Solicitation - W911S726QA006.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

Section A - Solicitation/Contract Form

NFH and ACS LED Signage ProcurementInstrument Name:

The U.S. Army Garrison Fort Leonard Wood seeks a qualified contractor to Contract Description:

upgrade two existing, outdated marquee signs at Replacement Avenue and Iowa Avenue with new, outdoor-use, LED, double-sided, full-color digital displays, aiming to enhance communication and increase participation in installation events. This requirement includes the fabrication of specific-sized signs with integrated industrial-grade cellular modems (including a five-year, contractor-funded data plan) and a cloud-based Content Management System (with a perpetual or five-year pre-paid license), along with the removal and lawful disposal of existing signs, installation, electrical connection and testing, and user training for the new messaging system, all to be completed within 120 days of contract award, adhering to installation access and security protocols.

Product Service Code : 9905

W911S726QA006

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quanti ty

Unit Unit Price Amount

0001 Nutter Field House Signage (See SOW task 1)

Product Service Code: 9905

North American Industry Classification System (NAICS):

339950

Pricing Arrangement: Firm Fixed Price

1 Each

0002 Nutter Field House Signage (See SOW tasks 2 through 5)

Product Service Code: N099

Pricing Arrangement: Firm Fixed Price

1 Job

0003 Army Community Service (ACS) Signage (See SOW task 1)

Product Service Code: N099

North American Industry Classification System (NAICS):

339950

Pricing Arrangement: Firm Fixed Price

1 Each

0004 1 Job

Army Community Service (ACS) Signage (See SOW tasks 2 through 5)

Product Service Code: N099

Pricing Arrangement: Firm Fixed Price

Section C - Description/Specifications/Statement of Work

Requirements LED signage purchase and installation for Nutter Fieldhouse and Army Community Service (ACS) buildings within Fort Leonard Wood, MO.

Section E - Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

0001 Inspection and Acceptance Location

Both Destination Instructions: Inspected/accepted by COR

DoDAAC: W90GZW CountryCode: USA

W6B8 USAG DPTMS

203 ILLINOIS AVENUE SUITE 1, FORT LEONARD WOOD MO 65473-5000

FORT LEONARD WOOD, MO 65473-5000

UNITED STATES

0002 Inspection and Acceptance Location

Both Destination Instructions: Inspected/accepted by COR

DoDAAC: W90GZW CountryCode: USA

W6B8 USAG DPTMS

203 ILLINOIS AVENUE SUITE 1, FORT LEONARD WOOD MO 65473-5000

FORT LEONARD WOOD, MO 65473-5000

UNITED STATES

0003 Inspection and Acceptance Location

Both Destination Instructions: Inspected/accepted by COR

DoDAAC: W90GZW CountryCode: USA

W6B8 USAG DPTMS

203 ILLINOIS AVENUE SUITE 1, FORT LEONARD WOOD MO 65473-5000

FORT LEONARD WOOD, MO 65473-5000

UNITED STATES

0004 Inspection and Acceptance Location

Both Destination Instructions: Inspected/accepted by COR

DoDAAC: W90GZW CountryCode: USA

W6B8 USAG DPTMS

203 ILLINOIS AVENUE SUITE 1, FORT LEONARD WOOD MO 65473-5000

FORT LEONARD WOOD, MO 65473-5000

UNITED STATES

Section F - Deliveries or Performance

0001 Delivery Schedule From date of lead time event to completion of performance 120 Calendar Days

Date of Award 1 EachQuantity

Address and POC Service Performance Site DoDAAC: W90GZW CountryCode: USA

W6B8 USAG DPTMS

203 ILLINOIS AVENUE SUITE 1, FORT LEONARD WOOD MO 65473-5000 FORT

LEONARD WOOD, MO 65473-5000 UNITED STATES

Special Handling/Notes FoB Details

Party to Pay Transportation Cost: Contractor

Point Type: Destination

0002 1 JobQuantity

Address and POC

Special Handling/Notes

Period of Performance From 21 Oct 2026 To 24 Feb 2027

0003 Delivery Schedule From date of lead time event to completion of performance 120 Calendar Days

Date of Award 1 EachQuantity

Address and POC Service Performance Site DoDAAC: W90GZW CountryCode: USA

W6B8 USAG DPTMS

203 ILLINOIS AVENUE SUITE 1, FORT LEONARD WOOD MO 65473-5000 FORT

LEONARD WOOD, MO 65473-5000 UNITED STATES

Special Handling/Notes

Period of Performance From 21 Oct 2026 To 24 Feb 2027

0004 1 JobQuantity

Address and POC

Special Handling/Notes

Period of Performance From 21 Oct 2026 To 24 Feb 2027

Section G - Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative.

1991-12

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

DFARS Clauses Incorporated by Full Text

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.232-7006 Wide Area WorkFlow Payment Instructions.

2023-01

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC ____ Issue By DoDAAC ____ Admin DoDAAC ____ Inspect By DoDAAC ____ Ship To Code ____

Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) ____ Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____ (*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section I - Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

2017-01

52.204-9 Personal Identity Verification of Contractor Personnel.

2011-01

52.204-13 System for Award Management- Maintenance. (Deviation 2026- O0038)

2026-02

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026- O0038)

2026-02

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.

(Deviation 2026-O0038)

2026-02

52.212-4 Terms and Conditions- Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-02

52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026- O0038)

2026-02

52.222-3 Convict Labor. (Deviation 2026- O0038)

2026-02

52.222-19 Child Labor-Cooperation with Authorities and Remedies.

(Deviation 2026-O0038)

2026-03

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026- O0038)

2026-02

52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038)

2026-02

52.222-90 Addressing DEI Discrimination by Federal Contractors.

(Deviation 2026-O0040, Revision 1)

2026-04

52.223-23 Sustainable Products. (Deviation 2026-O0038)

2026-02

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

2024-05

52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

2018-10

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

2023-03

52.233-3 Protest after Award. (Deviation 2026-O0038)

2026-02

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026- O0038)

2026-02

52.240-91 Security Prohibitions and Exclusions. (Deviation 2026- O0038)

2026-02

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-04

DFARS Clauses Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

2022-12

252.204-7004 Antiterrorism Awareness Training for Contractors.

2023-01

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2023-01

252.223-7008 Prohibition of Hexavalent Chromium.

2023-01

252.225-7001 Buy American and Balance of Payments Program.

2024-02

252.225-7002 Qualifying Country Sources as Subcontractors.

2022-03

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

2023-01

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

2023-06

252.232-7010 Levies on Contract Payments. 2006-12

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel.

2023-01

252.246-7008 Sources of Electronic Parts. 2023-01

Identifier Document Name

Document Description

Reference Identifier

Date Line Item

Page Numbers

Document Type

Provided Under Separate Cover

0001 DoW Contra cting Stat ement of W ork_Two Di gital Sign s_MICC fee dback impl emented_v2

Statement of Work 14 Sep

6 Attachment No

Section K - Representations, Certification, & Other Statements

FAR Provisions Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026- O0038)

2026-02

DFARS Provisions Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

2022-09

252.225-7055 Representation Regarding Business Operations with the Maduro Regime.

2022-05

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region- Representation.

2023-06

Section L - Instructions, Conditions, & Notices to Offerors or Quoters

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO QUOTERS

Addendum to FAR 52.212-1(b), Instructions to Quoters. The paragraph is tailored as follows:

1.0 General Instructions

This section provides general guidance for preparing quotes, as well as specific instructions on the format and content of the quote. Throughout this Request for Quotation (RFQ), the term "Quoter" includes contractors, subcontractors, teammates, and/or joint venture partners. The Quoter's quote must include all data and information requested and must be submitted in accordance with (IAW) these instructions. The Quoter shall be compliant with the requirements as stated in the solicitation and Statement of Work (SOW). A quote that is sufficiently documented to support technical capability and price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation. Compliance with the instructions and solicitation is mandatory. Failure to comply may result in an unfavorable quote evaluation and render the quote ineligible for award.

2.0 Information Regarding Submission Requirements Documents submitted in response to this solicitation must comply with all requirements of the solicitation and Statement of Work (SOW).

Volume I - Contracting and Pricing: One (1) original copy shall be emailed to the address indicated below.

Volume II - Technical Aspects: One (1) original copy shall be emailed to the address indicated below.

Volume III - Past Performance: One (1) original copy shall be emailed to the address indicated below. To be considered, the complete quote must be received by email not later than the date and time established in Block 8 of the SF 1449, at the following:

Contracting Point of Contact:

Contract Specialist

Zackery Zakhireh

Email: zackery.m.zakhireh.civ@army.mil

Late submissions, modifications, revisions, and withdrawals of quotes will be handled IAW FAR 52.212-1(f).

3.0 Quote Preparation and Format Instructions

W911S726QA006

mailto:zackery.m.zakhireh.civ@army.mil

This section provides general guidance for preparing quotes in regard to format and content. Each volume shall be complete in itself. To ensure timely and equitable evaluation of quotes, Quoters must follow the instructions contained herein; all requirements specified in this solicitation are mandatory. By submitting a quote, Quoters represent that their firm will perform all requirements specified in the solicitation. Quoters are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors or subfactors. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

3.1 Quote Clarity

The quote shall be clear, concise, and shall include sufficient detail for effective evaluation of the Quoter's capabilities and for substantiating the validity of stated claims. The Quoter's quote shall not simply rephrase, reiterate, or restate the Government's own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are critical. Provide as specifically as possible the actual methodology you would use for accomplishing and satisfying the requirements. The Quoter shall assume that the Government has no prior knowledge of its capabilities, facilities, or experience, and the Government will base its evaluation solely on the information presented in the Quoter's submitted quote.

3.2 File/Document Type

All documents shall be submitted in an Adobe PDF or Microsoft Office-compatible format (e.g., Word, Excel).

4.0 Specific Quote Instructions

To ensure timely and equitable evaluation, Quoters must follow the instructions contained herein.

The quote must be complete, stand-alone, and respond directly to the requirements of this solicitation. Each Quoter shall submit its quote structured across three (3) distinct volumes as follows:

Volume I - Contracting & Pricing

Volume II - Technical Aspects

Volume III - Past Performance

4.1 Volume I - Contracting & Pricing

4.1.1 Instructions

The Contracting Officer (KO) has determined there is a high probability of adequate price competition in this acquisition. Upon examination of initial quotes, the KO will review this determination; if, in the KO's opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this acquisition the KO determines that adequate price competition no longer exists, Quoters may be required to submit information other than certified cost or pricing data to the extent necessary for the KO to determine price reasonableness. Volume I shall be organized into two (2) separate tabs as follows:

Tab 1: Solicitation and Pricing Schedule

- Schedule of Supplies/Services: The Quoter shall complete the Schedule of Supplies/Services (Section B) of the RFQ and submit it within Volume I. A unit price shall be quoted and inserted for each Firm-Fixed-Price (FFP) Contract Line Item Number (CLIN) for each performance period and shall be rounded to two decimal places. The extended amount must equal the unit price multiplied by the number /quantity of units. Proposed prices shall be based on the Quoter's own technical approach and the Government's SOW requirements set forth herein. Quoters who alter or change the quantities stated in the solicitation will render their quote ineligible for award. The Quoter shall submit only pricing information that will be evaluated for award or become part of the resulting contract. Equipment, hardware, software licensing, labor, travel, shipping, General and Administrative (G&A) expenses, and profit/fee shall be fully integrated into the unit prices for each CLIN listed in the Schedule of Supplies/Services.

- Representations and Certifications: Complete the necessary fill-ins, certifications, and provisions. The Quoter shall complete only paragraph (b) of the provision at FAR 52.212-3 if the Quoter has completed annual representations and certifications electronically via the System for Award Management (SAM) website. If the Quoter has not completed annual representations and certifications electronically in SAM, the Quoter shall complete paragraphs (c) through (v) of FAR 52.212-3 and return it along with the quote.

Tab 2: Standard Form 1449 and Amendments

- The Quoter shall submit a signed copy of the SF 1449 executed by an individual legally authorized to bind the Quoter, with Blocks 17 and 30 completed; in doing so, the Quoter accedes to all contract terms and conditions as written in the solicitation with all attachments.

- In the event that any amendments (SF 30) to the solicitation are issued, an acknowledged/signed copy of each SF 30 shall be placed before the solicitation in order, starting with the most recent amendment issued.

4.2 Volume II - Technical Aspects

Each Quoter shall submit a Technical Volume with its quote IAW the format and subfactors detailed below. Quoters are cautioned that the Government will evaluate only the data provided in this volume. By submission of its quote, the Quoter represents that it will perform all requirements specified in the solicitation and SOW. It is neither necessary nor desirable to simply declare compliance. Do not merely reiterate the objectives or restate the SOW requirements. The Quoter shall address its specific proposed approach to meeting the minimum performance and capability requirements of each technical subfactor. Marketing presentations are not acceptable and will not be evaluated. Hard, convincing, and compelling evidence of technical capability and methodology is required. Volume II shall be organized into the following three (3) subfactors:

4.2.1 Subfactor 1 - Technical Approach to Sign Design, Fabrication, and Integration

The Quoter shall describe in detail its technical methodology, engineering approach, and manufacturing capabilities to design, fabricate, and integrate the LED sign systems. At a minimum, the Quoter shall provide:

1. LED Cabinet Design & Fabrication: Detailed specifications and design drawings/descriptions for two (2) outdoor, double-sided, full-color, borderless, front serviceable LED display cabinets that meet all structural, dimensional, and performance criteria for the Replacement Avenue and Iowa Avenue locations in accordance with Sections 4.1.1 and 4.1.2 of the SOW.

2. Cellular Hardware & Secure Network Integration: Detailed description of the industrial grade, carrier-unlocked cellular modem/router hardware integrated into each cabinet, along with the architecture for establishing secure VPN or private Access Point Name (APN) communication IAW Section 4.1.1.1 of the SOW.

3. Content Management System (CMS): Complete information demonstrating a cloud-based CMS meeting all licensing, compatibility, and media requirements of Section 4.1.1.2 of the SOW. The narrative shall confirm lifetime or fully prepaid five-year licensing and support for a minimum of five

(5) unique user accounts with role-based access control (RBAC), operable without local client software.

4. Environmental Durability & Maintainability: Narrative demonstrating how the proposed equipment ensures long-term reliability, front-serviceability, maintainability, and display performance (including required rows of text and graphic formats) under the outdoor environmental conditions experienced at Fort Leonard Wood, MO.

4.2.2 Subfactor 2 - Installation, Removal/Disposal, and Transition Plan

The Quoter shall provide a comprehensive operational plan detailing site execution, equipment handling, and transition. At a minimum, the plan shall include:

1. Removal and Disposal: Safe, compliant procedures for the dismantling, removal, and lawful disposal of existing LED cabinets, mounting hardware, and associated debris IAW Sections 4.2 and 6.4 of the SOW.

2. Installation and Mounting: Detailed installation procedures for the new LED cabinets, mounting structures, and associated components aligned with site constraints, site plans, and the place and period of performance specified in Sections 4.3 and 7.4 of the SOW.

3. Electrical Coordination: Clear procedures and technical specifications for coordinating electrical interface requirements with Government personnel (Sections 4.4 and 7.3), including power connection verification and end-to-end functional testing.

4. Project Schedule & Risk Mitigation: An integrated project schedule/timeline (Section 6.1) showing realistic windows for fabrication, factory acceptance/shipping, delivery, on-site installation, and final acceptance, ensuring all work is completed Not Later Than (NTE) 120 days after contract award. Include identified project risks and actionable mitigation strategies.

5. Transition & Turnover Plan: A structured transition methodology (Sections 4.5 and 6.5) encompassing the delivery of comprehensive user and maintenance manuals (both electronic and hard copy), operator training for up to six (6) Government personnel (NTE 1 hour), and documented procedures to facilitate the orderly transfer of cellular service ownership to the Government at the conclusion of the five-year service period.

4.2.3 Subfactor 3 - Compliance, Security, and Data Protection

The Quoter shall outline its plans, policies, and mechanisms to satisfy mandatory military security and operational standards. At a minimum, the submission shall address:

1. Mandatory Training and Base Access: A clear plan for ensuring all personnel comply with Fort Leonard Wood security, base access, and installation pass requirements, including compliance with Operations Security (OPSEC, AR 530-1), Antiterrorism Level I (AR 525 13), and iWatch training as set forth in Sections 3.0 and 7.2 of the SOW.

2. Data & Transmission Security: Detailed security architecture demonstrating how data transmitted between the CMS and the sign cabinets is safeguarded against interception, unauthorized access, spoofing, or tampering through dedicated VPN tunnels or private APN routing IAW Section 4.1.1.1.

3. CMS Cybersecurity & Network Compatibility: Specific measures addressing cybersecurity, user authentication, session security, and role-based access permissions. Demonstrate that the cloud CMS operates seamlessly across Army enterprise networks and standard web browsers without requiring local software installation or non-standard browser plugins per Section 4.1.1.2.

4. Information Protection & Continuity: Standard operating procedures for safeguarding Government data and broadcast messaging during routine administration, troubleshooting, and maintenance, ensuring uninterrupted secure operations throughout the five-year cellular and software support term.

4.3 Volume III - Past Performance 4.3.1

Instructions

The Past Performance evaluation will be accomplished by reviewing aspects of the Quoter's recent and relevant past performance, focusing on performance directly related to the effort required by this solicitation. The Quoter shall submit past performance documentation reflecting a successful history of contract execution.

Recency: Quoters SHALL NOT submit past performance data for contracts completed or ongoing further back than three (3) years prior to the quote submission due date.

Relevance: Performance must be similar in scope, magnitude, and complexity to the LED sign fabrication, integration, and installation services required under this RFQ.

4.3.2 Submission Requirements

The Quoter shall provide three (3) completed Past Performance references for recent and relevant contracts, subcontracts, or commercial work performed during the past three (3) years. Each reference must include the following information:

1. Contract/Order Number

2. Project Title and Brief Description of Scope

3. Contracting Agency / Commercial Customer Name

4. Point of Contact (POC) Name, Current Address, Email Address, and Telephone Number

5. Contract Type (e.g., Firm-Fixed-Price)

6. Total Contract Dollar Value

7. Period of Performance (Start and Completion Dates) Additionally, the Quoter shall disclose and provide detailed explanatory information for any contracts that were terminated, in whole or in part, for default or cause during the past three (3) years, as well as any contracts currently in the process of termination. If no such terminations have occurred, the Quoter shall explicitly state so.

Past Performance information or questionnaires (if applicable) must be returned directly to the Contract Specialist via email at: Zackery Zakhireh - zackery.m.zakhireh.civ@army.mil

Addenda to FAR 52.212-1 Provisions

Addendum to FAR 52.212-1(c), Period for Acceptance of Quotes: The paragraph is tailored as follows: "The Quoter agrees to hold the prices in its quote firm for 180 calendar days from the date specified for receipt of quotes."

Addendum to FAR 52.212-1(d), Product Samples: Deleted in its entirety.

Addendum to FAR 52.212-1(e), Multiple Quotes: Deleted in its entirety.

Addendum to FAR 52.212-1(g), Contract Award: Deleted in its entirety.

Addendum to FAR 52.212-1(h), Multiple Awards: Deleted in its entirety. (End of Provision)

*** END OF NARRATIVE 1 ***

FAR Provisions Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation.

2017-01

52.204-7 System for Award Management- Registration. (Deviation 2026- O0038)

2026-02

52.214-35 Submission of Offers in U.S.

Currency.

1991-04

DFARS Provisions Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.204-7024 Notice on the Use of the Supplier Performance Risk System.

2023-03

Section M - Evaluation Factors for Award

(a) Basis for Contract Award. The Government intends to award one Firm Fixed Price, Requirements contract for this competitive Small Business Set-Aside service acquisition. Award will be made to the technically acceptable offeror with lowest evaluated price who is deemed responsible and whose proposal conforms to the solicitation requirements. This acquisition and source selection will use RFO FAR part 12, including the agency having the right to enter negotiations, if necessary. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation. Unless specifically identified in your quote, by submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in a proposal being determined ineligible for award. It is the Government's intent to evaluate proposals and award a contract IAW simplified acquisitions procedures listed in RFO FAR part 12. The initial proposal should contain your best terms; however; the Government reserves the right to conduct exchanges if determined necessary by the Contracting Officer to resolve issues such as technical, past performance, or price, or deal with contract documentation including any other matter in the evaluation process. The contracting officer reserves the right to award a contract without the opportunity to revise proposals.

1.0 Evaluation Process. The Government may consider, throughout the evaluation, the "correction potential" of any quote. The judgment of such "correctional potential" is within the sole discretion of the Government. If any aspect of an offeror's proposal does not meet the Government's requirements and is not considered correctable, the offer may be ineligible for award. The Government may determine one or a few offerors have the highest potential to provide the best value to the Government. All technically acceptable quotes shall be treated equally except for their cost/price record. Only quotes rated technically acceptable are eligible to receive an award. The government reserves the right to make a determination to award without negotiations or enter negotiations.

1.1 Quotes. The Government will rank quotes based on an initial assessment of offeror's total evaluated prices, followed by a full evaluation of Technical Acceptability, Past Performance Acceptability, and Price Reasonableness as follows:

1.2 Technical Evaluation. If the Government receives three (3) or fewer quotes all quotes will be evaluated for Technical Acceptability. If the Government receives three (3) or more quotes the Government will only select the three (3) lowest priced quotes and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional proposals for technical acceptability if in the Government's best interest. If additional quotes are evaluated for technical acceptability they will be selected in the order of total evaluated price.

1.3 Acceptability Ratings. The evaluation factors listed below will be evaluated and receive one of the following ratings:(i) Acceptable - The proposal clearly meets the minimum requirements of the solicitation.(ii) Unacceptable - The proposal does not clearly meet the minimum requirements of the solicitation.1.4 Evaluation of Factors. Only technically acceptable proposals are eligible for award. The Government will evaluate the proposals, selected in paragraph 1.2, for technical acceptability on an Acceptable/Unacceptable basis. For the technical proposal to be rated as "Acceptable", all technical sub factors must be rated acceptable. If any technical sub factor is rated "Unacceptable", the overall proposal will be rated as "Unacceptable". Each proposal will be evaluated under the following evaluation factors:

Contracting & PricingVolume I:

Technical AspectsVolume II:

Subfactor 1 - Technical Approach to Sign Design, Fabrication, and Integration

Subfactor 2 - Installation, Removal/Disposal, and Transition Plan

Subfactor 3 - Compliance, Security, and Data Protection

Past PerformanceVolume III -

Volume I - Price:

KO will evaluate based on pricing provided for the items and services listed within the CLINS (see section B of the solicitation)

Volume II - Technical Aspects

Subfactor 1 - Technical Approach to Sign Design, Fabrication, and Integration

The Government will evaluate the extent to which the offeror's technical approach demonstrates a clear, feasible, and compliant method for:

Designing and fabricating two outdoor, doublesided, fullcolor, borderless, frontserviceable LED cabinets that meet all dimensional, structural, and performance requirements for Replacement Ave and Iowa Ave as specified in Section 4.1.1 and

4.1.2 of the SOW.

Integrating industrialgrade, carrierunlocked cellular modem/router hardware and a secure VPN/private APN into each sign cabinet in accordance with Section 4.1.1.1.

Providing a cloudbased Content Management System (CMS) that meets licensing, access, compatibility, and media support requirements in Section 4.1.1.2, including lifetime or fully prepaid fiveyear licensing and support for at least five unique user accounts with rolebased access controls.

Ensuring the proposed solution is maintainable, reliable, and capable of supporting the specified rows of text and media formats while operating in the outdoor environment at Fort Leonard Wood.

Subfactor 2 - Installation, Removal/Disposal, and Transition Plan

The Government will evaluate the offeror's plan and methods for:

Safely removing and lawfully disposing of existing LED cabinets, mounting hardware, and debris in accordance with Sections 4.2 and 6.4 of the SOW.

Installing new LED cabinets, mounting structures, and associated equipment in accordance with the site plans, within the constraints of Section 4.3 and the place and period of performance in Section 7.4.

Coordinating electrical requirements with the Government (Section 4.4 and 7.3), including clear specifications and procedures for power connection and functional testing.

Providing a detailed project timeline (Section 6.1) that demonstrates realistic fabrication, shipping, and installation windows; identifying risks and mitigation strategies; and ensuring completion NTE 120 days after contract award.

Executing a clear transition plan (Sections 4.5 and 6.5) that includes delivery of user manuals (electronic and hardcopy), operator training for NTE 6 personnel / 1 hour, and documentation for transfer of cellular service ownership at the end of the fiveyear period.

Subfactor 3 - Compliance, Security, and Data Protection

The Government will evaluate the degree to which the offeror's solution and processes:

Comply with all SOWreferenced training and access requirements, including OPSEC (AR 5301), Antiterrorism (AR 52513), iWatch, and installation pass procedures as outlined in Section 3.0 and 7.2.

Implement robust data security controls for the cellular network and CMS, including the use of secured private network connections (VPN or private APN) to prevent unauthorized access or tampering with sign content, in accordance with Section 4.1.1.1.

Address cybersecurity, user authentication, and rolebased access controls for CMS users in a manner compatible with Army networks and modern web browsers, with no requirement for local client software, per Section 4.1.1.2.

Provide processes for protecting Government information during content management, operations, and maintenance, and for ensuring continuity of secure operations through the fiveyear cellular and software service period.

Volume III

Past Performance Evaluation will assess the relative risks associated with an offeror's likelihood of success in performing requirements of this solicitation as indicated by the offeror's record of past performance. Past performance is assessed at the factor level after evaluating aspects of the offeror's recent past performance and focusing on performance that is relevant to the services being procured under this solicitation. Offerors are cautioned that in conducting the past performance evaluation, the Government may, in addition to data provided in the offeror's proposal, use data obtained from other sources such as: questionnaires, Past Performance Information Retrieval System (PPIRS) or other databases, interviews with Program Managers, Contracting Officers, Defense Contract Management Agency (DCMA), and state department watch lists. Past performance areas of evaluation includes: Quality of Performance, Schedule Control, c.

Customer Satisfaction

a. The past performance evaluation team will review the past performance information and determine the quality and usefulness as it applies to performance confidence assessment.

b. The past performance factor will be assigned one of the ratings defined below.

c. Offerors without a record of relevant past performance or for whom information on past performance is not available, will not be evaluated favorably or unfavorably on past performance;

and as a result, will receive a "NEUTRAL" rating for the Past Performance Factor. A "NEUTRAL" past performance determination will result in an acceptable rating for the overall factor.

Past Performance Evaluation Ratings:

a. Acceptable - Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown.

b. Unacceptable - Based on the offeror's performance record, the Government has no reasonable expectation that the offeror will be able to perform the required effort.

*** END OF NARRATIVE 1 ***

KO DIRECTORATE OF CONTRACTIN, 8112 NEBRASKA AVE

FORT LEONARD WOOD, MO 65473-0140

UNITED STATES

ZACKERY ZAKHIREH, EMAIL: ZACKERY.M.ZAKHIREH.CIV@ARMY.MIL TELEPHONE: (573) 596-1803