Solicitation+Amendment+1.docx
DOCX document 37 KB Posted
- Attached to
- Janitorial Cleaning Services
- Solicitation number
- 325-25-980-021
- Issued by
- Stutsman County, North Dakota
About this file
This Solicitation Amendment 1, issued by the North Dakota Department of Health and Human Services for the Badlands Human Service Center, pertains to a Janitorial Cleaning Services contract (Solicitation Number 325-25-980-021). The solicitation seeks a contractor to provide comprehensive cleaning services for a two-story, 24,000-square-foot facility located in Dickinson, North Dakota. The bid response deadline is set for April 1, 2025, at 12:00 P.M. CT, with the contract term spanning from July 1, 2025, through June 30, 2027, and potential extensions for two additional 24-month periods. The amendment addresses various bidder questions, including storage areas, supply provisions, cleaning hours, and facility occupancy.
The current monthly contract value is $6,957, with the successful bidder responsible for providing consumable supplies and performing cleaning services during specified hours (primarily after 5:00 PM MT). The facility operates from 8:00 AM to 7:00 PM MT, Monday through Friday, and the cleaning contractor must navigate around client services and staff activities. Key details include three restrooms per floor, multiple dry erase board locations, and a 90-95% occupancy rate. The contract requires the bidder to follow specific cleaning protocols, with personal protective equipment to be used at the discretion of the bidder or as directed by Badlands Human Service Center staff. The procurement focuses on selecting the lowest responsive and responsible bidder capable of meeting the comprehensive cleaning and disinfection requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment+A+-+Cleaning+Protocol.docx | DOCX document | |
| IFB+325-25-980-021.docx | DOCX document |
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Text version
STATE OF NORTH DAKOTA
DEPARTMENT OF HEALTH AND HUMAN SERVICES
BADLANDS HUMAN SERVICE CENTER
1463 I-94 BUSINESS LOOP EAST
DICKINSON, ND 58601
SOLICITATION AMENDMENT 1
March 25, 2025
Solicitation Number: 325-25-980-021 Title: Janitorial Cleaning Services Bid Response Deadline: April 1, 2025, 12:00 P.M., CT Solicitation Issued: March 10, 2025
IFB #325-25-980-021 established a Bid Question Deadline. The responses, including any necessary amendments, are as follows:
1. Question: Where are the storage areas for supplies and equipment?
Response: Supplies and equipment may be stored in two areas. There is one storage area on the first floor, room 145, under the stairwell that can be used. On the second floor, there is a large area in the mechanical room, room 232, that allows for storage.
No amendment necessary.
2. Question: Are soap dispenser batteries, urinal screens and hand sanitizer considered consumable supplies to be furnished by the bidder?
Response: No, the soap dispenser batteries, urinal screens, and hand sanitizer will not need to be furnished by the successful bidder. These items will be furnished by Badlands Human Service Center.
No amendment necessary.
3. Question: What sizes of trash liners should be furnished by the bidder?
Response: Badlands Human Service Center currently utilizes 60-gallon and 12-gallon liners.
No amendment necessary.
4. Question: Can the bidder have consumable supplies delivered directly to Badlands Human Service Center?
Response: Yes, the successful bidder may deliver consumable supplies directly to the Badlands Human Service Center.
No amendment necessary.
5. Question: Where are dry erase boards that require cleaning located?
Response: Dry erase boards are currently in three group rooms, the conference room, and two staff offices.
No amendment necessary.
6. Question: How many restrooms are on each floor?
Response: Each floor has a single stall restroom adjacent to a lobby and two larger, multi-stall restrooms, for a total of three restrooms on each floor.
No amendment necessary.
7. Question: What percentage of the building is currently occupied?
Response: The building is 90-95% occupied. The first floor is 100% occupied. Vacant offices on the second floor are projected to be filled in the immediate future.
No amendment necessary.
8. Question: When will personal protective equipment referenced in the ND Department of Health & Human Services Environmental Cleaning and Disinfection Protocol be required to be used?
Response: Badlands Human Service Center staff will notify the successful bidder if circumstances present when personal protective equipment is required. On a day-to-day basis, personal protective equipment may be used at the discretion of the successful bidder.
No amendment necessary.
9. Question: What does Badlands Human Service Center pay per month under its current janitorial contract?
Response: Badlands Human Service Center pays $6,957 per month under its current contract.
No amendment necessary.
10. Question: During what hours can janitorial services be performed?
Response: Badlands Human Service Center’s current hours of operation are 8:00 AM – 7:00 PM MT, Monday through Friday, except for federal holidays. Badlands Human Service Center is open until noon on Christmas Eve. Successful bidder may begin cleaning after 5:00 PM MT, but should not enter offices or group rooms if in use for client services. A sign on the door will indicate not to enter. With exception of the hours between 5:00 PM – 7:00 PM MT, services should be performed after hours.
11. Question: Is the bidder required to complete any tasks relating to shred bins?
Response: No, the successful bidder will not be required to complete any tasks relating to the shred bins.
Bidders are instructed to acknowledge receipt of and compliance with this Solicitation Amendment by signing below and returning the Solicitation Amendment Acknowledgement page with your solicitation response.
Questions regarding this amendment must be submitted in writing to the Procurement Officer.
Stephanie Braun Procurement Officer E-mail: braunstephanie@nd.gov Telephone: 701-328-6517 TTY Users call: 7-1-1
SOLICITATION AMENDMENT ACKNOWLEDGEMENT
Solicitation Number: 325-25-980-021 Title: Janitorial Cleaning Services Solicitation Amendment Number: 1
By my signature below, I hereby acknowledge receipt of and compliance with this amendment.
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