Solicitation W911RX20Q0040.pdf

W911RX20Q0040

Solicitation Number W911RX20Q0040 Laundry and Dry Cleaning Services

Fort Riley, Kansas

The Mission and Installation Contracting Command, Installation Operational Contracting Division, Fort Riley, KS intends to solicit and award a single Indefinite Delivery- Requirements contract for Laundry & Dry Cleaning services at Fort Riley, Kansas. This is a combined synopsis/solicitation for commercial items prepared under Federal Acquisition Regulation (FAR) Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation for Commercial Items along with FAR subpart 13.5 – Simplified Procedures for Certain Commercial Items, and supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is issued under Request for Quotation (RFQ) number W911RX-20-Q-0040.

This requirement is being solicited under NAICS code 812332 and set-aside 100% for Women Owned Small Businesses (WOSB).

All FAR references are based off of FAC 2020-07, Effective 3 August 2020 and DFARS publication notice 5 June 2020.

This Indefinite Delivery-Requirements award for laundry and dry cleaning services at Fort Riley, KS is for a base one year period, with 4 option years. The initial period of performance for the base period is anticipated to start 1 Dec 2020. The unit of measure is 12 months for the base period and each option year. All quantities on Technical Exhibit A are estimates only. Firm-Fixed Price task orders will be issued for any amount of months, with invoicing allowed for actual performance against the pricing in Technical Exhibit A.

FAR 52.212-1 Deviation 2018-O0018, Instructions to Offerors-Commercial, is applicable to this acquisition. An addendum will be added in Section L.

FAR 52.212-2, Evaluation of Offerors, is applicable to this acquisition. The following criteria will be used to evaluate offerors:

1. Offeror must sign and date the 52.212-1 Addendum found of page 77, along with all amendments posted to beta.sam.gov for W911RX20Q0040.

2. The offeror must submit a resume of their anticipated project manager along with a letter of that individual’s commitment to work this contract. The resume must indicate two or more years of project manager experience in operating a laundry or dry cleaning facility/operations. That individual is not required, via the PWS, to be located at Fort Riley.

3. The offeror must submit two relevant (Laundry and Dry Cleaning) contracts they have worked within the past three years and current contact information for those customers. They may be government or civilian contracts.

4. The offeror must price all mint green blocks on Technical Exhibit A. The spreadsheet will price out all individual laundry and dry cleaning pieces for each option year. The ability to price CLIN X0002, Contractor Manpower Requirements (CMR), is under all the CLIN X001 pricing items. If you do not wish to price the CMR CLINS, please place NSP into the spreadsheet.

5. Price will be evaluated for reasonableness in accordance with FAR 13.106-3.

As there is a high probability of competition, reasonableness will be established through competition in accordance with FAR 13.106-3(a)(1). In the event that only one offeror is received reasonableness will be established in accordance with FAR 13.106-3(a)(2).

All offerors are advised to submit a copy of their FAR & DFARS Report out of sam.gov in lieu of filling out and submitting the provisions listed in this synopsis/solicitation to meet the requirements of FAR 52.212-3, Offeror Representations and Certifications-Commercial Items.

FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and no addendum has been added.

FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and applicable clauses within 52.212-5 to this acquisition have been marked with three X’s.

Other additional FAR Clauses have been added to this synopsis/solicitation. If they are incorporated by reference in this synopsis/solicitation, use acquisition.gov to read them in their entirety.

Offers are due to the Contract Specialist, Ms. Valerie Shipman, at valerie.j.shipman.civ@mail.mil by 5:00 PM (CST) 18 September 2020.

For information regarding this synopsis/solicitation, please contact Ms. Valerie Shipman or the Contracting Officer, David Hildebrand, at david.j.hildebrand6.civ@mail.mil. Only written submitted questions will be given a response. They will be answered via a Questions from Industry posting to beta.sam.gov. Due to COVID-19 and MICC-Riley operating remotely, Ms. Shipman and Mr. Hildebrand are only available via email.

Notice to Offeror(s): Funds are not presently available for this contract. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs incurred.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Laundry/Dry Cleaning - Base Year

FFP

Each Task Order will be individually funded based upon the unit prices provided by the awarded contractor in their bid schedule (Tech Exhibit A) on a Firm Fixed Price basis.

This requirement is for Laundry and Dry Cleaning services that include, but is not limited to: laundering of Central Issue Facility (CIF/TA-50) Equipment, uniforms (Army Color Guard and Dining Facility Whites), linens (table clothes/bed sheets) and shop towels. Other services include pressing and/or dry cleaning, folding, packaging, pick-up and delivery of specific or miscellaneous laundry. The awarded contractor shall provide an employee(s) at a Government Owned – Contractor Operated facility (BLDG #8321) Mon-Fri 0730-1600 hours to receive, inventory and bag laundry for a minimum required pick-up and drop off daily to and from the Contractor Owned – Contractor Operated (COCO) Laundry facility with a 72 hour turn-around excluding weekends and Federal Holidays.

POP for this CLIN - 1 Dec 2020 - 30 Nov 2021 FOB: Destination

PURCHASE REQUEST NUMBER: 0011491120-0001

PSC CD: S209

NET AMT

0002 1 Each Contractor Manpower Reporting

FFP

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS, paragraph C.1.14.1. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “Not a Direct Cost”. Instructions, including the Contractor and Subcontractor User Guides, are available at http://www.ecmra.mil. Website used for this reporting is subject to change.

Time Period for Reporting this CLIN- 1 Dec 2020-30 Sept 2021 Report Due - 31 Oct 2021

FOB: Destination

1001 12 Months OPTION Laundry/Dry Cleaning - 1st Option Year

FFP

Each Task Order will be individually funded based upon the unit prices provided by the awarded contractor in their bid schedule (Tech Exhibit A) on a Firm Fixed Price basis.

This requirement is for Laundry and Dry Cleaning services that include, but is not limited to: laundering of Central Issue Facility (CIF/TA-50) Equipment, uniforms (Army Color Guard and Dining Facility Whites), linens (table clothes/bed sheets) and shop towels. Other services include pressing and/or dry cleaning, folding, packaging, pick-up and delivery of specific or miscellaneous laundry. The awarded contractor shall provide an employee(s) at a Government Owned – Contractor Operated facility (BLDG #8321) Mon-Fri 0730-1600 hours to receive, inventory and bag laundry for a minimum required pick-up and drop off daily to and from the Contractor Owned – Contractor Operated (COCO) Laundry facility with a 72 hour turn-around excluding weekends and Federal Holidays.

POP for this CLIN - 1 Dec 2021- 30 Nov 2022 FOB: Destination

1002 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS, paragraph C.1.14.1. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “Not a Direct Cost”. Instructions, including the Contractor and Subcontractor User Guides, are available at http://www.ecmra.mil. Website used for this reporting is subject to change.

Time Period for Reporting this CLIN- 1 Oct 2021-30 Sept 2022 Report Due - 31 Oct 2022 FOB: Destination

2001 12 Months OPTION Laundry/Dry Cleaning - 2nd Option Year

FFP

Each Task Order will be individually funded based upon the unit prices provided by the awarded contractor in their bid schedule (Tech Exhibit A) on a Firm Fixed Price basis.

This requirement is for Laundry and Dry Cleaning services that include, but is not limited to: laundering of Central Issue Facility (CIF/TA-50) Equipment, uniforms (Army Color Guard and Dining Facility Whites), linens (table clothes/bed sheets) and shop towels. Other services include pressing and/or dry cleaning, folding, packaging, pick-up and delivery of specific or miscellaneous laundry. The awarded contractor shall provide an employee(s) at a Government Owned – Contractor Operated facility (BLDG #8321) Mon-Fri 0730-1600 hours to receive, inventory and bag laundry for a minimum required pick-up and drop off daily to and from the Contractor Owned – Contractor Operated (COCO) Laundry facility with a 72 hour turn-around excluding weekends and Federal Holidays.

POP for this CLIN - 1 Dec 2022 - 30 Nov 2023 FOB: Destination

2002 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS, paragraph C.1.14.1. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “Not a Direct Cost”. Instructions, including the Contractor and Subcontractor User Guides, are available at http://www.ecmra.mil. Website used for this reporting is subject to change.

Time Period for Reporting this CLIN- 1 Oct 2022-30 Sept 2023 Report Due - 31 Oct 2023 FOB: Destination

3001 12 Months OPTION Laundry/Dry Cleaning - 3rd Option Year

FFP

Each Task Order will be individually funded based upon the unit prices provided by the awarded contractor in their bid schedule (Tech Exhibit A) on a Firm Fixed Price basis.

This requirement is for Laundry and Dry Cleaning services that include, but is not limited to: laundering of Central Issue Facility (CIF/TA-50) Equipment, uniforms (Army Color Guard and Dining Facility Whites), linens (table clothes/bed sheets) and shop towels. Other services include pressing and/or dry cleaning, folding, packaging, pick-up and delivery of specific or miscellaneous laundry. The awarded contractor shall provide an employee(s) at a Government Owned – Contractor Operated facility (BLDG #8321) Mon-Fri 0730-1600 hours to receive, inventory and bag laundry for a minimum required pick-up and drop off daily to and from the Contractor Owned – Contractor Operated (COCO) Laundry facility with a 72 hour turn-around excluding weekends and Federal Holidays.

POP for this CLIN - 1 Dec 2023 - 30 Nov 2024 FOB: Destination

3002 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS, paragraph C.1.14.1. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “Not a Direct Cost”. Instructions, including the Contractor and Subcontractor User Guides, are available at http://www.ecmra.mil. Website used for this reporting is subject to change.

Time Period for Reporting this CLIN- 1 Oct 2023-30 Sept 2024 Report Due - 31 Oct 2024 FOB: Destination

4001 12 Months OPTION Laundry/Dry Cleaning - 4th Option Year

FFP

Each Task Order will be individually funded based upon the unit prices provided by the awarded contractor in their bid schedule (Tech Exhibit A) on a Firm Fixed Price basis.

This requirement is for Laundry and Dry Cleaning services that include, but is not limited to: laundering of Central Issue Facility (CIF/TA-50) Equipment, uniforms (Army Color Guard and Dining Facility Whites), linens (table clothes/bed sheets) and shop towels. Other services include pressing and/or dry cleaning, folding, packaging, pick-up and delivery of specific or miscellaneous laundry. The awarded contractor shall provide an employee(s) at a Government Owned – Contractor Operated facility (BLDG #8321) Mon-Fri 0730-1600 hours to receive, inventory and bag laundry for a minimum required pick-up and drop off daily to and from the Contractor Owned – Contractor Operated (COCO) Laundry facility with a 72 hour turn-around excluding weekends and Federal Holidays.

POP for this CLIN - 1 Dec 2024 - 30 Nov 2025 FOB: Destination

4002 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS, paragraph C.1.14.1. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “Not a Direct Cost”. Instructions, including the Contractor and Subcontractor User Guides, are available at http://www.ecmra.mil. Website used for this reporting is subject to change.

Time Period for Reporting this CLIN- 1 Oct 2024-30 Sept 2025 Report Due - 31 Oct 2025 FOB: Destination

4003 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS, paragraph C.1.14.1. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “Not a Direct Cost”. Instructions, including the Contractor and Subcontractor User Guides, are available at http://www.ecmra.mil. Website used for this reporting is subject to change.

Time Period for Reporting this CLIN- 1 Oct 2025-30 Nov 2025 Report Due - 31 Oct 2026 FOB: Destination

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$50,000.00 $1,000,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 1001 N/A N/A N/A Government 1002 N/A N/A N/A Government 2001 N/A N/A N/A Government 2002 N/A N/A N/A Government 3001 N/A N/A N/A Government 3002 N/A N/A N/A Government 4001 N/A N/A N/A Government 4002 N/A N/A N/A Government 4003 N/A N/A N/A Government

CLAUSES INCORPORATED BY REFERENCE

52.246-4 Inspection Of Services--Fixed Price AUG 1996

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-DEC-2020 TO

30-NOV-2021

N/A FORT RILEY LRC

VESTERS WORRELL

BLDG. 7920 E-WING ROOM E-7

FORT RILEY KS 66442

785-239-3555

W90JV8

0002 POP 01-DEC-2020 TO

31-OCT-2021

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-DEC-2021 TO

30-NOV-2022

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-OCT-2021 TO

31-OCT-2022

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-DEC-2022 TO

30-NOV-2023

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-OCT-2022 TO

31-OCT-2023

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-DEC-2023 TO

30-NOV-2024

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-OCT-2023 TO

31-OCT-2024

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-DEC-2024 TO

30-NOV-2025

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-OCT-2024 TO

31-OCT-2025

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 01-OCT-2025 TO

31-OCT-2026

N/A (SAME AS PREVIOUS LOCATION)

Section G - Contract Administration Data

Section H - Special Contract Requirements

SPECIAL CONTRACT REQUIREMENTS

1. EMERGENCY MEDICAL TREATMENT

Emergency medical treatment will be provided by Irwin Army Community Hospital (IACH) Fort Riley in order to prevent undue suffering or loss of life. Emergencies will be treated only during the period of emergency and appropriate action will be taken to discharge or transfer such patients as soon as the emergency period ends. Charges for medical care will be at the prevailing rate and at the Contractor's expense.

NOTE: Use of Cell Phone is authorized to dial 911 for emergency services while on Fort Riley. Use land line or cell phone to dial (785) 239-6767.

2. FIRE PROTECTION AND PREVENTION

The Contractor shall comply with all fire prevention measures prescribed in the installation's Fire Protection Regulations which are in or may be put into effect during the course of performance of work under the contract. Copies of the aforementioned fire regulations are on file in the office of the Contracting Officer or his designated representative. The Contractor shall be liable for loss of Government property attributable to negligent or willful misconduct of the Contractor or its employees, including failure to comply with the fire prevention measures prescribed in the aforementioned regulations. The Contractor or its responsible employees shall be required to make a thorough inspection at the close of operations in each building where work under the terms of the contract has been accomplished to determine that all necessary safeguards relative to probable fire hazards are in effect. The Contractor shall familiarize its employees engaged in work under the contract with the aforementioned fire regulations, location of fire hazards and reporting procedures. The Fire Chief of the installation may be contacted for any additional information or clarification on fire prevention and protection matters.

3. REQUIRED INSURANCE.

Reference FAR Clause 52.228-5 entitled, Insurance--Work on a Government Installation. Before commencing on-site operations, the Contractor shall provide the Contracting Officer evidence (i.e. Certificate of Liability Insurance) of the following minimum insurance coverage:

a. Statutory worker's compensation and employer's liability insurance (as applicable):

$100,000 or as prescribed by The State of Kansas, whichever is greater.

b. General liability - At minimum, bodily injury liability insurance in the amount of $500,000 per occurrence.

c. Automobile liability (comprehensive): At a minimum, $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. Bodily injury liability and property damage liability shall cover the operation of all automobiles, trucks, vehicles and other mobile equipment used in connection with the performance of the contract.

d. Automobile liability (comprehensive): At a minimum, $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. Bodily injury liability and property damage liability shall cover the operation of all automobiles, trucks, vehicles and other mobile equipment used in connection with the

e. Insurance coverage shall be maintained continuously throughout the entire contract performance period, including any exercised options. All subcontracts shall provide the same coverage under the same terms. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

All policies shall contain an endorsement stating that any cancellation or material change in the coverage adversely affecting the Government's interest shall not be effective unless the insurer or the Contractor provides written notice of the cancellation or change in coverage to the Contracting Officer at least 30 days prior to the cancellation/change taking affect, signed by the Contractor's insurance carrier. When the coverage is provided by self-insurance, the Contractor shall not change or decrease the coverage without the Contracting Officer's prior approval in accordance with FAR 28.308(c).

4. COMPLIANCEWITH IMMIGRATION LAWS

The Contractor shall warrant that, in the performance of its obligation under this Agreement, that all goods and/or services to be furnished hereunder will be manufactured and/or furnished by the Contractor and/or its subcontractors in compliance with all applicable Federal, state and local laws, executive orders, rules and regulations. These include, but are not limited to, the immigration laws of the United States. Contractor's employees shall be citizens of the United States, or shall be resident aliens with appropriate permissions and documentation to work in the United States.

The Contractor shall indemnify and hold the Government harmless to the full extent of any loss, damage, or expense incurred by the Government resulting from violation by the Contractor or its lower tier subcontractors of any federal, state, or local law or regulation. Delay resulting from violation will not be considered excusable delay as provided for elsewhere in this agreement.

Delay resulting from violation shall not relieve the Contractor from t h e i r responsibility to deliver as agreed to. Corrective actions shall not result in additional cost to the Government.

Where correction of goods or services will not satisfy the Government requirement, consideration shall be provided to the Government.

5. POLLUTION PREVENTION ACT CLAUSE, FORT RILEY LOCAL,

15 DECEMBER 2005 Contractors must comply with Public law 101-508, 5 November 1990 (PPA pf 1990) and the Fort Riley, Environmental Management Plan (EMP). Compliance with the PPA and EMP requires the following of Contractors to:

a. Prevent or reduce pollution at the source whenever feasible (i.e., limit quantity and toxicity of material(s)

b. Recycle in an environmentally safe manner, whenever feasible (e.g., filtration and reuse of solvents, recycle antifreeze and oil etc.). Contractors may present a company letter or recycle records to satisfy requirement.

c. Comply with the Fort Riley Environmental Management Plan (EMP) and other site specific plans regarding recycling of materials and handling of wastes.

d. Coordinate the sampling of wastes generated on Fort Riley by contacting the Hazardous Waste Program Coordinator at least 60 days prior to the anticipated turn-in date to the Defense Reutilization and Marketing Office (DRMO) or transporting the waste off Fort Riley.

e. Ensure proper disposal of wastes generated on Fort Riley that otherwise cannot be reused, recycled, or treated in accordance with applicable laws and regulations.

(i) Long-term contractors, and short-term contractors, generating 550 gallons or less of controlled materials and industrial, universal, or hazardous waste per quarter, must turn in their controlled materials and waste to DRMO according to the guidelines contained in the EMP. Turn-in document numbers can be obtained from the directorate responsible for the contract.

(ii) Short-term contractors, generating more than 550 gallons of controlled and industrial, universal, or hazardous waste per quarter, must arrange for disposal off-site in accordance with applicable laws and regulations. The Environmental Division, Hazardous Waste Program Coordinator must approve and sign profile sheets, manifests, and land disposal restriction notifications. The Contractor must obtain any special disposal permits. f. Obtain approval from the Environmental Division's Solid Waste Program Coordinator prior to disposing construction related waste in Fort Riley's Construction/Demolition Debris C/D Landfill must be disposed as industrial waste.

f. Obtain approval from the Environmental Division's Solid Waste Program Coordinator prior to disposing construction-related waste in Fort Riley's Construction/Demolition Debris C/D Landfill must be disposed as industrial waste.

g. Dispose of Wastes that cannot be reused, recycled, or treated in accordance with all applicable laws and regulations.

6. RELATIONSHIP BETWEEN GOVERNMENT, CONTRACTOR AND

CONTRACTOR PERSONNEL

The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services, and the parties recognize and agree that no employer- employee or master servant relationship exists or will exist under the contract between the Government and the Contractor and/or between the Government and the Contractor's personnel. The Contractor personnel shall be responsible, not to the Government, but solely to the Contractor, who, in turn, shall be accountable to the Government. The Government will not exercise any supervision or control over Contractor personnel performing services under this contract. Contractor personnel shall not be placed under the supervision, direction, or evaluation of a Federal Officer, military or civilian, in connection with performance under this contract. Rules, regulations, directives, and requirements which are issued during the contract term by Department of Army and local Provost Marshal activities under their responsibility for law and order, administration and security on the installation shall be applicable to all Contractor personnel or representatives who enter the installation, or who travel on Government transportation. This requirement shall not be construed or interpreted to establish any degree of Government control which is consistent with the intent of a personal services contract. Contractor personnel or representatives shall be subject to such checks as may be deemed necessary to assure that their presence on the installation does not violate these requirements. No employee will be permitted on the installation when such a check reveals that his presence would be detrimental to the security of the installation or the accomplishment of work.

When directed by the Contracting Officer, the Contractor shall remove any employee from an assignment to perform services under this contract for reasons of misconduct or breaches of security in connection with his or her employment. Removal of an employee does not relieve the Contractor of its responsibility to perform the requirements specified within the contract. In other instances, the Contractor shall take appropriate personnel action as required in the event of employee misconduct in connection with his or her employment. The services to be performed under this contract shall not require the Contractor or its employees to exercise personal judgment and discretion on behalf of the Government, but rather, the Contractor's employees shall act and exercise personal judgment and discretion on behalf of the Contractor. Contractor and Contractor personnel shall not be considered employees of the Federal Government and shall not be eligible, by virtue of performance under this contract, for payment by the Government of entitlements and benefits accorded federal employees.

7. ALTERNATE DISPUTES RESOLUTION

In furtherance of Federal policy and the Administrative Dispute Resolution Act of 1990 (ADR Act), Public Law 101-552 and FAR Clause 52.233-1, Subparagraph (d) (2) (1) (B) (2), the Contracting Officer will try to resolve all post award acquisition issues in controversy by mutual agreement of both parties. Interested parties are encouraged to use alternative dispute resolution procedures to the maximum extent

FORT RILEY INSTRUCTIONS

1. EMERGENCY MEDICAL TREATMENT

Emergency medical treatment will be provided by Irwin Army Community Hospital (IACH) Fort Riley in order to prevent undue suffering or loss of life. Emergencies will be treated only during the period of emergency and appropriate action will be taken to discharge or transfer such patients as soon as the emergency period ends.

Charges for medical care will be at the prevailing rate and at the Contractor's expense.

NOTE: Use of Cell Phone is authorized to dial 911 for emergency services while on Fort Riley. Use land line or cell phone to dial (785) 239-6767.

2. FIRE PROTECTION AND PREVENTION

The Contractor shall comply with all fire prevention measures prescribed in the installation's Fire Protection Regulations which are in or may be put into effect during the course of performance of work under the contract.

Copies of the aforementioned fire regulations are on file in the office of the Contracting Officer or his designated representative. The Contractor shall be liable for loss of Government property attributable to negligent or willful misconduct of the Contractor or his employees, including failure to comply with the fire prevention measures prescribed in the aforementioned regulations. The Contractor or his responsible employees shall be required to make a thorough inspection at the close of operations in each building where work under the terms of the contract has been accomplished to determine that all necessary safeguards relative to probable fire hazards are in effect. The Contractor shall familiarize his employees engaged in work under the contract with the aforementioned fire regulations, location of fire hazards and reporting procedures. The Fire Chief of the installation may be contacted for any additional information or clarification on fire prevention and protection matters.

3. IDENTIFICATION BADGES

Contractor personnel shall wear identification badges (3” x 5”) while on the job. Badges shall be provided by the Contractor at its own expense and shall contain at the minimum the following: Photograph of Employee; Name of Employee; Name of Contractor; Phone# of Contractor; and Contract Number.

4. NORMAL WORKING HOURS

4 .1 The Contractor shall schedule his working hours to coincide with the working hours of the military reservation, a normal 5-day, 40 hour week, Monday through Friday, Federal holidays excepted. The Contractor shall not perform work on the installation during other work days nor during other hours without the written approval of the Contracting Officer. The following legal holidays are observed:

New Year's Day Labor Day Martin Luther King's Birthday Columbus Day Presidents' Day Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day

4.2 When one of the above holidays falls on a Sunday, the following Monday will be observed as a legal holiday, and when the holiday falls on a Saturday, the preceding Friday is observed as a holiday by Government agencies.

Contractors are also requested to not schedule work on the day before Christmas and the day before New Year's Day.

5. REQUIRED INSURANCE. Reference FAR Clause 52.228-5 entitled, Insurance--Work on a Government Installation.

5.1 Before commencing on-site operations (or within 10 days of award or receipt of notice to proceed), the Contractor shall provide the Contracting Officer evidence (i.e. Certificate Of Liability Insurance) of the following minimum insurance coverage as required by FAR 28.307-2 Liability.

5.1.1 Statutory worker's compensation and employer's liability insurance (as applicable): $100,000 or as prescribed by The State of Kansas, whichever is greater.

5.1.2 General liability – At minimum, bodily injury liability insurance in the amount of $500,000 per occurrence.

5.1.3 Automobile liability (comprehensive): At a minimum, $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. Bodily injury liability and property damage liability shall cover the operation of all automobiles, trucks, vehicles and other mobile equipment used in connection with the

5.2 Insurance coverage shall be maintained continuously throughout the entire contract performance period, including any exercised options. All subcontracts shall provide the same coverage under the same terms. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request. All policies shall contain an endorsement stating that any cancellation or material change in the coverage adversely affecting the Government's interest shall not be effective unless the insurer or the Contractor provides written notice of the cancellation or change in coverage to the Contracting Officer at least 30 days prior to the cancellation/change taking affect, signed by the Contractor’s insurance carrier. When the coverage is provided by self-insurance, the contractor shall not change or decrease the coverage without the Contracting Officer's prior approval in accordance with FAR 28.308(c).

6. COMPLIANCE WITH IMMIGRATION LAWS

6.1. The Contractor shall warrant that, in the performance of its obligation under this Agreement, that all goods and/or services to be furnished hereunder will be manufactured and/or furnished by the Contractor and/or its subcontractors in compliance with all applicable Federal, state and local laws, executive orders, rules and regulations. These include, but are not limited to, the immigration laws of the United States. Contractor’s employees shall be citizens of the United States, or shall be resident aliens with appropriate permissions and documentation to work in the United States.

6.2. The Contractor shall indemnify and hold the Government harmless to the full extent of any loss, damage, or expense incurred by the Government resulting from violation by the Contractor or its lower tier subcontractors of any federal, state, or local law or regulation.

6.3. Delay resulting from violation will not be considered excusable delay as provided for elsewhere in this agreement. Delay resulting from violation shall not relieve the Contractor from their responsibility to deliver as agreed to. Corrective actions shall not result in additional cost to the Government. Where correction of goods or services will not satisfy the Government requirement, consideration shall be provided to the Government.

7. POLLUTION PREVENTION ACT CLAUSE, FORT RILEY LOCAL, 15 DECEMBER 2005

7.1. Contractors must comply with Public law 101-508, 5 November 1990 (PPA pf 1990) and the Fort Riley, Environmental Management Plan (EMP). Compliance with the PPA and EMP requires the following of Contractors to:

7.2. Prevent or reduce pollution at the source whenever feasible (i.e., limit quantity and toxicity of material(s) used).

7.3. Recycle in an environmentally safe manner, whenever feasible (e.g., filtration and reuse of solvents, recycle antifreeze and oil etc.). Contractors may present a company letter or recycle records to satisfy requirement.

7.4. Comply with the Fort Riley Environmental Management Plan (EMP) and other site-specific plans regarding recycling of materials and handling of wastes.

7.5. Coordinate the sampling of wastes generated on Fort Riley by contacting the Hazardous Waste Program Coordinator at least 60 days prior to the anticipated turn-in date to the Defense Reutilization and Marketing Office (DRMO) or transporting the waste off Fort Riley.

7.6. Ensure proper disposal of wastes generated on Fort Riley that otherwise cannot be reused, recycled, or treated in accordance with applicable laws and regulations.

(i) Long-term contractors, and short-term contractors, generating 550 gallons or less of controlled materials and industrial, universal, or hazardous waste per quarter, must turn in their controlled materials and waste to DRMO according to the guidelines contained in the EMP. Turn-in document numbers can be obtained from the directorate responsible for the contract.

(ii) Short-term contractors, generating more than 550 gallons of controlled and industrial, universal, or hazardous waste per quarter, must arrange for disposal off-site in accordance with applicable laws and regulations. The Environmental Division, Hazardous Waste Program Coordinator must approve and sign profile sheets, manifests, and land disposal restriction notifications. The contractor must obtain any special disposal permits.

7.7. Obtain approval from the Environmental Division’s Solid Waste Program Coordinator prior to disposing construction-related waste in Fort Riley’s Construction/Demolition Debris C/D Landfill must be disposed as industrial waste.

7.8 Dispose of Wastes that cannot be reused, recycled, or treated in accordance with all applicable laws and regulations.

8. RELATIONSHIP BETWEEN GOVERNMENT, CONTRACTOR AND CONTRACTOR PERSONNEL

8.1. The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services, and the parties recognize and agree that no employer-employee or master servant relationship exists or will exist under the contract between the Government and the Contractor and/or between the Government and the Contractor's personnel. The Contractor personnel shall be responsible, not to the Government, but solely to the Contractor, who, in turn, shall be accountable to the Government.

8.2. The Government will not exercise any supervision or control over Contractor personnel performing services under this contract. Contractor personnel shall not be placed under the supervision, direction, or evaluation of a Federal Officer, military or civilian, in connection with performance under this contract.

8.3. Rules, regulations, directives, and requirements which are issued during the contract term by Department of Army and local Provost Marshal activities under their responsibility for law and order, administration and security on the installation shall be applicable to all contractor personnel or representatives who enter the installation, or who travel on Government transportation. This requirement shall not be construed or interpreted to establish any degree of Government control which is consistent with the intent of a personal services contract. Contractor personnel or representatives shall be subject to such checks as may be deemed necessary to assure that their presence on the installation does not violate these requirements. No employee will be permitted on the installation when such a check reveals that his presence would be detrimental to the security of the installation or the accomplishment of work. When directed by the Contracting Officer, the Contractor shall remove any employee from an assignment to perform services under this contract for reasons of misconduct or breaches of security in connection with his or her employment. Removal of an employee does not relieve the Contractor of his responsibility to perform the requirements specified within this contract. In other instances, the Contractor shall take appropriate personnel action as required in the event of employee misconduct in connection with his or her employment.

8.4. The services to be performed under this contract shall not require the Contractor or his employee to exercise personal judgment and discretion on behalf of the Government, but rather, the Contractor's employees shall act and exercise personal judgment and discretion on behalf of the Contractor.

8.5. Contractor and Contractor personnel shall not be considered employees of the Federal Government and shall not be eligible, by virtue of performance under this contract, for payment by the Government of entitlements and benefits accorded federal employees.

9 INSTALLATION ACCESS FOR CONTRACTOR EMPLOYEES

9.1 Ten (10) days prior to initial performance, the Contractor shall provide to the KO and COR copies of FR Form 103 Request for Fort Riley Access Pass for all employees performing at Fort Riley.

9.1.1 Passes/Badges issued by the Fort Riley Visitor Control Center (VCC) are valid for a period of up to one (1) year or until contract expiration whichever is shorter and will be updated as required or as employees are hired/terminated.

9.1.1.1 Prime Contractor employees may be issued a Fort Riley Visitor Control Center (VCC) Access Badge for a period of up to one (1) year. Sub-Contractor employees may be issued a Fort Riley Visitor Control Center (VCC) Access pass/badge for a period of up to six (6) months. Directorate of Emergency Services (DES) will make final determinations on all Access pass/badge time lengths in accordance with DES access control protocols.

9.1.2 Written notification of all employee terminations shall be submitted to the KO and COR.

9.1.3 RAPIDGate passes will no longer allow contractor personnel continued access onto the installation. Persons with existing RAPIDGate badges will require an installation access pass or badge effective 1 April 2015.

9.2 ALL contractor(s) and/or visitor(s) who do not have a Department of Defense (DOD) ID card in their possession, must initially enter Fort Riley through the Henry Access Control Point (ACP) unless operating or a passenger of a commercial vehicle. Operators and passengers of commercial vehicles must report to either the 12th Street or Estes Gate. The Henry ACP is accessible from Interstate-70 and take Exit 301.

9.2.1 Starting 1 April 2015, ALL contractor(s) and/or visitor(s) who are not in possession of a Department of Defense (DOD) ID card, must report to the Visitor Control Center (VCC), Building 885 adjacent to Marshall Army Airfield (MAA), located near the Henry ACP unless operating or a passenger of a commercial vehicle. Operators and passengers of commercial vehicles must report to either the 12th Street or Estes Gate. Contractor(s) and/or visitor(s) shall receive a National Crime Information Center Interstate Identification Index (NCIC III) background check. After a successful NCIC III background check, contractor(s) or visitor(s) shall be issued either a Fort Riley visitor pass or Fort Riley access badge. [NOTE: Passes & Badges are issued to individuals, not vehicles or companies]

9.2.2 ALL contractor(s) and/or visitor(s) who do not successfully pass the National Crime Information Center Interstate Identification Index (NCIC III) background check may ONLY enter Fort Riley installation if the contractor submits and has an approved waiver from the installation commander. Information on the waiver process can be obtained from the Visitor Control Center in person. [NOTE: This is the responsibility of the individual who did not pass the check. FRK/VCC employees have no control over this process or information.]

9.2.3 FR Form 103 shall be completed on each contract employee and submitted to the Fort Riley Visitor Control Center (VCC) through the COR in order to receive installation access badges or access passes. The COR will be responsible for providing the sponsorship of the pass application for each employee.

9.2.3.1 Contractor and subcontractor personnel shall present a valid State Driver’s License/ID Card, in order to receive an installation pass or badge. Contractor employees that want to drive non-commercial or commercial vehicles on the installation shall also provide a valid State Driver’s License, proof of insurance and vehicle registration in order to be annotated on the pass.

9.2.3.2 FR Form 103 is available for download as an Adobe Acrobat fillable form @ http://www.riley.army.mil/Portals/0/Docs/Services/RileyServices/EmergencySvcs/FRfm103ReqAccessPass.pdf

9.2.3.3 Contractor and subcontractor personnel shall possess a valid State Driver’s License, proof of insurance and vehicle registration in order to drive any vehicle on the installation.

9.2.4 Contractor and subcontractor personnel operating non-commercial vehicles may enter any of the installation access control points during FPCON Alpha only. An increased Force Protection Condition (Bravo, Charlie or Delta) may require all contractor employee vehicles used under this contract to use only the 12th Street, Estes Gate or Henry Gate as directed by DES personnel.

Contractor and subcontractor personnel using Fort Riley Visitor Control Center (VCC) passes during increased FPCON levels may be required to utilize specific Access Control Points (ACP) in order to enter onto the installation at no additional cost to the Government.

9.2.4.1 A Commercial Vehicle is defined as any vehicle that is used for a commercial purpose. This includes but not limited to parcel delivery trucks, 18 wheelers, moving trucks, food delivery trucks, and construction vehicles. More detailed information on what is considered a commercial vehicle can be found at http://www.riley.army.mil.

Vehicles considered to be used for a commercial purposes shall enter 12th Street or Estes Gates M-F 0500-1900 and Saturday 0800-1700. Henry Gate only if access is required outside of commercial gate operational hours.

9.3 Access Badges/Passes issued by the Fort Riley Visitor Center (VCC) shall be returned to the place of issuance at the completion of the contract or sooner if so directed by the KO or COR.

9.4 Contractor and sub-contractor personnel shall be responsible for all Access Badges/Passes or Identification issued to them.

9.5 If Access passes or badges are lost or stolen, the Fort Riley Visitor Control Center (VCC) shall be contacted and notified of the incident immediately. Access Badges will not be replaced without a police report provided by Fort Riley Military Police.

9.6 The contract shall be considered incomplete and final payment will not be made until all Access passes, and badges are accounted for and turned into the contract COR or to the Sponsor listed on the FR Form 103.

9.7 The Contractor shall ensure that all Access passes are turned in to the COR or to the Sponsor listed on the FR Form 103 upon completion of the contract or termination of an employee.

9.8 Fort Riley Directorate of Emergency Services retains the right to refuse entry to the installation. Refusal of entry or changes to ACP access shall not relieve the prime contracted vendor from its responsibility to deliver as agreed to, or there to be any additional cost to the Government resulting from refused entry.

9.9 For questions pertaining to the Fort Riley access control procedures, call the Directorate of Emergency Services Security Branch/Visitor Control Center @ (785) 239-2982 or 239-3138. The Visitor Control Center may also be contacted via email @ usarmy.riley.imcom-central.mbx.des-vcc@mail.mil

9.10 For Fort Riley advisories, daily traffic update and other access control point’s hours of operations, go to:

http://www.riley.army.mil/AboutUs/Advisories.aspx

9.11 Contractor shall be responsible for tracking of all access badges/passes issued by the Fort Riley Visitor Control Center (VCC). An electronic copy shall be submitted to the KO within ten (10) business days of contract award and updates shall be submitted to the KO within one (1) business day of employment changes. Tracking of all employees issued access Badges/Passes shall be in the following format below. Changes to the roster format may be made upon approval from the KO. Electronic versions of the roster must be in Microsoft Office Excel 2007 or later versions.

Contract Number Last Name First Name Middle Name D at e

H ire d

D at e V

C

P as s

S ub m itt ed

D at e V s

Is su ed

D at e V s

E xp ire s

D at e T er m in at ed

D at e V

B ad ge

R et ur ne d

VCC Pass Received By

W911RX‐09‐C‐0123 Doe John David 3‐Mar‐12 2‐Feb‐15 20‐Feb‐15 19‐Feb‐16

W911RX‐09‐C‐0123 Ray Jane Sue 17‐Jun‐14 2‐Feb‐15 20‐Feb‐15 19‐Feb‐16 13‐May‐15 13‐May‐15 C. Zimmer (PM)

W911RX‐13‐D‐0234 Mee Sue Li 20‐Sep‐12 2‐Feb‐15 20‐Feb‐15 30‐Sep‐15

W911RX‐13‐D‐0234 Farr Jamie Lynn 19‐Sep‐12 2‐Feb‐15 20‐Feb‐15 30‐Sep‐15

Government Contracts Company International, LLC

IMPORTANT DELIVERY INFORMATION

1. All commercial vehicles delivery access and cargo and/or load carrying vehicles are restricted to the 12th

Street and Estes Access Control Points (ACPs). The ACP will be open from 5:00 a.m. to 7:00 p.m. Monday through Friday and Saturday 8:00 a.m. to 5:00 p.m. The ACP is closed on Sundays and all federal holidays.

A Commercial Vehicle is defined as any vehicle that is used for a commercial purpose. This includes parcel delivery trucks, 18 wheelers, moving trucks, food delivery trucks, and construction vehicles.

12th Street ACP: The 12th Street ACP can be accessed from Interstate I-70, take Exit 303, and head north and take the Fort Riley 12th Street Exit. The 12th Street ACP can also be accessed from KS Highway 18 North of the Kansas River Bridge.

Estes ACP: The Estes ACP can be accessed from Interstate I-70, take Exit 295 and head North on US Highway-77, exit on Old Highway-77, and take ESTES road onto the ACP.

2. Driver(s) shall provide a valid State Driver’s License, proof of insurance and vehicle registration in order to receive a Fort Riley Visitor Control Center (VCC) Access pass. Passenger(s) must present a valid driver's license or government issued photo ID for installation access.

3. Commercial deliveries designated for Building 7920 Apennines Drive are accepted between 7:30 a.m. to 2:00 p.m. (CST) Monday through Friday. The installation does not provide overnight parking. All shipments must be accepted and off loaded the same day.

4. The bill of lading shall have the Contract Number and Fort Riley delivery point of contact’s name and phone number.