SOS Roof Replacment Bid Project Manual.pdf

PROJECT MANUAL

ILLINOIS SECRETARY OF STATE

ROOF REPLACEMENT – BID PACKAGE #2

Court of Claims Building 630 S. College Street, Springfield, IL 62704

Index Building / Secretary of State Police 111 E. Monroe Street / 110 E. Adams Street Springfield, IL 62701

ISSUED FOR BID

DATE: APRIL 27, 2023

RRCo PROJECT #201956

Secretary of State – Roof Replacement

SOS #20.01

TABLE OF CONTENTS

Bid Package 2 00 0110 - 1

PROJECT MANUAL FOR

ILLINOIS SECRETARY OF STATE

ROOF REPLACEMENT – BID PACKAGE #2

Court of Claims Building 630 S. College Street, Springfield, IL 62704

Index Building / Secretary of State Police 111 E. Monroe Street / 110 E. Adams Street Springfield, IL 62701

DATE: APRIL 27,2023 ISSUED FOR BID

0 BIDDING & CONTRACT REQUIREMENTS

00 0115 List of Drawing Sheets 1-1

1 GENERAL REQUIREMENTS

01 1000 Summary 1-2 01 2500 Substitution Procedures 1-3 01 2973 Schedule of Values 1-2 01 3000 Administrative Requirements 1-4 01 3216 Construction Progress Schedule 1-3 01 3323 Shop Drawings, Product Data & Samples 1-7 01 3500 Special Procedures 1-3 01 4000 Quality Requirements 1-4 01 4216 Definitions 1-1 01 5000 Temporary Facilities & Controls 1-3 01 6000 Product Requirements 1-5 01 7000 Execution & Closeout Requirements 1-9 01 7423 Progress Cleaning & Final Cleaning 1-3 01 7600 Protection of Installed Construction 1-1 01 7800 Closeout Submittals 1-6 01 7839 Project Record Documents 1-2

2 EXISTING CONTITIONS

02 4100 Demolition 1-3

5 METALS

05 5213 Pipe & Tube Railings 1-2

6 WOOD, PLASTICS & COMPOSITES

06 1000 Rough Carpentry 1-2

7 THERMAL & MOISTURE PROTECTION

07 0150.19 Preparation for Re-Roofing 1-2 07 5323 Ethylene-Propylene-Diene-Monomer Roofing (EPDM) 1-11 07 5600 Fluid-Applied Roofing 1-4 07 6200 Sheet Metal Flashing & Trim 1-2 07 7123 Manufactured Gutters & Downspouts 1-2

07 9200 Joint Sealants 1-3

8 OPENINGS

08 1113

Hollow Metal Doors & Frames

1-4

08 7100 Door Hardware 1-5 08 7101 Door Hardware Schedule 1-2

TABLE OF CONTENTS

Bid Package 2 00 0110 - 2

22 PLUMBING

22 0100 Selective Plumbing Demolition 1-3

22 1400 Facility Storm Drainage 1-3

23 HEATING, VENTILATION AND AIR CONDITIONING

23 0700 HVAC Insulation 1-6 23 2110 HVAC Pipe & Pipe Fittings 1-5 23 3100 Ductwork 1-3 23 5100 Breeching, Chimneys, & Stacks 1-3

26 ELECTRICAL

26 0010 General Electrical Requirements 1-9 26 0505 Selective Demolition for Electrical 1-7 26 0519 Low-Voltage Power Conductors & Cables 1-4 26 0526 Grounding & Bonding for Electrical Systems 1-4 26 0533 Raceways & Boxes for Electrical Systems 1-5

26 0553 Identification for Electrical Systems 1-2

SPECIFIER(S): General:

Reifsteck Reid & Company Architects Sean Bott

217.351.4100 x107 sbott@rr-arch.com.

Mechanical/ Plumbing/ Electrical:

Webb Engineering Services Inc.

Tom Cullop 217.355.9065 tcullop@webb-engineering.com

END TOC

DIVISION 00 – PROCUREMENT & CONTRACTING REQUIREMENTS

00 0115 - LIST OF DRAWING SHEETS

G001 COVER SHEET, SHEET LIST, ABBREVIATIONS, SYMBOLS, CODE REVIEW

A101 ROOF PLANS & DETAILS – COURT OF CLAIMS BUILDING

A102 ROOF PLANS & DETAILS – INDEX BUILDING

P101 ROOF PLANS – PLUMBING – COURT OF CLAIMS BUILDING

H101 ROOF PLANS – HEATING – COURT OF CLAIMS BUILDING

V101 ROOF PLANS – VENTILATION – COURT OF CLAIMS BUILDING

E000 SYMBOLS, NOTES & ABBREVATIONS – ELECTRICAL

E101 ROOF PLANS – ELECTRICAL – COURT OF CLAIMS BUILDING

END OF LIST OF DRAWINGS

Secretary of State – Roof Replacement LIST OF DRAWING SHEETS SOS #20.01 00 0115 - 1 Bid Package 2

DIVISION 01 - GENERAL REQUIREMENTS

01 1000 -SUMMARY

Secretary of State – Roof Replacement

SOS #20.01

01 1000 - 1 SUMMARY

Bid Package 2

PART 1 GENERAL

1.1 PROJECT

A. Project Name: SOS - ROOF REPLACEMENTS - Bid Package 2 B. Using Agency's Name: Office of Secretary of State.

C. Architect's Name: Reifsteck Reid & Company Architects.

1.2 DESCRIPTION OF ALTERATIONS WORK

A. Scope of demolition and removal work is indicated on drawings and specified in Section 02

4100.

B. Base Bid: Court of Claims Bldg - 630 S. College St., Springfiled, IL

Scope of work will include the Replacement of exising roofing systems. Tear-off and disposal of existing roofing systems; membrane underlayments, insulation, flashings and accessories (including fasteners) to expose the existing roof decks. Installation of new single-ply roofing systems including EPDM membrane, coverboard, insulation, accessories, required flashings, and modification of existing rooftop mechanical items as shown on drawings and specified in the project manual.

C. Alternate Bid No.1: Index & SOS Police Bldgs - 110 & 111 E. Adams St., Springfield, IL Scope of work will include prepping existing roof "C' for new fluid applied roofing system.

Contractor shall provide IRscanning of the existing roof prior to removeal of existing roof system to determine extent of any water infiltration. Addition of roof cricket for imrpoved drainage.

1.3 OWNER OCCUPANCY

A. Using Agency intends to continue to occupy the existing building during the entire construction period.

B. Using Agency intends to occupy the Project upon Substantial Completion.

C. Cooperate with Using Agency to minimize conflict and to facilitate Using Agency's operations.

D. Schedule the Work to accommodate Using Agency occupancy.

1.4 CONTRACTOR USE OF SITE AND PREMISES

A. Arrange use of site and premises to allow:

1. Using Agency occupancy.

2. Use of site and premises by the public.

3. Coordinate staging, material lay-down and dumpster areas with Using Agency Site

Representative to facilitate Using Agency operations.

B. Provide access to and from site as required by law and by Using Agency:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

C. Utility Outages and Shutdown:

1. Limit disruption of utility services to hours the building is unoccupied.

2. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 7 days notice to Using Agency and authorities having jurisdiction.

3. Prevent accidental disruption of utility services to other facilities.

4. Existing building and site spaces may not be used for storage, without permission of the

Owner/Owner's Site Representative.

1.5 PERMITS

A. Prior to commencing project work, the Contractor will be responsible for obtaining & filling all required permits.

01 1000 - 2 SUMMARY

Bid Package 2

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION

01 2500 -SUBSTITUTION PROCEDURES

Secretary of State – Roof Replacement

SOS #20.01

01 2500 - 1 SUBSTITUTION PROCEDURES

Bid Package 2

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Procedural requirements for proposed substitutions.

1.2 RELATED REQUIREMENTS

A. Section 01 3323 - Shop Drawings, Product Data & Samples: Submittal procedures, coordination.

B. Section 01 6000 - Product Requirements: Fundamental product requirements, product options, delivery, storage, and handling.

C. Section 01 6116 - Volatile Organic Compound (VOC) Content Restrictions: Restrictions on emissions of indoor substitute products.

1.3 DEFINITIONS

A. Substitutions: Changes from Contract Documents requirements proposed by Contractor to materials, products, assemblies, and equipment.

1. Substitutions for Cause: Proposed due to changed Project circumstances beyond

Contractor's control.

a. Unavailability.

b. Regulatory changes.

2. Substitutions for Convenience: Proposed due to possibility of offering substantial advantage to the Project.

a. Substitution requests offering advantages solely to the Contractor will not be considered.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

A. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to provide same or equivalent maintenance service and source of replacement parts, as applicable.

4. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Using Agency.

5. Waives claims for additional costs or time extension that may subsequently become apparent.

6. Agrees to reimburse Using Agency and Architect for review or redesign services associated with re-approval by authorities.

B. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

1. Note explicitly any non-compliant characteristics.

C. Content: Include information necessary for tracking the status of each Substitution Request, and information necessary to provide an actionable response.

1. No specific form is required. Contractor's Substitution Request documentation must include the following:

a. Project Information:

1) Official project name and number, and any additional required identifiers established in Contract Documents.

2) Using Agency's, Architect's, and Contractor's names.

b. Substitution Request Information:

01 2500 - 2 SUBSTITUTION PROCEDURES

Bid Package 2

1) Discrete and consecutive Substitution Request number, and descriptive subject/title.

2) Indication of whether the substitution is for cause or convenience.

3) Issue date.

4) Reference to particular Contract Document(s) specification section number, title, and article/paragraph(s).

5) Description of Substitution.

6) Reason why the specified item cannot be provided.

7) Differences between proposed substitution and specified item.

8) Description of how proposed substitution affects other parts of work.

c. Attached Comparative Data: Provide point-by-point, side-by-side comparison addressing essential attributes specified, as appropriate and relevant for the item:

1) Physical characteristics.

2) In-service performance.

3) Expected durability.

4) Visual effect.

5) Sustainable design features.

6) Warranties.

7) Other salient features and requirements.

8) Include, as appropriate or requested, the following types of documentation:

(a) Product Data:

(b) Samples.

(c) Certificates, test, reports or similar qualification data.

(d) Drawings, when required to show impact on adjacent construction elements.

d. Impact of Substitution:

1) Savings to Using Agency for accepting substitution.

2) Change to Contract Time due to accepting substitution.

D. Limit each request to a single proposed substitution item.

1. Submit an electronic document, combining the request form with supporting data into single document.

3.2 SUBSTITUTION PROCEDURES DURING PROCUREMENT

A. Using Agency will consider requests for substitutions only if submitted at least 10 days prior to the date for receipt of bids.

1. When a request is approved, the Architect (PSC) will issue an appropriate addendum not less than 7 calendar days prior to bid opening date.

3.3 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A. Architect (PSC) will NOT consider request for substitutions after Notice of Award except under one or more of the following conditions.

1. Substitutions required for compliance with final interpretations of code requirements or insurance requirements.

2. Unavailability of specified products, through no fault of Contractor.

3. Subsequent information discloses inability of specified product to perform properly or to fit in designated space.

4. Manufacturer/Fabricator refusal to certify or guarantee performance of specified product as specified.

5. When a substitution would be substantially to Using Agency's best interest.

B. Submit request for Substitution for Cause within 14 days of discovery of need for substitution, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule.

01 2500 - 3 SUBSTITUTION PROCEDURES

Bid Package 2

C. Submit request for Substitution for Convenience immediately upon discovery of its potential advantage to the project, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule.

1. In addition to meeting general documentation requirements, document how the requested substitution benefits the Using Agency through cost savings, time savings, greater energy conservation, or in other specific ways.

2. Document means of coordinating of substitution item with other portions of the work, including work by affected subcontractors.

3. Bear the costs engendered by proposed substitution of:

a. Using Agency's compensation to the Architect for any required redesign, time spent processing and evaluating the request.

D. Substitutions will not be considered under one or more of the following circumstances:

1. When they are indicated or implied on shop drawing or product data submittals, without having received prior approval.

2. Without a separate written request.

3. When acceptance will require revisions to Contract Documents.

3.4 RESOLUTION

A. Architect may request additional information and documentation prior to rendering a decision.

Provide this data in an expeditious manner.

B. Architect will notify Contractor in writing of decision to accept or reject request.

3.5 ACCEPTANCE

A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Architectural Supplementary Instructions, or similar instruments provided for in the Conditions of the Contract.

3.6 CLOSEOUT ACTIVITIES

A. See Section 01 7800 - Closeout Submittals, for closeout submittals.

B. Include completed Substitution Request Forms as part of the Project record.

01 2973 -SCHEDULE OF VALUES

Secretary of State – Roof Replacement

SOS #20.01

01 2973 - 1 SCHEDULE OF VALUES

Bid Package 2

PART 1 GENERAL

1.1 SUMMARY

A. The Contractor Schedule of Values is an important tool and requirement from many aspects.

The Contractor should take care in preparing and submitting values.

1. It is the basis for progress pay.

2. It forms basis for evaluation of future changes (adds and credits).

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.1 DATA ENTRY

A. Data Entry will be required to support the following:

1. General Contractor Information

2. Insurance Certificates Data

3. Performance and payment Bond Data

4. Requests for Information

5. Responses to Architect's Supplemental Instructions

6. Requests for Proposal Response

7. Emergency Work Authorization Response

8. Contractor Schedule of Values (CSV) Preparation and Submittal

a. Contractor to list all Subs/Vendors and Suppliers within reason.

b. Values are to be separated into labor and material.

c. Values will generally include units where applicable and not be "lump sum". Units are expected to be "each, ft., lbs., sq.ft., tons," etc.

d. Contractor shall show the following (4) line items in the CSV, as required by Contract

Documents - For All Bid Packages Submittals - 1% of Contract Closeout Documents - 1% of Contract Daily Cleaning - 2% of Contract Commissioning - 3% of Contract, Unless Not Applicable

e. Contractor shall include the Bonding company as a subcontractor. This will lead to submittal of a Final SVS Lien Waiver from Bonding Company at Final Closeout.

f. Contractor is expected to revise CSV during the course of the project, should changes take place that affect the identified CSV or notable change in the values of the line item. There is a protocol/process in PRZM for such modifications.

g. Compliance is required: CSV is due within two (2) weeks of Notice to Proceed unless otherwise allowed by the Using Agency Representative, and shall include SVS information.

1) Generally the Contractor shall not name himself as a subcontractor, if intending to extend subcontracts, without notifying the Using Agency Representative or Architect.

2) Failure to submit SVS and CSV may put the Contractor prequalification at risk.

3) Using Agency reserves the right to not permit Contractor mobilization, or to revoke right to start work, with no change in contract completion date or amount, should Contractor fail to meet submittal requirements of this section.

4) Contractor shall submit labor and construction equipment rates in parallel, when submitting CSV, for use in evaluating future change orders.

(a) Note: The rate includes base, fringes, and insurance modifiers. it does not include mark-ups, small tools, overhead and profits, etc. Such items are in general conditions, or in contractors' allowed mark-up for changes. Small tools are those standard and typically owned by qualified contractors and in general do not wear out with common/routine use, and include pickup trucks and phones.

9. Schedule of Work Completed Preparation and Submittal.

10. Stored Materials Report Preparation and Submittal.

01 2973 - 2 SCHEDULE OF VALUES

Bid Package 2

11. Waiver of Lien Preparation and Submittal.

12. Payment Applications Preparation and Submittal.

13. Employee Utilization Report Preparation and Submittal.

14. Response to Punch Lists.

15. Affidavit for Reduction in Retainage Preparation and Submittal.

16. Substantial Completion Certificate preparation and Submittal.

17. As-Built Drawings/Maintenance Manual Submittal.

18. Warranty Call Responses.

01 3000 -ADMINISTRATIVE REQUIREMENTS

Secretary of State – Roof Replacement

SOS #20.01

01 3000 - 1 ADMINISTRATIVE

REQUIREMENTS

Bid Package 2

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Preconstruction and schedule meeting.

B. Site mobilization meeting.

C. Progress meetings.

D. Coordination drawings.

E. Requests for Information (RFI) procedures.

F. Submittal procedures.

1.2 RELATED REQUIREMENTS

A. Section 01 3216 - Construction Progress Schedule: Form, content, and administration of schedules.

B. Section 01 3323 - Shop Drawings, Product Data & Samples.

C. Section 01 6000 - Product Requirements: General product requirements.

D. Section 01 7000 - Execution and Closeout Requirements: Additional coordination requirements.

E. Section 01 7800 - Closeout Submittals: Project record documents; operation and maintenance data; warranties and bonds.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.1 PRECONSTRUCTION MEETING

A. Attendance Required:

1. Using Agency.

2. Architect/Engineers.

3. Contractor.

4. Major Subcontractors.

B. Agenda:

1. Execution of Using Agency-Contractor Agreement.

2. Submission of executed bonds and insurance certificates.

3. Distribution of Contract Documents.

4. Submission of list of subcontractors, list of products, schedule of values, and progress schedule.

5. Designation of personnel representing the parties to Contract and Architect.

6. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

7. Scheduling.

C. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Using Agency, participants, and those affected by decisions made.

3.2 SITE MOBILIZATION MEETING

A. Attendance Required:

1. Contractor.

2. Using Agency.

3. Architect.

4. Contractor's superintendent.

5. Major subcontractors.

B. Agenda:

1. Use of premises by Using Agency and Contractor.

2. Using Agency's requirements.

3. Construction facilities and controls provided by Using Agency.

01 3000 - 2 ADMINISTRATIVE

REQUIREMENTS

Bid Package 2

4. Temporary utilities provided by Using Agency.

5. Survey and building layout.

6. Security and housekeeping procedures.

7. Schedules.

8. Application for payment procedures.

9. Procedures for testing.

10. Procedures for maintaining record documents.

11. Requirements for start-up of equipment.

12. Inspection and acceptance of equipment put into service during construction period.

C. Record minutes and distribute copies within two days after meeting to participants, with copies to Architect, Using Agency, participants, and those affected by decisions made.

3.3 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the Work at maximum weekly intervals.

B. Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

C. Attendance Required:

1. Contractor.

2. Using Agency.

3. Architect.

4. Contractor's superintendent.

5. Major subcontractors.

D. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of RFIs log and status of responses.

7. Review of off-site fabrication and delivery schedules.

8. Maintenance of progress schedule.

9. Corrective measures to regain projected schedules.

10. Planned progress during succeeding work period.

11. Coordination of projected progress.

12. Maintenance of quality and work standards.

13. Effect of proposed changes on progress schedule and coordination.

14. Other business relating to work.

E. Record minutes and distribute copies within two days after meeting to participants, with copies to Architect, Using Agency, participants, and those affected by decisions made.

3.4 CONSTRUCTION PROGRESS SCHEDULE - SEE SECTION 01 3216

3.5 COORDINATION DRAWINGS

A. Provide information required by Using Agency for preparation of coordination drawings.

B. Review drawings prior to submission to Architect.

C. Prepare Coordination Drawings if limited space is available, and maximum utilization of space is required for efficient installation of different components or if coordination is required for installation of products and materials fabricated by different Contractors.

D. Content: Provide project-specific information, drawn accurately to scale. Do not base Coordination Drawings on reproductions of the Contract Documents. Include the following information, if applicable:

01 3000 - 3 ADMINISTRATIVE

REQUIREMENTS

Bid Package 2

1. Indicate functional and spatial relationships of architectural, structural, civil, mechanical, and electrical system components.

2. Indicate required installation sequences.

3. Indicate dimensions shown on the Contract Drawings and make specific note of dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to AE for resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

E. Responsibility: Each Contractor has the responsibility to submit Coordination Drawings when required per this Section. Each Contractor who has Assigned Subcontractors shall have overall responsibility for the Coordination Drawings of their Assigned Subcontractors.

F. Number of Copies: Submit electronic copies of each Coordination Drawing submittal to the Architect.

3.6 REQUESTS FOR INFORMATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

B. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of

Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

a. Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

b. Do not forward requests which solely require internal coordination between subcontractors.

C. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Unacceptable Uses for RFIs: Do not use RFIs to request the following::

a. Approval of submittals (use procedures specified elsewhere in this section).

b. Approval of substitutions (see Section - 01 6000 - Product Requirements)

D. Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

E. RFI Log: Prepare and maintain a tabular log of RFIs for the duration of the project.

1. Indicate current status of every RFI. Update log promptly and on a regular basis.

2. Note dates of when each request is made, and when a response is received.

3. Highlight items requiring priority or expedited response.

4. Highlight items for which a timely response has not been received to date.

F. Review Time: Architect will respond and return RFIs to Contractor within seven calendar days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 12:00 noon will be considered as having been received on the following regular working day.

G. Responses: Content of answered RFIs will not constitute in any manner a directive or authorization to perform extra work or delay the project. If in Contractor's belief it is likely to lead to a change to Contract Sum or Contract Time, promptly issue a notice to this effect, and follow up with an appropriate Change Order request to Using Agency.

1. Do not extend applicability of a response to specific item to encompass other similar conditions, unless specifically so noted in the response.

01 3000 - 4 ADMINISTRATIVE

REQUIREMENTS

Bid Package 2

2. Upon receipt of a response, promptly review and distribute it to all affected parties, and update the RFI Log.

3.7 SUBMITTAL SCHEDULE

A. Submit to Architect for review a schedule for submittals in tabular format.

1. Submit at the same time as the preliminary schedule specified in Section - 01 3216 - Construction Progress Schedule.

2. Coordinate with Contractor's construction schedule and schedule of values.

3. Format schedule to allow tracking of status of submittals throughout duration of construction.

4. Arrange information to include scheduled date for initial submittal, specification number and title, submittal category (for review or for information), description of item of work covered, and role and name of subcontractor.

5. Account for time required for preparation, review, manufacturing, fabrication and delivery when establishing submittal delivery and review deadline dates.

a. For assemblies, equipment, systems comprised of multiple components and/or requiring detailed coordination with other work, allow for additional time to make corrections or revisions to initial submittals, and time for their review.

01 3216 -CONSTRUCTION PROGRESS SCHEDULE

Secretary of State – Roof Replacement

SOS #20.01

01 3216 - 1 CONSTRUCTION PROGRESS

SCHEDULE

Bid Package 2

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Preliminary schedule.

B. Construction progress schedule, bar chart type, Gantt with Construction Project Manager.

C. Construction project sequencing drawing, showing anticipated work flow through project work period.

1.2 SUMMARY

A. The coordinating contractor will create a construction schedule of the Critical Path Method (CPM) type to monitor the project. Each subcontractor contractor must provide a critical path schedule for their work for the coordinating contractor’s use. Each contractor (coordinating and assigned) will be responsible for providing all information concerning the sequencing and durations of all activities as well as providing the initial CPM logic diagram. Once the initial logic diagram is accepted by the Using Agency, the coordinating contractor will be responsible for maintaining and providing periodic updates. Each assigned contractor must provide updates to their coordinating contractor for their work.

B. The schedule shall be broken down by meaningful areas, especially areas affecting Using Agency activities.

1. The schedule shall be broken down into activities for each facility separately, but indicating all overlapping activities between the two facilities.

C. This schedule shall be the Contractor’s working schedule and used to plan, organize and execute the work, record and report actual performance and progress and outlines how the Contractor plans to complete all remaining work.

1.3 SUBMITTALS

A. The preliminary schedule shall contain the following nine display columns: task duration, task % complete, task start and finish dates, task baseline start and finish dates, actual start and finish dates, and slack/float.

B. Schedule shall be submitted within 48 hours after the date of the Notice to Proceed.

C. The schedule shall include at minimum the following projects constraints:

1. End of major demolition operations.

2. On-site Construction Operations.

3. Punchlist Created.

4. Commissioning/Inspection Completed.

5. Substantial Completion.

6. Final Completion of Punchlist Items.

7. These constraints are to be included so the project team can measure work in place as the project progresses and have the opportunity to address schedule concerns. The Contractor can propose different constrained tasks in lieu of the items listed above but they must be approved by the Using Agency and the Architect before finalizing. Upon request from the Project Coordinator or Architect, the Contractor must provide any scheduling information and reports for which they are asked.

D. The schedule should be broken down by meaningful areas, especially areas affecting University activities.

E. This schedule shall be the Contractor’s working schedule and used to plan, organize and execute the work, record and report actual performance and progress and outlines how the Contractor plans to complete all remaining work.

F. If preliminary schedule requires revision after review, submit revised schedule within 5 days.

G. When directed, resubmit final schedule within five days after return of reviewed copy.

H. Within 10 days after date of preconstruction meeting submit preliminary construction sequencing drawing(s) (utilizing a plan-view drawing) detailing the anticipate project work flow

01 3216 - 2 CONSTRUCTION PROGRESS

SCHEDULE

Bid Package 2 and the anticipated durations of work within the base bid phases, utilizing the critical path method for scheduling.

PART 2 PRODUCTS

2.1 SOFTWARE

A. The following software package is acceptable:

1. Microsoft Project or other software with agreement from Using Agency Representative.

B. Using Agency supported activities shall be provided and updated in Microsoft Excel format.

PART 3 EXECUTION

3.1 PRELIMINARY SCHEDULE

A. Prepare preliminary schedule in the form of a horizontal bar chart utilizing the critical path method for scheduling.

3.2 CONTENT

A. Detailed Schedule Diagram: The detailed network diagram shall show all activities required to complete the project and their dependency relationships. Include intermediate milestones as necessary to track important events such as phased completion dates, permanent power, outages, Using Agency furnished equipment delivery, etc., and all items specified in the “Other Conditions" of the contract. Each activity should have an associated activity identification, activity description, duration, early and late start and finish dates, and total float. Each activity shall have at least one precedent and/or successor activity.

B. Show complete sequence of construction by activity, with dates for beginning and completion of each element of construction. Include intermediate milestones as necessary to track important events such as phased completion dates, permanent power, outages, Using Agency furnished equipment delivery, etc., and all items specified in the “Other Conditions" of the contract. Each activity should have an associated activity identification, activity description, duration, early and late start and finish dates, and total float. Each activity shall have at least one precedent and/or successor activity.

C. Calendar: List all non-work days to include weekends and holidays..

D. Required Activities: Activities to be included in the network shall be: construction activities;

submittal/shop drawing preparation activities; submittal/shop drawing review activities;

purchase, manufacture/fabricate, and delivery for major equipment and materials activities;

critical inspection activities; utility shutdown activities; and close-out activities.

E. Activity Detail: The activities shall meet the following criteria:

1. Coordinate tasks with the schedule of values.

2. Whole day units.

3. Construction activities shall have a maximum duration of 15 days.

4. Resource loading in man-hours for each activity. Include proposed resource flow of subcontractors through the building.

5. Detail should reflect lowest observable and measurable tasks and reasonable areas, to satisfy Using Agency needs.

F. Identify each item by specification section number.

G. Identify work of separate stages and other logically grouped activities.

H. Indicate complete sequence of construction by activity.

1. Shop drawings, product data and samples:

a. Submittal dates.

b. Dates when reviewed copies will be required.

2. Decision dates for selection of finishes.

3. Product procurement date, fabrication time and delivery dates.

4. Dates for beginning and completion of each element of construction.

I. Identify work on separate floors or separate phases.

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J. Show accumulated percentage of completion of each item, and total percentage of Work completed, as of the first day of each month.

K. Provide separate schedule of submittal dates for shop drawings, product data, and samples, owner-furnished products, products identified under Allowances, and dates reviewed submittals will be required from Architect. Indicate decision dates for selection of finishes.

L. Indicate delivery dates for owner-furnished products.

M. Provide legend for symbols and abbreviations used.

3.3 BAR CHARTS

A. Include a separate bar for each major portion of Work or operation.

B. Identify the first work day of each week.

3.4 REVIEW AND EVALUATION OF SCHEDULE

A. Evaluate project status to determine work behind schedule and work ahead of schedule.

3.5 UPDATING SCHEDULE

A. Update and submit schedule at every construction progress meeting.

B. The updates will cover the project schedule and the milestones. Update will be compared to the baseline schedule (or accepted revised baseline schedule). Previous months’ schedule update will not be used.

C. Maintain schedules to record actual start and finish dates of completed activities.

D. Indicate progress of each activity to date of revision, with projected completion date of each activity.

E. If schedule has slipped, a recovery schedule indicating the logic changes and duration changes required to recover the schedule shall be provided.

F. Annotate diagrams to graphically depict current status of Work.

G. Identify activities modified since previous submittal, major changes in Work, and other identifiable changes.

H. Indicate changes required to maintain Date of Substantial Completion.

I. Submit reports required to support recommended changes.

J. Provide narrative report to define problem areas, anticipated delays, and impact on the critical path and critical path shifting, total float usage, average number of days activities started early/late, activities which did not start but should have, added/deleted activities. Report corrective action taken or proposed and its effect including the effects of changes on schedules of separate contractors.

K. Change Orders: If a change in scope influences the project schedule, then a revised project schedule will be submitted with the request for change in contract amount. This revised project schedule will show the change or delay on the current contract schedule completion date. This revised project schedule shall be submitted by the Contractor for review by the Using Agency.

3.6 DISTRIBUTION OF SCHEDULE

A. Distribute copies of updated schedules to Contractor's project site file, to subcontractors, suppliers, Architect, Using Agency, and other concerned parties.

B. Instruct recipients to promptly report, in writing, problems anticipated by projections indicated in schedules.

C. Submit an electronic file in Microsoft Project format to Using Agency Representative and

Architect for review

01 3323 -SHOP DRAWINGS, PRODUCT DATA & SAMPLES

Secretary of State – Roof Replacement

SOS #20.01

01 3323 - 1 SHOP DRAWINGS, PRODUCT

DATA & SAMPLES

Bid Package 2

PART 1 GENERAL

1.1 SUMMARY:

A. Products include, but are not limited to, the following construction submittals:

1. Shop Drawings

2. Product Data

3. Samples

4. Delegated Design Calculations

5. Quality Assurance Submittals

6. Informational Submittals

7. Other Submittals

1.2 RELATED REQUIREMENTS

A. Section 01 7800 - Closeout Submittals: Project record documents.

B. Section 01 7823 - Operation & Maintenance Data C. Section 01 7839 - Project Record Documents

1.3 SUBMITTAL COORDINATION

A. Coordinating Submission Scheduling: Submit Submittals with sufficient time for review, including of resubmittals, submittals for activities that require sequential steps, and simultaneous review for activities that are part of the same element of work. No extensions given for deadlines due to lack of sufficient time allowed by Contractor for review.

B. Submission and Distribution:

1. Label electronic submittals and physical samples with information outlined.

2. Allow sufficient space for Architect (PSC)/Engineer’s stamp.

3. Submit via email: a Transmittal form and Submittal which follow detailed submittal instructions included in this document and follow Exhibit 01 33 23-01 “F&S Electronic Construction Submittal Process”

C. Architect Actions: Architect/Engineer will review, mark with an Action Stamp and indicate action taken, and return submittal. Work may not proceed until submittal is approved.

PART 2 PRODUCTS

2.1 SHOP DRAWINGS

A. Shop Drawings are documents prepared by contractors, manufacturers, suppliers, or subcontractors or to illustrate details and techniques for a portion of the work, usually to show compliance with the Contract Documents or to show how specialized work will be incorporated into the project. They are not Contract Documents, or standard documentation from the manufacturer.

B. Shop Drawings include, but are not limited to:

1. Fabrication drawings.

2. Installation drawings.

3. Setting diagrams.

4. Shopwork manufacturing instructions.

5. Templates and patterns.

6. Schedules - required in Microsoft Excel format:

a. Equipment Schedules

b. Electrical Schedules

c. Valve Schedules

d. Door, Window & Hardware Schedules

e. Materials & Finishes Schedules, to include Paint Schedules

C. Include the following information on Shop Drawings:

1. Equipment tags.

2. Dimensions, including dimensions established by field measurement.

3. Scale.

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4. Identification of products and materials included.

5. Compliance with specified standards.

6. Notation of coordination requirements.

7. Construction sequences and relationships of separate components where necessary to avoid conflicts in utilization of the space available.

8. Indication of deviation from Contract Documents, reproducible in black and white.

9. Space for Contractor’s review and action taken by Architect./Engineer See Part 3

“Execution.”

D. Shop Drawings Submittal Instructions (use in conjunction with Part 3 “Execution”):

1. Sheet Size: Except for templates, patterns, and similar full-size Drawings, submit electronic copies of Shop Drawings on electronic sheets at least 8-1/2 by 11 inches but no larger than 30 by 40 inches.

2. Submit 2 electronic set of Shop Drawings (minimum one for Using Agency), as per 3.02.

3. Submit schedules (as per 2.01, B, 6) in Microsoft Excel format.

2.2 PRODUCT DATA

A. Product Data are documents that illustrate physical appearance, size, performance capabilities and limitations, and other characteristics of materials and equipment for some portion of the work.

B. Product Data include, but are not limited to:

1. Manufacturer’s product specifications.

2. Manufacturer’s installation instructions.

3. Standard color charts.

4. Catalog cuts.

5. Roughing-in diagrams and templates.

6. Standard wiring diagrams.

7. Manufacturer’s performance curves.

8. Operational range diagrams.

9. Mill reports.

10. Standard product operating and maintenance manuals.

C. Include the following information when preparing Product Data:

1. Equipment tags.

2. When Product Data includes information on several similar products, some of which are not required for use on the Project, mark copies clearly to enable black and white copying to indicate which products are applicable.

3. When Product Data must be specially prepared for required products, materials, or systems because standard printed data are not suitable for use, submit as Shop Drawings not Product Data.

4. Manufacturer's printed recommendations.

5. Compliance with recognized trade association standards.

6. Compliance with recognized testing agency standards.

7. Material information.

8. Previous strength tests to verify conformance with specification.

9. Application of testing agency labels and seals.

10. Notation of dimensions verified by field measurement.

11. Notation of coordination requirements.

D. Product Data Submittal Instructions (use in conjunction with Part 3 “Execution”):

1. Submit (2) electronic copies of each Product Data submittal (minimum one for Using

Agency).

2.3 SAMPLES

A. Samples are physical examples of materials, finishes, equipment, or workmanship that illustrate aesthetic and functional characteristics of a material or product and establish standards for Work to be done. Samples shall be retained as part of the project record documents.

01 3323 - 3 SHOP DRAWINGS, PRODUCT

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B. Samples include, but are not limited to:

1. Exterior Finishes:

a. Brick

b. Mortar

c. Limestone

d. Sealant

e. Glazing

C. Include the following when preparing Samples (use in conjunction with Part 3 “Execution”):

1. Submit full-size, fully fabricated Samples, cured and finished in the manner specified.

2. Mount, display, or package Samples in the manner specified to facilitate review of qualities indicated. Prepare Samples to match the Architect/Engineer's sample where so indicated.

Include the following information:

a. Material or product proposed for use.

b. Generic description of the Sample.

c. Size limitations.

d. Sample source.

e. Product name or name of manufacturer.

f. Compliance with recognized standards.

g. Compliance with governing regulations.

h. Availability.

i. Delivery time.

D. Samples Submittal Instructions (use in conjunction with Part 3 “Execution”):

1. Submit 2 Sample(s) (minimum one for owner), except as noted:

a. When variation in color, pattern, texture, or other characteristic is inherent in the material or product represented, submit a Sample size large enough, or submit multiple Samples necessary, to show approximate limits of the variations.

b. Refer to other Specification Sections for requirements for Samples that illustrate workmanship, fabrication techniques, assembly details, connections, operation, and similar construction characteristics.

2. For Architect: Mail Samples to:

909 Arrow Road Champaign, IL 61821

3. For Architect: Submit an electronic copy (scanned or photographed) of all pertinent sides of the sample, including labels.

a. Email submission to: submissions@rr-arch.com.

4. Maintain Samples, as returned by the Architect/Engineer, at the Project Site, available for quality-control comparisons throughout the course of construction activity, except as noted:

a. Refer to other Specification Sections for Samples to be returned to the Contractor for incorporation in the Work. Such Samples must be in an undamaged condition at time of use. On the transmittal form, indicate such special requests about disposition of Sample submittals.

b. Samples not incorporated into the Work or otherwise designated as the Using Agency's property, are the property of the Contractor and shall be removed from the site prior to Substantial Completion.

5. Unless the Architect/Engineer observes noncompliance with provisions of the Contract Documents, the submittal may be used to obtain final acceptance and serve as the final submittal.

E. Bulk Asbestos Sampling of New Building Materials

1. All new building materials considered suspect asbestos containing in accordance with the

USEPA Asbestos National Emission Standard for Hazardous Air Pollutants (NESHAP) standard shall be sampled prior to installation.

a. A minimum of one bulk sample of each homogenous area as defined by the Illinois

Department of Public Health (IDPH) shall be collected and submitted for laboratory analysis.

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Bid Package 2

b. Contractor shall provide enough advance notice to the project environmental consultant to inspect materials and classify into homogenous areas, collect necessary Samples, submit to a National Voluntary Laboratory Accreditation Program (NVLAP) laboratory, and receive analytical results prior to installation.

c. Submittals shall be provided to the Architect/Engineer and Division of Safety and Compliance (S&C) and shall include laboratory analysis report, inspector’s description of each material sampled, material product data, and a floor plan showing the proposed locations of installation.

2. Post installation inspection and sampling of new materials considered suspect asbestos containing in accordance with the USEPA Asbestos NESHAP shall be in accordance with the USEPA Asbestos NESHAP “thorough inspection” requirement.

a. The inspection and sampling report shall be submitted to the Architect/Engineer and

S&C.

3. All asbestos material inspection and bulk sampling shall be conducted by an IDPH licensed Asbestos Building Inspector employed by the project environmental consultant.

4. All asbestos laboratory analysis shall be performed by a laboratory that is NVLAP accredited.

5. Bulk sample analysis shall be by polarized light microscopy (PLM) and point counting as required by the USEPA Asbestos NESHAP.

6. Transmission electron microscopy (TEM) analysis shall be performed on floor tile in accordance with USEPA and IDPH floor tile sampling advisories.

2.4 QUALITY ASSURANCE SUBMITTALS

A. Quality Assurance Submittals are records that document that a facility, system or assembly meets defined objectives and criteria. These are considered informational submittals. A response will only be provided by the Architect if exceptions are taken.

B. Quality Assurance Submittals include, but are not limited to:

1. Design data.

2. Engineered designs. Where Sections of the Specifications require an engineered design, the supporting calculations and applicable drawings signed and sealed by the appropriate Professional Engineer or Structural Engineer licensed in the State of Illinois.

3. Certifications. Where other Sections of the Specifications require certification that a product, material, or installation complies with specified requirements, submit a notarized certification from the manufacturer certifying compliance with specified requirements.

a. Signature: Certification shall be signed by an officer of the manufacturer or other individual authorized to sign documents on behalf of the company.

4. Manufacturer’s Instructions.

5. Manufacturer’s Field Reports.

6. Inspections and Test Reports.

7. Original Field Checklists. Original checklists or forms used by the factory or field technician are required.

8. Test Reports.

C. Include the following when preparing Quality Assurance Submittals:

1. Using Agency Project Number and Name.

2. Specification Section Number and Name.

3. Equipment tags.

D. Quality Assurance Submittals Submittal Instructions (use in conjunction with Part 3 “Execution”):

1. Submit 2 electronic copies of Quality Assurance Submittals (minimum one for owner).

2.5 INFORMATIONAL SUBMITTALS

A. Informational Submittals are records that document the information the Architect/Engineer requires to verify performance and quality control of project requirements, but do not require response. They are also used as verification and certification that the installed work or portion of the work meets the specified requirements.

B. Informational Submittals include (but are not limited to):

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Bid Package 2

1. Meeting Minutes.

2. Construction Photographs.

C. Include the following when preparing Informational Submittals (use in conjunction with Part 3 “Execution”):

1. Using Agency Number and Name.

2. Specification Section Number and Name.

3. Equipment tags.

D. Informational Submittals Submittal Instructions (use in conjunction with Part 3 “Execution”):

1. Submit 2 electronic copies of Informational Submittals (minimum one for owner).

2.6 OTHER SUBMITTALS

A. Other Submittals are records that document some part or associated part of the construction

Work not previously covered.

B. Other Submittals may include (but are not limited to):

1. Warranties.

C. Include the following when preparing Other Submittals (use in conjunction with Part 3

“Execution”):

1. Using Agency Project Number and Name.

2. Specification Section Number and Name.

3. Equipment tags.

D. Other Submittals Submittal Instructions (use in conjunction with Part 3 “Execution”):

1. Submit 2 electronic copies of Other Submittals (minimum one for owner).

PART 3 EXECUTION

3.1 COORDINATING SUBMISSION SCHEDULING:

A. To avoid the need to delay installation as a result of the time required to process submittals, submit Submittals with sufficient time for review, including of resubmittals, submittals for activities that require sequential steps, and simultaneous review for activities that are part of the same element of work. No extensions given for deadlines due to lack of sufficient time allowed by Contractor for review.

B. To avoid the need to delay installation as a result of the time required to process submittals, allow sufficient time for submittal review, including time for resubmittals.

1. Allow 3 weeks for the Coordinating Contractor’s and Architect/Engineer's review of each submittal.

2. Allow additional time if the Coordinating Contractor and Architect/Engineer must delay processing to…