SolicitationAttachment1DesignSpecifications_1232SA26Q0919.pdf

United States Department of Agriculture Agricultural Research Service

100% Design Documents Contract No. 12505B23D0008/12505B24F0196 Order Date. 9/13/24 BED Project No. 024130

K3 Barn Repairs U.S. Dairy Forage Research Center (DFRC)

USDA – ARS

S8822 Sunset Drive Prairie du Sac, WI 53578

Date: July 29, 2026

Bailey Edward Design, Inc.

35 E Wacker Drive Suite 2800 Chicago, IL 60601 312-440-2300

USDA-ARS Prairie du Sac, WI

TOC-1

TABLE OF CONTENTS

DIVISION 01 GENERAL REQUIREMENTS

SECTION 01 10 00 SUMMARY

SECTION01 14 00 WORK RESTRICTIONS

SECTION 01 29 00 PAYMENT PROCEDURES

SECTION 01 31 00 PROJECT MANAGEMENT AND COORDINATION

SECTION 01 31 20 CRITICAL PATH METHOD SCHEDULING

SECTION 01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION

SECTION 01 32 33 PHOTOGRAPHIC DOCUMENTATION

SECTION 01 33 00 SUBMITTAL PROCEDURES

SECTION 01 35 16 ALTERATION PROJECT PROCEDURES

SECTION 01 40 00 QUALITY REQUIREMENTS

SECTION 01 42 00 GENERAL REFERENCES

SECTION 01 50 00 TEMPORARY FACILITIES AND CONTROLS

SECTION 01 59 50 SAFETY & HEALTH

SECTION 01 60 00 PRODUCT REQUIREMENTS

SECTION 01 70 00 EXECUTION REQUIREMENTS

SECTION 01 73 10 CUTTING AND PATCHING

SECTION 01 74 19 CONSTRUCTION NON-HAZARDOS WASTE MANAGEMENT AND DISPOSAL ALL

DELIVERY METHODS

SECTION 01 77 00 CLOSEOUT PROCEDURES

SECTION 01 78 10 PROJECT RECORD DOCUMENTS

SECTION 01 78 22 OPERATION AND MAINTENANCE DOCUMENTATION

SECTION 01 79 00 DEMONSTRATION AND TRAINING

DIVISION 05 METALS

SECTION 05 10 00 STRUCTURAL METAL FRAMING

SECTION 05 50 00 METAL FABRICATIONS

DIVISION 06 WOOD AND PLASTICS

SECTION 06 10 00 ROUGH CARPENTRY

END OF TABLE OF CONTENTS

SUMMARY 01 10 00 - 1

SECTION 01 10 00 – SUMMARY

PART 1 GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location:

1. USDA ARS DFRC K3 Barn Repairs

2. U.S. Dairy Forage Research Center (DFRC) USDA_ARS S8822 Sunset Drive Prairie du Sac, WI 53578

B. Project Summary Description. The Work of this Contract is defined by the Contract Documents and generally consists of, but is not limited to, the following:

1. The documents define general work necessary to accommodate upgrades to the steam condensate return system and the electrical distribution system. Coordinate schedule, routing, shutdowns, temporary power, deliveries, trash enclosure location, and all other logistics necessary to complete upgrades amongst the trades, with the existing conditions and with the COR.

2. Animal bumping and machine collisions have caused damage to structural support columns. Repair damaged structural support columns per the Bid Documents. Add additional tube steel support columns at the overhand to limit the deflection in the support beam.

3. Provide operations and maintenance manuals, record documents, testing, warranty and all closeout documentation.

4. Reference also the Project Description, Sheet G000 for additional information.

C. Architect/Engineer: The term Architect/Engineer refers to the project designer. The Architect/Engineer's status relative to the construction will be stated in writing by the Contracting Officer prior to the pre-construction conference. The project was managed by:

Bailey Edward Design, Inc.

1103 S. Mattis Avenue Champaign, IL 61821 Attn: Kevin Schnebly

(217) 363-3375 kschnebly@baileyedward.com

D. Project Delivery Method: Traditional Bid-build

E. The Contracting Officer for the project is: Mithilesh Patel

USDA, ARS

5601 Sunnyside Avenue Beltsville, MD 20705

(301) 837-8755 Mithilesh.Patel@usda.gov mailto:kschnebly@baileyedward.com mailto:Mithilesh.Patel@usda.gov

SUMMARY 01 10 00 - 2

F. Primary Contact – Contracting Officer’s Rep: TBD

USDA, ARS

1815 North University Street Peoria, IL 61604

(309) 236-1038 (office) _________@usda.gov

1.2 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish unless noted otherwise.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract and in conformance with Health and Safety requirements outlined in section 01 59 50 - Safety and Health.

Work out of alignment where exposed by removal of existing work shall be called to the attention of USDA. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Adjacent work remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract to the satisfaction of the Government.

C. Existing structures will remain in place.

D. Removed items indicated to remain the property of the Government shall be stored in the building where directed by the Contracting Officer

E. Existing utility services with related meters and equipment will remain in place.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

END OF SECTION 01 10 00

WORK RESTRICTIONS 01 14 00 - 1

SECTION 01 14 00 - WORK RESTRICTIONS

PART 1 - GENERAL

1.1 CONTRACTOR USE OF PREMISES

A. The Contractor will review and document the existing conditions surrounding the project premises.

Provide documentation to USDA-ARS prior to the commencement of any construction activity.

B. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for Government occupancy and public use.

1. Confine operations at the site to areas indicated in plans. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain building operations in a safe and functional condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the facility, its occupants, and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

5. Keep active roadways and work areas free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government.

Arrange and gain approval for use of this space through the Contracting Officer.

7. Use of the existing site access will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The facility is available for the delivery of materials, tools, and supplies between 8 AM and 4:00 PM.

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor, and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into buildings. When not required for powering unloading operations, turn off engines when parked.

WORK RESTRICTIONS 01 14 00 - 2

10. The contractor shall submit a silica work exposure plan that must be sufficient to minimize the release of visible dust and minimize the accumulation of visible airborne dust before commencing construction activities.

11. Smoking is not permitted in or around buildings, see Facilities Management Regulation (FMR) Case 2008-102—3. Also see Code of Federal Regulations (CFR) 41 CFR Part 102-74.

12. Parking shall be arranged in coordination with Site staff.

13. No apparatus with an open flame is allowed to be used within the port without the prior receipt of a burn permit. Contact the Field Office to obtain burn permits. Burn permits are required for each separate occurrence.

14. Permits: Refer to FAR 52.236-7

15. The work shall be sequenced to minimize disruption to building operations, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

16. Coordinate with the USDA-ARS Site Manager and the COR for site access.

17. Coordinate with the USDA-ARS Building Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

18. All facility systems outside the immediate construction area shall be kept fully operational during normal working hours.

19. Protect adjacent buildings and site from flying debris.

20. There is space available for a dumpster on-site

1.2 GOVERNMENT OCCUPANCY

A. The USDA-ARS/other tenant agencies will occupy the site during the entire period of construction.

Cooperate with the USDA-ARS during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage. Perform the Work in a manner that does not interfere with the USDA-ARS (or other gov agencies) operations.

1.3 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays 7:30 AM to 4:45 PM

B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

WORK RESTRICTIONS 01 14 00 - 3

C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours.

D. Contractor's Required Working Hours: The following work shall be performed during Government Unoccupied Hours:

1. Noisy and/or odor-producing work that may disrupt tenant operations. Noisy work is defined as work producing decibel levels in excess of 60 dB outside the construction area.

2. Testing of Fire Alarm and Fire Sprinkler systems

3. Hot Work (Verify with property management, FLS ok with day work)

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting Officer's approval at least 48 hours before proceeding with any work during Government Unoccupied Hours.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

END OF SECTION 01 14 00

Payment Procedures 01 29 00 - 1

SECTION 01 29 00 - PAYMENT PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process Requests for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A detailed written statement (masterformat) furnished by the Contractor outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Request for Payment: A contractor’s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.3 SUBMITTALS - SCHEDULE OF VALUES

A. Coordination: Submit completed Schedule of Values no later than 14 calendar days prior to the scheduled date of initial Requests for Payment. No payment request will be accepted without an approved schedule of values.

B. Schedules for Phased Work: Where the work is separated into phases, provide Schedules showing values correlated with each phase using the standard format referenced below.

C. Format and Content: Contractor shall be responsible to compile a Schedule of Values Workbook and submit the Schedule of Values to the USDA.

1. Identification: Complete the following Project Identification fields in the Schedule of Values:

a. Project Name

b. Project Number

c. Project Location, City, State

d. Base Contract Number

e. Task Order Number

f. Modification Number

g. USDA Project Manager

h. Contractor's Name and contact information

i. Date of submittal

Payment Procedures 01 29 00 - 2

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Requests for Payment and progress reports.

a. Work activity – (Divided by division or specific work activity) Work activities shall be further divided into separate line items for labor and materials.

b. Dollar value of each specific work activity – both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent.

Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

c. Phased work shall be divided into different phases within the SOV with each phase having a subtotal row.

d. Modifications that affect value.

e. Line item for mobilization and demobilization

f. Line item for punchlist and closeout (5% of total contract value for single phase project or 5% of phase value for phased projects)

g. Options: Provide a separate heading in the Schedule of Values for each exercised Option.

1.4 REQUESTS FOR PAYMENT

A. Requirements for Requests for Payment are in Section III, Terms and Conditions of the Agreement.

B. Each Request for Payment following the initial Request for Payment shall be consistent with previous Requests.

1. Initial Request for Payment, Request for Payment at time of Substantial Completion, and final Request for Payment involve additional requirements.

C. Payment Request Times: Submit Request for Payment to USDA monthly. The period covered by each Request for Payment is one month.

1. Submit one paper draft copy (aka pencil copy) of Request for Payment to the CO or enter in USDA’s Project Management System along with construction progress report 7 calendar days prior to the due date for review by USDA. Provide documentation evidencing the cost of work performed to be included in the Request for Payment. Resolve questions resulting from USDA review of draft Request for Payment and construction progress report prior to submitting Request for Payment.

2. The USDA shall review the Contractor's monthly request for payment based upon the current approved Schedule Update. The USDA will consider the Contractor's overall progress toward Project Completion along with the progress for discrete activities to determine the amount to be approved for the monthly payment request.

3. USDA may withhold payment for reasons including but not limited to: unacceptable construction progress, failure to comply with schedule update requirements, and/or failure to provide required submittals in a timely manner.

D. Request Preparation: All payments must be executed by a person authorized to legally bind the Contractor.

Payment Procedures 01 29 00 - 3

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following the effective date of the previous Request for Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Request for Payment.

3. Include waste manifests for work performed during the period in accordance with the approved waste management plan.

4. Include copies of certified payrolls for work performed during the period.

5. Include amounts of Modifications issued before the last day of the construction period covered by Request.

E. Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies the amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of the effective date of previous Request for Payment.

b. Value of previously stored materials put in place after the effective date of previous Request for Payment and on or before the effective date of the current Request for Payment.

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

F. Initial Request for Payment: Administrative actions and submittals that must be approved prior to the submittal of first Request for Payment include the following:

1. Schedule of values (see 01 29 00)

2. Contractor's construction schedule (see 01 31 20)

3. Schedule of unit prices (if applicable).

4. Submittal schedule (see 01 33 00)

5. List of Contractor's staff assignments (see 01 31 00)

6. Fire Safety Plan (see 01 35 25)

7. Health and Safety Plan (see 01 59 30)

8. Waste Management Plan (see 01 74 19)

9. Copies of building permits, if applicable.

Payment Procedures 01 29 00 - 4

10. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work, if applicable.

G. Request for Payment at Substantial Completion: After USDA issues the Notice of Substantial Completion, submit a Request for Payment less previous payments made for portions of the Work claimed as substantially complete.

1. Include documentation supporting the claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This Request shall reflect Notices of Substantial Completion issued previously for USDA occupancy of designated portions of the Work.

H. Final Payment Request: The Agreement provides further details

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION (Not Used)

END OF SECTION 01 29 00

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 1

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Requests for Information (RFIs)

7. Utility service interruptions.

8. Cleaning and protection.

1.2 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work. Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices. Assure all controls can be reached and operated.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Minimize roof penetrations.

B. Notification: Prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. Include notices, reports and meeting minutes as part of the memoranda.

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 2

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work. Administrative procedures include but are not limited to the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Telecommunication, data, internet and other tele-work systems for USDA, tenants and/or end users.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Project closeout activities.

7. Startup and adjustment of systems.

1.3 CONSERVATION

A. Coordinate conservation of energy, water and materials in the conduct of construction operations.

Salvage materials and equipment involved in the performance of, but not incorporated into, the Work.

1.4 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. The Contractor shall provide administrative and supervisory personnel for proper performance of the Work including but not limited to a project manager and a superintendent. These individuals shall each have at least 5 years of experience in their respective role in a similar project.

B. Safety and Health Officer: The contractor have a safety and health officer whose duties shall consist of developing and implementing safety and health programs specified in Division One 01 59 50 Safety and Health

1.5 CONFERENCES AND MEETINGS

A. Post Award Conference: The government shall a post award conference within 2 weeks of award at a time and place convenient to the Government. The preconstruction conference shall review responsibilities and personnel.

1. Attendees: Participants at the conference shall be familiar with the project, shall be authorized to conclude matters relating to the Work, and shall minimally include representatives of the following parties:

a. USDA representatives

b. A/E Design Team

c. Contractor

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 3

2. Agenda: Subjects for discussion shall include items of significance that could affect progress, including but not limited to the following:

a. Introduction of project team and roles

b. Review of Government Policies and Procedures

c. Security Clearance Procedures

d. Submittal Procedures

e. Project Communications

f. Change Order Procedures

g. RFI Procedures

h. Access Requests

B. Progress Meetings: The Government or designee shall conduct progress meetings virtually or at the Project Site at regular intervals (either weekly or bi-weekly from award until completion).

1. Attendees: Regular attendees shall include government representative, contractor representative, and A/E representatives. Occasionally a subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented on an as needed basis. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda:

a. Contractor's Construction Schedule: Review progress since the last progress meeting. Determine where each activity is in relation to the Contractor's Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do

so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time. Provide 2 week schedule look ahead.

b. Review the present and future needs of each entity present, including but not limited to the following:

1) Status of Submittals - Contractor shall provide an updated submittal schedule prior to each meeting.

2) Security Clearance Status

3) Access Requests

4) Open Change Orders

5) Open RFIs

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 4

6) Open Items

7) New Business

8) At this meeting or a separate meeting prior to the onsite notice to proceed, additional items including but not limited to the following shall be reviewed:

a) Payment Procedures

b) Weekly Reports

c) Sign in Forms

d) Building Access Procedures

e) Tenant Coordination on Access and/or existing security

2. Schedule Updating: The Contractor shall revise the Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. The revised schedule shall be issued to the A/E within 2 business days of the meeting to be issued concurrently with the report of each meeting.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity/major assemblies if the Work requires tight control and coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow shall attend the meeting. Advise USDA, of scheduled meeting dates. Invite attendees as directed by the COR.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents

b. Related RFIs.

c. Related Modifications.

d. Submittals.

e. Possible conflicts.

f. Compatibility problems.

g. Time schedules.

h. Weather limitations.

i. Manufacturer's written recommendations.

j. Warranty requirements.

k. Compatibility of materials.

l. Acceptability of substrates.

m. Temporary facilities and controls.

n. Space and access limitations.

o. Regulations of authorities having jurisdiction.

p. Testing and inspecting requirements.

q. Installation procedures.

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 5

r. Coordination with other work.

s. Required performance results.

t. Protection of adjacent work.

u. Protection of construction and personnel.

v. Structural limitations and temporary loading.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate actions necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Meetings with Tenants/Representative: The Contractor shall conduct meetings with affected building tenants/representatives at appropriate construction phase intervals, to address upcoming construction operations and coordination procedures in order to avoid potential problems and misunderstandings.

1. Frequency of Meetings: On an as-needed basis per anticipated construction phase interval.

2. Attendees: In addition to the Contractor, the COR, the building manager, Project Manager and/or COR, the affected tenants and/or their representative(s) or any other entity involved in the coordination or planning of construction activities shall be represented.

3. Agenda: Review and address upcoming construction operations and coordination procedures for the affected tenants, as well as address any outstanding concerns or issues the tenants may have.

4. Reporting: No later than 3 calendar days after each meeting, the Contractor shall distribute minutes of meeting to each party present and to other concerned parties, including the Contracting Officer.

E. Project Closeout Conference: USDA will schedule and conduct a Project closeout conference, at a time convenient to the Government, but no later than 90 days prior to the scheduled date of Substantial Completion.

1. Attendees: Authorized representatives of USDA Contractor and its superintendent; shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Requirements for preparing operations and maintenance data.

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 6

d. Requirements for delivery of material samples, attic stock, and spare parts.

e. Requirements for demonstration and training.

f. Preparation of Contractor's punch list.

g. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

h. Submittal procedures.

i. Coordination of separate contracts, if any.

j. USDA's partial occupancy requirements.

k. Installation of USDA's furniture, fixtures, and equipment.

l. Responsibility for removing temporary facilities and controls.

1.6 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI to USDA/COR in the form specified.

1. COR will return RFIs submitted by other entities controlled by Contractor, with no response.

2. Coordinate, submit, and respond to RFIs in a prompt manner so as to avoid delays in the Work.

B. Content of Contractor-Initiated RFIs: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. USDA Project number.

3. Date.

4. Name of Contracting Officer.

5. Name of COR.

6. Name of Contractor.

7. RFI number(s). If including multiple numbers, organize them sequentially.

8. RFI subject.

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 7

9. Specification Section number and title and related paragraphs, as appropriate.

10. Drawing number and detail references, as appropriate.

11. Field dimensions and conditions, as appropriate.

12. Contractor's suggested resolution. If Contractor's recommended resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

13. Contractor's signature.

14. Attachments: Include sketches, descriptions, measurements, photos, product data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Form acceptable to USDA.

D. COR and USDA Action: COR will review each RFI. COR will distribute the RFI or will instruct the contractor to distribute the RFI to the review team. A response will be provided through COR. Allow seven working days for USDA's/Architects’ response for each RFI. RFIs received by COR after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of USDA's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. USDA's action may include a request for additional information, in which case USDA's time for response will date from time of receipt of additional information.

E. RFI Log: Contractor will maintain a tabular log of RFIs organized by the RFI number. Submit log weekly. Include the following:

1. Project name.

2. USDA Project number.

3. Name of Contracting Officer.

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 8

4. Name of Contractor.

5. Name of COR.

6. RFI number including RFIs that were returned without action or withdrawn.

7. RFI description.

8. Date the RFI was submitted.

9. Date USDA's response was received.

10. Identification of related Modification or Proposal Request.

F. On receipt of USDA's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Contracting Officer through the COR within seven days if Contractor disagrees with response.

1.7 UTILITY SERVICE INTERRUPTIONS

A. Coordination of Interruptions: Sufficiently in advance of each scheduled utility interruption, the Contractor shall issue a notice to all affected parties, confirming each provision of the interruption, or canceling and rescheduling. Coordinate with the Building Manager and USDA’s representative, and confirm that the responsible personnel are prepared to execute the shut-down and start-up of affected existing equipment, prior to each interruption.

1.8 SUBMITTALS

A. Utility Service Interruption Plan: Within 14 calendar days from Award, Contractor shall submit a utility service interruption plan for the project. Plan shall include dates and times of each scheduled interruption, with estimated period of outage, list of existing equipment that will be affected by the interruption, proposed sequence of equipment shut-down and start-up, and responsible personnel.

1 Keep interruptions and periods of interruption to a minimum.

2 Schedule interruptions during times when the facility is unoccupied.

3. Plan must be approved in writing by the Building Manager and the USDA. If not approved, consult with the Building Manager, and revise and resubmit the plan until approved.

B. Informational Submittals

1. Subcontract List: Within 14 calendar days from Award prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

a. Name, address, and telephone number of entities performing subcontract or supplying products.

b. Number and title of related Specification Section(s) covered by subcontract.

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 9

c. Drawing number and detail references, as appropriate, covered by subcontract.

d. Coordination Drawings: Comply with the shop drawing requirements specified in Division 1 Section "Submittal Procedures".

2. Staff Names: Within 14 calendar days after Award, submit a list of principal staff assignments, including the superintendent and other primary personnel at the Project site.

Identify individuals by name, duties and responsibilities, and business telephone numbers.

Post copies of this list in USDA’s Project Management System, in the project meeting room, temporary field office and at each temporary telephone location.

PART 2 PRODUCTS (Not applicable)

PART 3 EXECUTION

3.1 GENERAL COORDINATION PROVISIONS

A. Inspection of Conditions: Prior to installations, require the installer of each major component to inspect both the substrate and conditions under which work is to be performed.

1. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

2. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

B. Construction in Progress: Keep construction in progress, and adjoining materials in place, clean during handling and installation. Apply protective coverings where required for protection from damage or deterioration.

C. Completed Construction: Clean completed construction, and provide maintenance, as frequently as necessary to prevent damage or soiling or other deterioration through the remainder of the construction period. Adjust and lubricate operable components as necessary to assure operability without damage.

D. Limiting Exposures: Supervise construction operations to prevent exposure of any part of construction, completed or in progress, to harmful, dangerous, damaging or otherwise deleterious conditions during the construction period. Such conditions include but are not limited to the following:

1. Excessive static or dynamic loading.

2. Excessive internal or external pressures.

3. Excessively high or low temperatures.

4. Thermal shock.

5. Excessively high or low humidity.

6. Pollution and air contamination.

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 10

7. Water or ice.

8. Chemicals and solvents.

9. Light.

10. Radiation.

11. Puncture.

12. Abrasion.

13. Heavy traffic.

14. Soiling, staining, and corrosion.

15. Bacteria.

16. Rodent and insect infestation.

17. Combustion.

18. Electrical current.

19. High-speed operation.

20. Improper lubrication.

21. Unusual wear or other misuse.

22. Contact between incompatible materials.

23. Destructive testing.

24. Misalignment.

25. Excessive weathering.

26. Unprotected storage.

27. Improper shipping or handling.

28. Theft or vandalism.

END OF SECTION 01 31 00

CRITICAL PATH METHOD SCHEDULING 01 31 20 - 1

SECTION 01 31 20 - CRITICAL PATH METHOD SCHEDULING

PART 1 GENERAL

1.1 SUMMARY

A. Develop a detailed Network Plan using electronic scheduling software, demonstrating complete fulfillment of all Work shown in the contract documents. Regularly update the Network Plan in accordance with the requirements of this Section, and use it in planning, coordinating, and performing all the Work under this contract. Schedule activities shall accurately depict the entire scope of work to be performed to complete the project including, but not limited to, all activities of subcontractors, consultants, equipment vendors and suppliers, USDA, and others, as required. Provide 2 week look ahead schedules.

B. The purpose of the Project Schedule shall be to:

1. Plan the project and communicate that plan.

2. Provide the status and forecast the timely completion of the work.

3. Record the actual start dates, actual finish dates and actual sequence of the work.

4. Ensure adequate planning, staffing, scheduling and reporting during execution of the Work by the Contractor;

5. Ensure coordination of the Work among all affected parties;

6. Assist the Contractor and USDA in the preparation and evaluation of the Contractor’s monthly progress payments; and

7. Assist the Contractor and USDA in monitoring the progress of the work, and evaluating proposed changes to the Contract and/or requests for additional time to Project Completion.

1.2 CRITICAL PATH METHOD SCHEDULE

A. Provide a detailed, time-scaled computer generated Project Schedule with activities representing each portion of the Work for the entire Contract Performance Period. The Project Schedule shall use the Critical Path Method (CPM) for the planning, scheduling and reporting of the work to be performed under the contract. USDA shall be given the native file upon request.

B. No unspecified constraints, float suppression techniques, or use of activity durations, logic ties and/or sequences deemed unreasonable by USDA shall be used in the Project Schedule.

C. As defined by the Contract, the entire project performance period shall establish the Project Substantial Completion Date which shall be used in the planning and presentation of the Contractor’s Project Schedule. USDA reserves the right not to approve any schedule deemed to have an unrealistic forecasted Substantial Completion Date. Government approval of an early completion Project Schedule shall not modify the Contractual Substantial Completion Date or Project Completion Date. The time difference between the Contractor’s planned Substantial Completion Date and the Contract directed Substantial Completion Date shall be considered Project Float, jointly owned and for the mutual use of both the Contractor and USDA.

1.3 SUBMITTALS

CRITICAL PATH METHOD SCHEDULING 01 31 20 - 2

A. Baseline Project Schedule:

1. The Contractor shall submit the Baseline Project Schedule within 21 calendar days of Award.

The Baseline Schedule shall be the Contractor's detailed plan for ALL work from Award through contract completion including submittals and lead time. All punch list work shall be completed to, or prior to, the Contract Completion Date.

2. Unless otherwise approved by the USDA, the Project Schedule shall include, but is not limited to, the following items:

a. Activities necessary to depict time to prepare submittals, time for the USDA to review submittals, procurement, design, construction, third party inspections, close-out, start-up, testing and balancing, commissioning and turnover, and work by separate contractors. Refer to 01 33 00 Submittal Procedures for requirements regarding submittal review and resubmissions.

b. The schedule shall include separate activities for the submittal, review, procurement or fabrication, and delivery of key and long-lead items. The Project Schedule shall indicate submittal dates, and depict the review period as defined in the Contract or Supplementary Provisions for Contractor/A/E/USDA review. Procurement/submittal activities shall be assigned codes that will allow these activities to be sorted and printed separately from the construction/close-out/commissioning work activities.

c. Interrelationships (logic) and sequencing for ALL activities. Each activity shall have at least one successor (except for the last activity) relationship to form a logically connected Network Plan from NTP to the Contract Completion Date. Each activity shall have at least one successor with a finish relationship (finish-to-start or finish-to-finish relationship).

d. Activity durations shall be in units of whole work days. Except submittal and procurement activities, durations shall not exceed 2 weeks unless approved by the USDA. Durations for Government submittal reviews shall meet the requirements set forth in the Contract Documents. Activity durations shall not be overly short. One day durations shall not be assigned unless specifically requested by the contractor and specifically accepted by the USDA.

e. Contractual milestone events as defined in the Contract Documents including, but not limited to, phased work, work restrictions/access/shift work, and work being performed by separate contractors shall be included in the schedule. The substantial completion and project completion tasks shall be assigned to a seven (7) day work week calendar.

f. The critical path shall be annotated in the schedule through the scheduling software.

g. The following inspections shall be included as part of the schedule

1. MEP rough-in Inspection

2. Substantial Completion

B. Schedule Updates:

CRITICAL PATH METHOD SCHEDULING 01 31 20 - 3

1. The Project Schedule shall be updated on a biweekly basis throughout the entire Project performance period until Project completion is achieved.

2. The Schedule Update submission shall be comprised of the following:

a. One (1) electronic copy in native format and a PDF of the entire Project Schedule shall be provided. The electronic copy shall be in a compressed format. The electronic filename shall have a unique identifier and shall include a sequential number for each update.

b. If the Contractor fails to timely submit the Schedule Update, the USDA may withhold approval of progress payments until the Contractor submits the required Project Schedule Update.

C. Recovery Schedule: When periodic update indicates the Work is 14 or more calendar days behind the current approved schedule, submit a separate recovery schedule indicating means by which Contractor intends to regain compliance with the schedule. Indicate changes to working hours, working days, crew sizes, equipment required to achieve compliance, and date by which recovery will be accomplished.

D. Modifications with a Time Impact

1. As determined by CPM schedule analysis, perform a time impact analysis during the project.

Only delays beyond the control of the contractor which affects the Substantial Completion Date will be considered for a time extension.

2. When change modifications are proposed, potential delays are anticipated, or delays are experienced, the Contractor shall submit to USDA a written Time Impact Analysis describing the effect of each modification, potential delay, delay, or Contractor request on the Substantial Completion Date. This analysis shall be developed and submitted at the earliest time the Contractor becomes aware of a delay or potential delay, or as requested by the USDA. The preparation of Time Impact Analyses is considered part of the construction process and will be performed at no additional cost to the Government. The analysis shall be submitted with the 1137.

3. Failure of the Contractor to timely submit a Time Impact Analysis shall mean that it is mutually agreed that the particular modification, delay, or Contractor request does not require an extension of the contract time.

4. The Contractor shall submit a Time Impact Analysis as follows:

a. Within five (5) work days after receipt of a written change request.

b. Within five (5) work days after receipt of a written notice by the USDA.

c. Within five (5) work days from the beginning of a delay caused by unforeseeable circumstances.

5. The Time Impact Analysis shall contain sufficient supporting documentation to enable the USDA to make a determination on the Contractor’s request for time extension.

1.4 RESPONSIBILITY FOR COMPLETION

CRITICAL PATH METHOD SCHEDULING 01 31 20 - 4

A. If, in the opinion of the USDA, the Contractor falls behind the planned progress as noted by negative float shown on the current monthly Schedule Update, the Contractor shall take any and all steps necessary to improve its progress at no additional cost to the Government. This shall not be construed as prohibiting the Contractor from increasing the number of working hours, shifts per day, working days per week, or the amount of construction equipment, or any combination of the foregoing, to eliminate the delay in the scheduled progress.

B. Failure of the Contractor to comply with the requirements of the USDA under Paragraph 1.06.A shall be grounds for determination by the USDA that the Contractor is not prosecuting the work with such diligence as will ensure completion within the contract time. Upon such determination, the USDA may terminate the Contractor's right to proceed with the work, or any separable part thereof, in accordance with the applicable provisions of the contract.

1.5 PERFORMANCE MONITORING

A. The USDA may elect throughout, or at any time during, the Project to record the number of workers and construction equipment working on each construction schedule activity in each area of the Project. The USDA's request for this information will be without additional cost to the Government and shall be provided within five (5) work days of receipt of the USDA's written request. This information will be used by the USDA to evaluate the adequacy of the Contractor’s performance and project manpower staffing, as well as any Contractor claims.

1.6 SCHEDULER REQUIREMENTS/QUALIFICATIONS

A. Contractor's scheduler shall possess demonstrated proficiency in CPM schedule methodology and utilization of the current version of the preferred scheduling software.

B. The Contractor’s project superintendent, and the scheduling representative and, to the extent applicable, the personnel responsible for developing and inputting information into the Project Schedule shall attend progress meetings throughout the duration of the Project.

PART 2 PRODUCTS (Not applicable)

PART 3 EXECUTION (Not applicable)

END OF SECTION 01 31 20

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 1

SECTION 01 32 00 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 GENERAL

1.1 SUMMARY

A. This section includes certain schedules and reports required for documenting the progress of construction during performance of the Work.

B. Coordinate the timing for preparation and processing of schedules and reports with the performance of other construction activities, and maintain a consistent and logical correlation between updated schedules and reports.

1.2 SUBMITTALS

A. Action Submittals

1. Schedule of Inspections, Tests, and Similar Services: Prepare and submit a schedule of inspections, tests and similar services required by the Contract Documents within 10 calendar days after issuance of the Notice to Proceed. Contractor shall coordinate the schedule of inspections and tests with the Construction Schedule and other related documents. Submit electronic copies of the schedule of inspection and tests to the Contracting Officer, entities designated by the Contracting Officer, and each party involved in performance of portions of the Work where inspections, tests and similar services are required. Prepare the schedule in tabular form, including but not limited to the following information:

a. Specification section number.

b. Description.

c. Identification of applicable standards.

d. Identification of methods to be used.

e. Number of inspections, tests or similar services.

f. Time schedule or time span.

g. Responsible entity.

h. Requirements for taking samples.

i. Unique characteristics.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 2

2. Field Correction Reports: When the need to take corrective action requires a departure from the Contract Documents, prepare a detailed report. Include a statement describing the problem and recommended changes. Indicate reasons the Contract Documents cannot be followed. Within 7 Calendar days submit a copy to the Contracting Officer or Contracting Officer's representative for approval.

B. Informational Submittals

1. Daily Construction Reports: Prepare electronic daily construction reports recording the following information concerning but not limited to events at the site. All daily reports are to be emailed to the COR at a weekly interval in a single file. Include:

a. List of subcontractors at the site.

b. List of separate contractors at the site.

c. Count of personnel at the site.

d. High and low temperatures, general weather conditions.

e. Accidents.

f. Meetings and significant decisions.

g. Unusual events (see C. Unusual Event Reports below).

h. Stoppages, delays, shortages, and losses.

i. Emergency procedures.

j. Orders and requests of governing authorities.

k. Change Orders received or implemented.

l. Services connected or disconnected.

m. Equipment or system tests and startups.

n. Partial completions or occupancies.

o. Summary of all work performed.

p. Photographs of work progress

q. USDA 139 Logs

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 3

2. Unusual Event Reports: When an event of an unusual and significant nature occurs at the site, prepare a detailed report. List the chain of events, persons participating, response by the Contractor's personnel, evaluation of the results or effects, and similar pertinent information.

Submit a copy to the Contracting Officer or…