Section C Final - Attachment 12.docx

GSA SOLICITATION QMAD-JM-100001-N

August 23, 2010

GSA SOLICITATION QMAD-JM-100001-N

Attachment 12 – Joint Federal Travel Regulation (JFTR) August 23, 2010

Attachment 12

Joint Federal Travel Regulation (JFTR) (Separately Priced Mandatory Requirement) General: The ETS2 shall be compliant with the Joint Federal Travel Regulation (JFTR) for TDY travel. The JFTR requirement herein does not include Permanent Change of Station (PCS). For the purposes of this solicitation, Offerors are referred to JFTR Chapters 1-7 and Appendices A, E, G, H, P and R.

NOTE: This Attachment contains the current rates for JFTR travel as of June 2010. However, rates are subject to change and the ETS2 shall be capable of configuring rates as necessary for the government.

JFTR military travel requirements relate mainly to different per diem calculations for related entitlements and functionality. If these objectives are offered under this solicitation and become a part of any resulting contract, ETS2 shall be required to support these calculations. The per diem rates and calculations related to JFTR are located at http://www.defensetravel.dod.mil

1. Segment Type: Actual Necessary 150%: The ETS2 shall allow Uniformed Services Travelers to use segment type “Actual Necessary 150%” in travel authorizations to account for actual expenses. Calculation: AEA computations are rounded up to the nearest dollar (e.g., round $29.25 to $30.00). The AEA may not exceed the approved maximum locality per diem rate. When AEA for M&IE exceeds the maximum locality AEA M&IE rate, decrease the AEA M&IE rate to the allowable AEA dollar amount and add the extra cents to the AEA lodging rate.

2. Segment Type: Actual Necessary 300%: The ETS2 shall allow Uniformed Services Travelers to use segment type “Actual Necessary 300%” in travel authorizations to account for actual expenses. Round dollar amounts per segment type "Actual Necessity 150%."

3. Segment Type: Conference 125%: The ETS2 shall allow Uniformed Services Travelers to use segment type “Conference 125%” in travel authorizations allowing a lodging entitlement of 125% of the locality rate. Deductible meal option applies. Round dollar amounts per "Actual Necessity 150%."

4. TDY Aboard a Commercial Vessel: Under JFTR U4105-C (Travel, TDY Aboard a Commercial Ship or a U.S. Government Ship Totally Leased for Commercial Operation), the ETS2 shall provide for and calculate entitlements as follows.

a. For travel aboard a commercial ship, except for days of arrival/embarkation and departure/debarkation, a per diem rate equal to the anticipated expenses shall be set. The AO shall state in the order the circumstances warranting the rate.

b. Calculate 75% of the locality M&IE and 0% of the commercial lodging for the TDY locality/embarkation port for the first day of TDY.

c. Calculate 100% of the per diem rate equal to anticipated expenses for full days of TDY.

d. Calculate 75% of the locality M&IE and 0% of commercial lodging for the TDY locality/debarkation port for the last day of TDY.

The ETS2 shall support entering the locality manually (e.g., a specific per diem rate per ship).

5. Field Duty: The ETS2 shall allow a Uniformed Services Member or an Alternate preparer/Proxy to create travel types for “Field Duty” travel. The travel may include occasional meals or occasional lodging. Therefore, ETS2 shall have the ability to begin with “0” per diem and/or “0” lodging. Travelers may claim up to fixed per diem rates, if applicable. JFTR U4102-L, Field Duty, does not prohibit reimbursement for either occasional meals or quarters as described in JFTR U4510-B1 and B2. Field Duty allows for reimbursement of occasional meals and the procurement of necessary lodging. The Member may receive reimbursement under the following conditions:

a. When the Senior Commander of the exercise issues a statement indicating that neither Government Quarters at no charge nor Government Meals at no charge were available during the duration of the exercise;

b. The Member is involved in advance planning or post evaluation of the exercise; or

c. The Secretary concerned may authorize payments and may offer reduced per diem rates under restricted circumstances including, but not limited to, the Member being in a unit deployed OCONUS away from the unit’s PDS.

Scenario example: A Military Member departs from PDS and arrives at the TDY locality.

d. Calculate 75% of the locality M&IE and 100% of the lodging rate for the TDY locality;

e. Pay no ($0.00) entitlements for Whole Days while on Field Duty TDY;

f. Allow for occasional meals not to exceed the PMR for the locality (JFTR U4510-B2); and

g. Allow for occasional lodging not to exceed the TDY locality rate (JFTR U4510-B1).

Field Duty mission is complete. Depart from TDY locality. Calculate 75% of M&IE.

Upon arrival at PDS, calculate no per diem with the ability to claim occasional meals and lodging, up to per diem rates.

6. Ship Per Diem for Uniformed Services: Under JFTR U4102-J, K and M (TDY or Training Duty aboard Government Ship, Aboard Ship constructed by Commercial Contractor, TDY aboard Foreign (Non-Government) Ship), and JFTR U4105-B (Travel by U.S. or Foreign Government Ship for more than 24 hours) sample calculations follow:

a. A Member is not authorized per diem for any period of TDY or training duty aboard a Government ship when both Government Mess and Quarters are available. The period in which this prohibition is in effect begins at 0001 hours on the day after the arrival day aboard and ends at 2400 hours the day before the departure day. The TDY Training Duty is unbroken when a Member transfers between Government ships at the same place and the transfer is made within a 10-hour period. When quarters are required to be retained at the same or a prior TDY location, reimbursement for the cost of such quarters is made under JFTR U4135.

b. A Member is not authorized per diem for the period aboard a ship constructed by a commercial contractor during acceptance trials before commissioning when both quarters and all meals are furnished without charge. The period during which this prohibition is in effect begins 0001 hours on the day after the arrival day aboard and ends at 2400 hours the day before the departure day. When quarters are required to be retained at the same or prior TDY location, reimbursement for the cost of such quarters is made under JFTR U4135.

c. A Member is not authorized per diem for any period of TDY aboard a Non-Government foreign ship when both quarters and all meals are furnished without charge. The period in which this prohibition is in effect begins at 0001 hours on the day after the day of arrival on board and ends at 2400 hours the day before the day of departure. If a Member is required to retain unoccupied quarters at the location where TDY was performed just before performing duty aboard a Non-Government Foreign ship, reimbursement for the cost of such quarters must be made under JFTR U4135.

d. A Member is not authorized per diem when traveling aboard a U.S. or Foreign Government ship when meals are furnished without charge, except on days of embarkation and debarkation if otherwise authorized under JFTR U4105-C.

e. Members traveling aboard a U.S. or Foreign Government ship, other than an oceangoing car ferry, of 24 or more hours as passengers (except those aboard for TDY or Training) who are charged for meals are authorized per diem equal to the cost of meals furnished, except on the day of embarkation and debarkation.

f. Calculations.

i. Calculate 75% of the locality M&IE and 0% ($0.00) of commercial lodging for the TDY locality/embarkation port for the first day of TDY.

ii. Calculate 0% of the M&IE and lodging rate while aboard the ship.

iii. Calculate 75% of the locality M&IE and 0% ($0.00) of commercial lodging for the TDY locality/debarkation port for the last day of TDY.

7. Military Leave: References: JFTR U4102, JFTR U4105-F, JFTR U4127, JFTR U4147, JFTR U3000 and U2200 (Travel Status). A military Member on official leave is not authorized per diem on any day classified as leave. Exceptions to this policy may be authorized when the military Member is ordered TDY from or during official leave.

a. TDY at the Leave Point. Calculate 100% of the Lodging and M&IE for the TDY location for whole days on TDY. Calculate 100% of local TDY travel expenses. Member resumes leave if applicable.

b. TDY at other than the Leave Point. Member is on leave away from the PDS. Member receives TDY orders to a location other than the leave point.

i. Departure from the leave address to the TDY location. Calculate 75% of M&IE and 100% lodging at the TDY location. Calculate 100% of the transportation expenses from the leave point to the TDY location. Calculate 100% of the lodging and M&IE for the TDY location for whole days on TDY. Calculate 100% of the transportation expenses from the TDY point to the leave address or the PDS whichever is applicable upon completion of TDY.

ii. Departure from the TDY site to the leave address or PDS. Calculate 75% of the M&IE and 0% for lodging at the TDY location. Member resumes Leave if applicable.

iii. If the TDY is known by the Member before departure on leave, the Member is reimbursed actual travel expense not to exceed the constructed round-trip cost between the PDS and TDY locations.

c. Military Leave during TDY. Military Member is TDY to a designated location.

i. Military Member receives authorization to take leave at the end of the duty day on Friday. Calculate 100% of M&IE and 100% of lodging for Friday if lodging is incurred at the TDY location. Calculate 0% M&IE and lodging for whole days on leave. Calculate 0% other travel related expenses and transportation for whole days on leave.

ii. Member returns to the TDY point on Sunday. Calculate 0% of the M&IE and 0% of the lodging at the TDY location for Sunday. Member continues with official TDY. Calculate 100% of the M&IE and lodging for whole days at the TDY location. Calculate 100% of other travel related expenses and transportation for whole days at the TDY location.

iii. Member returns to the PDS upon completion of TDY business. Calculate 75% of the M&IE and 0% of the lodging for the day of return to the PDS.

8. Meal Rates: Reference Adjusting Meal Rates: For Government Quarters and Government Meals related travel, the ETS2 shall allow the Uniformed Services Member or Alternate preparer/Proxy to override the default meal rate and indicate which meal rate shall be applied for each day of a TDY trip.

a. Deductible Meals: For the following travel types, when a Member is entitled to the locality meal rate, the system will automatically use a different meal rate depending on whether one, two or three meals were provided (deductible meals) to the Member: Include Meals and Lodging, Conference (125% of Lodging), Actual Necessary 150% (lodging only type), Actual Necessary 300% (lodging only type).

b. Missed Meals: For the following travel types when a Member has a Government Meal entitlement, the system will automatically use a different meal rate depending on whether one, two or three meals (missed meals) were not provided to the Member: Government Quarters, Government Meals.

c. Proportional Meal Rate (PMR): A calculated rate using the GMR and the locality meal rate (see JFTR policy below). The PMR is used in the following situations:

i. When a military Member’s orders specifically state the meal rate will be the PMR.

ii. Deductible Meal(s): When a military Member was responsible for purchasing all meals but for some reason one or two meals were provided, the Member’s meal entitlement is decreased to the PMR for that day.

1. Scenario Deductible Meals: The PMR in JFTR U4149-C and U4151-C applies on any day when one or two deductible meals are provided. If all three meals are provided/consumed at no cost to the Traveler, only the incidental expense amount for that day {$3 in CONUS, or the applicable locality incidental expense rate (see U4165.3 at https://secureapp2.hqda.pentagon.mil/perdiem/perdiemrates.html) or $3.50 OCONUS} is payable.

iii. Missed Meal: When a military Member’s entitlement indicates meals are to be taken in a Government facility but for some reason one or two meal(s) were not available in a Government facility, the Member’s meal entitlement is increased to the PMR for that day. For Coast Guard, the OCONUS locality IE rate is the applicable rate when the member is not ordered TDY to a U.S. installation or $3.50 when the member is TDY to a U.S. installation and government quarters are available. Two exceptions: the AO can determine that $3.50 is adequate when the member is not lodged on a U.S. installation and the orders indicate that $3.50 is authorized. Second exception: the $3.50 may not be adequate when the member is lodged on a U.S. installation and the locality IE rate is authorized and stated on the TDY order.

iv. Proportional Meal Rate: The PMR plus the current incidental expense rate for CONUS or OCONUS (OCONUS Rate is Requirement 11) The PMR plus $3 for incidental expenses CONUS and $5.00 OCONUS is paid. The PMR applies each day that all of the following apply:

1. Adequate Government quarters are available on the U.S. installation to which the Member is assigned TDY.

2. At least one meal is available and directed where the Member is assigned TDY.

3. The Member is not traveling.

v. Scenario Missed Meals:

1. The GMR applies when all three meals are provided at a Government dining facility.

2. The military Member misses a meal due to unforeseen circumstances. The PMR rate may be authorized for the day the Member missed the meal.

9. Occasional Meals: When a Uniformed Services Member on TDY has no meal entitlement, the ETS2 shall allow the Member or Alternate preparer/Proxy to claim “occasional meals” on a Travel Authorization, an Amended Travel Authorization or an Expense Report. If one or two meals were needed, the Member will be reimbursed for the actual cost of the meals not to exceed the proportional meal rate for the TDY location. If “occasional meals” are indicated in a Travel Authorization or Expense Report, the Member must also provide a justification. Occasional Meals may be reimbursed when it is determined the military Member must execute one of the requirements and is in a status listed below:

a. Requirements: Procure meals from commercial or non-appropriated funds sources.

b. Status:

i. Members separated from others traveling together under an order directing no/limited reimbursement travel.

ii. Within Permanent Duty Station (PDS) limits only for Members escorting arms control treaty or agreement during the in-country period referred to in the treaty or agreement.

iii. TDY at a location near, but outside the limits of the old or new PDS.

iv. Round trips within 12 hours.

v. Members traveling together with no/limited reimbursement.

vi. TDY or training duty aboard a ship.

vii. Field duty.

viii. Essential Unit Messing.

ix. Transportation mode directed to first duty station upon enlistment, reenlistment or induction.

x. Permanent Change of Station (PCS) with TDY at a location near, but outside the limits of the old or new PDS.

xi. Travel incident to application processing.

xii. Bed-patient or inpatient.

xiii. Reserve Component Travel: The occasional meal rate is not to exceed the PMR for the TDY locality. “If the AO determines that a Member is required to procure meals, the Member is authorized the actual amount paid NTE the PMR (no incidental expenses) as in paragraphs U4149-C or U4151-C1 based on the per diem rate in https://secureapp2.hqda.pentagon.mil/perdiem/perdiemrates.html for the TDY locality. If more than one locality is involved on any given day, the PMR limit is based on the highest locality M&IE rate.

10. Dual Profile: The system will allow the same Traveler to travel as both a civilian employee and as a Uniformed Services Member. When the Traveler is traveling as a civilian employee, the FTR rules will apply. When the Traveler is traveling as a Uniformed Services Member, JFTR (Uniformed Services) rules will apply.

11. OCONUS Incidental Rate: The ETS2 shall allow a Traveler or Alternate preparer/proxy to adjust the OCONUS incidental rate separate from the meal rate in the following travel types: Include Meals and Lodging, Government Quarters/Mess Hall, and EUM/Essential Unit Messing. When the Traveler has selected Include Meals and Lodging, the meal rate can only be adjusted down to the Government Meal Rate (GMR). When the Traveler has selected Government Quarters/Mess Hall or EUM/Essential Unit Messing, the meal rate can only be adjusted up to the locality meal rate.

12. Travel Less than 12 Hours: The ETS2 shall allow a Uniformed Services Member or an Alternate preparer/proxy to indicate if travel is 12 hours or less for the "Include Meals and Lodging" travel type. This travel may also include occasional meals.

13. Travel Greater Than 12 but Less than 24 Hours: The ETS2 shall allow a Uniformed Services Member or an Alternate preparer/proxy to indicate if travel is greater than 12 hours but less than 24 hours for the "Include Meals and Lodging" travel. Sample calculations and JFTR reference are provided below:

a. Travel >12 hours but < 24 hours. Official TDY travel that is more than 12 hours and less than 24 hours in duration is authorized travel costs to include 75% of the locality M&IE and lodging if required.

b. 75% of the appropriate M&IE for the TDY location is applicable on the day of departure and return from TDY if lodging is required

c. If more than one TDY location is involved and the Member is not required to obtain lodging, M&IE of 75% of the highest locality M&IE rate is payable type. Reference: 301-11.102 in the FTR. For USCG only: For the day travel ends (return day to the PDS, home or authorized delay point), the per diem is based on the M&IE applicable to the last TDY or authorized delay point, whether or not overnight lodgings were required there.

14. Rest Stops: The ETS2 shall allow a Uniformed Services Member or an Alternate preparer/proxy to add an authorized “Rest Stop” segment to a Travel Authorization. Sample calculations and JFTR reference are provided below:

a. Authorized a 24 hour rest stop at the TDY site. Calculate 100% of the Lodging and M&IE rate for whole days begins.

b. Authorized a rest stop en route at a location other than TDY location. Reference: JFTR U4326 Travel during rest hours, a rest period at a TDY point after arrival, or an en route rest stop.

15. Voluntary Return: The ETS2 shall possess the capability for Voluntary Return (Constructive Cost) for Uniformed Services Travelers. A Member, who voluntarily returns home to the PDS or residence in which the Member ordinarily commutes daily to the PDS during a TDY period for personal reasons, is authorized the lesser of per diem or actual incurred expenses:

a. For the actual travel time (no per diem or AEA while at the PDS) and transportation expenses for the travel from the TDY point to the PDS and return; or

b. That would have been allowed had the Member stayed at the TDY point.

Reimbursement is based on constructed cost comparisons using current per diem rates and transportation expenses. Reference: JFTR U4175 RETURN TO PDS FROM TDY FOR PERSONAL REASONS

c. A Member who voluntarily returns for personal reasons to the PDS or residence from which the Member commutes daily to the PDS, during a TDY period, is authorized:

i. For the actual travel time (no per diem or AEA while at the PDS) and transportation from the TDY point to the PDS and return; or

ii. The amount that would have been allowed had the Member stayed at the TDY point. This needs to be on the voucher.

The ETS2 shall allow a Uniformed Services Member or an Alternate preparer/proxy to create/amend/delete a Constructive Expense Report as if the Member remained at the TDY location and did not voluntarily return home to their PDS or residence. The system shall display all expenses on both Expense Reports when comparing the costs of two Expense Reports.

16. Government Quarters/Meals: Under JFTR U4400-C, JFTR 4129-C (Government Quarters), JFTR U4149-B1 through U4149-B4 (GMR CONUS) and JFTR U4151-B1 through U4151-B4 (GMR OCONUS), travelers are entitled to: a Fee/Service Charge paid for Government Quarters as an allowable lodging expense which is the standard GMR for meals in a Government Mess plus the current rate for Incidental Expenses (INCONUS). This rate applies each day that:

a. Adequate Government Quarters are available on the U.S. Installation to which the Member is assigned TDY.

b. The GMR is directed.

c. The Government Mess is available for all three meals on the U.S. installation to which the Member is assigned TDY.

d. The Member is not traveling.

Sample calculations are provided below:

First Day: Calculate: 75% of the locality M&IE and 100% of Government lodging for the TDY locality for the first day of TDY.

Full Day: Calculate: 100% of the GMR, IE and Government lodging rate while at the TDY locality.

Last Day: Calculate: 75% of the Locality M&IE and 0% ($0.00) of Government lodging for the TDY locality for the last day of TDY.

17. Essential Unit Messing: Reference JFTR U4163. There is no authorization for the meal portion of the M&IE allowance when the secretary concerned or a JTF Commandant/JTR Commander determines that Government Messing is essential to accomplish training and readiness. The Incidental Expense rate is $3.00 in CONUS, or the appropriate OCONUS Incidental Rate, or $3.50 OCONUS when the AO determines $3.50 to be adequate for anticipated expenses. The $3.50 rate must be stated on the order for it to be paid. Members ordered to use EUM who must procure occasional meals, are authorized reimbursement under paragraph U4510. In accordance with U4151 D, if an order does not state otherwise, the locality incidental rate is paid. The ETS2 shall compute EUM for Military Travelers IAW the following calculations:

a. Calculate 75% of the locality M&IE and 100% of the lodging rate for the TDY locality for the first day of TDY.

b. Calculate 100% of the incidental expenses and 100% of the lodging rate while at the TDY locality (Note: incidental expense is $3.00 CONUS and $3.50 OCONUS). For Coast Guard, the OCONUS locality IE rate is the applicable rate when the member is not ordered TDY to a U.S. installation or $3.50 when the member is TDY to a U.S. installation and government quarters are available. Two exceptions: the AO can determine that $3.50 is adequate when the member is not lodged on a U.S. installation and the orders indicate that $3.50 is authorized. Second exception: the $3.50 may not be adequate when the member is lodged on a U.S. installation and the locality IE rate is authorized and stated on the TDY order.

c. Calculate 75% of the locality M&IE and 0% ($0.00) of the lodging rate for the TDY locality for the last day of TDY.

d. Different Per Diem Rate Calculation - Incidentals Only.

NOTE: Missed Meals can be used with this segment type.

18. Include Meals and Lodging: The ETS2 shall allow Uniformed Services Travelers to use segment type “Include Meals & Lodging” in Travel Authorizations.

19. TDY Travel for Training: Reference: Travel for Training for Uniformed Services Travelers JFTR U2146-B, JFTR U4102-J, JFTR U4102-M, and JFTR U4155. A military Member ordered TDY for a training course of instruction is authorized travel and transportation allowances to and from the training location to include per diem. M&IE rates at the training location may be the GMR or PMR as determined by the Schoolhouse Commander. Lodging at the training location may be at the Government or locality rate, dependent on Government quarters availability and/or command directives. Allowance restrictions and exceptions:

a. The scheduled duration of the course is the actual period, including weekends, in which the students receive instruction. This does not include the travel days before and after the class. Intervening holiday periods and incidental time spent prior to, or following the conclusion of a course are not part of the scheduled course duration.

b. Extensions that when added to the original order, total 140 days or more, may be authorized if the remaining scheduled duration plus the extension does not exceed 139 days from that point in time.

20. Long Term TDY Travel in Excess of 180 Days: References: Long Term TDY Travel in excess of 180 days for Uniformed Services Travelers JFTR U2145, JFTR U4102-J, and JFTR U4102-M. Except when authorized, TDY assignments are limited to 180 days or less. Extensions that, when added to the original order, total 181 days or more are authorized. The extensions are limited to those situations in which there has been a definite change or unforeseen delays.

Allowance Restrictions and Exceptions: ETS2 shall possess the following exception criteria. The 180 day time limitation does not apply to the following:

a. TDY to more than one location that totals 181 days or more;

b. TDY for training of less than 140 days or 20 weeks;

c. TDY aboard a Government ship; and

d. TDY aboard a non-Government foreign vessel.

Per diem restrictions: Per diem is not authorized when TDY aboard a Government vessel or non Government foreign vessel and Government quarters and meals are provided at no charge.

21. No Per Diem or Less than Prescribed: The ETS2 shall allow a Uniformed Services Member to travel on reduced per diem. ETS2 will allow the entry of reduced per diem rates for a city. If a reduced per diem rate exists for a city and a Uniformed Services Member is traveling on “Reduced Per Diem”, the system will automatically use the reduced rates for all calculations and displays.

22. Escort and Attendant Travel for Uniformed Services Travelers: Reference: JFTR U7552, JFTR U7553, JFTR U7554, JFTR U7551, U7555 ETS2 shall support the following:

a. A Member escort under this part is authorized TDY travel and transportation allowances.

b. A U.S. Government civilian employee attendant or escort, traveling under paragraphs U7551-1, U7551-2, U7551-5, U7551-7, or U7551-8, is authorized the allowances in TDY regulations issued by the employee's agency or department.

c. A person other than a Member or U.S. Government civilian employee, designated to travel as an escort or attendant for dependents, shall be issued an ITA or be included in the same travel authorization (identified as an escort or attendant) issued to the dependent. This individual is authorized the same transportation and travel allowances as a civilian employee.

23. Travel to Home Port (Ship Overhaul Travel): ETS2 shall support travel for a Member or the Member’s dependents when entitled to transportation allowances when:

a. The Member has dependents;

b. When the Member is on permanent duty aboard a ship; or when

c. The ship is either being constructed, overhauled or inactivated at a site other than the ship’s Home Port.

Transportation may be in kind, reimbursed for Member or dependent procured, or the automobile mileage rate for the official distance between sites. Government transportation, however, must be used when practicable. These allowances are subject to the restrictions in JFTR U7115 and U5222-M. Transportation is allowed between the original Home Port and either the port of overhaul and inactivation or construction port, and the future Home Port as in the case of JFTR U7115-A2.

24. Emergency Leave: References: JFTR U3125-B1, JFTR U7206, JFTR U4147-1, JFTR U4149-A, B, C, JFTR U5200, and JFTR U7205. ETS2 shall support the following:

a. Military Members on TDY away from the PDS or on a ship operating away from Home Port are authorized travel and transportation costs under emergency leave circumstances. The military Member is authorized transportation costs from the TDY location or ship to the emergency leave location not to exceed the transportation costs from the TDY location or ship to the PDS. The Member will receive allowable per diem on the day of departure from and return to the TDY location from emergency leave location.

b. Member/Dependent(s) Personal Emergencies.

c. Members/Dependents on emergency leave are authorized roundtrip transportation from the PDS/authorized location to the authorized destination point. Government procured commercial air is authorized if space required government transportation is not reasonably available. Transportation costs to and from the airport are not authorized. Per Diem is not authorized. Although transportation to/from the airport is not authorized, transportation between airports (ground transportation between interim airports) is authorized.

d. Uniformed Services Member on TDY Departs and Returns to TDY Location.

e. Uniformed Services Member on TDY Departs and Returns to PDS Location.

f. Ship to Emergency Leave at Homeport back to Ship at Homeport.

g. Ship to Emergency Leave at away from Homeport back to Ship at Homeport.

25. Dependent Medical Travel: The ETS2 shall allow a Uniformed Services Member or an Alternate preparer/proxy to create travel segments for a dependent of an OCONUS stationed Uniformed Services Member for travel to receive medical or dental care. The allowances for transportation are listed in U5240-C4 and are the actual cost for transportation to and from the medical and/or dental facility.

a. “Transportation To and Return from a Medical and/or Dental Facility.” When practicable, Government transportation shall be used for transportation authorized by paragraph U5240-C. When Government transportation is not available or its use is not practicable, dependent patients must be transported by one of the following:

i. Government-procured commercial transportation;

ii. Personally procured commercial transportation; or

iii. POC When personally procured commercial transportation is used, reimbursement for the actual cost of the transportation used is authorized. When a POC is used, reimbursement for the actual expenses incurred (e.g., gas, oil, tolls, parking fees, and other necessary expenses incurred incident to POC use) are authorized. Mileage may not be paid. However, reimbursement for the travel performed by personally procured commercial transportation or by POC is limited to what it would have cost had the transportation been furnished by the Government (i.e., Government or Government-procured transportation). NOTE: This limit does not apply when Government or Government-procured transportation is not available. If a dependent is transported by POC and an attendant is authorized a transportation allowance, no additional transportation expense on behalf of the dependent is authorized.”

The following describes the return transportation allowance:

i. Upon hospitalization/medical/dental care termination, the dependent’s transportation is authorized to the Member’s PDS or to another place determined appropriate by the AO.”

ii. Outpatients are entitled to the actual expense of the meal and lodging rate not to exceed the medical facility’s locality rate. Regarding “Outpatient Transportation”, reimbursement is authorized for the actual expenses incurred for the dependent's transportation between transportation terminal, medical/dental facility, and lodging when the dependent is receiving outpatient care at a medical/dental facility outside the Member's PDS area. Actual expenses incurred for transportation cost between medical/dental facility and lodging may be reimbursed for the number of trips the dependent must make between those two places. The transportation mode used shall be the least costly mode available that adequately meets the patient's needs. When POC is the appropriate mode, reimbursement for the actual expenses incurred, as in paragraph U3305-B1, is authorized. Transportation expenses may not be paid using a mileage allowance (B-202964, 23 February, 1982).”

b. Actual meal and lodging cost of dependent’s lodging (including taxes, tips, and service charges) and meals (including taxes and tips, but excluding alcoholic beverages) may be reimbursed up to the locality per diem rate for the medical/dental facility location. This includes travel time to/from the medical/dental facility and time at the medical/dental facility for outpatients.

26. Dependent Evacuation: Reference: JFTR Chapter 6 Part A and Part B are designed to offset the excess cost in maintaining command-sponsored dependents at places away from the PDS during periods of unusual or emergency circumstances.

a. Allowances, as described in JFTR U6005-B, C, D (OCONUS) and U6054-B, C, D (CONUS), are based upon the Lodging Plus system as described in Chapter 4, and are entitled to those items listed in JFTR Appendix A under the definition of “Per Diem Allowance.” Dependents are allowed per diem while traveling between points as stated in JFTR U6005-C and in U6054-C.

b. The differences between an evacuation and a standard TDY Lodging Plus reimbursement lay in the age of the dependent and the duration of the evacuation. Those dependents 12 years of age and older qualify for 100% of the per diem rate for the locality not to exceed the initial 30-consecutive-day period. For day(s) 31 to the end of the evacuation or 180 days, which ever is shorter, dependents 12 years of age or older qualify for 60% of the maximum rate for the locality.

c. For dependents under age 12, they receive 50% of the maximum locality rate for the first 30 days of the evacuation. For day(s) 31 to the end of the evacuation or 180 days, which ever is shorter, dependents less than 12 years of age receive 30% of the maximum locality rate.

27. Dependent Travel: The ETS2 shall associate Members and their dependents. The dependents must be able to travel together on the same Travel Authorization and expense their expenses on the same Expense Report. The system must allow a reimbursement to be paid to an associated dependent or the Member.

Additional traveler profile data fields are needed for dependents (e.g., personal credit card information, Date of Birth, Safe Haven Location).

28. Ship Overhaul Travel for Dependents: A Member or the Member’s dependents are entitled to transportation allowances when:

a. The Member has dependents;

b. When the Member is on permanent duty aboard a ship;

c. The ship is either being constructed, overhauled or inactivated at a site other than the ship’s Home Port. Transportation may be in kind, reimbursed for Member or dependent procured, or the automobile mileage rate for the official distance between sites. Government transportation, however, must be used when practicable. These allowances are subject to the provisions of U5222-M and U7115; and

d. Transportation is allowed between the original Home Port and either the port of overhaul and inactivation or construction port, and the future Home Port as in the case of JFTR U7115-A2.

29. Emergency Leave for Dependents: Emergency Leave for Military Travelers and Dependents includes requirements for both Uniformed Services Members and dependents.

Transportation of military Members and/or dependents under emergency leave circumstances. Travel and transportation allowances are described under JFTR U3125 and U7206 for military Members TDY away from the PDS or assigned to a ship operating away from its Home Port. U7205 describes travel and transportation allowances for Members on emergency leave and dependents with personal emergencies.

Examples of Emergency Leave travel for military Members:

a. Military Members on TDY away from the PDS or on a ship operating away from Home Port are authorized travel and transportation costs under emergency leave circumstances. The military Member is authorized transportation costs from the TDY location or ship to the emergency leave location not to exceed the transportation costs from the TDY location or ship to the PDS. The Member will receive allowable per diem on the day of departure from and return to the TDY location from emergency leave location.

b. Member/Dependent(s) Personal Emergencies: Members/Dependents on emergency leave are authorized roundtrip transportation from the PDS/authorized location to the authorized destination point. Government procured commercial air is authorized if space required government transportation is not reasonably available. Transportation costs to and from the airport are not authorized. Per Diem is not authorized.

30. Escort/Attendant Travel for Dependents: Includes requirements for both Uniformed Services Members and dependents IAW a travel order/authorization, accompanies a dependent between authorized locations, when competent authority has authorized the dependent’s travel, and the dependent is incapable of traveling alone.

a. The escort is entitled to travel and transportation allowances as outlined below:

i. Military Member - as described in Chapter 4 of the JFTR;

ii. US Government civilian employee - in TDY regulations issued by the employee's agency or department (FTR); or

iii. Other person – same as a civilian employee.

b. An Attendant is a Member, employee or other person who, IAW a travel order/authorization accompanies a dependent authorized to travel to or from a medical facility for required medical attention that is not available locally. An attendant takes care of and waits upon the dependent patient in response to the patient’s needs. An attendant’s duties may include traveling with the patient and attending to the patient’s needs at the destination medical facility. A competent medical authority appoints an attendant. An attendant is entitled to travel and transportation allowances:

i. Military Member - as described in Chapter 4 of the JFTR.

ii. US Government civilian employee - in TDY regulations issued by the employee's agency or department (FTR).

c. Other person – same as a civilian employee.

i. A Member escort under this Part is authorized TDY travel and transportation allowances.

ii. A U.S. Government civilian employee attendant or escort, traveling under par. U7551-1, U7551-2, U7551-5, U7551-7, or U7551-8, is authorized the allowances in TDY regulations issued by the employee's agency or department.

iii. A person other than a Member or U.S. Government civilian employee, designated to travel as an escort or attendant for dependents, shall be issued an ITA or be included in the same travel authorization (identified as an escort or attendant) issued to the dependent. This individual is authorized the same transportation and travel allowances as a civilian employee.