SOO Lodging OMA v1 CAO Key West.docx

A. GENERAL:

The Virginia Air National Guard (VaANG) is in need of Lodging Houses and hotel rooms. Limited names will be provided for the individuals that will need the space. Information will be a need to know and should not be released out regarding use by the government. Lodging for authorized 192d Wing personnel is vital to mission success. The associated contract will provide required lodging needs of the Virginia Air National Guard.

1. Team Houses

a. Within 15-35 miles from Main Location (locations are listed that would be acceptable)

b. No shared spaces (so no rooms within a home, would want entire house)

c. Kitchen desired in the home

d. Prefer a condo, apartment or house

e. When applicable, “Hotel Requirement” listed as hotel preferred. Intend to keep all members of that line in the same hotel.

2. The physical location of lodging Houses shall be within the proximity identified below:

a. Naval Air Station Key West, Florida – Proximity requirements to Key West, Boca Chica Key, Saddlecunch Key, Sugarloaf, Summerland, Middle Torch, Big Pine Key

3. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide lodging rooms in accordance with this Performance Work Statement and the terms and conditions listed in the associated contract.

B. DURATION, DEADLINES AND RATES:

Duration: 20 April – 26 April 2025 based on attached Spreadsheet titled Attachment 1 Key West Rooms

C. FACILITY/LODGING ROOM STANDARDS:

1. Lodging facilities and rooms shall meet the minimum standards outlined in the Department of Defense Lodging Adequacy standards. https://www.defensetravel.dod.mil/site/lodging.cfm, https://www.defensetravel.dod.mil/Docs/ILP_Lodging_Standards.pdf.

2. The 192d Wing will use a 3-star to 4-star rating in accordance with the Per Diem Reporting Procedures and Responsibilities guidance, paragraph C, section 2. This allows for contractor flexibility to search hotels listed on the FEMA Hotel-Motel National Master list that provide adequate safety, health, and quality standards for members.

3. RATE. Lodging rates shall not exceed Fiscal Year 2025 maximum lodging per diem rates associated with the physical location of the lodging facility, which are established by the GSA. These rates can be located at https://www.defensetravel.dod.mil/site/lodging.cfm.

D. SERVICES. The Contractor shall provide the following services:

1. COORDINATION. Contractor will provide open communication during normal Government business hours during contract periods. (Monday- Friday 0700 – 1500 eastern standard time) via email, and or telephone, to KO or KO appointed representative. Contractor shall provide an after-hours point of contact.

E. CANCELATIONS. The KO or designated appointed representative may cancel the individual reservation(s) at least 7 days prior to the scheduled check-in, without being charged a cancelation or penalty fee. May accept cancellation policies up to 10-14 days pending the lodging facility’s policies, note in lodging options package.

F. SECURITY. Contractor shall ensure the house and hotel is in a safe and crime free environment. The following will be required measurements to be enforced for safety of member using lodging facilities:

1. Hotel rooms shall be equipped with an interior lock, deadbolt or double lock and an entrance peephole. If the guest room has a sliding door or French doors, they shall be equipped with an effective locking device. Access shall be limited to occupants, cleaning staff and management in the case of an emergency.

2. No ground floor exterior doors to any room housing personnel are permitted and all doors for main building entrances shall have controlled and secured access.

3. Each parking lot shall be equipped with adequate lighting for the safety of the members and their belongings.

4. The government reserves the right to disqualify properties that do not meet their security requirements. Security requirements are based upon historical police reports and criminal activity in the local area to the property. Properties shall be in low crime areas, free of drugs and prostitution.

G. FORCE PROTECTION REQUIRMENTS.

1. The VaANG Contracting Office reserves the right to disqualify properties that do not meet their lodging physical security requirements. The appropriate selection of lodging facilities greatly reduces personnel threat exposure while enhancing force protection considerations. It is paramount that an assessment of potential lodging areas be conducted prior to establishing an award or contract. This may be conducted in conjunction with assessments from Unit Points of Contact and Contracting Officer knowledge of the lodging facility. Security requirements are primarily based on historical police reports and criminal activity. Therefore, properties shall be in a low crime area, free of drugs, prostitution, and other criminal activity.

2. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.