Solicitation W912BV22Q0038.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV22Q0038 14-Jan-2022

b. TELEPHONE NUMBER

918.669.7657

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 18 Feb 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

C C THAYER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF94

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV22Q0038

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS). The NIST score is a responsibility item. Those without a NIST score in SPRS will be deemed NON-RESPONSIBLE and will not be eligible for award.

To obtain a NIST score: https://www.sprs.csd.disa.mil/nistsp.htm

For further assistance with this requirement, visit: https://www.aptac-us.org/

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, such as audio-visual materials, electronic media, CD’s, thumb drives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross-outs or strike-through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes must be received in a supported Adobe or Microsoft Office file format.

These formats are the only acceptable methods of submitting a quote electronically.

Cloud storage providers, google docs, web-based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory service are NOT acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to e-mail address CESWT‐CT‐SS‐Quotes@usace.army.mil and a copy to Colleen.Thayer@usace.army.mil . Ensure your quote is received before the due date and time. For your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received, your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Colleen Thayer and the solicitation number, W912BV22Q0038. Fax number is (918) 669-7436. When submitting through mail, ensure you clearly address the envelope to:

U.S. Army Corps of Engineers, Tulsa District Colleen Thayer, CESWT-CT-E 2488 E. 81st Street Tulsa, OK 74137-4290

Clearly mark the envelope in the lower left-hand corner with the solicitation number, W912BV22Q0038. All pages should be numbered. Use only 8 ½” x 11” paper for fax or mail submissions. Do not use foldouts (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Times New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist, at least two working day in advance, by calling (918) 669-7657 or e-mailing Colleen.Thayer@usace.army.mil , as unescorted visitors are not allowed in the Contracting Division offices. Please consider that upon arrival, visitors must go through security check points on the 16th floor of the 20-story Building. Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The Tulsa District Office is in the 20-story building of the CityPlex towers, address below:

U.S. Army Corps of Engineers, Tulsa District 2488 E. 81st Street Tulsa, OK 74137-4290

Please submit the following documents:

1) Complete a signed copy of the first page of the solicitation and all amendments, including CAGE code

2) Complete the pricing schedule, provided in the solicitation

3) Complete the past experience references page, provided in the solicitation

4) Complete the sub-contractor data, provided in the solicitation - your quote must identify the business size and percentage of work to be completed by the prime contractor; and the business name, address, the percentage of work to be completed by the sub-contractor and business size of any sub-contractors, if applicable, based on the NAICS code identified. Offerors must clearly identify whether a sub-contractor(s) will be performing work, the percentage of work to be performed by each sub-contractor, and the socio-economic category into which each identified sub-contractor falls. (FAR 52.219-14 LIMITATIONS ON

SUBCONTRACTING FOR SMALL BUSINESS (DEVIATION 2021-O0008)(SEP

2021).

5) Complete all FAR Clauses, with applicable blanks filled in from SECTIONS I, K, and L.

6) Complete the Representations and Certifications in Section K, unless already completed in the System for Awards Management at https://sam.gov/.

7) Contractor must respond to the most recent version of FAR 52.204-26 and, if applicable FAR 52.204-24. Failure to respond to the required provisions will deem your offer non-responsive and unawardable.

8) Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS). The NIST score is a responsibility item. Those without a NIST score in SPRS will be deemed NON-RESPONSIBLE and will not be eligible for award.

Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

Quotes should be valid through 04/30/2022

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

For information related to amendments, and the dates set for receipt of proposals, please check https://sam.gov/.

Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐register into the system. To self‐register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page, you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

The Solicitation Number is: W912BV22Q0038

The Bidder Inquiry Key is: UW8KTH-4BE256

The Bidder Inquiry System will be unavailable for new inquiries 02:00 PM CST, Tuesday, 15 Feb 2022 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

4. Offerors are requested to review the specification in its entirety and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

5. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone

(Chicago). The telephone number for the Call Center is 800‐428‐HELP.

6. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

7. The point of contact for this solicitation is:

Contract Specialist: Colleen Thayer Telephone: 918‐669‐7657 E‐mail: Colleen.Thayer@usace.army.mil

PRE-PROPOSAL/SITE VISIT CONFERENCE

A Pre-Proposal/Site Visit Conference is scheduled for:

Site Visit Date/Time: Tuesday, February 1, 2022

10:00 AM CST

Site Visit Location: U.S. Army Corps of Engineers Sardis Lake Office

42160 SH43

Clayton Okla. 74536

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

In accordance with AFARS 5132.702(a)(ii)(B): “Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.”

Section B - Supplies or Services and Prices

PRICING SCHEDULE

PRICING SCHEDULE

SARDIS LAKE, OKLAHOMA

PARK CUSTODIAL/PARK OFFICE JANITORIAL SERVICES

BASE YEAR: 1 April 2022 – 31 March 2023

Unit Total Description Quantity Unit Price Amount

SUMMER PERIOD

0001 Embankment 153 DAY $__________ $__________ 0002 Mathies Park 153 DAY $__________ $__________ 0003 Narrows 153 DAY $__________ $__________ 0004 Overlook 153 DAY $__________ $__________ 0005 Potato Hills Central 153 DAY $__________ $__________ 0006 Potato Hills North 153 DAY $__________ $__________ 0007 Potato Hills South 153 DAY $__________ $__________ 0008 Sardis Cove 153 DAY $__________ $__________ 0009 Project Office/Janitorial 31 DAY $__________ $__________

WINTER PERIOD

0010 Embankment 43 DAY $__________ $__________ 0011 Mathies Park 43 DAY $__________ $__________ 0012 Narrows 43 DAY $__________ $__________ 0013 Overlook 43 DAY $__________ $__________ 0014 Potato Hills Central 43 DAY $__________ $__________ 0015 Potato Hills North 43 DAY $__________ $__________ 0016 Potato Hills South 43 DAY $__________ $__________ 0017 Sardis Cove 43 DAY $__________ $__________ 0018 Project Office/Janitorial 21 DAY $__________ $__________

TOTAL BASE YEAR$__________

SARDIS CREEK LAKE, OKLAHOMA

PARK CUSTODIAL/PARK OFFIC JANITORIAL SERVICES

1ST OPTION YEAR: 1 April 2023 – 31 March 2024

Unit Total Description Quantity Unit Price Amount

SUMMER PERIOD

1001 Embankment 153 DAY $__________ $__________ 1002 Mathies Park 153 DAY $__________ $__________ 1003 Narrows 153 DAY $__________ $__________ 1004 Overlook 153 DAY $__________ $__________ 1005 Potato Hills Central 153 DAY $__________ $__________ 1006 Potato Hills North 153 DAY $__________ $__________ 1007 Potato Hills South 153 DAY $__________ $__________ 1008 Sardis Cove 153 DAY $__________ $__________ 1009 Project Office/Janitorial 31 DAY $__________ $__________

WINTER PERIOD

1010 Embankment 43 DAY $__________ $__________ 1011 Mathies Park 43 DAY $__________ $__________ 1012 Narrows 43 DAY $__________ $__________ 1013 Overlook 43 DAY $__________ $__________ 1014 Potato Hills Central 43 DAY $__________ $__________ 1015 Potato Hills North 43 DAY $__________ $__________ 1016 Potato Hills South 43 DAY $__________ $__________ 1017 Sardis Cove 43 DAY $__________ $__________ 1018 Project Office/Janitorial 21 DAY $__________ $__________

TOTAL 1ST OPTION YEAR $__________

PARK CUSTODIAL/PARK OFFICE JANITORIAL SERVICES

2nd OPTION YEAR: 1 April 2024 – 31 March 2025

Unit Total Description Quantity Unit Price Amount

SUMMER PERIOD

2001 Embankment 151 DAY $__________ $__________ 2002 Mathies Park 151 DAY $__________ $__________ 2003 Narrows 151 DAY $__________ $__________ 2004 Overlook 151 DAY $__________ $__________ 2005 Potato Hills Central 151 DAY $__________ $__________ 2006 Potato Hills North 151 DAY $__________ $__________ 2007 Potato Hills South 151 DAY $__________ $__________ 2008 Sardis Cove 151 DAY $__________ $__________ 2009 Project Office/Janitorial 31 DAY $__________ $__________

WINTER PERIOD

2010 Embankment 44 DAY $__________ $__________ 2011 Mathies Park 44 DAY $__________ $__________ 2012 Narrows 44 DAY $__________ $__________ 2013 Overlook 44 DAY $__________ $__________ 2014 Potato Hills Central 44 DAY $__________ $__________ 2015 Potato Hills North 44 DAY $__________ $__________ 2016 Potato Hills South 44 DAY $__________ $__________ 2017 Sardis Cove 44 DAY $__________ $__________ 2018 Project Office/Janitorial 22 DAY $__________ $__________

TOTAL 2nd OPTION YEAR $___________

PARK CUSTODIAL/PARK OFFICE JANITORIAL SERVICES

3rd OPTION YEAR: 1 April 2025 – 31 March 2026

SUMMER PERIOD

3001 Embankment 151 DAY $__________ $__________ 3002 Mathies Park 151 DAY $__________ $__________ 3003 Narrows 151 DAY $__________ $__________ 3004 Overlook 151 DAY $__________ $__________ 3005 Potato Hills Central 151 DAY $__________ $__________ 3006 Potato Hills North 151 DAY $__________ $__________ 3007 Potato Hills South 151 DAY $__________ $__________ 3008 Sardis Cove 151 DAY $__________ $__________ 3009 Project Office/Janitorial 30 DAY $__________ $__________

WINTER PERIOD

3010 Embankment 43 DAY $__________ $__________ 3011 Mathies Park 43 DAY $__________ $__________ 3012 Narrows 43 DAY $__________ $__________ 3013 Overlook 43 DAY $__________ $__________ 3014 Potato Hills Central 43 DAY $__________ $__________ 3015 Potato Hills North 43 DAY $__________ $__________ 3016 Potato Hills South 43 DAY $__________ $__________ 3017 Sardis Cove 43 DAY $__________ $___________ 3018 Project Office/Janitorial 22 DAY $__________ $__________

TOTAL 3rd OPTION YEAR $____________

PARK CUSTODIAL/PARK OFFIC JANITORIAL SERVICES

4th OPTION YEAR: 1 April 2026 – 31 March 2027

SUMMER PERIOD

4001 Embankment 153 DAY $__________ $__________ 4002 Mathies Park 153 DAY $__________ $__________ 4003 Narrows 153 DAY $__________ $__________ 4004 Overlook 153 DAY $__________ $__________ 4005 Potato Hills Central 153 DAY $__________ $__________ 4006 Potato Hills North 153 DAY $__________ $__________ 4007 Potato Hills South 153 DAY $__________ $__________ 4008 Sardis Cove 153 DAY $__________ $__________ 4009 Project Office/Janitorial 30 DAY $__________ $__________

WINTER PERIOD

4010 Embankment 43 DAY $__________ $__________ 4011 Mathies Park 43 DAY $__________ $__________ 4012 Narrows 43 DAY $__________ $__________ 4013 Overlook 43 DAY $__________ $__________ 4014 Potato Hills Central 43 DAY $__________ $__________ 4015 Potato Hills North 43 DAY $__________ $__________ 4016 Potato Hills South 43 DAY $__________ $__________ 4017 Sardis Cove 43 DAY $__________ $__________ 4018 Project Office/Janitorial 22 DAY $__________ $__________

TOTAL 4th OPTION YEAR $___________

TOTAL Base plus all Options $__________________

Contractor Name (printed) Signature

SUBCONTRACTING INFORMATION

SUB-CONTRACTING INFORMATION:

Self-Performing:

Name of Prime Contractor Business Size of Prime contractor Percentage of Work To Be

Completed by Prime Contractor

Sub-Contractor (if applicable):

Name of Sub-Contractor

Address

Business Size and Socio-economic Category

Percentage of Work to be Completed by Sub-Contractor

PAST EXPERIENCE

Past Experience Information:

Contract Number

Location

POC Information (Name/Phone)

$ Amount of Contract

Section C - Descriptions and Specifications

SCOPE OF WORK

PERFORMANCE WORK STATEMENT

SARDIS LAKE

OKLAHOMA

MAINTENANCE CONTRACT

FOR

PARK CUSTODIAL AND OFFICE JANITORIAL

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work To be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or sub paragraphs in this specification Will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para No. Paragraph Title

1. Scope of Work

2. Definitions

3. References

4. Initiation, Execution, & Acceptance of Work

5. Personnel

6. Equipment

7. Materials and Supplies

8. Performance Requirements

9. Deductions for Defective Work

10. Safety

11. Accident Reports

12. Work Schedules

13. Reporting Defective Facilities

14. Building Security

15. Prework Conference

16. Contractor Submittals

17. Billing

18. Termination of Contract

19. Antiterrorism and Operations Security Requirements

EXHIBITS

No. Title

1. Quality Assurance Report

2. Specifications for Contractor-Furnished

Materials and Supplies

3. Performance Requirements Table

4. Invoice Format

5. Quality Control Inspection Log

APPENDICES

Appendix Title

A. Park Custodial-Janitorial Work- Project Office

1. SCOPE OF WORK. The work required under this specification provides for the custodial work at the Parks and the Janitorial Work at the Park Office and contiguous areas.

2. DEFINITIONS

2.1. Bimonthly. Work required to be performed every other month.

2.2. Biweekly. Work to be performed every other week.

2.3. Contractor Quality Control (CQC). The contractor’s system of controlling the quality of services provided under the provisions of the contract.

2.4. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 3.

2.5. Government. The term “Government” as used herein means the United States of America.

2.6. Performance Requirement (PR). The Government’s requirement for each service provided under the contract. Performance Standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.7. Project. The term “project” as used herein means all Government property and easements at Sardis Lake.

2.8. Quality. Conformance with the contract specification. Government determines CQC is functioning effectively.

2.9. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively

2.10. Regulations. The term “regulations” refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.11. Semimonthly. Work required to be performed 2 times per month.

2.12. Semiweekly. Work required to be performed two times per week.

2.13. Workday. Any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean work is not required by this specification on other days.

2.14. Pesticides. The term “pesticide” shall mean any substance or mixture of substances intended for preventing, destroying. Repelling any pest; also any substance or mixture of substance intended for use as a plant regulator, defoliant, or desiccant. Pesticides include fungicides, herbicides, insecticides, larvicides, and rodenticides. Avicides, molluscicides, pesticides, etc.

3. References. Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, current issue) is hereby incorporated into this specification. EM385-1-1 is available 0nline at:

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirements Manual.aspx.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of Janitorial and Custodial work shall be in accordance with this specification.

4.2. Acceptance of work. The Government shall accept work unless the Contracting Officer’s Representative (COR) notifies the contractor of deficient services. Work will be accepted based on compliance with performance requirements. Refer to paragraph 11 for inspection criteria and contractor performance evaluation.

4.1.2.1 Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit2).

4.1.2.2. If the COR notifies the contractor of deficient work the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be re-performed the same day. Work performed on less than a daily schedule, shall be re-performed not later than the following day. Refer to paragraph 10 for deficient work not re-performed.

4.1.2.3. The contractor shall notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report provided it has been furnished to the contractor. If not, notification shall be made orally. When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor. Report shall be filed with the permanent Contract Files at Tulsa District.

5. PERSONNEL REQUIREMENTS

5.1.The contractor shall provide all labor and supervision necessary to perform all work described in these specifications, All contract services shall be performed by the contractor or sub-contractors except as provided in his or her contingency plan required in paragraph 5.3.

5.2. The contractor or sub-contractor shall be physically qualified to perform all work as specified in this contract. Such work includes but is not limited to providing services outdoors under varied and sometimes severe weather conditions, repeated bending and stooping, heavy lifting, standing and walking for long periods, reaching, pulling and climbing on step ladder. The work shall also include providing information and interacting with the public in a calm and courteous manner even under trying circumstances.

5.3. The contractor shall provide a contingency plan for how work will be accomplished in the event of illness and/or emergencies.

5.4.The contractor shall provide the Contracting Officer or the COR a local or toll-free telephone number at or through which they can be reached between 6:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cell phone is acceptable.

5.4.1. The contractor shall provide one supervisor on the project who shall-have full authority to direct any work required. This supervisor, and alternates who shall have full authority to execute work during their absence, shall be designated in writing to the Contracting Officer and the COR.

5.4.2. The contractor may at the COR’s discretion be required to check-in and check-out with the COR or designated Corps employee(s) during working hours on scheduled workdays. All work will be performed during the scheduled workdays, between 7:00 a.m. and 4:30 p.m.

5.4.3. The contractor/sub-contractor shall, at all times, promote a positive, professional image of themselves and the Corps of Engineers; cooperate fully and maintain a polite and respectful manner with all members of the public, other contractors, volunteers, and Government employees. At no time shall the contractor, through their personal appearance, actions, or demeanor, discredit the Government.

5.4.4. The contractor/sub-contractor shall be appropriately dressed and well-groomed at all times when performing contract duties and/or within public view (reference subparagraph 12.4).

5.4.5 Surveillance of recreation areas and assisting visitors who encounter problems at any time of the day or night are an important part of the Park Custodian’s and the Office Janitorial job. However, enforcement of Federal Regulations is the responsibility of the Corps of Engineers personnel and NOT PART OF THE DUTIES OR

RESPONSIBILITIES OF THIS CONTRACT.

5.4.6 Prohibited Conduct and Activities.

5.4.7 Under no circumstances shall the contractor/sub-contractor carry or possess firearms in their RV or anywhere on Government property.

5.4.8 The contractor/sub-contractor shall not consume nor be under the influence of alcohol, drugs, or medications (except doctor prescribed) during on-duty hours; nor conduct themselves at any-time in a manner unbecoming their position.

5.4.9 The contractor/sub-contractor shall not engage in any commercial activity on Government property. This shall include childcare, outside employment, or other activities that conflict or interfere with the performance of required work.

5.4.10. The contractor/sub-contractor shall not attempt to apprehend violators or enforce regulations; nor argue with or directly accuse a member of the public of wrongdoing; nor commit Corps of Engineers employees to any type of action.

6. EQUIPMENT

6.1 Government Furnished. Storage Building.

6.2 Contractor Furnished. The contractor shall furnish all equipment such as, but not limited to brooms. Mop buckets, wringer, brushes, water hoses, nozzles, stepladders, plunger, dustpan, squeegee, toilet paper, cleaning agents and refuse container liners.

6.2.1. Equipment Inspections. Upon request, the contractor shall present equipment to the COR for inspection. Equipment brought to the project shall not be used until it has passed inspection by the COR. The COR shall establish the time and location for these inspections.

6.2.2. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and shall comply with EM385-1-1.

6.2.3. Equipment Operations.

6.2.3.1. Power washing equipment shall be operated in a manner that will prevent damage to government facilities.

6.2.4. Vehicle Operation and Parking.

6.2.4.1. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas. All vehicles shall be properly licensed and maintained in a safe clean condition. The contractor/sub-contractor shall maintain a valid state driver license.

6.2.4.2. The contractor shall comply with all provisions of Title 36 Code of federal Regulations pertaining to Corps of Engineers areas. The contractor will not be allowed to operate any vehicle (including mopeds. ATV’s, and utility vehicles) off road, around gates or barricades, on sidewalks, on trail or driving in the wrong way on a one-way street, unless prior written approval is obtained from the Lake Manager.

6.2.4.3. Signs located on each side of the vehicles shall mark all vehicles used by the contractor to perform work under this specification. Signs may be painted on the doors or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2” high. Each sign shall contain the following:

SARDIS LAKE

PARK CUSTODIAL AND JANITORIAL SERVICES

PROVIDED BY

(CONTRACTORS NAME)

7.MATERIALS AND SUPPLIES

7.1 Government Furnished.

7.1.1. The Government will furnish potable water to perform required Work. The contractor shall be responsible for transporting any Government-furnished materials and supplies to the work sites.

7.1.2. All forms for submitting required reports, gate and building keys.

7,2 Contractor furnished. The contractor shall furnish all materials and supplies necessary to perform the duties and services of this contract, except where otherwise stated as Government furnished.

7.2.1. Self-Contained (RV)

7.2.1.1. The RV shall be well-maintained and fully operable self-contained travel trailer, motor home or fifth wheel RV to serve as temporary living quarters for the duration of the performance period. The RV must be of sufficient size and contain appropriate facilities to be lived in without external connection to electrical, water, or sewer hookups.

7.2.1.2. Pickup campers, pop-up trailers, buses, tents and mobile homes will NOT be acceptable.

Other RVs that upon inspection, don’t meet the self-contained classification or general size and other requirements as described will not be acceptable. The Contracting Officer and the COR will make the final decision as to acceptance of contractor’s RV.

7.2.1.3. The contractor shall provide a telephone and answering machine or other approved message-recording service/device at their RV site and pay all connection and monthly service charges.

7.2.1.4 Vehicles. The contractor shall furnish suitable vehicle(s) for personal transportation, work area use, pickup and delivery of supplies, and transport of refuse from trash cans to bulk storage dumpsters.

7.1.2.5 Supplies. The contractor shall furnish all paper towels, sponges, rags, scratch pads, and/or other wiping, polishing, drying and scraping cloths/materials, toilet paper, deodorants, disinfectants, cleansers, and other cleaning materials as required. Specifications for select materials and supplies are listed in Exhibit 3.

7.1.2.6 Site Appearance. The contractor’s temporary living site shall be maintained in a clean, sanitary, orderly and uncluttered condition at all times.

7.1.2.7 Animals. Cages, pens, or similar facilities for housing pets or raising animals will not be allowed. Contractor’s pets shall be confined to the RV or kept on a leash 6 feet or less in length.

7.1.2.8 Visitors. The contractor is allowed to have visitors stay with them in the contractors RV. However, visitors with their own RV will be required to stay at a regular campsite and pay the normal camping fee. At no time will any visitor be allowed to connect to utilities provided by the Government for the exclusive use of the contractor.

8. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 1. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contract Administrator.

8.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance.

8.3 CONTRACTOR QUALITY CONTROL. The contractor shall establish and execute a

CQC Program to assure that all work required by this specification is completed on schedule and in accordance with the PRs in Exhibit 1.

8.4 The results of all quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 4). A copy of completed inspection logs shall be furnished by the COR weekly.

8.5 . The requirements in subparagraph 10.1. may be waived by the Contracting Officer if they determines proper CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor and shall be made in writing by the Contracting Officer. If submissions are again required after being waived this reinstatement shall not be considered as grounds for a price increase.

9.DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the PS td. in Exhibit 1. Deductions for documented defects will be made in accordance with the following procedures:

9.1. Each service found deficient and re-performed by the contractor: No deduction.

9.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government's cost for performing the work.

9.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

9.4. Each service found deficient and not re-performed by anyone, or work not performed at all:

Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work, i.e., labor, materials, equipment costs, work schedules, etc. Loss in value shall be based on the contract bid price or applicable portion thereof.

9.5. Contract requirements cost breakdown: Contractor shall provide a detailed cost breakdown for all contract requirements contained within this contract specification. Total cost of detailed breakdown shall be equal to the total cost of the current performance year.

10.SAFETY.

10.1. Safety Plan. The contractor shall furnish the COR a safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The safety plan shall include, but not be limited to the following:

10.1.2. Procedures for insuring safety of others, including the general public.

10.1.3. Requirements for \wearing or utilizing personal safety equipment and apparel.

10.1.4. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

10.1.5. Procedures for treating and transporting injured persons to medical facilities.

10.1.6. Fire prevention plans.

10.1,7. Job hazard analyses shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the Contracting Officer directs. Job hazard analysis directed by the Contracting Officer shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in Exhibit 5.

10.1.8 Safety Violations. If a contractor’s/sub contractor’s employee persists in not following the safety requirements of this specification or the contractor’s safety plan, the employee shall be permanently discharged upon the written request of the Contracting Officer. If the contractor/sub-contractor persists in not following the safety requirements of this specification or the safety plan, it will be considered grounds for termination. (reference paragraph 18).

10.1.9. Safety Meetings. The contractor/sub-contractor shall conduct weekly safety meetings with all personnel performing contractual work.

10.1.10.Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt, long trousers, and shoes (shorts, swimwear, and open footwear are not allowed).

Clothing shall be in good repair. The contractor will wear additional protective apparel when required by Section 5, EM 385-1-1.

11. Accident Reports.

11.1. The contractor shall immediately notify the COR of ALL KNOWN ACCIDENTS that occur at the project and result in death or serious injury.

11.2.The contractor shall investigate ALL ACCIDENTS that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR and Contracting Officer immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident Exposure Reports.

12. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing to the COR monthly by the 2nd workday of the following month.

13.

REPORTING DEFECTIVE FACILITIES. While performing work, the contractor shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR or Sardis Lake personnel each workday.

14. Building Security

15. . PREWORK CONFERENCE. The Contracting Officer or their designee shall conduct a Pre- work Conference with the contractor for purposes of training and orientation and to discuss the provisions of this specification and the contractor's submittals listed in paragraph 15 below. As a minimum, the officer of the company that signed the contract and the on-site supervisor shall represent the contractor. The contractor will be provided project information, policies and procedures, and Government furnished items will be distributed. The Contracting Officer or their designee shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor

16. CONTRACTOR SUBMITTALS. All submittals shall be furnished the COR and/or the

Contracting Officer at or prior to the pre-work conference. If the COR and/or the

Contracting Officer determines any of the submittals do not comply with this specification, the contractor shall resubmit these.

16.1Contingency Plan (subparagraph 5.3.).

16.2Site Supervisor and contact information to include phone numbers for Contractor, Supervisor, and Alternate (subparagraph 5.4.) Safety Plan. (subparagraph 12.1.).

16.3. Job Hazard Analysis. (subparagraph 12.1.6.)

16.4 Exposure reports. (submit by 2nd workday of each month) (subparagraph 12.6.).

16.5 Contract requirements cost breakdown (subparagraph 11.5)

16.6 AT/OPSEC Training form provided prior to initiation of work and prior to any employee entering the facility (paragraph 19.)

16.7. E-Verify completed (subparagraph 19.2.)

17.BILLING.

17.1. The contractor shall submit an original invoice when work is completed at the end of each month.

17.2. Invoices shall be prepared in the format in Exhibit 6.

17.3. .All exposure reports shall be submitted before an invoice will be accepted.

17.4.Invoices and supporting documents shall be delivered

Or mailed to the COR at, Hugo Area Office P.O. Box 99 Sawyer, Ok. 74756

17.5.Payment will be made from the finance and accounting office for the Tulsa District in accordance with contract provisions and the Prompt Payment Act.

17.6.CHANGES IN AMOUNT, OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party, only if either or both of the following conditions occur.

17.7.Services required are deleted for a period of one (1) month or longer in an entire park.

Major storm damage, floods, high lake pool levels, other natural causes or major construction activities may result in the partial or total closure of recreation areas.

17.8.A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost of work that exceeds $300.

The cost of increases or decreases shall be based upon estimates of the contractor's costs for performing the work.

18. TERMINATION OF CONTRACT. Failure of the contractor to conduct him/herself in an appropriate manner, failure to provide the items and services listed in the contract specifications, or any other violation of this contract, law, or regulation will be grounds for termination of this contract. Examples of contractor actions, which may result in contract termination, include but are not limited to:

18.4. Failure to provide mowing services as required.

18.5. Consuming alcohol, drugs, or being intoxicated while on duty.

18.6. Theft of private or Government property or supplies.

18.7 Discourtesy, harassment, or giving false information to the public or Corps of Engineers personnel.

18.8.Complaints pertaining to contractors’ conduct, actions, or attitudes.

18.9 Lack of cooperation or failure to implement policies and programs as directed.

18,10. Failure to maintain current driver license, auto insurance, and general liability insurance as stated in the contract clauses.

19. Antiterrorism and Operations Security Requirements: The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training, submission of training verification, and pre-screening via E-Verify Program.

19.1. Training materials and verification forms will be provided to the contractor within two business days of Contract Award.

19.2 The Contractor must pre-screen Candidates using the E-verify, Program

(http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E- verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 10 business days after the initial contract award.

When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

APPENDIX A

PARK CUSTODIAL

1. FACILITIES TO BE SERVICED. Sardis Lake - see Inventory of Facilities, Table A.

Site maps are located in the Maps section of this specification.

2. FREQUENCIES AND TIMES OF SERVICE.

a. Work shall be performed year-round. Cleaning will be required on Federal holidays and holiday weekends during the summer period, absences from the contract area shall be limited to a maximum of 3 hours during work hours.

2.1.1. Summer Period – 1 April through 31 October

Cleaning will be required on Sundays, Mondays, Wednesdays, Fridays and Saturdays at Mathies PUA, Narrows PUA, Potato Hills Central PUA, Potato Hills North PUA, Potato Hills South PUA, Sardis Cove PUA, the Embankment, and the Project Office.

2.1.2. Winter Period – 1 November through 31 March

Cleaning will be required on Mondays and Fridays at Mathies PUA, Narrows PUA, Potato Hills Central PUA, Potato Hills North PUA, Potato Hills South PUA, Sardis Cove PUA, the Embankment, and the Project Office. Reduced facilities are listed in table A-2.

2.2 The contractor shall begin work no earlier than 6 a.m. and shall complete work no later than 4 p.m. (or as specified below). Note: The public use of areas and facilities will vary greatly from day to day and at different times throughout the performance period. The requirement to clean daily shall not necessarily require the contractor to perform cleaning duties on all parts of facilities each time services are performed. But rather shall require that upon completion of cleaning, all parts of all facilities shall meet the performance standard of clean as defined in paragraph 4.

2.3 Second cleanings of all shower buildings and restroom facilities shall be performed in accordance with subparagraph 3.1., between 3 p.m. and 6 p.m. These second cleanings shall be performed on the Saturdays and Sundays closest to the Memorial Day, Independence Day and Labor Day holidays and on the recognized day of the holiday or as directed by the COR.

2.4 Additional Unscheduled Services. Unsanitary or unsafe conditions reported to the contractor by the public, other contractors or Corps of Engineer employees between 6 a.m. and 10 p.m. shall be cleaned, disinfected or corrected to performance standards. Contractor shall attempt to unstop restroom fixtures if reported or found to be plugged. If attempts fail, contractor shall immediately report the condition to the COR, Project Manager, and/or Park Ranger/Corps Personnel. The contractor shall perform these services without additional compensation. These services may be required on any day whether it is a scheduled workday or not and should be completed within two hours of notification from the COR.

3. DESCRIPTION OF WORK. The contractor shall perform all cleaning services to comply with the PRs in Exhibit 1. All services shall be performed in a complete, thorough and first-class manner. All facilities, fixtures and surfaces shall be left in a clean condition, as defined in paragraph 4.

3.1. Shower Buildings and Restroom Facilities.

3.1.1. The contractor shall clean all sinks, faucets, counters, mirrors, hand dryers, handrails, door handles/plates, toilets, seats, urinals, tissue holders and shower stalls (all parts).

Polish and dry all fixtures each cleaning day. All floors shall be cleaned and disinfected.

Excess water on floors shall be removed by mop, broom, or squeegee.

3.1.2. The contractor shall restock toilet tissue by filling all tissue holders (tissue holders may require refilling more often than just scheduled cleanings, see paragraph 2.4. above).

Empty all trashcans upon completion of building cleaning and replace plastic liners.

Clean and disinfect trashcans as needed. Replace defective light bulbs.

3.1.3. The contractor shall clean and disinfect all interior tile walls, and all toilet stall partitions and doors. Dry all surfaces upon completion of cleaning. Clean all light fixtures/covers, doors/jams, utility supply rooms’ vents and fan, covers windows, ceilings, exterior walls, eaves, entryways and sidewalks.

3.2. Picnic/Camping Sites. The contractor shall inspect and clean campsites, picnic sites, tables and grills as available (the contractor will normally not be required to service occupied sites). The contractor shall inspect sites as they are vacated to perform needed cleaning. A report of daily arrivals and departures can be obtained from the gate attendant on duty. Picnic tables shall be scrubbed clean and disinfected as needed. Grills / Fire Rings shall normally be cleaned without the use of water. Litter and food residue shall be removed. All ashes shall be removed and placed in a designated area; litter shall be separated and placed in area dumpsters. The contractor shall take proper care to in-sure no hot coals or ashes are placed in area dumpsters.

3.3. Picnic Shelters. The contractor shall clean the floor slab, table seats and tops, fireplaces, light fixtures, eaves, ceilings, and columns. All material removed from fireplaces shall be disposed of in accordance with subparagraph 3.7. The contractor shall take proper care to in-sure no hot coals or ashes are placed in dumpsters.

3.4. Trailer Dump Stations. The contractor shall clean and disinfect the entire concrete slab drain area, drain cover, hoses, faucets, and water towers.

3.5. Grounds and Miscellaneous Facilities – Litter Pickup.

3.5.1. The contractor shall perform daily litter pickup of all grounds and facilities.

Boundary for litter pickup shall extend 25 feet beyond all mowed edges. Upon completion of service, cleaning area shall be free of refuse, all trash cans will be empty, clean and disinfected as needed, fitted with a new plastic liner as needed, trash can properly place on holder with lid in place, and lids to bulk storage…