SOQ-25-061 County Wide On-Call Signing and Striping.docx

El Paso County Contracts and Procurement 15 East Vermijo Avenue Colorado Springs, Colorado 80903

STATEMENT OF QUALIFICATIONS #SOQ-25-061 COVER SHEET

Release Date June 11, 2025

Solicitation Number SOQ-25-061

Solicitation Title County Wide Striping and Signage

Services to be performed for El Paso County Department of Public Works - Engineering Department

Responses will be received until 1:00 P.M., MT, Wednesday, July 9, 2025, Electronically through the Rocky Mountain E-Purchasing System

Documents included in this package Statement of Qualifications Cover Sheet Executive Summary Specifications Special Terms and Conditions General Terms and Conditions Response Submittal Requirements Attachments

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Contractor , (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her offer, (3) that the offer is being submitted on behalf of the Contractor in accordance with any terms and conditions set forth in this document, and (4) that the Contractor will accept any awards made to it as a result of the offer submitted herein for a minimum of ninety calendar days following the date of submission. Offers must contain, in blue ink, a manual signature of an authorized agent of the Contractor or a verifiable electronic time and date stamped signature in the space provided on all appropriate signature lines in this solicitation. Typed names as signatures are not allowed.

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Statement of Qualifications #SOQ-25-061

STATEMENT OF QUALIFICATIONS #SOQ-25-061 EXECUTIVE SUMMARY

OFFICIAL SOLICITATION DOCUMENTS: El Paso County officially distributes solicitation documents through the Rocky Mountain E-Purchasing System and the County’s website. Copies of solicitations obtained from any other source are not considered official copies. Only those Contractors who obtain solicitation documents from the Rocky Mountain E-Purchasing System or El Paso County website will be in receipt of officially posted and relevant information regarding solicitations issued by El Paso County. The County cannot be held responsible for incorrect information, nor can it attest to the accuracy of information found on websites other than the Rocky Mountain E-Purchasing System or the County’s website.

PURPOSE OF SOLICITATION: El Paso County is issuing this Solicitation for the purpose of entering a contract for professional services as specified herein from a Contractor(s) that will provide prompt and efficient service to the County for the County Wide Striping and Signage projects, renewable for up to four (4) years. The Statement of Qualifications (SOQ) is to qualify the contractor(s) for guardrail type work that will be individually and competitively bid throughout the contract year by specific individual tasks. Only those contractors that are selected through the SOQ process will be allowed to bid on these projects. Although this Solicitation may specify locations and timelines for these services to be completed, it is understood and agreed that the County may, during the term of the contract, request additional services be performed by the successful Contractor(s) at other locations within El Paso County. This option, if exercised, is the prerogative of the County and shall be honored by the Contractor(s) throughout the contract period. No guarantees are made that additional services will be requested.

There will be El Paso County oversight of the projects.

Projects will not be subject to Davis Bacon requirements.

TERM OF CONTRACT: The awarded contract(s) is anticipated to commence on August 12, 2025, and shall remain in effect through December 31, 2026.

OPTION TO RENEW FOR SUBSEQUENT YEARS (WITH PRICE ADJUSTMENT): The prices or discounts quoted in this Solicitation shall prevail during the specified term of the contract, at which time the County shall have the option to renew the contract for four additional one-year periods. Continuation of the contract beyond the initial period is a County prerogative and not a right of the Contractor and will be exercised only when such continuation is clearly in the best interest of the County. The Contractor shall notify the County of such adjustments during the option period at least sixty (60) calendar days prior to the end of the then current contract year and must include detailed justification for the requested adjustment. The County reserves the right to reject any price adjustments submitted by the Vendor and/or to terminate the contract with the Contractor based on such price adjustments.

The County may consider an adjustment to the pricing structure outside of the option period, if such adjustment would be detrimental to the Vendor. The Vendor shall submit an immediate request for such an adjustment in writing to the Contracts and Procurement Division and must include detailed justification for the requested adjustment outside of the option period. This consideration is a County prerogative and there is no guarantee that the request will be accepted outside of the option period. The County reserves the right to accept, reject or negotiate any price adjustments submitted by the Vendor and/or to terminate the contract with the Vendor based on such price adjustments.

NON-APPROPRIATION: Pursuant to C.R.S.§ 29-1-110, as amended, the financial obligations of the County as set forth herein after the current fiscal year are contingent upon funds for the purpose being appropriated, budgeted and otherwise available. The awarded agreement will automatically terminate on January 1st of the first fiscal year for which funds are not appropriated. The County shall give the Contractor written notice of such non- appropriation.

SCHEDULE OF ACTIVITIES: The following activities and dates tentatively outline the process to be used to solicit Contractor responses and to review each Contractor Response:

PRE-SOLICITATION MEETING: A pre solicitation meeting will be held as shown above in the Schedule of Activities, at 3275 Akers Drive, Colorado Springs, CO 80922. A representative of the Contractor is encouraged to attend this meeting in order to become familiar with the Specifications.

EXAMINATION OF SITE AND CONTRACT DOCUMENTS IS RECOMMENDED: The Contractor is advised to carefully examine the requirements outlined in the Specifications. It is not the intent of the specifications to cover each and every detail. Any problems that may arise must be promptly reported to the County and will be subject to the decision of the County. The submitter is expected to carefully examine the size and scope of the proposed work prior to submitting its submittal. The Submitter certifies that it has examined the location of the proposed Work and is familiar with the specifications and all contract documents related thereto, and the local conditions at the place where the Work may be performed. The Submitter should carefully check all the quantities and understand that the County will not be responsible for any errors or omissions on the part of the Submitter in making their submittal.

RESPONSE TO QUESTIONS: Questions which arise during the Response preparation period regarding issues around this Solicitation, purchasing and/or award should be directed electronically, via the Rocky Mountain E- Purchasing system, to Cody Walters, Associate Procurement Specialist, Contracts & Procurement Division, El Paso County. The Contractor submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above in the Schedule of Activities for submitting the question(s).

ACCESSIBILITY COMPLIANCE: All non-confidential documents that may be subject to public requests under the Colorado Open Records Act (CORA) must comply with the Web Content Accessibility Guidelines (WCAG) 2.1 and the Americans with Disabilities Act (ADA). Vendors must ensure that their software, products, services, and documents are accessible. Additionally, vendors should include any Voluntary Product Accessibility Template (VPAT), Accessibility Conformance Report (ACR), or other Accessibility Statements relevant to their offerings. Vendors have the option to provide a recording demonstrating conformance, test results, or an agreement to remediate their technology to meet accessibility standards.

STATEMENT OF QUALIFICATIONS #SOQ-25-061 SUMMARY OF WORK / SPECIFICATIONS

El Paso County is soliciting responses from qualified, experienced contractors to provide all labor, materials, and equipment necessary to complete phases of the SOQ for County Wide Striping and Signage. The material and labor services to be purchased pursuant to this SOQ are funded by El Paso County.

It is expected that the business and their team members have significant experience with this type of work. The successful Contractor shall be considered and shall remain an independent Contractor throughout the term of any contract awarded pursuant to this Solicitation.

The successful Contractor shall be solely responsible for scheduling and coordinating work of the sub-contractors, suppliers, and other individuals or entities performing or furnishing any of the work under direct or indirect contract with the successful Contractor.

The successful Contractor shall provide and assume full responsibility for all services, materials, equipment, and labor necessary for completion of the services outlined in this Solicitation as awarded.

The County of El Paso, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (79 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all submitters that it will affirmatively ensure that any contract entered into pursuant to this solicitation, disadvantaged business enterprises (DBE) will be afforded full and fair opportunity to submit bids in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for any award.

The Projects will be funded through the following sources: El Paso County. There will be El Paso County oversight of the projects.

The Projects are not subject to Davis Bacon requirements.

I. REQUIRED DOCUMENTATION

Failure to provide required information may deem your submittal non-responsive. Submittals must contain, in blue ink, a manual signature of an authorized agent of the Contractor or a verifiable electronic time and date stamped signature in the space provided on all appropriate signature lines in this solicitation. Typed names as signatures are not allowed.

A. Contractor Information Form B. Proprietary / Confidential Statement C. Subcontractor list (if applicable) D. Exhibit 1 – Exceptions Form E. Exhibit 2 – Lobbying Certification F. Exhibit 3 – Non-Collusion Affidavit G. Exhibit 4 – Minimum Insurance Requirements H. Completed and signed Cover Sheet I. Addendum(s) Acknowledgement, if applicable J. Universal Entity Identifier (UEI) Number

K. Questionnaire L. Evaluation Criteria Documentation

II. SCOPE OF WORK

The County is solicitating proposals from one or more firm(s) with which to establish a Professional Services Agreement for installation of different types of striping and signage within El Paso County.

This Work shall include furnishing all materials, labor, equipment, tools, and incidentals necessary for installation of various types of striping and associated roadway marking, all in accordance with El Paso County, Engineering Criteria Manual (ECM), and Colorado Department of Transportation (CDOT) standards.

Different types of work in this SOQ may include but are not limited to the following:

· Epoxy Striping

· Thermoplastic Striping

· Water Based Paint Striping

· Inlaid Striping

· Inlaid Raised Pavement Markers

· Delineators

· Signs (Regular and Solar Powered)

· Sign Bases (Concrete and Steel)

· Other associated work that is needed to delineate markings on the roadway.

Each Task Order will outline the scope of work and all associated bid items.

Contractors selected through this Statement of Qualifications will be eligible to provide pricing for Task Orders submitted under the SOQ for Striping. Each Task Order shall have a Not-To-Exceed Amount of $250,000.00.

Construction Management (CM) services will be provided by El Paso County or a contracted vendor on behalf of El Paso County. Materials testing for quality control will be provided by the Contractor with quality assurance only being provided by El Paso County at the discretion of the Engineer.

A. TECHNICAL REQUIREMENTS

Each Bidder / Contractor shall be responsible for procuring sufficient copies of the Colorado Department of Transportation STANDARD SPECIFICATIONS”, the “COLORADO STANDARD PLANS

- M&S STANDARDS”, and the “EL PASO COUNTY ENGINEERING CRITERIA MANUAL”, for use in proposing and construction of the Project.

The Colorado Department of Transportation Standard Specifications for Road and Bridge Construction, 2023, controls construction of this Project. The special provisions supplement the Standard Specifications and take precedence over the Standard Specifications and Construction Plans. When specifications or special provisions contain both English units and International System of Units (SI) units, the {English} units apply and are the specification requirement. All methods of procedures, materials, control or work, materials, and basis of measurements not herein covered will comply with the Standard Specifications for Road and Bridge Construction, Department of Transportation, State of Colorado, 2023.

Asphalt materials and activities shall be in accordance with the “Pikes Peak Region Asphalt Paving Specifications” unless otherwise noted in the Project Special Provisions.

Construction signage shall follow the federal “MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES”, latest edition (MUTCD).

The El Paso County Engineering Criteria Manual and the Pikes Peak Region Asphalt Paving Specifications can be downloaded from: https://publicworks.elpasoco.com/policies-manuals/

B. PROJECT SPECIAL PROVISIONS

NOTE: Project Special Provisions will be included with each task order.

C. WORK PLAN AND SCHEDULE

For each Task Order issued the Contractor will provide a schedule broken out by tasks for work, availability of materials, equipment & labor, etc. to maximize construction efficiency. Schedules shall include start date, key tasks, project milestones, phasing, completion date etc. and shall be as comprehensive as practicable. The start date will be based on the actual Notice to Proceed and approved schedule. See Revision of Section 108 in the Project Special Provisions attached in a document separate from the task order.

D. CONTRACTOR RESPONSIBILITIES

The successful Contractor shall:

· be considered and shall remain an independent Contractor throughout the term of any contract awarded pursuant to this Solicitation.

· be solely responsible for scheduling and coordinating work of the subcontractor, suppliers, and other individuals or entities performing or furnishing any of the work under direct or indirect contract with the successful Contractor.

· provide and assume full responsibility for all services, materials, equipment, labor, transportation, and incidentals necessary for performance, start up, and completion of the services outlined in this Solicitation.

1. Project Management: The Contractor shall identify a Project Manager who will work directly for and support the County Project Manager in the management and administration of the Project. The Contractor’s Project Manager shall be responsive daily Monday through Friday for the duration of the Project. The Contractor shall also identify an Assistant Project Manager capable of filling in for the Project Manager in the event that the Project Manager is not available due to travel, illness, or other event that will be longer than one week in length. The County Project Manager will be the primary point of contact for the County, however daily coordination and communications shall occur between the Contractor and the Project Inspector.

Schedules: Provide a baseline schedule broken out by tasks for work, availability of materials, equipment & labor, etc. to maximize construction efficiency. Schedules shall include start date, key tasks, project milestones, phasing, completion date etc. and shall be as comprehensive as practicable. The Contractor shall also provide a three-week lookahead at least three (3) days before the weekly progress meetings.

Trimble Unity Construct (e-Builder): The Contractor shall utilize the Trimble Unity Construct (“e- Builder”) software platform for project management and administration throughout the term of the Contract (see Attachment 3). The Contractor shall conduct Project operations, outlined by the County’s Project Manager or as defined in the Project Special Provisions, utilizing the Trimble Unity Construct platform.

2. Invoicing: The Contractor shall be responsible for invoicing the County. Invoices shall not reference more than one contract or purchase order. Invoices may not be submitted more frequently than once a month, and payment is Net 45 after receipt of invoice and ALL required backup documentation. The Contractor shall submit all listed information/documents/forms with their invoice. The Contractor shall submit invoices which shall contain, at a minimum, the following detailed information:

· Contract #

· Issued Purchase Order #

· Invoice #

· Invoice date

· Timeframe covered by Invoice.

· Type and amount of labor and materials used for Invoice time period.

· Dollar amount in unit price, extended price, and total value of Invoice

· Invoice shall be signed by Contractor.

· CDOT Form 1418 and/or Form 1419

· Updated and accurate baseline schedule

The County reserves the right to withhold / delay payment until all required information and paperwork are submitted.

3. Superintendent: The successful Contractor shall employ a competent superintendent who shall be the primary representative for the Contractor and all communications given to, and all decisions made by, the superintendent shall be binding to the Contractor. Notwithstanding, the superintendent shall be, at all times, an employee of the Contractor under its sole direction and not an employee or agent of the County.

4. Pre-Construction Conference: Prior to work commencing on the Project, a Pre-Construction Conferences may be held at the El Paso County Department of Public Works, 3275 Akers Drive, Colorado Springs, CO, 80922. It is anticipated that the Contract and Purchase Order shall be issued by the Contracts & Procurement Division prior to the date of the Pre-Construction Conference.

5. Control of Works and Materials: All methods of procedure, materials, control of work, and basis of measurement will comply with the Standard Specifications for Road and Bridge Construction, Department of Transportation, State of Colorado, current edition, and/or American Association of State Highway and Transportation Officials (AASHTO) Standard Specifications for Transportation Materials and Methods of Sampling and Testing, current edition, unless otherwise noted in the Standard Specifications. The Contractor shall assure that work is not done, nor equipment parked, in areas outside the construction boundaries as marked or staked by the County Engineer. The Contractor shall be required to maintain rigid control of all materials, which must comply with the specifications as stated.

6. Citizen Notification: The Contractor shall be responsible for notifying citizens and businesses in the neighborhoods that will be directly or indirectly affected by the work. Notification shall be sent to the neighborhood at least seven (7) days before starting any construction work but not more than thirty (30) days before starting any construction work in that neighborhood. Notification will include the extents of the concrete work, the approximate start date, the estimated time to complete the work, and the name and phone number of the Contractor’s contact person. The Contractor shall provide the County Engineer or authorized representative with a copy of the proposed notification letter for review and approval prior to distribution to citizens. This is not a pay item, shall be done wholly at the Contractor’s expense, and shall be taken into consideration in its bid.

7. Safety: The Contractor shall ascertain and ensure that its personnel are equipped with and use all safety devices required to comply with Federal, State, and local regulations, including but not limited to the Occupational Health and Safety Administration (OSHA).

8. Sanitary Facility: Contractor shall provide a sanitary facility for worker usage at each active worksite that will be used for more than one (1) consecutive workable working day. The sanitary facility will not be a pay item but will be incidental to the work and shall be taken into consideration in its bid.

9. Legal Relations & Responsibility to The Public: The Contractor shall keep fully informed of all Federal, State, and Local laws, ordinances, and regulations and all orders and decree of Bodies or tribunals having any jurisdiction or authority, which may in any manner affect those engaged or employed on the Work or which in any way affect the conduct of Work, or Contractor’s ability to perform the Work. Contractor shall always observe and comply with such laws, ordinances, regulations, orders, and decrees, and shall protect and indemnify the County of El Paso, and their representatives, to include employees, agents, consultants, and subcontractors of each, against any claim or liability arising from or based on the violations of any such law, ordinance, regulations, order, or decree, whether by itself or its employees.

10. Labor: The Contractor shall conform to all the provisions of the Federal, State, and Local laws and regulations relating to labor.

11. Construction Requirements: After Work has started under a contract award, the Contractor shall maintain a sufficient work force, machinery, and materials, on site at all times to ensure a smooth progression of Work and a timely completion of the Project within the allotted time. The Contractor shall be required to maintain rigid control of all materials, which must comply with the specifications as stated. The Contractor shall assure that Work is not done, nor equipment parked, in areas outside the construction boundaries. If the Contractor needs access to any private property, express written permission is required by the property owner and must be reviewed by the El Paso County Project Team to include the Project Manager. This written permission must be included in the project file on record.

12. Surveying: The cost of all surveying/staking for the project is at the Contractor's expense.

13. Character of Workers, Methods, & Equipment: The Contractor shall at all times employ sufficient labor and equipment to properly perform the Work per this solicitation. All workers shall have sufficient skill and experience to properly perform the Work assigned them. All equipment which is proposed to be used on the Work, shall be of sufficient size and in such mechanical conditions as to meet the requirement of the Work. All employees, agents, representatives, and subcontractors of the Contractor who will have significant responsibility for performance of this Contract shall be identified and be subject to approval by the County Representative prior to the commencement of any work by these individuals. If in the opinion of the El Paso County Engineer, employees and/or a certain type of equipment are not producing the Work required by the contract, the Contractor shall discontinue the use of said employees and/or equipment, when notified in writing.

14. Traffic Control: The Contractor will furnish all materials, labor, and equipment including construction signing and flagging, while working in applicable Right of Ways (R.O.W.) and shall submit a Method of Handling Traffic (MHT) plan for approval, at least ten (10) working days prior to commencing work. Contractor shall provide all traffic control in accordance with the Manual on Uniform Traffic Control Devices. Each Task Order will outline traffic control requirements. Should traffic control not be identified as a bid item on a specific Task Order, it is to be considered incidental to the work.

15. Road Closures and Detours: Must be approved by County Engineer and or his designated representative at least three weeks prior to planned work. This project does not anticipate having any road closures at this time.

16. Load Restrictions & Truck Routes: Haul routes shall be planned, prior to bidding, observing load limits on bridges or roadways, existing roadway conditions, and Federal, State, and Local governmental regulations regarding truck traffic and truck routes. The Contractor shall comply with all legal load restrictions in hauling of materials on public roads.

17. Duties of the Inspector: The Inspectors of the El Paso County Public Services Department, Engineering Division, will be authorized to inspect all work done and materials furnished. Such inspection may extend to all or any part of the work and to the preparation, fabrications, and manufacture of the materials used.

The Inspectors are not authorized to alter or to waive any provisions of the Contract, nor to issue instructions contrary to plans and specifications or to act as foremen for the Contractor. Any changes deemed necessary shall be made in writing by the El Paso County Engineer and presented to the Contractor.

Inspections: El Paso County will provide quality assurance inspection. Quality control is the contractor’s responsibility. The County will be responsible for all product and application testing, but this does not preclude Contractor from providing internal test information to the County, at no additional charge.

18. Utilities: The Contractor will be responsible for coordination with utility companies. This coordination shall include, but not be limited to, discussions with utility companies regarding locating utility and service lines, and work around manholes, water valves, and utility boxes. This work will not be a pay item but will be incidental to work. The Contractor, prior to commencing work on this project, shall inform the owners of utilities in the concrete drainage areas of the proposed work, together with the starting date planned. It is understood and agreed that the Contractor has considered in its bid all utility appurtenances in their present positions and that no additional compensation will be allowed for any delays, inconvenience or damages sustained by Contractor due to an interference from said appurtenances, or the operation of moving and/or repairing them.

The Contractor shall coordinate all utility removals, resets, adjustments, or other work as necessary to construct the project and maintain utility service with each affected utility company. The work described in these plans and specifications will require full cooperation between the Contractor and the utility companies in accordance with Subsection 105.10 in conducting their respective operations, so the utility work can be completed with minimum delay to all parties concerned. Also, in accordance with the plans and specifications, and as directed by the Engineer, the Contractor shall keep the utility company(s) advised of any work being done to their facility, so that the utility company(s) can coordinate their inspections for final acceptance of the work with the Engineer. No extension of the Contract Time of Performance or additional compensation will be allowed for delays resulting from the Contractor’s failure to coordinate with any utility in a timely manner.

19. Estimated Quantities: Per CDOT Standard Specification 104.02(c)2 when a major item of work is increased in excess of one hundred twenty-five (125) percent or decreased below seventy-five (75) percent of the original contract quantity. Any allowance for an increase in the major item quantity shall apply only to that portion in excess of one hundred twenty-five (125) percent of original contract item quantity, or in case of a decrease below seventy-five (75) percent, to the actual amount of work performed. A major item is defined to be any item having an original contract value in excess of ten (10) percent of the original contract amount.

20. Extra Work: The Contractor shall perform unforeseen work whenever it is deemed necessary or desirable, by the County Engineer, in order to fully complete the work planned. Any work for which no bid price is provided in the original bid submittal shall be covered by a supplemental written request for the additional work from the County, with a written bid response from the Contractor, both of which will then be incorporated into the existing Contract through either a Contract amendment and or Contract Modification Order, before such work is started. The supplemental information shall contain approximate quantities, unit prices, or lump sum price as mutually agreed to by the parties, and shall be made part of the Contract.

21. The County’s normal workweek is currently Monday through Friday. Work can be considered to be allowed on Saturday, Sunday, and holidays with forty-eight (48) hours prior written notice with acceptable justification request and approval by the County Engineer or designated representative. Any such notice and approval shall be documented for the contract. If the Contractor provides written notice for work on Saturday, Sunday, or a holiday and the work day is approved by the County, the Contractor will be charged a workable working day unless weather or other conditions not under the Contractor’s control do not permit construction operations to proceed. Once the day has been approved, a workable working day will be charged even if the Contractor decides not to work. If weather or other conditions not under the Contractor’s control do not permit work, a workable working day will not be charged.

22. Public Relation Services: The Contractor shall identify a Public Relations Manager (PRM) for this Project, who will support the County in outreach and communications for the Project. The function can be included in the Project Managers duties.

a. Proper Notification: providing sufficient information in a timely manner to support EPC media releases. All information submitted to the County shall be approved 2 weeks prior to the work. Proper public notification of a minimum of 7-day notice to any impacted property owners before proceeding with the work including project notification signage per Project Special Provisions.

b. Permission to Enter Property: Written and documented with the project file with El Paso County before any work can commence.

23. The Contractor shall be required to maintain rigid control of all materials which must comply with the specifications as stated. All materials not conforming to the requirements of the specifications at the time they are used shall be considered unacceptable.

24. Upon failure on the part of the Contractor to comply with any order of the County Engineer made under the provisions of this article, the County Engineer will have authority to cause unacceptable work to be remedied or removed and replaced, and unauthorized work to be removed, and to deduct the costs from any monies due or to become due to the Contractor.

25. Authority of the Engineer: The El Paso County Engineer or authorized delegate may undertake the inspection of the material at the source and shall have full entry at all times to those areas wherein the manufacture or production of the materials is taking place. The COUNTY may also request an on-site inspection of the bidder’s facility prior to award of contract or at any reasonable time thereafter.

The El Paso County Engineer shall have the authority to suspend work wholly or in part because of the failure of the Contractor to properly perform the work in accordance with the Specifications, Provisions, and Contract, as the County Engineer deems to be in the best interest of the County and the public. All calendar days elapsing between effective dates of orders to suspend work and to resume work for suspension not the fault of the Contractor shall be excluded from the allotted time.

If the Contractor finds it impossible for reasons beyond its control to complete the work within the allotted time, it may, at any time prior to the expiration of the time allowed, make a written request to the County Engineer for an extension of time, setting forth therein the reasons Contractor believes will justify the granting of its request. If the County Engineer finds that the work is delayed because of conditions beyond control and without fault of the Contractor, County Engineer may extend, in writing, the time for completion in an amount as conditions justify.

26. Pursuant to Subsections 102.04 and 102.05, it is recommended that bidders on this Project review the Work site and Plan details. It is not the intent of these specifications to cover each and every detail. Any problems that may arise must be promptly reported to the County and will be subject to the decision of the County. The bidder is expected to carefully examine the size and scope of the proposed work prior to submitting its bid. The Bidder certifies that it has examined the location of the proposed Work and is familiar with the drawings and the specifications and all contract documents related thereto, and the local conditions at the place where the Work is to be done. The Bidder has carefully checked all the quantities and understands that the County will not be responsible for any errors or omissions on the part of the Bidder in making this bid.

E. RETAINAGE, PAYMENT, ACCEPTANCE, AND FINAL PAYMENT

1. Partial payment will be made no more frequently than once a month, for Work satisfactorily completed, and accepted by the County Engineer, as the Work progresses. Said payments will be based upon an invoice submitted by the Contractor, and if necessary, a written estimate prepared by the County’s Inspector of the value of Work performed and materials furnished and placed in accordance with the contract. The County shall retain 5% of the amount estimated as payable, exclusive of mobilization and payments for materials on hand, to a maximum of 5% of the original contract amount, until successful completion and acceptance by the County of the entire contracted Work. The County Project Manager will approve and process payment requests. Then the balance less all previous payments shall be paid after appropriate Notice of Final Payment has been published by the County Contracts & Procurement Division.

2. The County reserves the right to not approve payment wherein the service claimed on the invoice is not, in the County’s sole opinion, satisfactory or cannot be adequately verified by the County. If the County must supply services and/or contract with another Contractor for the services contracted hereunder, due to Contractor’s inability to perform as required, the cost will be charged back to the Contractor.

3. Upon notice from the Contractor of presumptive completion of the entire contracted Work, the County Project Manager will make an inspection. If all the Work provided per the contract is found to have been satisfactorily completed, the County Engineer will make final acceptance and shall notify the Contractor in writing of this acceptance. The Department of Public Works will submit a Notice of Substantial Completion to the Contracts & Procurement Division, from which a Notice of Final Payment will be published by Contracts & Procurement. Retainage cannot be released nor final payment made prior to the release date listed in the Notice of Final Payment.

4. Final payment will be made after the Contractor has indicated in writing its acceptance of such final payment as full and complete, has released El Paso County from all claims arising from the prosecution of all Work under the contract, and after Notice of Final Payment has been published by the County Contracts & Procurement Division.

III. EVALUATION CRITERIA

The evaluation committee will score Responses based on the following criteria not listed in any order of importance:

· Response to Questionnaire (30%)

· Contractor shall provide answers to all questions in the questionnaire found on page 31-32 of this solicitation.

· Previous Experience in Striping and Signage (30%)

· Contractor shall provide information detailing the experience of their company and key personnel in performing work for previous striping and signage projects. This information shall include qualifications evident from a maximum of (3) relevant projects within the last five (5) years.

· Ability to Provide Services Listed in the Scope of Work (30%)

· Contractor shall provide information detailing their company’s capacity and capabilities to perform striping and signage work as described in the scope of work.

· Contractor shall provide an outline of all relevant services their company provides.

· Ability to Bond Projects Up to $250,000.00 (10%)

· Contractor shall provide information detailing their ability to secure bonding requirements for projects up to $250,000.00.

IV. RESPONSE FORMAT

Failure to respond in the required format or failure to provide required information may deem your submittal non-responsive.

To facilitate an effective review process, responses must be submitted on 8.5” x 11” paper, with a minimum font of 10, and all pages should be numbered in the following manner: page or pages, with a maximum of seventy-five (75) pages. All acronyms in the response must be defined.

Attachments/Exhibits included in this solicitation, that require signature and/or are a required document to be returned with your Responses shall be included as an exhibit to your Responses and will not be included in the page limit. Requested items in the appendices will not be included in the page limit. Schedules may be submitted on 11" x 17" sheets and are counted as one page.

Submittals should be prepared simply and economically providing a straightforward, concise description of the Contractor’s ability to perform the requirements of this Solicitation.

ELECTRONIC SUBMISSION OF OFFERS: El Paso County will only accept electronic bid Responses submitted through the Rocky Mountain E-Purchasing system. A Submittal Log will be posted after the County has had an opportunity to review and verify the submittals offered to the County.

The original Offer must be received before the due date and time through an electronic package transmitted through the Rocky Mountain E-Purchasing system. The Contractor is responsible for ensuring its Response is posted by the due date and time outlined in the solicitation document.

If the submittal arrives late, it will not be included in the electronic lockbox.

The Solicitation Opening for SOQ-25-061 will take place VIA TELECONFERENCE utilizing the call-in information below:

Participant-guest login:

A. Dial access number: 1-719-520-7660 B. Enter the participant-guest pass code: 51488# C. Attendee access code: 1234#

Proposers are NOT required to participate. No in-person entry to our building will be permitted.

To enable the County to conduct a uniform review of the information submitted in response to this Solicitation, Contractors must address the following information, numbered to directly correspond with the number of the Table of Contents section of the submitted Response. The County reserves the right to reject submittals that do not follow the required format. Include concise, complete information which will demonstrate that your firm is uniquely qualified to provide the products and services specified in this Solicitation.

ALL signatures on required documents must be in blue ink or a verifiable electronic time and date stamped signature in ONE PDF document.

1. Provide response without reference to El Paso County logo or company logo in one PDF document.

2. Submit response in a tab format that follows a clearly outlined Table of Contents that identifies all material and attachments that comprise your response by section and by page number. I.e. –Required Documentation section, Evaluation Criteria section, etc. as outlined on the Response Submittal Requirements page.

1. Cover Letter, one-page limit. Submit a Cover Letter on official business letterhead that:

a. Positively states your willingness to comply with all work requirements and other terms and conditions as specified in this Solicitation.

b. Provides, in brief concise terms, a summation of your submittal and identifies the points that make your firm uniquely qualified for this project.

c. Is signed by an Authorized Representative of your firm who has the authority to commit to the proposed work.

2. Provide documentation that satisfies the Required Document Requirements

3. Provide documentation that satisfies the criteria to be reviewed.

4. Provide the completed and signed Cover Sheet

5. Addendum(s) Acknowledgement, if applicable

6. Submission Form

7. Questionnaire

8. Details of the Contractor’s Experience and Qualifications as described in the Evaluation Criteria

9. Sample Certificate of Insurance

10. Universal Entity Identifier (UEI) Number

11. Additional Attachments, if applicable

V. ATTACHMENTS

B - Sample Professional Services Agreement 1 - Trimble Unity Construct Informational Attachment

REMAINDER OF PAGE LEFT INTENTIONALLY BLANK

STATEMENT OF QUALIFICATIONS #SOQ-25-061 SPECIAL TERMS AND CONDITIONS

1. METHOD OF AWARD BEST EVALUATIVE SCORE BASED ON WRITTEN RESPONSE: It is the intent of the County to award this Solicitation to the Vendor who receives the highest score when the Responses submitted by interested Vendors are reviewed by the County's Response Evaluation Committee. For this Solicitation, the Evaluation Committee will score Responses based on the following criteria listed in no order of importance:

· Response to Questionnaire (30%)

· Previous Experience in Striping and Signage (30%)

· Ability to Provide Services Listed in the Scope of Work (30%)

· Ability to Bond Projects Up to $250,000.00 (10%)

A more detailed description of these criteria can be found on Pages 11-12 of this document.

Evaluation criteria, other than costs, are evaluated first. After rating the written Responses, costs are then considered against trade-offs such as satisfaction of requirements in the Solicitation, qualifications and financial condition of the Contractor, risk, and incentives.

If it is in the best interest of the County, the Evaluation Committee may invite a limited number of Contractors who received the highest scores during the written phase to provide an oral presentation and discussion. The number of Contractors who may be invited to participate in this discussion will be determined by the Evaluation Committee after the written Responses have been scored.

The County reserves the right to conduct negotiations with Contractors and to accept revisions of Responses. During this negotiation period, the County will not disclose any information derived from Responses submitted, or from discussions with other Contractors. Once an award is made, the Solicitation file and the Responses contained therein are in the public record.

2. TASK ORDERS SHALL BE GENERATED FOR EACH PROJECT: All work assignments during the contract period will be on an as needed, when needed basis. For each work assignment, the County shall issue a Request for Quote (RFQ) which will include the location, project description, and plans or exhibits (if necessary) covering the scope of work to be completed. The Contractor shall not commence any work until a Purchase Order / Task Order instructing the Contractor to proceed with various items of work has been issued by the County, provided, however that such notification shall be superseded by any emergency work that may be required by the County in conjunction with this Solicitation or by instructions from the County.

The following steps will be required to issue a Task Order:

1. When the County identifies a need for specific tasks/projects the successful Contractor(s) will be provided with a Request for Quote (RFQ) with the written scope of work.

2. The successful Contractor shall take the RFQ and submit a response with a list of project specific personnel and associated project specific qualifications, an estimate of the hours for all proposed personnel, a schedule to perform the work, and any clarifications to the scope of work. The response shall incorporate the loaded rates proposed on the approved rate sheet and will allocate fees to the indicated phases and tasks as applicable to the proposed project.

3. The County will request responses from the successful On-Call Contractors in the applicable Service Area Category and evaluate and compare the labor mix and estimated number of hours with qualifications in determining award.

4. After completion of Steps 1 through 3, a Task Order will be issued in a format that identifies the

5. scope of the task, the estimated hours by task, the maximum not to exceed fee, and the schedule of performance.

3. MULTIPLE VENDOR AWARD: It is the County’s intent to award one or more contracts that are deemed to be in the best interest of El Paso County for the On-Call Prequalified Sign Contractors.

The County shall select those Contractors deemed to be most highly qualified to perform the required professional services after considering, and based upon, such factors as the ability of professional personnel, past performance, and willingness to meet time and budget requirements, as well as current and projected workloads.

4. PRICE OFFERS SHALL BE FIXED AND FIRM: The prices offered by the Contractor shall remain fixed and firm for each task order. No changes in the Response shall be allowed after the date and time of the Solicitation opening due to an error by the Contractor. Responses may not be withdrawn after the time and date set for the Solicitation opening for a period of ninety calendar days.

5. POST INTENT TO AWARD MEETING: The Contractor may be required to attend a post intent to award meeting with the County to discuss the terms and conditions of the contract. This meeting will be coordinated by the Contracts and Procurement Division once a Notice of Intent to Award has been issued.

6. COMPETENCY OF CONTRACTORS - MINIMUM TWO (2) YEARS OF EXPERIENCE AND OPERATIONAL REQUIREMENTS: Bids will only be considered from Contractors which have been engaged in the business of performing the Work as described in this Solicitation. Contractors must be able to produce evidence that they have an established satisfactory record of performance for a minimum of two (2) years and have sufficient financial support, equipment, and organization to ensure that they can satisfactorily execute the services if awarded a contract. The term 'equipment and organization' as used herein shall be construed to mean a fully equipped and well-established company in line with the best business practices in the industry and as determined by the proper authorities of the County.

The Contractor shall submit, with its bid, such evidence of its qualifications including a maximum of three (3) relevant projects with similar services, timelines and/or magnitudes performed by the Contractor in the last five (5) years and relevant projects with similar services, timelines and/or magnitudes performed by the Contractor’s Project Manager, Superintendent and/or Foreman(s). Similar services shall be specific to the following:

· Installing, removing, and/or modifying guardrail and bridge rail systems

· Associated repairs including but not limited to fences, barriers, and decks

· Asphalt patching, grading, and landscaping as needed

The County may consider any evidence available to it (including, but not limited to, the financial, technical, and other qualifications and abilities of the Contractor) in making the award in the best interests of the County.

7. QUALIFICATIONS OF CONTRACTOR: The County may make such investigations as deemed necessary to determine the ability of the Contractor to perform the work, and the Contractor shall furnish all information and data for this purpose as the County requests. Such information includes but not limited to: current/maximum bonding capabilities, current licensing information, audited financial statements, history of the firm on assessments of liquidated damages, contracts cancelled prior to completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County reserves the right to reject any Response if the evidence submitted by, or investigation of, such Contractor fails to satisfy the County that such Contractor is properly qualified to carry out the obligations of the Solicitation and to complete the work contemplated therein. Conditional Responses will not be accepted.

8. PAST PERFORMANCE: The County may review Past Performance with El Paso County or another entity and/or make such investigations as deemed necessary to determine the ability of the Contractor to perform work outlined in this solicitation. If the County has terminated a contract with the Contractor within the past three (3) years, the Contractor may be asked to furnish information for this investigation as the County requests.