16. Parking Lot Improvements A.15.16.1. Lessor shall construct (or repair, replace or refinish existing), asphalt or concrete parking lot with appropriate ingress/egress driveways and adequate in common parking spaces, including adequate 16’ space(s), properly designated as parking for the handicapped.

A.15.16.2. Lessor shall stripe parking lot to accommodate parking spaces, including handicapped spaces and driveways specified above.

A.15.16.3. Lessor shall submit a site plan showing all parking spaces and parking lot improvements, before the lease for this site is executed.

A.15.17. Construction Code A.15.17.1. All work described herein must be completed in accordance with all local building codes and standards.

A.15.17.2. Lessor shall provide and install all health and safety equipment or fixtures as may be required by local, state or federal codes; in addition, it will be the responsibility of Lessor to warrant that all completed construction is in compliance with the Accessibility Standards Illustrated, as published and distributed by the Illinois Capital Development Board, William Stratton Building, Third Floor, 401 S. Spring Street, Springfield, Illinois 62706.

A.15.17.3. Prevailing Wage Certificate – Lessor must,…