REQUEST FOR STATEMENT OF QUALIFICATIONS FOR:

QUALIFIED VENDOR LIST

FOR

ARCHITECT/ENGINEER (A/E)

ARCHITECTURAL SERVICES

RESEARCH AND DEVELOPMENT

Orange County Sheriff Department On-Call A/E Architectural Services Table of Contents

FACILITIES PLANNING

431 THE CITY DRIVE SOUTH, ORANGE, CA 92868

Integrity without compromise • Service above self • Professionalism in the performance of duty • Vigilance in safeguarding our community

STATEMENTS MUST BE RECEIVED

AT OR PRIOR TO 2:00 P.M. PDT

ON

OCTOBER 23, 2026

REQUEST FOR

STATEMENT OF QUALIFICATIONS

DATE: September 28, 2026

COVER PAGE

REQUEST FOR STATEMENT OF QUALIFICATIONS (RFQ)

The Orange County Sheriff-Coroner Department (OCSD) Research & Development/Facilities Planning is soliciting Statements of Qualifications (SOQs or Statements) from qualified firms (hereinafter referred to as “Respondents”), to develop a slate to provide Architect/Engineer (A/E) Architectural Services for various projects. The awarded contract(s) (hereinafter referred to as “Contract”) will be a usage contract between the County of Orange (hereinafter referred to as “County”), and the selected Respondent(s) (hereinafter referred to as “Contractor(s)”). A detailed Scope of Work concerning the County’s requirements is provided herein as Attachment A.

This Request for Proposals is set out in the following format:

SECTION I. Introduction and Instructions to Respondents SECTION II. Statement Response Requirements SECTION III. Model Contract with Attachments and Exhibits

STATEMENTS MUST BE RECEIVED PRIOR TO 2:00 P.M. PDT ON OCTOBER 23, 2026. ALL QUESTIONS/REQUESTS FOR INTERPRETATION ARE DUE BY: OCTOBER 9, 2026, 3:30 P.M. PACIFIC DAYLIGHT TIME.

All questions and requests for interpretation related to this RFQ must be posted on OpenGov at County’s online bidding system at https://opengov.com/products/procurement/suppliers/; SOQ: 060-2730-RFQ-AE-JC . For technical assistance with Opengov, please contact Opengov customer support via Opengov.com website chat or email at support@opengov.com.

Respondents are not to contact other County personnel with any questions or clarifications concerning this RFQ. OCSD will provide all official communication concerning this RFQ. Any County response relevant to this RFQ other than through or approved by OCSD is unauthorized and will be considered invalid.

I HAVE READ, UNDERSTOOD AND AGREE TO ALL STATEMENTS IN THIS REQUEST FOR QUALIFICATIONS, AND TO THE TERMS, CONDITIONS AND ATTACHMENTS REFERENCED HEREIN.

Date:____________________________ Company Legal Name:_____________________________

*Authorized Signature Name Title

*Authorized Signature Name Title

* If a corporation, this document must be signed by two corporate officers. The first signature must be either the Chairman of the Board, President, or any Vice President. The second signature must be the Secretary, an Assistant Secretary, the Chief Financial Officer, or any Assistant Treasurer. The signature of one person alone is sufficient to bind a corporation, as long as he or she holds corporate offices in each of the two categories described above. For County purposes, proof of such dual office holding will be satisfied by having the individual sign the instrument twice, each time indicating his or her office that qualifies under the above described provision. In the alternative, a single corporate signature is acceptable when accompanied by a corporate resolution demonstrating the legal authority of the signatory to bind the corporation. In the alternative, a single corporate signature is acceptable when accompanied by a corporate document demonstrating the legal authority of the signature to bind the company.

RETURN THIS SHEET WITH YOUR RESPONSE

Orange County Sheriff’s Department A/E Architectural Services Cover Page

TABLE OF CONTENTS

SECTION I: INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

SECTION II: RESPONSE REQUIREMENTS

Part 1

Part 2 Company Profile 23 Part 3 Minimum Qualifications/Requirement Form 24

TABLE OF CONTENTS (continue) Part 4

RESPONDENT’S STATEMENT:

SECTION III: MODEL CONTRACT

EXHIBITS

Exhibit A – Architect-Engineer Questionnaire Exhibit B – Contract Task Order (Sample Template) Exhibit C – Security Clearance Application (For Reference Only) Exhibit 1 – County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran Business Enterprise (DVBE) Certification Requirements Orange County Sheriff’s Department A/E Architectural Services Table of Contents

SECTION I

INTRODUCTION

AND

INSTRUCTIONS TO RESPONDENTS

SECTION I: INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

I. INTRODUCTION

The Orange County Sheriff’s Department comprises nearly 60 facilities: jails, the coroner’s office, headquarters, regional substations, a crime laboratory, a technology center, harbor patrol, a training center, shooting ranges, warehouses, remote communication sites, airport hangars, and administrative offices. The County is soliciting Statements of Qualifications (SOQ) from qualified Respondents to secure Architect/Engineer (A/E) Architectural Services. Respondents must be able to provide A/E services, either through partnered firms or with in-house staff. It is anticipated that Orange County Sheriff-Coroner Department (OCSD)/Facilities Planning will need these services to aid current staff in project delivery.

The County intends that the successful Respondent(s) shall provide the specified services proposed in accordance with the terms and conditions set forth in Section III – Model Contract, including Attachments and Exhibits. Refer to Section III, Attachment A, of this RFQ for an expanded description of the Scope of Work.

II. PROPOSED TIME SCHEDULE

III. INSTRUCTION TO RESPONDENT(S) AND PROCEDURES FOR SUBMITTAL

SOQs are due on, or prior to, the date and time specified above and with the Cover Page and must be submitted electronically via OpenGov at https://opengov.com/products/procurement/suppliers/. Paper, faxed, or emailed proposals will not be accepted. For assistance on uploading proposals via OpenGov, please contact OpenGov customer support via Opengov.com website chat or email at support@opengov.com. The County will not accept proposal(s) after the due date and time specified above in Section II.

Orange County Sheriff-Coroner Department Research & Development/Facilities Planning regular business hours: Monday through Friday - 6:00 A.M. to 4:00 P.M.

During this solicitation period, the County will be closed on the following Holidays:

Native American Day – Friday, September 25, 2026 Veteran’s Day - Wednesday, November 11,2026 Thanksgiving Day – Thursday, November 26, 2026 Friday after Thanksgiving – Friday, November 27, 2026 Christmas Day – Friday, December 25, 2026 New Year’s Day – Friday, January 1, 2027 Martin Luther King, Jr.’s Day – Monday, January 18, 2027 Lincoln’s Birthday – Friday, February 12, 2027 President’s Birthday – Monday, February 15, 2027

E-mail Statements will NOT be allowed. Statements must be delivered through OpenGov at https://opengov.com/products/procurement/suppliers/.

· Statements must be received prior to the RFQ Closing Date and Time.

· Late Statements shall not be accepted.

1. The County has attempted to provide all information available. It is the responsibility of each Respondent to review, evaluate, and, where necessary, request any clarification prior to submission of a Statement. If any person contemplating submitting a response to this Request for Statement of Qualifications is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the Request for Statement of Qualifications, they must submit a written request for clarification/interpretation via the County’s online bidding system at: https://opengov.com/products/procurement/suppliers/ under the bid page for this solicitation.

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bidding system at https://opengov.com/products/procurement/suppliers/. Any interpretation of, or correction to, this solicitation shall be issued by OCSD via the online bid system. County will make reasonable efforts to provide a copy of such addendum to each person/firm receiving the original solicitation documents directly from the County. However, County does not guarantee receipt by Respondent of all addenda. It is the responsibility of each Respondent to periodically check County’s on-line bid system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

After this RFQ has been issued, any Respondent that undertakes to discuss any matter related to this RFQ with anyone within the County other than the OCSD Planning Deputy Purchasing Agent (hereinafter “DPA”) is presumed to have gained an unfair competitive advantage and may be disqualified. All communications regarding the RFQ and any matter related thereto shall be in accordance with this RFQ and communicated to the DPA using the County’s online bidding system at: https://opengov.com/products/procurement/suppliers/.

All questions or requests for interpretation must be received by the date and time specified on Section 1, Part II – Proposed Time Schedule.

2. Statements must be valid for a period of at least three hundred sixty five (365) calendar days from the Statement due date. No Statement may be withdrawn after the submission date.

3. Each Respondent must provide: One (1) electronic PDF copy of their Statement and in addition a Word version of the Statement, as more specifically described below in Section II. All Statements shall be created on standard 8.5 x 11-inch paper. All pages must be numbered and identified sequentially by section. Statements must be tabbed and indexed in accordance with the information requested in Section II, SOQ Response Requirements. It is imperative that all Respondents responding to this RFQ comply exactly and completely, with the instructions set forth herein. All responses to this RFQ shall be typewritten or word-processed (except where otherwise provided or noted), concise, straightforward, and must fully address each requirement and question. Although not as a substitute for a complete written response, additional material, such as technical documents, may be referenced in any response, if the material is included in the same section as additional information

Note: Allow sufficient time to upload all required files and in the order described above. OpenGov will not allow any uploads after the due date and time specified herein, e.g., if Part 1 and 2 uploaded successfully at 1:58:38 P.M. and Part 3 is in progress of being uploaded at 2:00:01 P.M., Part 3 will not be upload successfully.

4. Statements are not to be marked as confidential or proprietary. The County may refuse to consider any Statement so marked. Statements submitted in response to this RFQ may become subject to public disclosure per the California Public Records Act, Government Code 6250 et seq. County shall not be liable in any way for disclosure of any such records. Additionally, all Statements shall become the property of the County. County reserves the right to make use of any information or ideas in the Statements submitted.

5. By submitting a Statement, the Respondent represents that it has thoroughly examined the County’s requirements and are familiar with the services required under this RFQ and that it is qualified and capable of providing the services to achieve the County’s objectives.

6. Each Respondent must submit its Statement in strict accordance with all requirements of this RFQ and compliance must be stated in the Statement. Deviations, clarifications and/or exceptions must be clearly identified and listed separately as alternative items for the County’s consideration as specified in Section II, Part 1, X. “Statement of Compliance.”

7. After the closing date and time for receipt of SOQs, evaluation and, if requested by the County, interviews will commence. Respondents who submit SOQs most responsive to the County’s requirements may be asked to give a presentation of their SOQ to County staff. The County makes no guarantee as to the number of Respondents selected for interviews. Selected Respondents should be prepared to make its presentation within three (3) business days after notification and be prepared to discuss all aspects of its SOQ in detail, including technical questions regarding the SOQ. Respondents shall not be allowed to alter or amend its SOQ through the use of the presentation process.

8. County reserves the right to negotiate modifications with any Respondent as necessary to serve the best interests of the County. Any Statement may be rejected if it is conditional, incomplete or deviates from specifications in this SOQ. County reserves the right to waive, at its discretion, any procedural irregularity, immaterial defects or other improprieties which the County deems reasonably correctable or otherwise not warranting rejection of the Statement. Any waiver will not excuse a proponent from full compliance.

9. Pre-contractual expenses are not to be included in the A/E’s Pricing (Attachment B – Fee Schedule). Pre-contractual expenses are defined as including, but not limited to, expenses incurred by the Respondent in: a) preparing its Statement in response to this RFQ; b) submitting that Statement to the County; c) negotiating with the County any matter related to the Respondent’s Statement; and d) any other expenses incurred by the Respondent prior to the date of award and execution, if any, of the Contract.

10. County reserves the right to: a) negotiate the final Contract with any Respondent(s); b) withdraw this RFQ in whole or in part at any time without prior notice (County makes no representations that any Contract will be awarded to any Respondent responding to this RFQ.); c) award its total requirements to one Respondent or to apportion those requirements among two or more Respondents; and/or d) reject any Statement if it is conditional, incomplete or deviates significantly from the services requested in this RFQ.

In addition, negotiations may or may not be conducted with Respondent; therefore, Statements submitted should contain the Respondent’s most favorable terms and conditions, since the selection and award may be made without discussion with any Respondent.

11. Where two or more Respondents desire to submit a single Statement in response to this solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. County intends to contract with a single firm that may subcontract with multiple firms (team) but not with multiple firms doing business as a joint venture.

12. The County does not require and neither encourages nor discourages the use of lobbyists or other consultants for the purpose of securing business.

13. DUNS ® No: County requires a valid D-U-N-S number prior to Contract Award. If needed, Respondent may obtain one at no cost at www.dnb.com. If Respondent is unable to provide/obtain a D-U-N-S number, please indicate so in the proposal response.

14. In the event a Respondent believes that the County’s solicitation is unfairly restrictive or ambiguous or contains conflicting provisions or the Respondent believes that any resulting Contract would be commercially impractical to perform, the Respondent must file a written protest with the DPA .

A. Protest Procedure All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

i. The name, address and telephone number of the protestor;

ii. The signature of the protestor or the protestor’s representative;

iii. The solicitation or contract number;

iv. A detailed statement of the legal and/or factual grounds for the protest; and

v. The form of relief requested.

B. Protest of RFQ/SOQ Specifications:

All protests related to RFQ or SOQ specifications must be submitted to the DPA no later than five (5) business days prior to the closing date for Statements. Protests received after the five (5) business-day deadline will not be considered by the County.

In the event the protest of specifications is denied and the protestor wishes to continue in the solicitation process, they must still submit a SOQ prior to the close of the solicitation in accordance with the SOQ submittal procedures provided in the RFQ.

C. Protest of Award of Contract:

Immediately upon completion of negotiations with the top-ranked vendor(s), but prior to the filing of an Agenda Staff Report (ASR) for award of contract, the DPA shall send a Notice of Intent to Award a Contract to all participating vendors and submit a copy to the Clerk of the Board.

1. Vendors will have five (5) business days from the date of the notice in which to file a protest concerning the award of the Contract.

2. Protests relating to a proposed contract award which are received after the five (5) business day deadline will not be considered by the County.

3. During the five (5) business day period, SOQ information, including the final evaluator score sheets with the names of individual evaluators redacted, are subject to public disclosure.

4. Upon expiration of the five (5) business day period or proper resolution of a protest/appeal, the department may move forward with the contract award or if necessary, filing the item for approval by the County Board of Supervisors.

D. Protest Process

1. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA , or the Director renders a decision on the protest.

2. Upon receipt of a timely protest, the DPA will within ten (10) business days of the receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

3. The County may, after providing written justification to be included in the procurement file, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protestor’s right to the protest procedures outlined herein.

4. If the protestor disagrees with the decision of the DPA , the protestor may submit a written appeal to the Office of the Director requesting an appeal to the Procurement Appeals Board, in accordance with the process stated below.

E. Appeal Process

1. If the protestor wishes to appeal the decision of the DPA the protestor must submit, within three (3) business days from receipt of the DPA decision, a written appeal to the Office of the Director.

2. Within fifteen (15) business days, the Office of the Director will conduct a third party review of all materials in connection with the grievance, assess the merits of the protest and provide a written determination that shall contain his or her decision.

3. The decision of the Director will be final and there shall be no right to any administrative appeals of this decision.

IV. EVALUATION PROCESS AND CRITERIA

Statements shall be evaluated by an Evaluation Panel on the basis of the responsiveness to the questions and requirements in this RFQ. Statements will be competitively evaluated on the basis of the following criteria listed only in a random order of importance:

· Technical Expertise

· Key Personnel and References

· Approach/Understanding of Project and Objectives

· Control of Cost and Schedules

· Adequate Staff and Availability to Perform Services

· Other (i.e., relevant project experience, proximity to OCSD facilities, proposal organization, completeness of response, etc.)

Statements deemed to meet all minimum SOQ requirements will be scored based on established criteria, which have been weighted and will be assigned points that measure the responsiveness to each identified criterion. The total number of points earned will be tallied for each Statement, and the Statements will be rank ordered, based upon the Respondent(s) submitted written materials.

County reserves the right to conduct, or to not conduct, oral interviews and/or presentations with the highest-rated Respondent(s). The decision whether to conduct oral interviews/presentations rests solely with County and the decision of the DPA is final. Respondent shall be ready to attend meeting within five (5) calendar days of notification. The County reserves the right to interview additional Respondents. Any inquiry to determine the responsibility of a Respondent to this RFQ may be conducted. Respondent agrees that the submission of a Statement is permission by Respondent for County to verify all information contained therein. If County believes it necessary, additional information may be requested from Respondent. Failure to comply with any such request may disqualify a Respondent from further consideration.

V. SELECTION/AWARD PROCEDURES

Scoring of the A/E or consultant firms by an Evaluation Panel will be based on: 1) submitted required written information; and/or 2) oral interviews.

1. Written Information Statement of Qualifications written information submitted will be evaluated by an Evaluation Panel.

a. A numerical scoring method will be used for evaluation and up to a maximum of fifteen (15) firms scoring the highest numerical scores may be scheduled for an oral interview.

2. Oral Interviews Oral interviews will be evaluated by the Evaluation Panel.

a. Oral Interviews - Interviews may be conducted with the aforementioned up to fifteen (15) firms and allotted thirty (30) minutes with the evaluation panel.

b. It is recommended that the A/E firm send the project manager that may be appointed to respond to OCSD’s projects, along with a principal of that A/E company and a representative of one or two of their subconsultants, to respond to the interview questions.

c. A numerical scoring method will be used for evaluation and a maximum of ten (10) firms scoring the highest (ranked based on the combined numerical scores for required written submission and oral interview) will be recommended to the County Board of Supervisors for approval.

Upon the completion of the evaluation process, the Evaluation Panel will develop a ranked slate. The slate will be presented to the County Board of Supervisors for approval. As projects arise, County will select a firm on the applicable slate in the order in which they are ranked and negotiate a contract with the firm. Final award determination shall be subject to reference checks and past performance.

Once a Contract is approved by the County Board of Supervisors with the selected firm, the A/E will perform work as needed where the A/E will be required to prepare a more detailed scope of work/proposal for each project. The detailed scope of work/proposal shall state how the work will be accomplished, including tasks to be performed, list of deliverables, schedule of work and an estimate of cost to complete the work. Schedule of work shall allow sufficient time to include weekly meetings with OCSD staff to review work progress, provide technical and policy direction, resolve problems and ensure adherence to the work completion. The detailed scope of work/proposal shall include a signature block for signatures by a principal of the primary A/E and by an OCSD director or his/her designated staff.

The A/E shall commit to provide staffing appropriately qualified in the areas of expertise to meet the project requirements and to provide adequate staffing levels at all times in order to meet established schedules and project requirements.

The Model Contract contained in Section III of this solicitation is a sample of a contract which may be proposed for execution. It may be modified to incorporate negotiated items and other pertinent terms and conditions set forth in this solicitation, including special conditions and requirements and those added by addendum and necessary attachments and/or exhibits and to reflect the Respondent’s Statement and qualifications.

Oral Interviews may or may not be conducted with the finalists; therefore, the SOQs submitted should contain Respondent's most favorable terms and conditions, since the selection and award may be made without further discussion. Exceptions to the terms and conditions of the proposed Contract or the statements regarding Respondent’s inability to comply with any of the provisions thereof are to be declared in the response to the SOQ in Section II, Part 1, XI. “Statement of Compliance”.

VI. A/E QUESTIONNAIRE

Firms submitting an SOQ package are required to complete the attached Exhibit A – Architect-Engineer Questionnaire. Instructions on how to complete the questionnaire are located on the cover page of the questionnaire. Information provided on this questionnaire may be used after the County Board of Supervisors approval of the A/E ranked slates to help assess and select the most appropriate A/E for a project which may require expertise and/or experience in a specific area.

VII. W-9 REQUIREMENTS

1. DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM W-9 REQUIREMENT

Effective June 3, 2006, all A/E Consultants, entering into a contract with the County, who are not already established in the Countywide Accounting and Personnel System (CAPS) as an Auditor- Controller vendor, will be required to submit to the County a federal Form W-9, or form W-8 for foreign vendors. The County will inform the A/E consultant, at the time of award, if the Form W-9 or W-8, will be required.

In order to comply with this County requirement, within ten (10) days of notification of selection of award of Contract but prior to official award of Contract, the selected A/E consultant agrees to furnish to the Purchasing Agent, or the agency/department deputy purchasing agent the required W-9 or W-8.

VIII. SECURITY REQUIREMENTS AT SHERIFF’S FACILITIES

1. BACKGROUND CHECKS

IX. COUNTY OF ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PREFERENCE POLICIES:

A. County of Orange Local Small Business (OCLSB): Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

a. maintains their principal center of operations (i.e. headquarters) within Orange County, and;

b. has:

i. a business address located in the County of Orange that is not a post office box, or

ii. a valid business license or certificate of occupancy issued by the County of Orange or by an Orange County city, or other documentation acceptable to the County of Orange.

2) Small Business Requirements:

a. must be certified as a Small Business by the State of California Department of General Services (DGS); and,

b. DGS Small Business requirements must be valid at the time of bid/proposal submittal.

B. Disabled Veteran Business Enterprise (DVBE): Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy. The DVBE Preference policy supports local business opportunity, economy and the development of the County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business must meet the following requirements:

To participate as an OCLSB and/or DVBE please read and follow the process outlined in EXHIBIT 1 - County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran Business Enterprise (DVBE) Certification Requirements.

SECTION II

RESPONSE REQUIREMENTS

SECTION II: RESPONSE REQUIREMENTS

1. Each Respondent must provide: One (1) electronic PDF copy of their Statement and in addition a Word file for Part 4, as described below. Statements shall not exceed fifty (50) pages to be formatted on standard letter size, 8.5” x 11”. All pages must be numbered and identified sequentially as listed below.

· Part 1 – Cover Page/Executive Summary, any subsequent addenda, if any (PDF format) and Compliance Certifications (PDF format) Note: Special signature requirements for Corporations

· Part 2 – Company Profile (PDF format)

· Part 3 – Minimum Qualifications/Requirements Form (PDF format)

· Part 4 - Respondent Statement (PDF format, in addition a MS Word file must be provided for this section only)

· OCLSB and/or DVBE – (If applicable) Submit Exhibit D – County of Orange Local Small Business and Disabled Veteran Business Enterprise (DVBE) Preference Certification Requirement (PDF format).

Statements must be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of this RFQ. Emphasis should be on completeness and clarity of content with sufficient detail to allow for accurate evaluation and comparative analysis. Reference letters, resumes, copies of licenses/certifications, etc. may be appended to Statements and will not count against the page limit (50). Note: Statements that exceed the page limit noted above may be disqualified from further consideration.

Minimum Qualifications/Requirements:

The following are the minimum qualifications for a Respondent to be considered as an eligible candidate for the requested services described in this RFQ.

1. The Respondent must have the ability to do business in Orange County, California;

2. The Respondent has conducted business in California for a minimum of five (5) years;

3. The Respondent must have conducted similar work as is being requested in this RFQ in Southern California;

4. The Respondent’s office must be located no more than two (2) hours driving time from Orange County Sheriff-Coroner Department, Research & Development Building in Orange, California.

5. As mentioned in Section I, where two or more Respondents desire to submit a single Statement in response to this solicitation, they must do so on a prime/Subconsultant basis rather than as a joint venture. County intends to contract with a single firm that may subcontract with multiple firms (team) but not with multiple firms doing business as a joint venture. Respondents shall possess all necessary licensing or registration required by the State of California to provide services in the State of California and/or qualified in the specific field. (Note: Some A/E disciplines may not require license and/or registration.)

6. The Respondent must have State of California licensed professionals assigned to manage the project with a minimum of five (5) years of experience in architectural services.

Part 1:

(Complete this section and submit as Part 1 of your Statement response.)

I. COVER LETTER/EXECUTIVE SUMMARY

All Statements must be accompanied by a cover letter of introduction and executive summary of the Statement. The cover letter must be signed by person(s) with authority to bind the Respondent. If the Respondent is a corporation, two (2) signatures are required: one (1) signature by the Chairman of the Board, the President or any Vice President; and one (1) signature by the Secretary, any Assistant Secretary, the Chief Financial Officer or any Assistant Treasurer. The signature of one person alone is sufficient to bind a corporation, as long as he or she holds corporate offices in each of the two categories described above. For County purposes, proof of such dual office holding will be satisfied by having the individual sign the instrument twice, each time indicating his or her office that qualifies under the above-described provision. In the alternative, a single corporate signature is acceptable when accompanied by a corporate resolution demonstrating the legal authority of the signatory to bind the corporation. An unsigned or improperly signed Statement submission is grounds for rejection of the proposal and disqualification from further participation in this RFQ process. All Statements shall include in this first tabbed section, the Cover Page of this RFQ and any subsequent addenda issued to this RFQ with appropriate signatures as required in PDF format.

II. VALIDITY OF STATEMENT

The County requires that all Statements be valid for at least three hundred sixty five (365) calendar days from the Statement due date. Submissions not valid for at least three hundred sixty five (365) calendar days from the Statement due date will be considered non-responsive. The Respondent shall state the length of time for which the submitted Statement shall remain valid below.

Respondent hereby certifies that Respondent’s Proposal is valid for three hundred sixty-five (365) calendar days from the RFQ Closing Date.

III. CERTIFICATION OF UNDERSTANDING

The County assumes no responsibility for any understanding or representation made by any of its officers, employees or agents during or prior to the execution of any Contract resulting from this solicitation unless:

A. Such understanding or representations are expressly stated in the Contract; and B. The Contract expressly provides that the County therefore assumes the responsibility.

Representations made but not expressly stated and for which liability is not expressly assumed by the County in the Contract shall be deemed only for the information of the Respondent.

By signing below, Respondent certifies that such understanding has been considered in this response.

(Signature required)

IV. MINIMUM QUALIFICATIONS/REQUIREMENTS STATEMENT

Respondent shall certify that it meets all minimum qualifications and requirements set forth above in this Section II by signing below.

(Signature required)

V. CERTIFICATE OF INSURANCE

Respondent shall certify its willingness and ability to provide the required insurance coverage and certificates as set forth in Section III, Model Contract by signing below (see Model Contract, Insurance).

(Signature required)

VI. FORM W-9 REQUIREMENTS

Respondent certifies its willingness and ability to comply with the W-9 Requirements as indicated in Section I by signing below.

(Signature required)

VII. SECURITY REQUIREMENTS AT SHERIFF’S FACILITIES

The Respondent shall certify its willingness and ability to provide the required background check information in Section I by signing below (see Exhibit C – Security Clearance Application, but do NOT submit at this time).

(Signature required)

VIII. CONFLICT OF INTEREST

A. Describe your firm’s conflict of interest systems and procedures that are in place and apply to the services to be provided to the County.

B. Disclose any financial, business or other relationship with the County, any other entity that the County Board of Supervisors governs or with the city and county in which the project is located, which may have an impact, effect or influence on the outcome of the services you propose to provide. Provide a list of current clients, employees, principals or shareholders (including family members) who may have a financial interest in the outcome of services you propose to provide.

C. Disclose any financial, business or other relationship within the last three (3) years with any firm or member of any firm who may have a financial interest in the outcome of the work. If you believe that no conflict of interest exists or would exist, sign below.

(Signature required)

IX. Litigation Respondent must certify either a or b by signing below:

a. Respondent certifies current/past litigation as follows:

i. Respondent shall provide detailed information regarding litigation (court and case number), liens, or claims involving Respondent, or any company that holds a controlling interest in Respondent, against the County of Orange in the past seven (7) years.

ii. Respondent shall provide detailed information regarding litigation (court and case number), liens, or claims involving any proposed subcontractors, or any company that holds a controlling interest in subcontractor firm(s), against the County of Orange in the past seven (7) years.

OR

b. Respondent certifies that Respondent and all proposed subcontractors do not have any past or current litigation as outlined in a. above.

IX.

X. NAME/OWNERSHIP CHANGES

Respondent must certify either a or b by signing below:

a) Respondent certifies past company name changes and/or ownership changes, for respondent’s firm and any proposed subcontractor, as follows:

i. Respondent shall provide detailed information regarding any company name changes (including any associated business names changes) in the past seven (7) years.

ii. Respondent shall provide detailed information regarding any company ownership changes (including legal business names) in the past seven (7) years.

OR

b) Respondent certifies that Respondent and all proposed subcontractors have not had any company name changes or ownership changes in the past seven (7) years as outlined in a. above.

XI. STATEMENT OF COMPLIANCE

A statement of compliance with all parts of this RFQ or a listing of exceptions and suggested changes must be submitted in response to this RFQ. Respondent must certify either A or B by signing below:

A. This response is in strict compliance with said Request for Statements, including the terms and conditions set forth in the Contract and its Attachments/Exhibits, and no exceptions thereto are proposed.

(Signature required)

OR

B. This response is in strict compliance with said Request for Statements, including the terms and conditions set forth in the Contract and its Attachments/Exhibits, except for those proposed exceptions listed in a separate attachment hereto.

(Signature required)

i. Attachment for each proposed exception must include:

1. The SOQ/RFQ page number and section of the provision Respondent is taking exception to;

2. The complete provision Respondent is taking exception to;

3. The Respondent’s suggested rewording;

4. Reason(s) for submitting the proposed exception; and

5. Any impact the proposed exception may have on cost, scheduling, or other areas.

Part 2:

Company Profile (Complete this form and submit as Part 2 of your Statement response) Company Legal Name:__________________________________________________________________

Company Legal Status (corporation, partnership, sole proprietor, etc.): ____________________________

Business Address:______________________________________________________________________

Website Address:______________________________________________________________________

Telephone Number: ( )_______________________ Facsimile Number: ( )________________________

Email Address:________________________________

Length of time the firm has been in business:____________ Length of time at current location:________

Is your firm a sole proprietorship doing business under a different name? Yes ___ No___

If yes, please indicate sole proprietor’s name and the name you are doing business under: ______________________________________________________________________________________________________________________________________________________________________________________________________________

Is your firm incorporated? Yes ___ No___ If yes, State of Incorporation: _________________________

Federal Taxpayer ID Number *D-U-N-S® No.

*County requires a valid D-U-N-S® number prior to Contract Award. If needed, Respondent may obtain one at no cost at www.dnb.com. If Respondent is unable to provide/obtain a D-U-N-S® number, please indicate so in the proposal response.

Regular business hours: _________________________________________________________________

Regular holidays and hours when business is closed: __________________________________________

Contact person in reference to this solicitation:_______________________________________________ Telephone Number: ( )____________ Facsimile Number: ( )____________________________________________________________ Email Address: ____________________________

Contact person in reference to this solicitation: _______________________________________________ Telephone Number: ( )____________ Facsimile Number: ( )_____________________________________________________________ Email Address: ____________________________

Name of Project Manager: ________________________________________________________________________________________________________________________________________________________ Telephone Number: ( )____________ Facsimile Number: ( )_______________________________ Email Address: ____________________________

In the event of an emergency or declared disaster, the following information is required:

Part 3:

Minimum Qualifications/Requirements Form (Complete this form and submit as Part 3 in your Statement response) To be eligible to respond to this solicitation, the Respondent must demonstrate sufficient capacity, resources, and experience to provide the professional services in their discipline, as required by the County.

SOQ should meet the following minimum requirements and qualifications to proceed to the evaluation and scoring process. Any Respondent that fails to meet all of the minimum qualifications/requirements, may be noted as “non-responsive” and their proposal will not be evaluated. (If answer any question below is “No” or “N/A, please provide reason. If needed, additional sheets may be attached.)

(Instructions: Double-click to check boxes):

1. Licensing and/or Registration: Professionals shall maintain all necessary licensing or registration required by the State of California to provide services in the State of California and/or qualified in the specific field. (Note: Some A/E disciplines may not require license and/or registration. Please choose “N/A”.) If No or N/A, provide reason.

|_| N/A |_| YES |_| NO _______________________________________________________________

2. Minimum of three (3) years of experience for discipline which Respondent is submitting an SOQ. If No, provide reason for submitting proposal with less than required minimum years of experience.

|_| YES |_| NO ________________________________________________________________________

3. References: At a minimum, Respondent must provide a minimum of three (3) references to which it has provided services for each proposed discipline. If available, such references should be representatives of California jurisdictions to which the Respondent is currently providing, or has provided, services within the last five (5) years. Only one reference may be used for projects completed for the County of Orange. References shall be provided in the format specified in Part 4, I. “Technical Expertise”. If No, provide reason for submitting proposal with less than required minimum of references.

|_| YES |_| NO ________________________________________________________________________

4. Specific Minimum Requirements, if any, as listed in SECTION I- Introduction and Instructions to Respondents, “D. Evaluation Process and Criteria”. If No, provide reason.

|_| YES |_| NO ________________________________________________________________________

5. Insurance Requirements, prior to entering into a contract with the County, Respondent must provide insurance requirements as required by the County. Affirm ability to provide appropriate insurance in adequate amounts as listed in SECTION III- Model Contract, Paragraph 3 "Insurance”. If No, provide reason.

|_| YES |_| NO ________________________________________________________________________

Part 4:

Respondent’s Statement Complete this form and submit as Part 4 of your Statement response.

This section of the Statement will establish the ability of Respondent to satisfactorily perform the required work by reasons of experience in performing services of a similar nature, demonstrated competence in the services to be provided, strength and stability of the team, staffing capability, and work load, record of meeting schedules on similar projects, and supportive client reference. As part of its response to the following, Respondent should justify how the desired qualifications specified in Section II. Response Requirements have been satisfied.

I. TECHNICAL EXPERTISE

Respondent Shall:

1. Provide a description of your firm's staff, technical ability, technical expertise, specific related apprenticeships (both academic & formal in the specialty field), experience (special commendations, unusual projects involved with) and qualifications, which would enhance your firm's capability to perform the proposed Scope of Work. Did the individual assigned to the project have at least five (5) years’ experience in architecture prior to the project assignment?

2. Describe your firm’s architecture design projects that demonstrate your firm’s qualifications to accomplish the services described on (Attachment A – Scope of Work). Provide a list of five (5) architecture projects and demonstrate that those are relevant to the types of projects that may be applicable to Orange County Sheriff’s Department. Include the following information for each project:

a. Project description, type of work required, services provided and location.

b. Approximate project cost and A/E consultant fee (include any contract change orders, increases in fee, and state the reasons for the increase).

c. Project start and completion dates. Note if completed on schedule, and if not completed on schedule, state the reasons why an extension was necessary.

d. Provide a minimum of three (3) references that are familiar with the projects described above and are able to comment on your firm's performance as related to these projects. Reference letters shall include the name, title, email address, office address and telephone number of the person(s) at the client organization who is/are most knowledgeable about the services rendered. The reference letters should be from previous clients who have received similar services to those listed in this SOQ. These reference letters must be appended as part of the Respondent’s Statement response.

II. KEY PERSONNEL & REFERENCES

1. Provide names of key personnel and qualifications who might be assigned to project(s) within the general scope of work. Include titles and up-to-date resumes of all proposed team members detailing their experience, function, responsibilities, qualifications and licenses/certifications/registrations.

2. Must have licensed professionals assigned to manage the project with a minimum of three (3) years of experience in architecture.

3. Describe their specific experience as it relates to the Scope of Work, discipline, and length of time with the firm.

4. List any and all recent work experience handling or managing projects for Orange County Sheriff’s Department and/or any of the County’s other departments.