Solicitation W912WJ25QA012.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

Solicitation/Contract Form Continuation

Grounds Maintenance Services, Birch Hill Dam and Tully Lake Dam, Royalston, MA

INSTRUCTION TO VENDORS:

VENDORS SUBMITTING A QUOTE IN RESPONSE TO A SOLICITATION ARE RESPONSIBLE FOR ADHERING TO ALL INSTRUCTIONS AND TERMS AND CONDITIONS INCLUDED IN THE SOLICITATION. FAILURE TO DO SO MAY RESULT IN QUOTES BEING DEEMED

NON-RESPONSIVE.

INFORMATION:

This is a Request for Quotations (RFQ) in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 13.

Potential vendors are notified that the basis on which award will be made is price alone.

All responsible sources may submit a quote which, if timely received, must be considered by the Agency.

The Government may request that a vendor respond to a Quote Verification after the solicitation closes, but prior to award. The vendor shall respond in sufficient detail to all questions or statements no later than the response date and time listed in the correspondence. Failure to do so may result in quotes being deemed non-responsive and removed from consideration. The Government is under no obligation to provide extensions for responses.

Previous contract was awarded to: Bumblebee Landscaping LLC Previous contract awarded amount: $104,027 Interested vendors are advised that scope may differ from previous contract.

No additional information on previous contracts will be provided.

QUESTIONS REGARDING SOLICITATIONS:

Questions regarding the solicitation shall be directed to the Contract Specialist:

Name: Alicia LaCrosse Phone: 978-318-8902 Email: Alicia.N.LaCrosse@usace.army.mil Technical Points of Contact shall not provide responses to interested vendors.

QUOTE SUBMISSION:

Quotes shall be submitted via email to the Contract Specialist listed above no later than the closing date and time identified in the solicitation or subsequent amendments.

The Government is under no obligation to consider any quote received after the solicitation closing date or time.

BID SCHEDULES:

If a Bid Schedule is included in the solicitation, vendors shall complete the bid schedule in its entirety (all tasks, all years).

Vendors shall enter $0.00 on Bid Schedules in which items are Not Separately Priced. Blank entries will not be considered and will result in quotes being deemed non-responsive.

Failure to complete the Bid Schedule in its entirety and return same with a quote will result in quotes being deemed non-responsive.

SITE VISITS:

If dates/times for site visits are included in the solicitation, then interested vendors will be permitted to visit the site during those dates/times. No other dates/times will be permitted for site visits.

If no dates/times for site visits are included in the solicitation, then interested vendors shall contact the Technical Point of Contact as identified in the solicitation to schedule a site visit.

No site visits will be permitted AFTER a solicitation closes.

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATIONS:

In accordance with FAR Clause 52.204-7:

Vendors are REQUIRED to be registered in SAM when submitting a quotation and shall continue to be registered until time of award, during performance, and through final payment.

"Registered" in SAM means that the Government has marked the record "Active".

The Government will deem quotes non-responsive from vendors that do not have an active SAM at the time of quote submission or by date/time of solicitation closing.

Provide Unique Entity Identifier (UEI): ___________________________

Provide CAGE code: ____________________________

SUBMITTALS:

Submittals (Accident Prevention Plan, Activity Hazard Analyses, Products, etc.) and Certifications/Licenses (10-hour OSHA, 30-hour OSHA, Competent Person in Fall Protection, Electrician's License, etc.) that are specified in the scope as required by this solicitation are not to be submitted

W912WJ25QA012

with a quote. The awarded Contractor will be required to provide all submittals and certifications within the time stated in the solicitation and resultant contract. Failure to do so may result in termination.

SECURITY REQUIREMENTS:

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor ("Contractor") and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (eg., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as "RAMs"), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures -this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clauses of this contract, should FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

BID SCHEDULE:

PERFORMANCE WORK STATEMENT

ROYALSTON, MA

BIRCH HILL DAM AND TULLY LAKE DAM

U.S. ARMY CORPS OF ENGINEERS

GROUNDS MAINTENANCE SERVICES

BID SCHEDULE

BASE YEAR

TASK / ITEM NUMBER

UNIT

QTY

PRICE

TOTAL

1. Birch Hill Dam-

Spring Clean Up

JOB 1

2. Birch Hill Dam-

Mow Fine Lawns

EA 26

3. Birch Hill Dam-

Sweep Pavement

EA 26

4. Birch Hill Dam-

Fall Clean Up

JOB 1

5. Tully Lake-

Spring Cleanup

JOB 1

6. Tully Lake-

Mow Fine Lawns

EA 26

7. Tully Lake-

Sweep Pavement

EA 26

8. Tully Lake-

Fall Cleanup

JOB 1

TOTAL

GROUNDS MAINTENANCE SERVICES

U.S. ARMY CORPS OF ENGINEERS

BIRCH HILL DAM AND TULLY LAKE DAM

ROYALSTON, MA

PERFORMANCE WORK STATEMENT

BID SCHEDULE

OPTION YEAR

TASK / ITEM NUMBER

QTY

PRICE

TOTAL

1. Birch Hill Dam-

Spring Clean Up

JOB 1

2. Birch Hill Dam-

Mow Fine Lawns

EA 26

3. Birch Hill Dam-

Sweep Pavement

EA 26

4. Birch Hill Dam-

Fall Clean Up

JOB 1

5. Tully Lake-

Spring Cleanup

JOB 1

6. Tully Lake-

Mow Fine Lawns

EA 26

7. Tully Lake-

Sweep Pavement

EA 26

8. Tully Lake-

Fall Cleanup

JOB 1

TOTAL

PERFORMANCE WORK STATEMENT:

PERFORMANCE WORK STATEMENT

ROYALSTON, MA

BIRCH HILL DAM AND TULLY LAKE DAM

U.S. ARMY CORPS OF ENGINEERS

GROUNDS MAINTENANCE SERVICES

I. GENERAL

1. Scope of Work Furnish all equipment, materials, labor, and transportation necessary to perform mowing and grounds maintenance services at the Birch Hill Dam & Tully Lake Dam flood risk management projects. All work shall be completed in accordance with the following Performance Work Statement.

2. Locations

a. Birch Hill Dam is located at 68 Birch Hill Dam Road, Royalston, Massachusetts.

b. Tully Lake Dam is located at 2 Athol-Richmond Road, Royalston, Massachusetts.

3. Technical Point of Contact The Technical Point of Contact for the project is Park Ranger David Bylund. Ranger Bylund can be reached at (978) 551-5817 or by email at David.

M.Bylund@usace.army.mil.

4. Site Visit An appointment can be made by contacting the Technical Point of Contact, Park Ranger David Bylund. Site visits are generally scheduled between 09:

00AM-01:00PM Monday through Friday.

5. Schedule The contract period of performance shall be from Contract award to 05 December 2025. In addition, the Government may exercise one option year with the same scope of services. The Option Year would include a period of performance from 06 December 2025 through 04 December 2026. The Pre-Work Conference shall be completed within 14 days of Contract Award.

All submittals to include safety and product submittals shall be submitted within 10 days of contract award or option year exercise notification, The Government reserves up to 7 days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall be resubmitted to the Government in and acceptable form within 3 days for the Government's response, unless additional time is granted by the Government in writing. No field work may proceed prior to the acceptance of pre-work submittals.

Mowing and trimming will not be permitted before 07:00AM or after 03:00PM within park areas or facilities at each dam, unless approved in advance by the Technical Point of Contact. No mowing or trimming will be done on Saturdays, Sundays, or holidays unless approved in advance by the Technical Point of Contact. The following table identifies the line-item number, description, and frequency. Tasks are to be performed during the Service Schedule depicted in the table below. The Service Schedule is the date range when the services are expected to be performed.

Service Schedule:

Base Year Service Schedule: 01 May 2025 through 05 December 2025.

Option Year One Service Schedule: 01 May 2026 through 04 December 2026.

Ite m

Description Birch Hill Dam (Estimated Amt)

Tully Lake (Estimated Amt)

Frequency Quantity Per Facility

Spring Clean Up

4.8 acres 6.2 acres Annual MAY 1

Mow Fine Lawns

3.4 acres 1.3 acres Weekly

MAY-OCT

Pavement Cleaning

.53 acres .65 acres Weekly

MAY-OCT

Fall Clean Up

4.8 acres 6.2 acres Annual

NOV

6. Safety Requirements

a. General:

All work shall be conducted in accordance with the U.S. Army Corps of Engineers (USACE) Safety and Occupational Health Requirements (EM 385- 1-1, most recent edition), and all applicable Occupational Safety and Health Administration (OSHA), Federal, State, and local safety and health requirements. A copy of EM 385-1-1 can be accessed electronically at the following link:

https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE%2015March2024.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

b. Accident Prevention Plan (APP):

The Contractor shall prepare a site-specific Accident Prevention Plan. The APP must be written by a Competent Person (CP) and document the specific work processes, equipment, materials to be used, hazards and applicable control measures.

The mandatory ENG Form 6293 (Accident Prevention Plan Worksheet) must be submitted and accepted prior to beginning on site work:

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6293_2023Aug31.pdf

A preparatory meeting shall be conducted by the Prime Contractor to discuss the APP contents with all effected onsite employees. The Prime Contractor is responsible for informing the subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

Daily safety meetings shall be held and documented. Records shall be available to the Technical Point of Contact upon request.

c. Activity Hazard Analysis (AHA):

An AHA shall be submitted and accepted for each definable feature of work (DFOW) in accordance with EM 385-1-1, Chapter 2-6. A DFOW is defined as any task, which is separate and distinct from other tasks, has separate control requirements, or is identified as different trades or disciplines.

The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

For a non-mandatory formatted outline of an AHA, see ENG Form 6206 (Activity Hazard Analysis) https://www.publications.usace.army.mil/Portals/76/Eng_Form_6206_2023Aug24.pdf

d. Site Safety and Health Officer (SSHO) Requirements:

The Contractor shall employ a minimum of one person to function as a Level 3, SSHO. A Level 3 SSHO is a designated Qualified Person (QP) or Competent Person (CP) with Safety and Occupational Health (SOH) responsibility that meets the requirements of EM 385-1-1, Chapter 2-3. b and 2-

4. b.

Level 3 SSHOs must have training, knowledge, and/or experience identifying hazards and implementing controls for the work being performed.

The SSHO shall be present at the project site and be responsible for overseeing the implementation of the prime contractor's SOH program.

Contractor shall designate all SSHOs on a mandatory ENG Form 6282 (Site Safety and Health Officer Designation Letter):

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6282_2023Aug28.pdf

e. First-Aid and CPR Personnel Requirements:

For shifts with multiple employees, provide at least two employees that are certified to administer First Aid and CPR. When employees work alone, they must be certified in First Aid and be provided an effective means of communication to call for assistance in the event of an emergency.

Minimum First Aid and CPR qualifications are outlined in EM 385-1-1, Chapter 3-3.

f. Additional Personnel Requirements:

Other Competent Person (CP) or Qualified Persons (QP) may be required per EM 385-1-1 and/or other sections of this Scope of Work, based on the definable features of work for this project.

g. Accident Reporting:

All accidents and near misses shall be investigated by the Contractor and reported to the Technical Point of Contact in accordance with EM 385-1-1, Table 2-1.

h. The mandatory ENG Form 3394 shall be completed and submitted to the Technical Point of Contact within seven (7) days of an incident:

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerForms/Eng_Form_3394_2021Aug.pdf

i. Employee Exposure Data:

The Contractor shall electronically report total employee work hours (including subcontractors) to the Technical Point of Contact by close of business on the 10th calendar day of the following month.

7. Pre-Work Conference Prior to the start of any work, the Technical Point of Contact will schedule and conduct a "Pre-Work Conference". The Contractor's Project Manager and Quality Control Personnel will be physically present to attend this meeting. The Contractor shall directly oversee all work on the project and the Project Manager and Quality Control Personnel shall have the authority to act behalf of the Contractor. This conference will be held at the time and location agreeable to the Government and Contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the Technical Point of Contact to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government's administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-Work Conference the Contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this P-Work Conference:

a. Authority of the Technical Point of Contact and Quality Assurance Inspectors.

b. Contractor's Safety Program (including sub-contractors).

c. Activity Hazard Analysis

d. Accident Prevention Plan (Mandatory ENG Form 6293)

e. Contractor Designated Site Safety and Health Officer (SSHO) Level 3 (Mandatory ENG Form 6282)

f. Daily Safety Meetings (Documented on NED Form 251)

g. Accident Reporting (ENG Form 3394)

h. Safety Data Sheet (SDS) requirements

i. Correspondence, Communication and Administrative Procedures

j. Invoice and payment

8. Permits The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

9. Security The Contractor will comply with all established security policies at Birch Hill Dam and Tully Lake Dam. During periods of heightened security that may affect the access to the areas covered under this contract, the Government reserves the right to close any property or portion of property and reschedule and/or cancel any subsequent service. The Contractor will be notified.

10. Flooding Birch Hill Dam and Tully Lake Dam are U.S. Army Corps of Engineers flood control projects. Occasional retention of floodwaters may inundate portions of the maintenance areas or access roads to these areas. Therefore, it may become necessary to close access to any or all portions of the property. If flooding occurs that may impact this contract, the Contractor will be notified.

11. Contractor's Personnel

a. Minimum Personnel Requirements:

The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

b. Employee Conduct:

The Contractor shall be responsible for seeing that the firm's employees strictly comply with all CFR 36 Rules and Regulations, Federal, State, and municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees.

Examples of unbecoming actions or conduct include but are not limited to the following:

i. Cursing, harassment, or discrimination of and/or unwarranted physical contact with visitors, USACE personnel, or other contractors.

ii. Recurring written and/or verbal complaints from visitors, USACE personnel, or other contractors.

iii. Unsafe operation of vehicles while on USACE property.

c. Removal of Contractor's Employees:

The Technical Point of Contact may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the Technical Point of Contact, is incompetent, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

12. Payment The Contractor shall furnish the Technical Point of Contact with one invoice per month or at the completion of services. The invoice shall include the invoice date, contract number, dates of service, description of work, quantities, and total amount due per line item. The invoice must also include the company letterhead, and this must match the data that is registered in the System for Award Management (SAM) registry. Payment shall be made monthly for the actual services performed at the applicable contract unit price. If key is issued, final payment is contingent upon return of U.S.

Government keys. Keys are required to be physically handed to the Technical Point of Contact. The Contractor assumes all responsibility for loss (which may include the cost of rekeying the applicable project).

All invoices are to be emailed to David.M.Bylund@usace.army.mil

II. TECHNICAL REQUIREMENTS

Part 1 General

1. Summary Provide all equipment, materials, labor, and transportation necessary to perform grounds maintenance services at the Birch Hill Dam and Tully Lake Dam flood control projects. The work includes approximately 6 acres of weekly mowing, trimming and pavement sweeping services (See Figures 1- 4).

2. Submittals Although the Government reviews submissions required by this Performance work statement, it is emphasized that the Contractor's work must be completed using proper internal controls and review procedures. The Government reserves up to seven (7) days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall resubmit to the Government in an acceptable form within three (3) days of the Government's response, unless additional time is granted by the Government in writing. All submittals to include safety and product submittals shall be submitted, reviewed, and accepted by no later than 01 May 2026 for the Option Year.

The documents identified below must be prepared in accordance with the applicable standards, submitted to the Technical Point of Contract for review and accepted by the Government.

a. Pre- Work Submittals:

Submitted within 10 days of Contract Award. Submittals must be accepted before the commencement of any field work.

i. ENG Form 6293 (Accident Prevention Plan Worksheet) (Base year and if significant changes are made resubmit for option year)

ii. Activity Hazard Analysis (Each year of the contract)

iii. ENG Form 6282 (Site Safety and Health Officer Designation Letter) (Base year and resubmitted if there is a change in designated SSHO)

iv. Spill Prevention Plan

v. First Aid & CPR Certifications

3. Clean Up and Waste Disposal The Contractor shall practice good housekeeping to maintain a safe job site. The Contractor shall keep the work area, including any designated storage areas free from accumulation of waste materials. Upon completing work in an area, the Contractor shall remove any tools, equipment, and materials that are not the property of the Government. Any and all disturbed areas resulting from Contractor activities shall be restored by the Contractor to the satisfaction of the Technical Point of Contact. All waste material will be disposed of offsite in accordance with all Federal, State, and Local regulations.

4. Environmental Protection Containers for excess and/ or waste materials, rubbish, etc. shall be provided by the Contractor at the site, and the site will be inspected/ cleaned daily.

No burning is permissible. Water, air, and land resources shall not be adversely impacted during the work. Storage, fueling and lubrication of equipment and motor vehicles shall be conducted in a manner that affords the maximum protection against spills and evaporation. Storage and usage of lubricants and daily fueling of machinery and equipment shall occur at least 50 feet from any drainage inlets, water bodies (rivers, streams, and lakes), environmentally sensitive areas (wetlands, vernal pools). While applying chemicals, the Contractor shall take all precautions necessary for the protection of all persons, property, water courses, and natural resources, and will be held liable for any damages resulting from careless application of chemicals. Contractor will take necessary steps to ensure all Federal, State, and local environmental regulatory requirements are met.

5. Personal Protective Equipment It is the Contractor's responsibility to furnish and supply personnel with the proper personal protective equipment necessary for performing the work.

It is the Site Safety and Health Officers responsibility to ensure proper PPE is being used at all times, correctly, while machinery is being operated.

6. Government Resources The Contractor shall supply their own means of communication (telephone). There is not a restroom available at the contract site, and there is no access to potable water at the contract site. The Contractor would have to provide these resources or have an acceptable alternative plan for these resources.

7. Damage to Government and Private Property The Contractor shall be responsible for restoring all Government facilities or structures damaged or lost as a result of the Contractor's operation. The Contractor shall also be responsible for any damage to private property or injury to any person as a result of the Contractor's operation. The Contractor shall notify the Project Manager immediately of damage to Government and private property and injury to any person resulting from the Contractor's operation. Also, the Contractor shall notify the Technical Point of Contact of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall also restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the Contractor's operation. Damaged or destroyed grass areas shall be re-planted as directed by the Technical Point of Contact, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

8. Omissions This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, State, or Federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

9. Inspections

a. Contractor Quality Control:

The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor's organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein.

b. General Inspection:

Upon the completion of each mowing cycle, the Contractor will perform an inspection of all areas under this contract to ensure compliance with the scope of work. The Contractor or their representative must be able to commit personnel, equipment, and resources to correct deficiencies. Before and after each mowing/grounds maintenance service, the Technical Point of Contact shall be notified via phone or in person. The Technical Point of Contact or a representative of the Technical Point of Contact may accompany the Contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made for work not corrected.

c. Equipment/Supplies Inspections:

The Technical Point of Contact may inspect required equipment and, supplies at any time when in use on Government property. Any equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the Technical Point of Contact. No such removal will reduce the Contractor's obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

d. Government Inspections:

The Government will monitor the Contractor's service performance and make deductions accordingly for work not corrected with the time permitted.

No partial services are permitted, unless directed by the Technical Point of Contact due to flooding, weather, or other event. Contractor will only receive payment for services actually performed.

10. Other Contracts The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other contractors and Government employees. The Contractor shall not commit or permit any act which will interfere with the performance of work by another contractor or Government employees.

11. Receiving and Storing Materials The Contractor may not store or receive materials on Government property.

12. Preferred Sequence for Work Schedules The Technical Point of Contact shall provide the Contractor with a preferred sequence, or order, of work. (Note: The Contractor must provide sufficient personnel and equipment to accomplish services stated in the contract). The Contractor will then be required to submit a work schedule for each service, and approximate times for beginning and ending of each required service listed. Any proposed change to an approved schedule must be submitted in writing, coordinated, and approved by the Technical Point of Contact in advance of actual schedule changes.

Part 2 Equipment & Service

1. Equipment

a. Condition of Equipment All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Army Corps of Engineers Safety and Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment as identified by equipment manufacturer. All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards.

b. Type of Equipment

i. Mowers shall be rotary type and equipped with suitable protective devices to prevent flying objects from injuring people or damaging property.

Mowers must have slides or wheels, which will prevent tearing or plowing into the turf. The Contractor will be held responsible for re-turfing if equipment causes gouging or plowing. In areas where it is not possible to use a tractor-mounted mower the Contractor shall use small mowing equipment such as lawn and garden tractors; push mowers, weed eaters and other small power-mowing equipment, and/or manual mowing tools.

ii. String trimmers may be gasoline or electrically operated. The use of steel blades, steel cable, or other type of cord that will cause damage to trees, shrubs, etc., will not be allowed in string trimmers. Powered string trimmers will not be used to trim around saplings that are less than three (3) inches diameter at 4-1/2 feet above ground level. Trimming around said saplings shall be accomplished using hand-operated trimmers. Contractor will be required to replace any saplings/trees/shrubs damaged by the Contractors operation.

iii. Blowers will be used to remove any debris from paved surfaces after trimming has been completed. Blowers may be gas or electrically operated, backpack, handheld or walk-behind models are acceptable and will be kept in good working order per manufacturer's specifications.

c. Equipment Storage No Government space or facilities shall be provided under this contract.

2. Service Requirements The Contractor shall survey the park or area and report all damage or vandalism to the Technical Point of Contact prior to commencement of mowing in each area. Any damage found thereafter by the Government's inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contractor's operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the Technical Point of Contact, at no cost to the Government. The Contractor shall police the area to be mowed for any loose trash and dispose of it properly before it goes through the mower.

a. Mowing Requirements Cut and power mow grass to a height of not more than three and one-half (3 1/2) inches or less than two and one-half (2 1/2) inches in each area around each facility. Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel rollover, etc. Mowing shall be conducted in such a manner so there is no wheel damage to the turf or any damage to concrete edges, signs, fences, or trees. Mowing shall not take place close enough to facilities to cause damage. Mowing with heavy tractors will not be permitted when the ground is too wet or boggy that the mowing operations will cause wheel rutting. Mowing under these conditions shall be accomplished by use of smaller mowing equipment as mentioned above.

b. Trimming Requirements Trim grass to a height of not more than three and one-half (3 1/2") inches or less than two and one-half (2 1/2") inches in the area around each facility.

Trimming, edging shall be conducted in such a manner so there is no damage to the turf or any damage to concrete edges, signs, fences, or trees.

Areas adjacent to facilities must be trimmed using other types of equipment such as string trimmers. Trimming shall be accomplished around all vertical objects such as against buildings, road gates, guardrails, fences, tables, trash receptacles, electrical pedestals, water fountains, hose bibs, cookers/grills, etc. Trimming shall be done each time mowing is performed. All work will be reviewed by the Technical Point of Contact.

c. Grounds Cleaning Grounds cleaning will be performed in conjunction with each mowing service, leaving the service area with an overall neat and clean appearance. The grounds cleaning shall remove all obvious and noticeable trash, litter and debris from the service limits which are designated as boundaries on the attached location maps. All trash and litter shall be removed and properly disposed of in bulk refuse receptacles. All debris (grass clippings, sticks, leaves, pine needles, sand/dirt, etc.) shall be removed from the project or spread out in the nearby woods as directed by the Technical Point of Contact.

d. Leaf and Debris Cleanup The Contractor shall remove all leaves, logs, debris, litter, etc. from all lawn areas, roadsides, and parking areas. Upon completion lawns and paved and concrete surfaces will be visually free of all loose material. All trash and litter shall be removed and properly disposed of in bulk refuse receptacles. All debris (grass clippings, sticks, leaves, pine needles, sand/dirt, etc.) shall be removed from the project or spread out in the nearby woods as directed by the Technical Point of Contact.

e. Restrictions All mowing and trimming required in a park or area shall be completed and inspected by the Contractor's Quality Control Inspector prior to beginning work in another park or area. The Contractor shall notify Technical Point of Contact immediately upon completion of services for a designated area, so that the Technical Point of Contact or their representative may inspect the work. The Contractor shall be responsible for correction of all deficiencies discovered by the Quality Assurance inspection within twenty-four (24) hours at no additional cost to the Government.

3. Service Locations The services for this contract are located at the following locations:

a. Birch Hill Dam is located at 68 Birch Hill Dam Road in Royalston, MA.

b. Tully Lake Dam is located at 2 Athol Richmond Road in Royalston, MA.

Figure 1 provides an overview of all service locations.

The Contractor shall furnish all labor, materials, and equipment necessary to perform the following tasks:

4. Service Tasks

a. Spring Clean Up

i. Service Requirement:

1) Leaf and Debris Cleanup

2) Grounds Cleaning

3) Pavement Sweep - All paved areas

ii. Service Area:

1) Service Area: Birch Hill Dam - Figure 7

a) 4.8 acres (weekly fine mow areas, paved and concrete areas)

2) Service Area: Tully Lake - Figure 1 & 3

a) 6.2 acres (weekly fine mow areas, paved and concrete areas, recreational area)

iii. Service Schedule:

1) May, One service per year

b. Mow Fine Lawns

i. Service Requirement:

1) Mowing

2) Trimming

3) Grounds Cleaning

4) Leaf and Debris Cleanup

ii. Service Area:

1) Birch Hill Dam - Figure 4, 5 & 6

a) 3.4 acres

2) Tully Lake - Figure 2

a) 1.3 acres

iii. Service Schedule:

1) Weekly

2) May through October for 26 services

c. Pavement Cleaning

i. Service Requirements:

1) Pavement Cleaning

ii. Service Area:

1) Birch Hill Dam - Figure 4,5, & 6

a) .53 acres

2) Tully Lake - Figure 2

a) .65 acres

iii. Service Schedule

1) Weekly

a) May through October for 26 services

d. Fall Clean Up

i. Service Requirement:

1) Leaf and Debris Cleanup

2) Grounds Cleaning

3) Pavement Sweep

ii. Service Area:

1) Service Area: Birch Hill Dam - Figure 7

a) 4.8 acres (weekly fine mow areas, paved and concrete areas)

2) Service Area: Tully Lake - Figure 1 & 3

b) 6.2 acres (weekly fine mow areas, paved and concrete areas, recreational area)

iii. Service Schedule:

1) May, One service per year

ATTACHMENTS:

PLEASE SEE ATTACHMENTS INCLUDED SEPARATELY FOR ADDITIONAL INFORMATION.

WAGE DETERMINATIONS:

The Wage Determination for this project can be found at:

https://sam.gov/wage-determination/2015-4061/32

Wage Determination No.: 2015-4061 Revision No.: 32 Revised Date: 23 December 2024

W912WJ25QA012

https://sam.gov/wage-determination/2015-4061/32

Continuation of Description

Requirements Grounds Maintenance Services, Birch Hill Dam and Tully Lake Dam, Royalston, MA

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.204-13 System for Award Management Maintenance. Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services. Nov 2023 52.219-6 Notice of Total Small Business Set-Aside. Nov 2020 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. May 2024

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

Jan 2023

252.204-7020 NIST SP 800-171 DoD Assessment Requirements. Nov 2023 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7010 Levies on Contract Payments. Dec 2006 252.244-7000 Subcontracts for Commercial Products or Commercial Services. Nov 2023 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. Jan 2023

FAR Clauses Incorporated by Full Text

52.219-28 Postaward Small Business Program Rerepresentation. (Jan 2025)

Postaward Small Business Program Rerepresentation (Jan 2025)

(a) . As used in this clause-Definitions

Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern-

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (d) of this clause.

(2) , as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or Affiliates a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) If the Contractor represented that it was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (f) of this clause or, if applicable, paragraph (h) of this clause, upon occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts-

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.

(c) If the Contractor represented its status as any of the small business concerns identified at 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (f) of this clause or, if applicable, paragraph (h) of this clause, for the NAICS code assigned to an order (except that paragraphs (c)(1) through (3) of this clause do not apply to an order issued under a Federal Supply Schedule contract at subpart 8.4)-

(1) Set aside exclusively for a small business concern identified at 19.000(a)(3) that is issued under an unrestricted multiple-award contract, unless the order is issued under the reserved portion of an unrestricted multiple-award contract ( e.g., an order set aside for a woman-owned small business under a multiple-award contract that is not set-aside, unless the order is issued under the reserved portion of the multiple-award contract);

(2) Issued under a multiple-award contract set aside for small businesses that is further set aside for a specific socioeconomic category that differs from the underlying multiple-award contract ( e.g., an order set aside for a HUBZone small business concern under a multiple-award contract that is set aside for small businesses);

(3) Issued under the part of the multiple-award contract that is set aside for small businesses that is further set aside for a specific socioeconomic category that differs from the underlying set-aside part of the multiple-award contract ( e.g., an order set aside for a WOSB concern under the part of the multiple-award contract that is partially set aside for small businesses); and

(4) When the Contracting Officer explicitly requires it for an order issued under a multiple-award contract, including for an order issued under a Federal Supply Schedule contract (see 8.405-5(b) and 19.301-2(b)(2)).

(d) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code(s) assigned to this contract. The small business size standard corresponding to this NAICS code(s) can be found at https://www.sba.gov/document/support--table-size-standards.

(e) The small business size standard for a Contractor providing an end item that it does not manufacture, process, or produce itself, for a contract other than a construction or service contract, is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition-

(1) Was set aside for small business and has a value above the simplified acquisition threshold;

(2) Used the HUBZone price evaluation preference regardless of dollar value, unless the Contractor waived the price evaluation preference; or

(3) Was an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(f) Except as provided in paragraph (h) of this clause, the Contractor shall make the representation(s) required by of this clause paragraphs (b) and (c) by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting officer in writing within the timeframes specified in paragraph (b) of this clause, or with its offer for an order (see paragraph (c) of this clause), that the data have been validated or updated, and provide the date of the validation or update.

(g) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (f) or (h) of this clause.

(h) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed:

(1) The Contractor represents that it is, is not a small business concern under NAICS Code assigned to contract number.561730 W912WJ25PXXXX

(2) [ .] The Contractor represents that Complete only if the Contractor represented itself as a small business concern in paragraph (h)(1) of this clause it is, is not, a small disadvantaged business concern as defined in .13 CFR 124.1001

(3) [ ] The Contractor represents that Complete only if the Contractor represented itself as a small business concern in paragraph (h)(1) of this clause.

it is, is not a women-owned small business concern.

(4) Women-owned small business (WOSB) joint venture eligible under the WOSB Program. The Contractor represents that it is, is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The Contractor shall enter the name and unique entity identifier of each ____ party to the joint venture: __.]

(5) Economically disadvantaged women-owned small business (EDWOSB) joint venture. The Contractor represents that it is, is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The Contractor shall enter the name and unique entity identifier of each ____ party to the joint venture: __ .]

(6) [ ] The Contractor represents that Complete…