SolicitationLetter.pdf

U.S. Embassy Oslo General Services Office

Morgedalsvegen 36 0378 Oslo

Norway

Email: Kundso@State.gov Dawsonj@state.gov

February 20, 2025

Subject: Solicitation No.: 19N06025Q0001

Landscaping Services U.S. Embassy Oslo, Norway

Dear Ladies and Gentlemen, The US Embassy Oslo would like to invite your company to submit a proposal for services for landscaping/Gardening services for the U.S. Embassy Oslo, Norway. This solicitation may result in issuance of a firm fixed-price Indefinite-Delivery Indefinite-Quantity (IDIQ) contract.

This solicitation is not yet ready for release, but the Embassy Oslo anticipates the release to be in early March, 2025 so please monitor the SAM.gov website for the release of the solicitation.

Use of the specifications for purposes other than submitting a proposal under this solicitation is prohibited. All discussions pertaining to these services will be in the English language. If you intend to submit a proposal, you should thoroughly examine all documents contained in the solicitation package.

Questions shall be submitted as soon as possible but not later than March 14, 2025, by 15:00 hours Central European Summer Time (CEST). Any questions you may have concerning the solicitation document should be submitted in writing via email to Stephen Kund: Kundso@state.gov and copy to DawsonJ@state.gov so that a response can be provided prior to the solicitation closing date.

The proposal shall be submitted as a pdf document emailed to Dawsonj@state.gov and copy to Nemariams@state.gov as soon as possible but not later than March 31, 2025, by 15:00 hours Central European Summer Time (CEST). The email subject line must read “Proposal 19N06025Q0001”. The email size shall not exceed 45MB.

mailto:Kundso@State.gov mailto:Kundso@state.gov mailto:DawsonJ@state.gov mailto:Dawsonj@state.gov mailto:Nemariams@state.gov

No proposal will be accepted after the specified time.

An organized Pre-Proposal Conference to discuss the major aspects of the project and the formalities needed to submit pricing and technical proposals will be held on Friday, March 7th, 2025 at 12:00 hours local time. Following the Pre-Proposal Conference, the government will conduct an organized Site Visit of the project site on Friday, March 7th, 2025 at 13:30 hours local time at the U.S.

Embassy Oslo, Norway. All prospective offerors are invited to attend and shall bring a copy of the solicitation document to the site visit. Please refer to Section III for registration details and related information.

All costs associated with participating in the site visit shall be borne solely by the offeror.

Each offeror will be responsible for determining the amount of labor that will be required to complete the services, and for pricing their proposal accordingly. Further, each offeror is responsible for furnishing complete information to its subcontractors. Subcontractors shall not be referred to the U.S.

Government concerning the requirement.

The Contracting Officer reserves the right to reject any and all proposals and to waive any information or minor irregularities in proposals received. In addition, the Contracting Officer reserves the right to establish a competitive range of one or more offerors and to conduct further negotiations concerning price and other terms before awarding a contract, or to award the contract based upon initial proposals received without holding discussions.

Any questions regarding this solicitation should be directed to Stephen Kund, Contract Specialists Stephen Kund email: Kundso@state.gov & Johanna Dawson email:Dawsonj@state.gov

Sincerely, Caroline E. Harley Contracting Officer mailto:Kundso@state.gov mailto:Dawsonj@state.gov