Solicitation W912WJ24Q0036.pdf

SEE ADDENDUM

(No Collect Calls)

W912WJ24Q0036 05-Jan-2024

b. TELEPHONE NUMBER

978-318-8324

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 18 Jan 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912WJ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JENNIFER M SAMELA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 978-318-8159 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF80

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912WJ24Q0036

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO VENDORS

PLEASE DIRECT QUESTIONS TO JENNIFER M. SAMELA AT (978) 318-8324 OR

JENNIFER.M.SAMELA@USACE.ARMY.MIL. THE SOLICITATION AND RESULTING CONTRACT

SHALL BE THE GOVERNING DOCUMENT IN ALL CASES.

** QUOTES CAN BE E-MAILED TO JENNIFER M. SAMELA AT

JENNIFER.M.SAMELA@USACE.ARMY.MIL.

THE BID SCHEDULE MUST BE COMPLETED AND SUBMITTED FOR A QUOTE TO BE

CONSIDERED COMPLETE.

In accordance with FAR Part 52.204-7(b)(1) Contractors must be registered in the System for Award Management (SAM) database (www.SAM.gov) to submit a quote (formerly the Central Contractor Registration (CCR) database and the On-Line Representations and Certifications (ORCA)). Any reference to CCR or ORCA in any clause or provision is referring to the www.sam.gov website.

NOTE: SAM.gov registration takes approximately 3 weeks (DUNS registration 1-2 business days; CAGE code validation up to 10 business days; IRS validation and overall submission 7-10 business days). It is the contractor’s responsibility to track SAM.gov registration and follow-up with required tasks.

In addition, if you are registering a new entity in SAM.gov, you must provide an original, signed notarized letter stating that you are the authorized Entity Administrator. The Entity Administrator must establish a LOGIN.GOV account using the e-mail address that will be associated with the SAM registration. See https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/sam-update for additional information.

Provide Unique Entity Identifier (UEI): ___________________________ Provide CAGE code: ____________________________ Provide TAX ID: __________________________ Per FAR Part 52.212-3 Alt I, the Contractor is required to complete the On-line Representations and Certifications Application (www.SAM.gov) and paragraph (b) if applicable, OR to complete paragraphs (c) thru (m) of this clause and return with quote.

POTENTIAL VENDORS ARE NOTIFIED THAT THE BASIS ON WHICH AWARD WILL BE MADE IS

PRICE ALONE.

ALL RESPONSIBLE SOURCES MAY SUBMIT A RESPONSE WHICH, IF TIMELY RECEIVED, MUST BE

CONSIDERED BY THE AGENCY.

INVOICES SHALL BE SENT TO TECHNICAL POINT OF CONTACT.

SECURITY REQUIREMENTS

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (eg., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures –this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clauses of this contract, should FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

BID SCHEDULE

OFFICE JANITORIAL SERVICES

U.S. ARMY CORPS OF ENGINEERS

HOPKINTON LAKE AND EVERETT LAKE

HOPKINTON & WEARE, NH

PERFORMANCE WORK STATEMENT

Bid Schedule Base Year (2024)

TASK / ITEM NUMBER

UNIT

QTY

PRICE

TOTAL

1. Hopkinton Lake Project Office - Office Cleaning Weekly

EA

2. Merrimack River Basin Office -

3. Hopkinton Lake Gatehouse - Building Cleaning Monthly

4. Elm Brook Park Cabin - Office Cleaning

EA - Weekly EA - Monthly

5. Everett Lake Project Office -

Twice per Month

6. Everett Lake Gatehouse -

7. Annual Carpet Shampooing

EA 1

8. Annual Window Cleaning

U.S. ARMY CORPS OF ENGINEERS

HOPKINTON LAKE AND EVERETT LAKE

Option Year 1 (2025)

Office Cleaning

EA - Weekly EA - Monthly

U.S. ARMY CORPS OF ENGINEERS

HOPKINTON LAKE AND EVERETT LAKE

Option Year 2 (2026)

Office Cleaning Weekly

Monthly

EA - Weekly EA - Monthly

U.S. ARMY CORPS OF ENGINEERS

HOPKINTON & EVERETT LAKE

I. General:

1. Scope: Furnish all equipment, materials, labor, and transportation necessary to clean four (4) buildings at Hopkinton Lake and two (2) buildings at Everett Lake.

2. Location(s): Hopkinton-Everett Lakes requires janitorial services at six (6) locations listed

A-F below.

A. Hopkinton Lake Project Office is located at 2097 Maple Street, Hopkinton NH.

B. Merrimack River Basin Office is located at 2097 Maple Street, Hopkinton NH.

C. Hopkinton Lake Gatehouse is located on Maple Street (NH Route 127) approximately one tenth of a mile from the Hopkinton Project Office.

D. Elm Brook Park Cabin is located at 102 Elm Brook Park Road, Hopkinton NH.

E. Everett Lake Project Office is located at 395 Clough Park Road, Weare NH.

F. Everett Lake Gatehouse is located approximately two tenths of a mile from the

Everett Lake Project Office.

3. Site Visit: Contact the Technical Point of Contact (TPOC) to arrange a site visit. The TPOC for the project is Park Ranger, Samantha Schupp (978-318-8735 or Samantha.N.Schupp@usace.army.mil).

4. Schedule: The period of performance shall be from contract award estimated to be around 01 February 2024 and end on 31 January 2025. In addition, the Government may exercise two optional years with the same scope of services. Option year one will have a period of performance of 01 February 2025 through 31 January 2026. Option year two will have a period of performance of 01 February 2026 through 31 January 2027. Work shall be performed Monday through Friday 8:00 AM to 3:00 PM unless otherwise approved by the TPOC. No work shall be done on weekends or Government holidays unless specifically stated by performance work statement requirements and approved by the TPOC. The Pre- Work Conference shall be completed within 14 days of Contract Award.

All pre-work submittals shall be submitted within 21 days of contract award. The Government reserves up to 21 days for review and acceptance on each submittal/resubmittal the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall be resubmitted to the Government in an acceptable form within 14 days of the Government’s response, unless additional time is granted by the Government in writing. No field work may proceed prior to the acceptance of pre-work submittals.

The following table identifies the line-item number, description, and frequency.

Item

Description Frequency Qty

1 Hopkinton Lake Project Office

– Office Cleaning

Weekly 52

2 Merrimack River Basin Office

– Office Cleaning

Weekly 52

3 Hopkinton Lake Gatehouse

– Building Cleaning

Monthly 12

4 Elm Brook Park Cabin

– Office Cleaning

Weekly (mid-May – September) Monthly (October – April)

5 Everett Lake Project Office

– Office Cleaning

Twice per Month 24

6 Everett Lake Gatehouse

– Building Cleaning

Monthly 12

7 Hopkinton Lake Project Office, Merrimack River Basin Office, Elm Brook Park Cabin -Annual Carpet Shampooing

Annual (April) 1

8 Hopkinton Lake Project Office, Merrimack River Basin Office, Elm Brook Park Cabin -Annual Window Cleaning

Annual (April) 1

5. Safety Requirements: All work shall be conducted in accordance with the U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Manual (EM 385-1-1, most recent edition), and all applicable Occupational Safety Health Administration (OSHA), federal, state, and local safety and health requirements. A copy of EM 385-1-1 can be accessed at the project office or electronically at the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385- 1-1.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

a. Abbreviated Accident Prevention Plan:

The Contractor shall prepare an Abbreviated Accident Prevention Plan (AAPP) specific to the activities being performed. It shall include Activity Hazard Analyses (AHAs) as described below. A non-mandatory, fillable AAPP template is available upon request.

However, the Contractor is permitted to submit their own plan, at a minimum it must meet the requirements of EM 385-1-1, Appendix A.

A preparatory meeting shall be conducted by the Prime Contractor to discuss the AAPP contents with all effected onsite employees. The Prime Contractor is responsible for informing their subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

b. Activity Hazard Analysis

An AHA shall be submitted for each major phase of work. A major phase of work is defined as an operation involving a type of work presenting hazards not experienced in previous operations or where a new subcontractor or work crew is to perform the work.

The analysis shall define all activities to be performed, identify the sequence of work, the specific hazards anticipated, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

c. Emergency Response:

Emergency procedures shall be documented in the AAPP and will include a map with directions to the nearest hospital, emergency contact numbers, and onsite First Aid/CPR responders.

d. Required Personnel:

The Contractor shall designate one employee as the site’s Competent Person (CP) who is responsible for ensuring a safe environment for all employees. The CP shall be present at the project site and report to the Contractor’s upper management. The CP is required to have related construction and/or service experience.

When emergency medical services are not accessible within five (5) minutes of the work location and there are two (2) or more workers onsite, at least two (2) employees shall be trained in First Aid and CPR. Minimum qualifications are listed in EM 385-1-1, Section 03.A.02.c.

e. Accident Reporting:

All accidents and near misses shall be investigated by the Contractor. All work-related recordable injuries, illnesses, and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the TPOC within four (4) hours of the incident. Serious accidents as described in EM 385-1-1 Section 01.D shall be immediately reported to the TPOC. ENG Form 3394 shall be completed and submitted to the TPOC within five (5) working days of the incident.

The Contractor shall compile employee work hours (including subcontractors) and forward the total hours to the TPOC no later than close of business on the 10th calendar day of the following month. The method of transmission by the Prime Contractor to the TPOC shall be electronically.

6. Changes to Frequency and/or Quantities: The Government reserves the option, should it become necessary, to decrease or increase service frequencies and/or facility quantities in any or all project areas. The Government may also, at any time during the duration of this contract, close any property or portion of the property and delete any subsequent service in the closed property or area. The Contractor shall be given adequate notification to prepare for either contingency. This decrease or increase will be deducted from or paid for in accordance with the bid schedule or a negotiated cost. For increases in services, a formal modification will be issued, signed by the Contracting Officer prior to the performance of services. In addition, the TPOC may, on special occasions decide to reschedule a service frequency in order to avoid conflict with visitation or unnecessary expense. The quantity of frequencies of individual tasks in the contract are estimated, they are not guaranteed. A minimum of twenty-four (24) hours notification shall be given to the Contractor in such cases.

7. Pre-Work Conference: Prior to the start of any work, the TPOC will schedule and conduct a

“Pre-Work Conference”. The Contractor’s Project Manager and Quality Control Personnel shall be physically present at this meeting. The Contractor shall directly oversee all work on the project and the Project Manager and Quality Control Personnel shall have the authority to act on behalf of the Contractor. This conference will be held at the time and location agreeable to the Government and Contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the TPOC to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required.

At the Pre-Work Conference the Contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-Work Conference:

i. Authority of the Technical Point of Contact and Quality Assurance Inspectors.

ii. Contractor’s Safety Program (including sub-contractors).

iii. Abbreviated Accident Prevention Plan and Activity Hazard Analysis (Submitted & accepted prior to start of work on site).

iv. Safety Meetings (Documented on NED Form 251).

v. Accident Reporting (ENG Form 3394).

vi. Safety Data Sheet (SDS) requirements.

vii. Contractor’s Quality Control Plan.

viii. Contractor’s Equipment.

ix. Services Inspection Form.

x. Correspondence, Communication, Security and Administrative Procedures.

xi. Invoice and payment.

Note: Work cannot begin until all safety paperwork is submitted and accepted by the Government.

8. Permits: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable federal, state, county, and municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

9. Security: The Contractor will comply with all established security policies at the Hopkinton Everett Lakes Project. Due to periods of heightened security that may affect the access to the areas covered under this contract, the Government reserves the right to close any property or portion of property and reschedule and/or cancel any subsequent service. The Contractor shall be given at least 24-hour notice of any such closure.

10. Payment: The Contractor shall furnish the TPOC with one invoice per month. The invoice shall include the invoice date, contract number, dates of service, description of work, quantities, labor hours, and total amount due per line item. The invoice must also include the company letterhead, and this must match the data that is registered in the System for Award Management (SAM) registry. Payment shall be made monthly for the actual services performed at the applicable contract unit price.

All invoices may be mailed to:

U.S. Army Corps of Engineers

Hopkinton Everett Lakes 2097 Maple Street Contoocook, New Hampshire 03229

Or emailed to Samantha.N.Schupp@usace.army.mil

II. Technical Requirements:

Part 1 General:

1. Summary: Furnish all equipment, materials, labor, and transportation necessary to clean four (4) buildings at Hopkinton Lake and two (2) buildings at Everett Lake. The Contractor’s work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, personnel, equipment, vehicles, fuel, materials, supplies, supervision, and quality control necessary to perform the various services required herein.

2. Submittals: Although the Government reviews submissions required by this

Performance Work Statement, it is emphasized that the Contractor’s work must be completed using proper internal controls and review procedures. The Government reserves up to 21 days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall resubmit to the Government in acceptable form within 14 days of the Government’s response, unless additional time is granted by the Government in writing.

The documents identified below must be prepared in accordance with the applicable standards, submitted to the TPOC for review and accepted by the Government.

a. Pre-Work Submittals: Submitted within 21 days of contract award. Submittals must be accepted prior to the commencement of any field work activities.

i. Abbreviated Accident Prevention Plan

ii. Activity Hazard Analysis

iii. Safety Data Sheets – Prior to ordering.

iv. Contractor’s Quality Control Plan

3. References: All work shall be in conformance with:

a. U.S. Army Corps of Engineers

i. EM-385-1-1 Safety and Health Requirements Manual, U.S. Army Engineering

Manual; 2014

b. Code of Federal Regulations

i. Title 36 – Parks, Forests, and Public Property; Chapter III, Part 327 – Corps of Engineers, Department of the Army

c. Other appropriate federal, state, and local codes

4. Other Contracts: The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other contractors and Government employees. The Contractor shall not commit or permit any act which will interfere with the performance of work by another contractor or by Government employees.

5. Preferred Sequence for Work Schedules: The TPOC shall provide the Contractor with a preferred sequence, or order, of work. (Note: The Contractor must provide sufficient personnel and equipment to accomplish services stated in the contract). The Contractor will then be required to submit a work schedule for each service, and approximate times for beginning and ending of each required service listed. Any proposed change to an approved schedule must be submitted in writing, coordinated, and approved by the TPOC in advance of actual schedule changes.

6. Clean Up and Waste Disposal: The Contractor shall practice good housekeeping to maintain a safe job site. The Contractor shall keep the work area, including any designated storage areas free from accumulation of waste materials. Upon completing work in an area, the Contractor shall remove any tools, equipment, and materials that are not the property of the Government. Any and all disturbed areas resulting from Contractor activities shall be restored by the Contractor to the satisfaction of the TPOC.

All waste material will be disposed of offsite in accordance with all federal, state, and local regulations.

7. Environmental Protection: Water, air and land resources shall not be adversely impacted during the course of the work. The Contractor will take necessary steps to ensure all federal, state, and local environmental regulatory requirements are met at no additional cost to the Government. Assurance of compliance with this section by subcontractors shall be the responsibility of the Contractor.

8. Sustainability & Environmentally Preferred Products: Under the Comprehensive

Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products for a complete list of designated products and the associated recommended contents levels. Offerors must be able to demonstrate that each offered product meets minimum content levels upon request.

Additionally, Safer Choice Standard, formerly known as DfE's Standard for Safer Products (or the "DfE Standard") identifies the requirement for products that must meet the Safer Choice label. The Contractor shall provide Safer Choice labeled products under this contract, as applicable. The Contractor is encouraged to visit https://www.epa.gov/saferchoice/products for updated lists of qualifying products.

Furthermore, the Contractor should also meet the Bio Preferred Program requirements.

The United States Department of Agriculture (USDA) designates certain bio-based products for federal procurement and specifies minimum bio-based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred’s minimum bio-based content level. Visit the BioPreferred website:

https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml for the complete list of designated products and the associated minimum bio-based content level requirements.

9. Personal Protective Equipment: It is the Contractor’s responsibility to furnish and supply personnel with the proper personal protective equipment necessary for performing the work.

10. Government Resources: The Government will supply any electricity necessary for the project work from points of existing outlets when and where available. The Government may also supply water though the water may not be available immediately at all facilities.

The Contractor shall carefully conserve the use of electricity and water provided. The Contractor shall supply their own means of communication (telephone).

11. Damage to Government and Private Property: The Contractor shall be responsible for restoring all Government facilities or structures damaged as a result of the Contractor’s operation. The Contractor shall also be responsible for any damage to private property or injury to any person as a result of the Contractor’s operation. The Contractor shall notify the TPOC immediately of damage to Government and private property and injury to any person resulting from the Contractor’s operation. Also, the Contractor shall notify the TPOC of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall also restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the Contractor’s operation. Damaged or destroyed grass areas shall be re-planted as directed by the TPOC, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

12. Contractor’s Personnel:

a. Minimum Personnel Requirements: The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

Note: At least one (1) of the Contractor employees on site shall be able to communicate effectively and efficiently with project staff.

b. Employee Conduct: The Contractor shall be responsible for seeing that the

Contractor’s employees strictly comply with Code of Federal Regulations Title 36, Chapter III, Part 327, and all federal, state, and municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/ employees.

Examples of unbecoming actions or conduct include but are not limited to the following:

i. Cursing, harassment, or discrimination of and/or unwarranted physical contact with visitors, USACE personnel, or other contractors

ii. Recurring written and/or verbal complaints from visitors, USACE personnel, or other contractors.

iii. Unsafe operation of vehicles while on USACE property.

c. Removal of Contractor’s Employees: The TPOC may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the TPOC, endangers persons or property, or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible.

No such removal, however, will reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

13. Quality Assurance: The Contractor is responsible for the quality control of the contract work. The Contractor shall establish and maintain a quality control system to assure compliance with the contract requirements. The Government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

14. Inspections:

a. Contractor Quality Control: The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor’s organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein.

b. General Inspection: Upon the completion of each service requirement, the

Contractor will perform an inspection of all areas under this contract to ensure compliance with the Performance Work Statement. The Contractor or their representative must be able to commit personnel, equipment, and resources to correct deficiencies. The Services Inspection Form (form to be provided to the Contractor at the pre-work conference) shall be submitted to the TPOC to allow verification of results for payment. A Government representative may accompany the Contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

c. Equipment/Supplies Inspections: The TPOC may inspect required equipment and, supplies at any time when in use on Government property. Any equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the TPOC. No such removal will reduce the Contractor’s obligation to perform all work required within the time scheduled under this contract.

This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

d. Government Inspections: The Government will monitor the Contractor’s service performance by conducting random inspections of service areas within five (5) hours following the cleanings. The Government will use the Services Inspection Form as reference to ensure services were completed. Deficiencies will be noted on a Contract Discrepancy Report and the Contractor will be notified via phone and email. The Contractor shall have 24 hours from the time of notification to correct the deficiencies. If the deficiencies are not corrected in that timeframe, deductions will be made accordingly.

15. Receiving and Storing Materials: The Contractor is responsible for receiving and unloading of delivered goods. Government employees will not receive materials or supplies for the Contractor and will not be responsible for damage to the Contractor’s equipment or materials.

16. Omissions: This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

Part 2 Equipment:

1. Condition of Equipment: All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Army Corps of Engineers Safety and Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment. All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards.

2. Type of Equipment:

a. Motor Vehicles

b. Vacuum Cleaner

c. Carpet Cleaners

d. Etc.

Part 3 Materials and Supplies:

1. Provided by Government:

a. Toilet Tissue

b. Liquid Soap

c. Trash Bags

d. Paper Towels (for restocking dispensers only)

e. Potable Water Source*

NOTE: Government furnished supplies valued under $100.00 each.

2. Provided by Contractor:

a. Cleaning Materials i.e., Cleaning Cloths, Sponges, Spray Bottles, Paper Towels, etc.

b. Disinfectants

c. Detergents

NOTE:

1. All materials to be used shall be reviewed and accepted in advance by the TPOC.

2. The Contractor shall submit one copy of the manufacturer’s Safety Data Sheet for each chemical proposed for use prior to using the chemicals on-site. Refer to the Sustainability & Environmentally Preferred Products section (Listed Above;

II. Technical Requirements: Part 1 General; Section 8).

3. The Contractor is permitted to store small quantities of cleaning products on site in the Hopkinton Lake Project Office’s bathroom cabinet. The quantity of cleaning products stored on site shall be limited to one month’s need of any chemical.

*Water may not be available at all facilities requiring service.

Part 4 Service Requirements:

1. General: Furnish all equipment, materials, labor, and transportation necessary to clean four (4) buildings at Hopkinton Lake and two (2) buildings at Everett Lake. The Contractor’s work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, personnel, equipment, vehicles, fuel, materials, supplies, supervision, and quality control necessary to perform the various services required herein.

2. Trash and Recycling: Collected refuse shall be tied in a bag and may be deposited in the dumpster adjacent to the Hopkinton Lake Project Office. Collected recycling shall be deposited in the recycling dumpster adjacent to the Hopkinton Lake Project Office. It is the Contractor’s responsibility to comply with all federal, state, and local refuse and recycling laws. Transportation and disposal fees will be paid by the Contractor at no additional cost to the Government and should be included in the Contractor’s unit bid price for any service area refuse/recycling not disposed of in the designated dumpster(s) at the Hopkinton Lake Project Office.

3. Service Definition:

a. One service is defined as a single completion of all requirements for each task as described in Section 4, Service Tasks below. For example, one Office Cleaning service would include office cleaning at all service locations requiring such task as listed in Part 5, Service Locations.

b. The Contractor shall only be paid for work fully completed. If a partial service is rendered, payment will be adjusted according to percent of area completed. Partial service is defined as completing anything other than all tasks for designated locations as identified in Part 5, Service Locations.

4. Service Tasks:

a. Office Cleaning: The following services shall be performed as part of the scheduled Office Cleaning:

i. Vacuum Services: Vacuum all floors, runners, and upholstered chairs.

ii. Dusting Services: Dust the surfaces of all desks, counters, file cabinets, bookcases, display cabinets, windowsills, light shades, and other furniture and office machine surfaces. Remove cobwebs from ceilings, corners, etc.

iii. Surface Cleaning Services: Wash all counters and tabletops with an appropriate surface cleaner. Wash noticeable dirt on woodwork, door frames, etc.

iv. Restroom Cleaning Services: Clean restroom, scrub and disinfect toilets, showers, and sinks, wash mirrors, and restock paper tissue, soap, and paper towels. Sweep/vacuum and mop floors.

v. Garage Floor Cleaning Services: Sweep/vacuum and mop the warm bay garage floor (painted concrete) with an appropriate floor cleaner diluted with water. If a vehicle is parked in the warm bay garage, please ask that it be moved outside. Care must be taken to clean up oil or grease spots prior to mopping.

vi. Mopping Services: Move any area rugs prior to mopping. Mop any painted concrete, tile, or wood floors with an appropriate tile/wood cleaner and water solution. All dirtied mop water shall be placed in a location identified by the TPOC. The kitchen, bathroom, and garage sinks may not be utilized.

vii. Trash/Waste Removal: Empty all wastebaskets into larger trash bag(s) and put in dumpster at the Hopkinton Lake Project Office.

viii. Recycling: Empty all recycling bins and put in recycling dumpster at the Hopkinton Lake Project Office. Recyclable materials shall be loose when put into the recycling dumpster, not in a plastic bag. Boxes shall be flattened prior to placing in the recycling dumpster.

b. Building Cleaning: The following services shall be performed as part of the scheduled Building Cleaning:

i. Dusting Services: Dust all gate operator machines, cabinets, and windowsills.

Remove cobwebs from corners and around the doorway.

ii. Surface Cleaning Services: Wipe all railings.

iii. Mopping Services: Sweep and/or vacuum and wet mop the floor. All dirtied mop water will be placed in a location identified by the TPOC. The mop water may not be dumped on, off or around the service bridge.

Note: Care must be taken to clean up oil or grease spots prior to mopping.

Note: Care must be taken not to let sweepings fall into fuel room.

Note: There is no access to water at the gatehouse buildings. Water shall be transported to and from the gatehouse building for mopping services.

c. Carpet Cleaning: The following services shall be performed as part of the scheduled Carpet Cleaning:

i. All carpets shall have a uniform appearance with no scuffmarks, heel marks, stains, or discoloration.

ii. Floors shall be free of dust, dirt, and debris prior to shampooing.

iii. Carpets shall be shampooed underneath all items. This may require minimal furniture to be removed from the room.

iv. Water or cleaning shampoo solution splashed onto doors, walls, baseboards, furniture, or other items within the work area shampooed shall be removed.

v. Dirtied water resulting from the shampoo process must be legally disposed of offsite.

d. Window Cleaning: The following services shall be performed as part of the scheduled Window Cleaning:

i. All windows (interior and exterior), window screens (if any), screen doors, and exterior windowsills shall be cleaned.

ii. The Contractor shall be responsible for removing, cleaning, and reinstalling window screens as needed to perform the required cleaning.

iii. The Contractor shall clean all windowsills and jambs. Windowsills and jambs shall be free of dust, dirt, and debris.

iv. The Contractor shall be responsible for providing appropriate window cleaning solutions, brushes, squeegees, cloths, ladders, and any other such related tools or equipment to properly clean windows at the locations listed in the scope.

Part 5 Service Locations and Schedule(s): A Government employee will meet the Contractor at the service locations to gain access for services. The services for this contract are located at the following locations (See Informational Maps 1 through 3):

1. ITEM NO. 1 – Hopkinton Lake Project Office – Office Cleaning

The Hopkinton Lake Project Office building is located at 2097 Maple Street, Hopkinton NH and includes the following details:

a. Single story building

b. Total floor space is approximately 2,170 square feet

c. The space includes:

i. Four (4) Offices (carpeted)

ii. One (1) Common Room/Entry Way (carpeted/tiled)

iii. One (1) Locker Room (painted concrete)

iv. One (1) Furnace Room (painted concrete)

v. One (1) Restroom (tiled)

vi. One (1) Warm Bay Garage (painted concrete)

vii. Two (2) Hallways (carpeted)

viii. Twenty-six (26) single & multi-pane windows

ix. Approximately eight (8) trash cans

x. Approximately six (6) recycling bins

d. Cleaning schedule:

i. Weekly for the duration of the contract.

ii. Contractor shall coordinate the specific day and time with the TPOC.

2. ITEM NO. 2 – Merrimack River Basin Office – Office Cleaning The Merrimack River Basin Office is located at 2097 Maple Street and shares the same parking area as the Hopkinton Lake Project Office. The building includes the following details:

a. Single story building with a basement

b. Total Floor Space is approximately 1,802 square feet

c. The space includes:

i. Six (6) Offices 1st floor: 1-carpeted and 4-wooden floor Basement: 1-tiled

ii. One (1) Conference Room (tiled in basement)

iii. One (1) Common Room/Entry Way (wood floor)

iv. One (1) Kitchenette (vinyl flooring)

v. One (1) Restroom (tiled)

vi. One (1) Hallway (wood floor)

vii. One (1) Porch (carpeted)

viii. Twenty-six (26) single & multi-pane windows

ix. Approximately eight (8) trash cans

x. Approximately six (6) recycling bins

d. Cleaning schedule:

i. Weekly for the duration of the contract.

ii. Contractor shall coordinate the specific day and time with the TPOC.

3. ITEM NO. 3 – Hopkinton Lake Gatehouse – Building Cleaning

The Hopkinton Lake Gatehouse is located on Maple Street (NH Route 127) approximately one tenth of a mile from the Hopkinton Lake Project Office. The building includes the following details:

a. Single story building with sub floor

b. Total Floor Space included in this contract is approximately 1,813 square feet

c. The floor is painted concrete and painted steel. It also includes rubber mat runners.

d. Six (6) Gate Operators

e. Four (4) Cabinets & Shelving units

f. Cleaning schedule:

i. Monthly for the duration of the contract.

4. ITEM NO. 4 – Elm Brook Park Cabin – Office Cleaning

The Elm Brook Park Cabin is located at 102 Elm Brook Park Road, Hopkinton NH, which is approximately 2 miles from the Hopkinton Lake Project Office by Route 127. The building includes the following details:

a. Single story building with finished basement and loft area

b. Total Floor Space is approximately 2,200 square feet

c. One (1) Interpretive Area (wooden floor)

d. Two (2) Kitchenettes (1st floor-wooden floor & basement-concrete)

e. Three (3) Restrooms (one on 1st floor-tiled & two basement-tiled)

f. One (1) Conference Area (basement-carpeted)

g. One (1) Office (Loft-carpeted)

h. Two (2) Stairways (to basement-carpeted & to loft-wooden)

i. Twenty-Five (25) single and multi-pane windows

j. Four (4) Trash cans

k. Cleaning schedule:

i. Weekly (mid-May through September) for the duration of the contract.

ii. Monthly (October through April) for the duration of the contract.

iii. Contractor shall coordinate the specific day with the TPOC.

5. ITEM NO. 5 – Everett Lake Project Office – Office Cleaning

The Everett Lake Project Office building is located at 395 Clough Park Road in Weare, approximately fifteen miles from the Hopkinton Lake Project Office. The building includes the following details:

a. Single story building

b. Total Floor Space is approximately 950 square feet

c. Two (2) Offices (1-carpeted & 1-tiled w/rug)

d. One (1) Restroom (tiled)

e. One (1) Hallway (tiled)

f. One (1) Warm Bay garage (painted concrete)

g. Three (3) trash cans

h. Approximately two (2) recycling bins

i. Cleaning schedule:

i. Twice per month for the duration of the contract.

6. ITEM NO. 6 – Everett Lake Gatehouse – Building Cleaning

The Everett Lake Gatehouse is located approximately two tenths of a mile from the Everett Lake Project Office. The building includes the following details:

a. Three operating floors (upper operating floor accessible by ladder only)

b. Total floor space is approximately 1,200 square feet (400 square feet per floor)

c. The floor is painted concrete and painted steel. It also includes rubber mat runners.

d. Three (3) Gate Operators

e. Cabinets & Shelving units

f. One (1) Trash Can

g. Insulation Material – The walls have been covered with a white insulation material that often falls off onto the floor and stairs area. The fallen insulation material must also be swept or vacuumed and removed.

h. Cleaning Schedule:

i. Monthly for the duration of the contract.

7. ITEM NO. 7 – Carpet Cleaning (Annual) The Contractor shall perform the cleaning/shampooing of the carpets at the following locations annually:

a. Hopkinton Lake Project Office (approximately 830 square feet)

b. Merrimack River Basin Office (approximately 268 square feet)

c. Elm Brook Park Cabin (approximately 530 square feet)

d. Cleaning Schedule:

i. Annually for the duration of the contract during the month of April.

ii. Contractor shall coordinate the specific day with the TPOC.

8. ITEM NO. 8 - Window Cleaning (Annual)

The Contractor shall perform the window cleaning at the following locations annually:

a. Hopkinton Lake Project Office (Twenty-six (26) single & multi-pane windows)

b. Merrimack River Basin Office (Twenty-six (26) single & multi-pane windows)

c. Elm Brook Park Cabin (Twenty-five (25) single & multi-pane windows)

i. Annually for the duration of the contract during the month of April.

ii. Contractor shall coordinate the specific day with the TPOC.

ATTACHMENTS

PLEASE REFER TO THE ATTACHMENTS INCLUDED WITH THE SOLICITATION FOR ADDITIONAL

INFORMATION.

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-22 Alternative Line Item Proposal JAN 2017 52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment

NOV 2021

52.208-9 Contractor Use of Mandatory Sources of Supply or Services MAY 2014 52.212-1 Instructions to Offerors--Commercial Products and

Commercial Services

SEP 2023

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.217-5 Evaluation Of Options JUL 1990 52.219-6 Notice Of Total Small Business Set-Aside NOV 2020 52.223-1 Biobased Product Certification MAY 2012 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

AUG 2018

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

52.242-15 Stop-Work Order AUG 1989 52.245-1 Government Property SEP 2021 52.245-9 Use And Charges APR 2012 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements NOV 2023 252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2023 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.225-7048 Export-Controlled Items JUN 2013 252.232-7010 Levies on Contract Payments DEC 2006…