Solicitation W912WJ26QA043.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

Solicitation/Contract Form Continuation

Office Janitorial Services, Buffumville Lake and Hodges Village Dam, Instrument Name:

Charlton and Oxford, MA

W912WJ26QA043

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

BID SCHEDULE:

OFFICE JANITORIAL SERVICES

U.S. ARMY CORPS OF ENGINEERS

BUFFUMVILLE LAKE, CHARLTON, MA

HODGES VILLAGE DAM, OXFORD, MA

Base Year Bid Schedule

TASK / ITEM NUMBER UNIT QTY UNIT PRICE TOTAL

1. Thames River Basin Standard Cleaning Biweekly

EA

2. Thames River Basin Spring Cleaning Annually

Job 1

3. Hodges Village Dam Standard Cleaning

4. Hodges Village Dam

Annually

Job

5. Buffumville Lake

6. Buffumville Lake

Job 1

TOTAL

Option Year 1 Bid Schedule

TASK / ITEM NUMBER UNIT QTY UNIT PRICE TOTAL

1. Thames River Basin

Annually

Job 1

3. Hodges Village Dam Standard Cleaning

Option Year 2 Bid Schedule

TASK / ITEM NUMBER UNIT QTY UNIT PRICE TOTAL

1. Thames River Basin

Annually

Job 1

3. Hodges Village Dam

Job

*** END OF NARRATIVE 1 ***

Continuation of Description

INSTRUCTION TO VENDORS:

VENDORS SUBMITTING A QUOTE IN RESPONSE TO A SOLICITATION ARE

RESPONSIBLE FOR ADHERING TO ALL INSTRUCTIONS AND TERMS AND CONDITIONS

INCLUDED IN THE SOLICITATION. FAILURE TO DO SO MAY RESULT IN QUOTES BEING

DEEMED NON-RESPONSIVE.

INFORMATION:

This is a Request for Quotations (RFQ) in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 13.

Potential vendors are notified that the basis on which award will be made is price alone.

All responsible sources may submit a quote which, if timely received, must be considered by the Agency.

The Government may request that a vendor respond to a Quote Verification after the solicitation closes, but prior to award. The vendor shall respond in sufficient detail to all questions or statements no later than the response date and time listed in the correspondence.

Failure to do so may result in quotes being deemed non-responsive and removed from consideration. The Government is under no obligation to provide extensions for responses.

Previous contract was awarded to: OASIS CLEANING LLC

Previous contract awarded amount: $23,634.45

Interested vendors are advised that scope may differ from previous contract.

No additional information on previous contracts will be provided.

QUESTIONS REGARDING SOLICITATIONS:

Questions regarding the solicitation shall be directed to the Contract Specialist:

Name: Alicia LaCrosse

Phone: 978-318-8902

Email: Alicia.N.LaCrosse@usace.army.mil

Technical Points of Contact shall not provide responses to interested vendors.

QUOTE SUBMISSION:

Quotes shall be submitted via email to the Contract Specialist listed above no later than the closing date and time identified in the solicitation or subsequent amendments.

The Government is under no obligation to consider any quote received after the solicitation closing date or time.

BID SCHEDULES:

If a Bid Schedule is included in the solicitation, vendors shall complete the bid schedule in its entirety (all tasks, all years).

Vendors shall enter $0.00 on Bid Schedules in which items are Not Separately Priced. Blank entries will not be considered and will result in quotes being deemed non-responsive.

Failure to complete the Bid Schedule in its entirety and return same with a quote will result in quotes being deemed non-responsive.

SITE VISITS:

If dates/times for site visits are included in the solicitation, then interested vendors will be permitted to visit the site during those dates/times. No other dates/times will be permitted for site visits.

If no dates/times for site visits are included in the solicitation, then interested vendors shall contact the Technical Point of Contact as identified in the solicitation to schedule a site visit.

No site visits will be permitted AFTER a solicitation closes.

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATIONS:

In accordance with FAR Clause 52.204-7:

Vendors are REQUIRED to be registered in SAM when submitting a quotation and shall continue to be registered until time of award, during performance, and through final payment.

"Registered" in SAM means that the Government has marked the record "Active".

The Government will deem quotes non-responsive from vendors that do not have an active SAM at the time of quote submission or by date/time of solicitation closing.

Provide Unique Entity Identifier (UEI): ___________________________

Provide CAGE code: ____________________________

SUBMITTALS:

Submittals (Accident Prevention Plan, Activity Hazard Analyses, Products, etc.) and Certifications/Licenses (10-hour OSHA, 30-hour OSHA, Competent Person in Fall Protection, Electrician's License, etc.) that are specified in the scope as required by this solicitation are not to be submitted with a quote. The awarded Contractor will be required to provide all submittals and certifications within the time stated in the solicitation and resultant contract. Failure to do so may result in termination.

PERFORMANCE WORK STATEMENT:

OFFICE JANITORIAL SERVICES

U.S. ARMY CORPS OF ENGINEERS

BUFFUMVILLE LAKE, CHARLTON, MA

HODGES VILLAGE DAM, OXFORD, MA

PERFORMANCE WORK STATEMENT

A. GENERAL

1. Scope of Work

Contractor will provide all equipment, materials, labor, and transportation necessary to clean one (1) building at Buffumville Lake, Charlton, MA and two (2) buildings at Hodges Village Dam, Oxford, MA.

2. Location

Buffumville Dam Office is located at 48 Old Oxford Rd, Charlton MA, 01507.

Hodges Village Dam Office and Thames River Basin Office are both located at 30 Howarth Rd, Oxford MA, 01540.

3. Site Visit

Site visits are strongly recommended to gauge the full scope of work and provide an accurate quote. No extra payment will be considered for perceived additional work caused by unfamiliarity with the site conditions and requirements. Contact the Technical Point of Contact to arrange a site visit. The Technical Point of Contact for this contract is Park Ranger Aidan Buck: (978)318-8692 or via email at aidan.j.buck@usace.army.mil.

4. Schedule

The contract period of performance for the base year shall be from contract award through 28 February 2027. Services for the base year shall not begin prior to 01 March 2026. In addition, the Government may exercise two (2) option years with the same scope of services. Option year one (1) has a period of performance from 01 March 2027 through 29 February 2028.

Option year two (2) has a period of performance from 01 March 2028 through 28 February 2029.

All pre-work safety and product submittals shall be submitted within 21 days of contract award.

The Government reserves up to 21 days for review and acceptance on each submittal /resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall be resubmitted to the Government in an acceptable form within 14 days of the Government's response, unless additional time is granted by the Government in writing. No field work may proceed prior to the acceptance of pre-work submittals. Tasks are to be performed during the service schedule depicted below.

The Contractor will be required to submit a work schedule for each service, as well as approximate times for beginning and completion, to the TPOC for approval. Any proposed changes to an approved schedule must be submitted to the TPOC in writing and are not finalized until approved. Cleaning is to be performed within the hours of 8:00 a.m. to 3:00 p.m.

on weekdays. Proposed schedules containing services outside of these hours will not be approved. The following table includes the line item #, description, frequency, and quantity of each service contained within this scope.

Line Item

Description Frequency Quantity

1 Thames River Basin Office - Standard Cleaning Biweekly 26

2 Thames River Basin Office - Spring Cleaning

Annual 1

3 Hodges Village Dam Project Office - Standard Cleaning

4 Hodges Village Dam Project Office - Spring Cleaning

5 Buffumville Lake Project Office - Standard Cleaning Biweekly 26

6 Buffumville Lake Project Office - Spring Cleaning

5. Safety

a. General:

All work shall be conducted in accordance with the U.S. Army Corps of Engineers (USACE) Safety and Occupational Health Requirements (EM 385-1-1, most recent edition), and all applicable Occupational Safety and Health Administration (OSHA), federal, state, and local safety and health requirements. A copy of EM 385-1-1 can be accessed electronically at the following link: https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1% 20_EFFECTIVE%2015March2024.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

b. Accident Prevention Plan (APP):

The Contractor shall prepare a site-specific Accident Prevention Plan. The APP must be written by a Competent Person (CP) and document the specific work processes, equipment, materials to be used, hazards and applicable control measures.

The mandatory ENG Form 6293 (Accident Prevention Plan Worksheet) must be submitted and accepted prior to beginning on site work:

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6293_Aug%202024%20-% 20FINAL.pdf

A preparatory meeting shall be conducted by the Prime Contractor to discuss the APP contents with all effected onsite employees. The Prime Contractor is responsible for informing the subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

Daily safety meetings shall be held and documented. Records shall be available to the Technical Point of Contact upon request.

c. Activity Hazard Analysis (AHA):

An AHA shall be submitted and accepted for each definable feature of work (DFOW) in accordance with EM 385-1-1, Chapter 2-6. A DFOW is defined as any task, which is separate and distinct from other tasks, has separate control requirements, or is identified as different trades or disciplines. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

For a non-mandatory formatted outline of an AHA, see ENG Form 6206 (Activity Hazard Analysis) https://www.publications.usace.army.mil/Portals/76/Eng_Form_6206_Sep%202024%20-% 20FINAL.pdf

d. Site Safety and Health Officer (SSHO) Requirements:

The Contractor shall employ a minimum of one person to function as a Level 3, SSHO. A Level 3 SSHO is a designated Qualified Person (QP) or Competent Person (CP) with Safety and Occupational Health (SOH) responsibility that meets the requirements of EM 385-1-1, Chapter 2-3.b and 2-4.b.

Level 3 SSHOs must have training, knowledge, and/or experience identifying hazards and implementing controls for the work being performed.

The SSHO shall be present at the project site and be responsible for overseeing the implementation of the prime contractor's SOH program. Contractor shall designate all SSHOs on a mandatory ENG Form 6282 (Site Safety and Health Officer Designation Letter):

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6292_SIte-Specific%20Safety% 20&%20Occupational%20Health%20Plan_2024%2009%2013-%20Final.pdf

e. First-Aid and CPR Personnel Requirements:

For shifts with multiple employees, provide at least two employees that are certified to administer First Aid and CPR. When employees work alone, they must be certified in First Aid and be provided an effective means of communication to call for assistance in the event of an emergency. Minimum First Aid and CPR qualifications are outlined in EM 385-1-1, Chapter 3-3.

f. Additional Personnel Requirements:

Other Competent Person (CP) or Qualified Persons (QP) may be required per EM 385-1-1 and /or other sections of this Scope of Work, based on the definable features of work for this project.

g. Accident Reporting:

All accidents and near misses shall be investigated by the Contractor and reported to the Technical Point of Contact in accordance with EM 385-1-1, Table 2-1.

The mandatory ENG Form 3394 shall be completed and submitted to the Technical Point of Contact within seven (7) days of an incident: https://www.publications.usace.army.mil/Portals/76 /Publications/EngineerForms/Eng_Form_3394_2021Aug.pdf

h. Employee Exposure Data:

The Contractor shall electronically report total employee work hours (including subcontractors) to the Technical Point of Contact by close of business on the 10th calendar day of the following month.

6. Public Health Closures

There may be local or national events that require closure of the facilities to the public due to public health concerns. Such events may include epidemics, pandemics, or other similar circumstances. Areas affected by these closures would include all public recreation facilities covered in this Performance Work Statement. Upon notification of the closure from the TPOC, the Contractor will receive a notice of suspension of services from the Contracting Officer. The Contracting Officer will either suspend all services or partially suspend services in accordance with FAR 42.1303 and 52.212-4 and when public health concerns are relaxed the Contracting Officer will notify the Contractor that the suspension has been lifted and that the Contractor may resume performance of the contract.

7. Changes to Frequency and/or Quantities

The Government reserves the option, should it become necessary, to decrease or increase service frequencies and/or facility quantities in any or all project areas. The Government may also, at any time during the duration of this contract, close any property or portion of the property and delete any subsequent service in the closed property or area. The Contractor shall be given adequate notification to prepare for either contingency. This decrease or increase will be deducted from or paid for in accordance with the bidding schedule or a negotiated cost. For increases in services, a formal modification will be issued, signed by the Contracting Officer prior to the performance of services. In addition, the TPOC may, on special occasions decide to reschedule a service frequency in order to avoid conflict with visitation or unnecessary expense. The quantity of frequencies of individual tasks in the contract are estimated, they are not guaranteed. A minimum of twenty-four (24) hours notification shall be given to the contractor in such cases.

8. Pre-Work Conference

Prior to the start of any work, the TPOC will schedule and conduct a "Pre-Work Conference."

The Contractor's Project Manager and Quality Control Personnel shall be physically present at this meeting. The Contractor shall directly oversee all work on the project and the Project Manager and Quality Control Personnel shall have the authority to act on behalf of the Contractor. This conference will be held at the time and location agreeable to the Government and Contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the TPOC to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government's administration and inspection of contract work or obtain other pertinent information that might be required.

At the Pre-Work Conference the Contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this pre-work conference:

i. Authority of the Technical Point of Contact (TPOC) and Quality Assurance Inspectors

ii. Contractor's Safety Program (including subcontractors)

iii. Accident Prevention Plan

iv. Activity Hazard Analyses

v. Weekly Safety Meetings (Documented on NED Form 251)

vi. Accident Reporting (ENG Form 3394)

vii. Safety Data Sheet (SDS) requirements

viii. Correspondence, Communication and Administrative Procedures

ix. Invoices and Payment

9. Permits

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, insurances and letters of certification. The Contractor shall comply with any applicable federal, state, county, and municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

10. Security

The Contractor will comply with all established security policies of the U.S. Army Corps of Engineers. Due to periods of heightened security that may affect the access to the areas covered under this contract, areas may be subject to periodic closures, which in turn may reduce or inhibit the Contractor's ability to access certain areas. During periods of heightened security, the Government reserves the right, at any time, to close any property or portion of property and reschedule and/or cancel any subsequent service in an area. The Contractor shall be given at least 24-hour notice of any such closure.

For the duration of the contract, the Contractor will be provided one (1) key to provide access to the buildings being serviced. This key is to be used only for contract purposes. This key will not be utilized to provide access for any individuals not performing contract specific work. During the contract period, the contractor is assumed responsible for the key. At the end of the service period, the key must be returned the TPOC.

11. Contractor Conduct

The Contractor shall be responsible for seeing that the Contractor's employees strictly comply with Code of Federal Regulations (CFR) Title 36, Chapter III, Part 327, and all Federal, State, and municipal laws. Any personnel activity, which, in the opinion of the

Government is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees.

12. Payment

The Contractor shall furnish the TPOC with one (1) invoice per month or at the completion of services. The invoice shall include the invoice date, contract number, dates of service, description of work, quantities, and total amount due per line item. The invoice must also include the company letterhead, and this must match the data that is registered in the System for Award Management (SAM) registry. Payment shall be made monthly for the actual services performed at the applicable contract unit price. Final payment may be withheld until the Contractor returns all government property, to include keys, to the TPOC.

All invoices may be submitted to:

U.S. Army Corps of Engineers

48 Old Oxford Rd.

Charlton, MA 01507

Or emailed to: aidan.j.buck@usace.army.mil

B. TECHNICAL

Part 1: General

1. Summary

Provide all equipment, cleaning materials, labor, and transportation necessary to clean one (1) building at Buffumville Lake and two (2) buildings at Hodges Village Dam. The Government shall provide paper and soap products for kitchens and restrooms to be restocked. Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, personnel, equipment, vehicles, fuel, materials, supplies, supervision, and quality control necessary to perform the various services required herein.

2. Submittals

Although the Government reviews submissions required by this Performance Work Statement, it is emphasized that the Contractor's work must be completed using proper internal controls and review procedures. All pre-work safety and product submittals shall be submitted within 21 days of contract award. The Government reserves up to 21 days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall be resubmitted to the Government in an acceptable form within 14 days of the Government's response, unless additional time is granted by the Government in writing. No field work may proceed prior to the acceptance of pre-work submittals.

The documents identified below must be prepared in accordance with the applicable standards, submitted to the TPOC for review and accepted by the Government.

Pre-Work Submittals: Submitted within 21 days of contract award. Submittals must be accepted prior to the commencement of any field work.

ENG Form 6293(Accident Prevention Plan)

Activity Hazard Analysis

Manufacturer's Product Safety Data Sheets - Prior to ordering

First-Aid and CPR Personnel requirements

ENG Form 6282 (Site Safety and Health Officer Designation Letter)

3. Other Contracts

The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other Contractors and Government employees. The Contractor shall not commit or permit any act which will interfere with the performance of work by another Contractor or by Government employees.

4. Clean Up and Waste Disposal

The Contractor shall practice good housekeeping to maintain a safe job site. The Contractor shall keep the work area, including any designated storage areas, free from accumulation of waste materials. Upon completing work in an area, the Contractor shall remove any equipment and materials that are not the property of the Government. Upon completion of work, the Contractor shall clean up the job site to the satisfaction of the Government. All chemical spills will be reported to TPOC and cleaned up immediately. Contractor will use best practices to prevent spills or leakage of any hazardous material. Contractor will take immediate action to contain or minimize any spill or leak that may occur.

5. Environmental Protection

Water, air, and land resources shall not be adversely impacted during the work. The Contractor will take necessary steps to ensure all federal, state, and local environmental regulatory requirements are met at no additional cost to the Government. Assurance of compliance with this section by subcontractors shall be the responsibility of the Contractor.

6. Sustainability & Environmentally Preferred Products

Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program for a complete list of designated products and the associated recommended contents levels. Offerors must be able to demonstrate that each offered product meets minimum content levels upon request.

Additionally, Safer Choice Standard, formerly known as DfE's Standard for Safer Products (or the "DfE Standard") identifies the requirement for products that must meet the Safer Choice label. The Contractor shall provide Safer Choice labeled products under this contract, as applicable. The Contractor is encouraged to visit https://www.epa.gov/saferchoice/products for updated lists of qualifying products.

Furthermore, the Contractor should also meet the Bio Preferred Program requirements. The United States Department of Agriculture (USDA) designates certain bio-based products for federal procurement and specifies minimum bio-based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred's minimum bio-based content level. Visit the BioPreferred website: https://www.

biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml for the complete list of designated products and the associated minimum bio-based content level requirements.

Note: The Contractor shall submit one copy of the manufacturer's Safety Data Sheet for each chemical proposed for use.

7. Personal Protective Equipment

It is the Contractor's responsibility to furnish and supply personnel with the proper personal protective equipment necessary for performing the work.

8. Government Resources

The Government will supply any electricity necessary for the project work from points of existing outlets when and where available. The Government may also supply water, though the water may not be available immediately at all facilities. The Contractor shall carefully conserve the use of electricity and water provided. The Contractor shall supply their own means of communication (telephone).

9. Quality Assurance

The Contractor is responsible for the quality control of the contract work. The Contractor shall establish and maintain a quality control system to assure compliance with the contract requirements. The Government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

10. Damage to Government or Private Property

The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of the Contractor's operation. The Contractor shall also be responsible for any damage to private property or injury to any person as a result of the Contractor's operations. The contractor shall notify the TPOC and/or Project Manager immediately of damage to Government and private property and injury to any person resulting from the Contractor's operation. Also, the Contractor shall notify the Technical Point of Contact of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall also restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the Contractor's operation.

Damaged or destroyed grass areas shall be re-planted as directed by the TPOC, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

11. Contractor's Personnel

a. Minimum Personnel Requirements

The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on government property.

Note: At least one of the Contractor's employees on site shall be able to communicate effectively and efficiently with project staff.

b. Employee Conduct

The Contractor shall be responsible for seeing that the Contractor's employees strictly comply with all federal, state, and municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees.

c. Removal of Contractor's Employees

The TPOC may require the Contractor to immediately remove from the work site any employee of the Contractor or Subcontractor, who, in the opinion of the TPOC, endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

12. Inspections

a. Contractor Quality Control

The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor's organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein.

b. General Inspection

Upon the completion of each service requirement, the Contractor will perform an inspection of all areas under this contract to ensure compliance with the Performance Work Statement. The Contractor or their representatives must be able to commit personnel, equipment, and resources to correct deficiencies. The Services Inspection Form (form to be provided to the contractor at the pre-work conference) will be submitted to the TPOC to allow verification of results for payment. A Government representative may accompany the Contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made for work not corrected.

c. Equipment/Supplies Inspection

The TPOC may inspect required equipment and supplies at any time when in use on Government property. Any equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the TPOC. No such removal will reduce the Contractor's obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

d. Government Inspections

The Government will monitor the Contractor's service performance and make deductions accordingly for work not corrected with the time permitted.

13. Receiving and Storing Materials

The Contractor is responsible for protecting any stored material until it is placed in service. The Contractor is responsible for receiving and unloading of delivered goods. Government employees will not receive materials or supplies for the Contractor and will not be responsible for damage to the Contractor's equipment or materials.

14. Omissions

This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

Part 2: Materials and Supplies

1. Provided by Government:

a. Trash cans for restrooms

b. Liners for trash cans in restrooms

c. Toilet tissue

d. Paper towels

e. Liquid hand soap

f. Liquid hand sanitizers

g. Potable water source

2. Provided by Contractor:

a. Mops and buckets

b. Rags

c. Towels

d. Sponges

e. Vacuum

f. Broom

g. Buckets

h. Disinfectant and Detergents

NOTE:

1. All materials to be used shall be approved in advance by the TPOC.

2. The Contractor shall submit one copy of the manufacturer's Safety Data Sheet for each chemical proposed for use prior to using the chemicals on-site. Refer to the Sustainability & Environmentally Preferred Products section (Listed above; B. Technical Requirements; Part 1:

General; Section 6).

3. Government furnished supplies valued under $100 each.

Part 3: Service Requirements

1. Standard Cleaning: The following services shall be performed as part of the scheduled office cleaning:

a. Vacuum all floors, carpets, rugs, and runners.

b. Mop all non-carpeted floors with mop and bucket of water mixed with appropriate disinfecting floor solution.

c. Dust the surfaces of all desks, counters, filing cabinets, computers, bookcases, displays, taxidermied animals, light shades, windowsills, baseboards and other furniture and office machine surfaces.

d. Wash all counters and tabletops.

e. Lightly wipe down computer monitors, keyboards, mice, and phones.

f. Clean restrooms: scrub and disinfect toilets, shower, and sinks; wash mirrors; sweep or vacuum floors; mop floors; restock toilet tissue, soap, and paper towels.

g. Scrub and disinfect kitchen sinks and restock paper towels.

h. Empty all wastebaskets into larger trash bag(s) and put in trash dumpster.

i. Empty all recycling bins into larger trash bag(s) and put in recycling dumpster.

j. Wash noticeable dirt on woodwork, door frames, walls etc.

k. Remove cobwebs from ceilings, corners, etc.

2. Spring Cleaning: The following services shall be performed as part of the scheduled Spring Cleaning:

a. Window cleaning. All windows (interior and exterior), window screens if any, screen doors, and exterior windowsills shall be cleaned. The Contractor will be responsible for removing, cleaning and reinstalling window screens as needed to perform the required cleaning. The Contractor will remove all window curtains prior to cleaning and provide to TPOC. The Contractor will also be responsible for providing appropriate brushes, squeegees, cloths, and any other such related tools or equipment to properly clean windows at the locations listed in the scope.

Part 4: Service Locations

ITEM NO. 1 - Thames River Basin Office - Standard Cleaning

(See Informational Map 1)

The Thames River Basin Office building is located at 30 Howarth Road in Oxford and includes the following details:

i. Two story building with a basement.

ii. Total floor space is approximately 1,536 square feet.

iii. The space includes:

a. Four (4) Offices (carpeted; two offices on 1st floor, two offices on 2nd floor)

b. One (1) Kitchen (vinyl flooring on 1st floor)

c. One (1) Common Room/Entry Way (carpeted)

d. One (1) Stairway (carpeted)

e. One (1) Restroom (vinyl flooring on 1st floor)

f. Two (2) Hallways (carpeted)

g. Twelve (12) single & multi pane windows

h. Five (5) trash cans

i. Five (5) recycling cans

iv. Cleaning schedule:

a. Biweekly for the duration of the contract.

b. Contractor shall coordinate the specific day with the TPOC. Cleaning will be done between 8:

00am and 3:00pm on scheduled cleaning day.

ITEM NO. 2 - Thames River Basin Office - Spring Cleaning

Annually, during the springtime, the Thames River Basin Office will require additional cleaning actions. The spring cleaning will occur concurrently with the biweekly cleaning actions. The Contractor will coordinate a date with the TPOC between May 1 and June 30 to complete the additional cleaning actions. The proposed date of the spring cleaning must be communicated at least one (1) week in advance to be approved.

ITEM NO. 3 - Hodges Village Dam Project Office - Standard Cleaning

(See Informational Map 1)

The Hodges Village Dam Project Office is located at 30 Howarth Road in Oxford and includes the following details:

i. Single story building with attached garage and apartment.

ii. Total floor space is approximately 1,312 square feet.

iii. The space includes:

a. One (1) Conference Room (carpeted)

b. One (1) Kitchenette (carpeted)

c. One (1) Hallway (carpeted)

d. One (1) Restroom (linoleum)

e. One (1) Office/Living Room (carpeted)

f. One (1) Bedroom/Stock Room (carpeted)

g. Fourteen (14) single & multi pane windows

h. Three (3) trash cans

i. Three (3) recycling cans

iv. Cleaning schedule:

a. Biweekly for the duration of the contract.

b. Contractor shall coordinate the specific day with the TPOC. Cleaning will be done between 8:

00am and 3:00pm on scheduled cleaning day.

ITEM NO. 4 - Hodges Village Dam Project Office - Spring Cleaning

Annually, during the springtime, the Hodges Village Dam Project Office will require additional cleaning actions. The spring cleaning will occur concurrently with the biweekly cleaning actions.

The Contractor will coordinate a date with the TPOC between May 1 and June 30 to complete the additional cleaning actions. The proposed date of the spring cleaning must be communicated at least one (1) week in advance to be approved.

ITEM NO. 5 - Buffumville Lake Project Office - Standard Cleaning

(See Informational Map 2)

The Buffumville Lake Project Office is located at 48 Old Oxford Road in Charlton, approximately 2 miles from the Hodges Village Dam Project Office. The building includes the following details:

i. Single story building with two levels connected with a carpeted ramp, with a basement, attached tool room, and garage.

ii. Total floor space is approximately 2,808 square feet.

a. One (1) Conference Room (carpeted)

b. One (1) Resource/Map Room (carpeted on 2nd level)

c. One (1) Kitchenette (vinyl on 1st level)

d. One (1) Kitchen (tiled on 2nd level)

e. One (1) Tool/Radio Room (carpeted)

f. One (1) Furnace Room (linoleum)

g. Two (2) Hallways (1st level tiled, 2nd level carpeted)

h. Two (2) Restrooms (linoleum on 1st and 2nd levels)

i. One (1) Handicap Ramp (carpeted)

j. Seven (7) Offices (three offices on 1st level with vinyl flooring; one office on 1st level carpeted; two offices on 2nd level carpeted)

k. Nineteen (19) single and multi-pane windows

l. Ten (10) trash cans

m. Ten (10) recycling cans

iii. Cleaning schedule:

a. Biweekly for the duration of the contract.

b. Contractor shall coordinate the specific day with the TPOC. Cleaning will be done between 8:

00am and 3:00pm on scheduled cleaning day.

ITEM NO. 6 - Buffumville Lake Project Office - Spring Cleaning

Annually, during the springtime, the Buffumville Lake Project Office will require additional cleaning actions. The spring cleaning will occur concurrently with the biweekly cleaning actions.

The Contractor will coordinate a date with the TPOC between May 1 and June 30 to complete the additional cleaning actions. The proposed date of the spring cleaning must be communicated at least one (1) week in advance to be approved.

*** END OF NARRATIVE 1 ***

Continuation of Packaging and Marking

Continuation of Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Continuation of Deliveries or Performance

Continuation of Accounting and Appropriation Data

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.204-13 System for Award Management Maintenance.

2018-10

52.204-18 Commercial and Government Entity Code Maintenance.

2020-08

52.212-4 Contract Terms and Conditions- Commercial Products and Commercial Services.

2023-11

52.219-6 Notice of Total Small Business Set-Aside. 2020-11

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

2022-12

252.204-7004 Antiterrorism Awareness Training for Contractors.

2023-01

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2023-01

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

252.232-7010 Levies on Contract Payments. 2006-12

252.244-7000 Subcontracts for Commercial Products or Commercial Services.

2023-11

252.245-7005 Management and Reporting of Government Property.

2024-01

252.247-7023 Transportation of Supplies by Sea. 2024-10

FAR Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

52.219-28 Postaward Small Business Program Rerepresentation.

2025-01

Postaward Small Business Program Rerepresentation (Jan 2025)

(a) . As used in this clause-Definitions

Long-term contract means a contract of more than five years in duration, including options.

However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern-

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (d) of this clause.

(2) , as used in this definition, means business concerns, one of whom directly or Affiliates indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) If the Contractor represented that it was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (f) of this clause or, if applicable, paragraph

(h) of this clause, upon occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts-

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.

(c) If the Contractor represented its status as any of the small business concerns identified at 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (f) of this clause or, if applicable, paragraph

(h) of this clause, for the NAICS code assigned to an order (except that paragraphs (c)(1) through (3) of this clause do not apply to an order issued under a Federal Supply Schedule contract at subpart 8.4)-

(1) Set aside exclusively for a small business concern identified at 19.000(a)(3) that is issued under an unrestricted multiple-award contract, unless the order is issued under the reserved portion of an unrestricted multiple-award contract ( e.g., an order set aside for a woman-owned small business under a multiple-award contract that is not set-aside, unless the order is issued under the reserved portion of the multiple-award contract);

(2) Issued under a multiple-award contract set aside for small businesses that is further set aside for a specific socioeconomic category that differs from the underlying multiple-award contract ( e.g., an order set aside for a HUBZone small business concern under a multiple-award contract that is set aside for small businesses);

(3) Issued under the part of the multiple-award contract that is set aside for small businesses that is further set aside for a specific socioeconomic category that differs from the underlying set-aside part of the multiple-award contract ( e.g., an order set aside for a WOSB concern under the part of the multiple-award contract that is partially set aside for small businesses);

and

(4) When the Contracting Officer explicitly requires it for an order issued under a multiple-award contract, including for an order issued under a Federal Supply Schedule contract (see 8.405-5(b) and 19.301-2(b)(2)).

(d) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code(s) assigned to this contract. The small business size standard corresponding to this NAICS code(s) can be found at https://www.sba.gov /document/support--table-size-standards.

(e) The small business size standard for a Contractor providing an end item that it does not manufacture, process, or produce itself, for a contract other than a construction or service contract, is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition-

(1) Was set aside for small business and has a value above the simplified acquisition threshold;

(2) Used the HUBZone price evaluation preference regardless of dollar value, unless the Contractor waived the price evaluation preference; or

(3) Was an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(f) Except as provided in paragraph (h) of this clause, the Contractor shall make the representation(s) required by of this clause by validating or updating paragraphs (b) and (c) all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting officer in writing within the timeframes specified in paragraph (b) of this clause, or with its offer for an order (see paragraph (c) of this clause), that the data have been validated or updated, and provide the date of the validation or update.

(g) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (f) or (h) of this clause.

(h) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed:

(1) The Contractor represents that it is, is not a small business concern under 561720 NAICS Code assigned to contract number.W912WJ26PXXXX

(2) [Complete only if the Contractor represented itself as a small business concern in .] The Contractor represents that it is, is not, a small paragraph (h)(1) of this clause disadvantaged business concern as defined in .13 CFR 124.1001

(3) [Complete only if the Contractor represented itself as a small business concern in ] The Contractor represents that it is, is not a women-owned paragraph (h)(1) of this clause.

small business concern.

(4) Women-owned small business (WOSB) joint venture eligible under the WOSB Program.

The Contractor represents that it is, is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [The Contractor shall enter the name and unique entity identifier of each party to the joint venture: .]____

(5) Economically disadvantaged women-owned small business (EDWOSB) joint venture.

The Contractor represents that it is, is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [The Contractor shall enter the name and unique entity identifier of each party to the joint venture: .]____

(6) [Complete only if the Contractor represented itself as a small business concern in ] The Contractor represents that it is, is not a veteran-owned paragraph (h)(1) of this clause.

small business concern.

(7) [Complete only if the Contractor represented itself as a veteran-owned small business ] The Contractor represents that it is, is not a concern in paragraph (h)(6) of this clause.

service-disabled veteran-owned small business concern.

(8) Service-disabled veteran-owned small business (SDVOSB) joint venture eligible under . The Contractor represents that it is, is not an SDVOSB joint venture the SDVOSB Program eligible under the SDVOSB Program that complies with the requirements of 13 CFR

128.402. [The Contractor shall enter the name and unique entity identifier of each party to the joint venture: .]____

(9) [ Complete only if the Contractor…