Section C Final - Attachment 8.docx

GSA SOLICITATION QMAD-JM-100001-N

August 23, 2010

GSA SOLICITATION QMAD-JM-10001-N

Attachment 8 – Public Transportation Subsidy Voucher August 23, 2010

Attachment 8 Public Transportation Subsidy Voucher Purpose This attachment includes the Government’s objectives for allowing a User (Travelers and Travel Arrangers) to claim Public Transportation Subsidy expenses on a Local Voucher.

The desired performance outcome is the delivery of comprehensive, streamlined, high quality, functionality to the government by ensuring all expectations are clearly understood.

OBJECTIVES

Allow Agencies and Sub-ordinate agencies to configure the application to allow or not allow their Users to claim Public Transportation Subsidy expenses on a Local Voucher; Local Vouchers with Public Transportation Subsidy expenses shall include all standard functionality as required in for Local Vouchers for ETS2.

Maintain configurable Public Transportation Subsidy expenses and expense rates/thresholds within the application or through an automated Interface as determined by the agency task order. Rates shall be used for calculation when selected on a User’s Local Voucher. Thresholds shall be configurable and determined by agency business policy;

Prevent Users from claiming non-Public Transportation Subsidy expenses and Public Transportation Subsidy expenses on the same Local Voucher;

Allow Local Vouchers with Public Transportation Subsidy expenses to be conditionally routed based on agency and sub-ordinate agency business policies;

Allow unlimited number of Local Vouchers to be submitted each month with Public Transportation Subsidy expense, but prevent users from submitting more than one claim for each reporting period. For example, Users could submit claims for July, August, and September in the month of September, but cannot have more than one claim for each of those reporting periods (i.e. July, August, and September);

Shall prevent the User from exceeding the Public Transportation Subsidy expense rate as configured by the Agency or Sub-ordinate agency.

Shall prevent the user from exceeding the monthly threshold as configured by the agency and sub-ordinate agencies for Public Transportation Subsidy Travel;

On Local Vouchers where Public Transportation Subsidy expenses are being claimed, ETS2 shall require the User to enter a Trip Purpose.

Shall transmit data from Local Vouchers with Public Transportation Subsidy expenses in the standard data output/input as defined within ETS2.

Shall allow authorized Users to generate a standard report to gather information on expenditures for Public Transportation Subsidy with their agency or sub-ordinate agency.

Summary There are benefits to the Federal traveler and Government by utilizing ETS2 for Public Transportation Subsidy expenses. These benefits can be best attained by fulfilling the objectives of the Agencies as described within this attachment.