DoD 4th Estate_QA_Amendment 0004.pdf

DoD Washington Headquarters Services, Acquisition Directorate

HQ0034-20-R-0211

December 9, 2020

Question

Reference Document

Section Question Category

Question / Comment Government Response

1 General Pricing

Would the government consider allowing for a 1-week extension to allow time to complete high, low and average T&M rates by state for CLINs and receive answers to questions?

The Government will grant an extension to Friday December 18, 2020, 10AM EST to allow for the completion of proposals, to include the high, low and average T&M rates by state. See Amend 0004 for extension details.

Attachment

Tab 1 Pricing

Can the government explain rows 3 & 4 of the pricing template, Tab 1 for CLIN 0006 and 0007, Phase in?

Row 4 shows FFP labor and the SF1449 shows this CLIN as T&M. There is no CLIN 0007 in the revised RFP SF 1449. Would the Gov’t consider changing CLIN 0006 to FFP.

Row 3 is for the Occupational Health and Independent Medical Examination and Medical & Independent Case Review charges during the 60-day transition period. Row 4 is for Program Management Support services during the 60-day transition period. The SF 1449 will be revised to add FFP CLIN 0007 for Program Management Support services during the 60-day transition. The Government considered changing CLIN 0006 to FFP, however the CLIN will continue as a T&M due to the type of services.

Attachment

Tab 8 Pricing

Please explain Tab 8 of the pricing template. CLIN 0006 is a phase-in period for 1 month. This tab is asking for labor rates for the base and all option periods. Should this tab be mapped to CIN 0005?

Tab 8 is for the offerors proposed Program Management Support cost break down of labor categories, number of FTE’s proposed, hourly rate and total labor hours for each ordering period and then rolled up to CLIN X005 for each ordering period.

Attachment

Tab 1 Pricing

There is a significant variance in the plug numbers (historical spend) provided by the government for CLINs 0001 & 0002 and the workload provided in the Amendment 0003 Attachment 12 Utilization Report. Should offerors base their required PMO staff assuming there is a significant amount of workload not identified? Since the PMO CLIN is FFP, will the awardee be afforded the opportunity to add additional PMO staff at the TO Level if increase in workload indicates the need?

The Offeror should consider Attachment 12 Utilization Report. It is possible that workload will increase and the opportunity to add additional PMO staff at the TO level is possible if needed due to increased workload.

DoD Washington Headquarters Services, Acquisition Directorate

HQ0034-20-R-0211

December 9, 2020

Attachment

Pricing

The utilization report does not provide volumes for Independent Medical Exams. Should bidders base the required PMO staff on the historical spend or the workload provided in the utilization report?

Offerors should base required PMO staff on the historical spend (Utilization Report_Attachment 12). It is possible that workload will increase and the opportunity to add additional PMO staff at the TO level is possible if needed due to increased workload.

Attachment

Pricing There were many CLINs deleted in Amendment 0003 but there were no changes to the PWS. Will these requirements be priced at the TO level?

Occupational Health Services and Independent Medical Examination CLINs were combined. Also, Medical Case Review and Independent Medical Review CLINs were combined. Yes, if needed the additional tasks will be negotiated at the TO level.

7 Pricing Please explain the Clarification title in the pricing template, Tabs 2-6 Row 102.

Please see Amend 0004. The “Clarification” in line 102 of Tabs 2-6 is an error and has been removed.