Solicitation - W911NF26RA002 _ Final.pdf

SECTION

15A. NAME AND

ADDRESS

OF OFFEROR

SOLICITATION, OFFER, AND AWARD 1. This Contract is a Rated Order under the Defense Priorities and Allocations System (DPAS) - Code of Federal Regulations - at 15 CFR 700.

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. EMAIL ADDRESS

11. TABLE OF CONTENTS

(X) DESCRIPTION PAGE(S) (X) SECTION PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause Number 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

DATEAMENDMENT NUMBERAMENDMENT NUMBER DATE

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION UNDER THE

UNITED STATES CODE AT:

10 U.S.C. 3204(a) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB) INVITATION FOR BID

NEGOTIATED (RFP) REQUEST FOR

PROPOSAL

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

Section A - Solicitation/Contract Form

Outreach Support ServicesInstrument Name:

1. This Request for Proposals (RFP) W911NF-26-R-A002 is set aside for Woman-Owned Small Business Concerns determined in accordance with 13 CFR Parts 127. Industry questions or comments shall be submitted to William Creech, Contracting Officer and Mia Steele Contracting Specialist at the following: usarmy.adelphi.devcom-arl.mbx.wosb@army.mil. All questions and comments concerning this RFP must be submitted in writing. Verbal questions/comments will not be entertained. A cutoff date for receipt of industry written questions and comments on this RFP is 04: 00 PM Eastern Time on 06 February 2026. The Government will not extend the proposal due date for this acquisition.

This requirement is to establish and strengthen networks that connect the U.S. Department of Defense and U.S. Army DEVCOM Army Research Laboratory (DEVCOM ARL) and its Government Partners with academia, industry, and other government agencies. These networks aim to promote the exchange of scientific ideas, the generation of knowledge, and the development of a skilled research and engineering workforce through the implementation of K- 12 and university focused science and technology education and outreach initiatives. The North American Industry Classification System (NAICS) code for this acquisition is 541990 - All Other Professional, Scientific, and Technical Services. The primary Product and Service Code (PSC) is R408.

2. The total maximum ceiling for contract awardee shall not exceed $49,000,000.

3. The ordering period for the Indefinite Delivery Indefinite Quantity Multiple Award (IDIQ MA) contract(s) will be five (5) years.

4. One Task Order Contract Award will be made concurrently at base award.

5. The Government will only accept one (1) proposal from each Corporation. For example, if ABC Corporation has multiple divisions, the corporation must decide which division will submit a proposal. Failure to adhere to this term may result in all proposals from the Corporation being rejected.

6. The Offeror must be registered in the System for Award Management (SAM) (www.sam.gov) in order to receive a contract award

7. This Solicitation shall not be discussed with any Government employee except the Contracting Officer, Mr. William Creech, and the associated Contract Specialist, Ms. Mia Steele. Failure to adhere to this restriction may be grounds to declare your firm ineligible for consideration of any award resulting from this competitive solicitation.

8. Offerors shall not submit any assumptions, terms, conditions, caveats, or exceptions with proposals. All concerns shall be addressed by submitting questions by the date specified in this solicitation. If an Offeror includes any assumptions, terms, conditions, caveats, or exceptions with proposals, the proposal will not be considered for award.

W911NF26RA002

*** END OF NARRATIVE 1 ***

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price

Amount

0001 STEM Outreach IAW Performance Work Statement (PWS) entitled "ARL OUTREACH PROGRAM" set forth in Section C. Specific requirements and pricing will be set forth in each Task Order. The maximum total contract value (ceiling) is $47,000,000 ($47 Million).

Product Service Code: R408 Pricing Arrangement: Cost Plus Fixed Fee

1 Lot

0002 STEM Outreach IAW Performance Work Statement (PWS) entitled "ARL OUTREACH PROGRAM" set forth in Section C. Specific requirements and pricing will be set forth in each Task Order. The maximum total contract value (ceiling) is $1,500,000 ($1.5 Million).

Product Service Code: R408 Pricing Arrangement: Firm Fixed Price

1 Lot

0003 Other Direct Cost (ODC) The maximum total contract value (ceiling) is $500,000 Product Service Code: R408 Pricing Arrangement: Cost No Fee

1 Lot

0004 DD Form 1423 Contract Data preparation in accordance with DD Form 1423, Contract Data Requirements List (CDRL) from base IDIQ contract (Exhibit A). The contractor is obligated to deliver all data listed and the price attributable to

1 Months the data shall be included in the total price of the Task Order. ****NOT

SEPARATELY PRICED****

Product Service Code: R408 Pricing Arrangement: Firm Fixed Price

Section C - Description/Specifications/Statement of Work

Performance Work Statement

1. - This is a non-personal services requirement to support Department of General Information Defense (DoD) initiatives established in accordance with 10 U.S.C. (S) 4144 and 10 U.S.C. (S) 2192. The purpose is to develop and enhance networks that connect DoD components, military service branches, academia, and government agencies to support research and educational programs and activities aimed at Historically Black Colleges and Universities (HBCUs) and Minority-serving Institutions (MIs). These efforts focus on improving outreach and education in scientific, mathematical, and engineering disciplines critical to addressing the long-term national defense needs of the United States. The Government will not exercise supervision or control over the project requirements. The awarded organization will be responsible for the execution of each project requirement and shall be solely accountable to the Government in accordance with the terms and conditions of the contract.

1.1 - The contractor shall provide all personnel, supplies, facilities, tools, materials, Description supervision, and other items and non-personal services necessary to provide the services as defined in this Performance Work Statement (PWS).

1.2 - The Department of Defense employs over 300,000 Background and Vision Statement civilian personnel in science, mathematics, engineering, and technology fields. Approximately 20% of these individuals serve in research and engineering roles within government laboratories, external research offices, and regional campuses across the United States. These scientists and engineers develop advanced technologies and capabilities that provide our military with a strategic advantage and help ensure national safety. However, many students, educators, and academic administrators are often unaware of the career opportunities within the Department of Defense that contribute to supporting military personnel and enhancing national security.

1.3 - The primary objective is to establish and strengthen networks that Scope and Objectives connect the U.S. Department of Defense and U.S. Army DEVCOM Army Research Laboratory (DEVCOM ARL) and its Government Partners with academia, industry, and other government agencies. These networks aim to promote the exchange of scientific ideas, the generation of knowledge, and the development of a skilled research and engineering workforce through the implementation of K-12 and university focused science and technology education and outreach initiatives. These efforts support the nation's need for an agile, highly capable, and technically proficient talent pool. To achieve these goals, The DoD and Army's vision includes developing a comprehensive pipeline of outreach programs that equip individuals with the skills and experience necessary for the future workforce. This network also supports the achievement of DoD and Army objectives and helps maintain the United States' leadership in science and technology.

The DoD HBCU/MI Program provides support to covered educational institutions to assist the Department in defense-related research, development, testing, and evaluation (RDT&E) activities. The DoD HBCU/MI Program uses the statutory authorities to pursue the following objectives:

1) Enhance the research and educational capabilities of institutions in science and technology areas of importance to national defense

2) Encourage the participation of institutions in RDT&E programs and activities of the DoD

3) Increase the number of graduates from such institutions engaged in disciplines important to the national security functions of the DoD, and

4) Encourage research and educational collaborations with other institutions of higher education, Government defense organizations, and the defense industry.

The DoD HBCU/MI Program partners with the DEVCOM ARL Educational Outreach Office (EOO) to administer and support outreach programs and activities to support its mission.

The DEVCOM ARL Educational Outreach Office aims to inspire, develop, and recruit talented individuals-students, graduates, and seasoned professionals--to conduct fundamental research that supports national security. The office builds and strengthens partnerships with academic institutions, industry, and government agencies dedicated to advancing science and technology for the country's benefit. Our workforce is made up of scientific and technical experts, and the EOO is committed to developing talent pipelines to meet future needs. Our outreach reflects a strategic philosophy and a deep commitment to this goal. Through its education and outreach programs, the EOO supports the broader missions of DEVCOM ARL, the U.S. Army, and the Department of Defense. The contractor will be responsible for managing, planning, and executing the EOO's portfolio, with a focus on our core priorities and objectives.

For all activities described herein, the term "DoD" refers to the United States Government, represented by the Department of Defense (DoD), the U.S. Army, and the DEVCOM ARL.

1.3.1 : The contractor shall provide Administration and Programmatic support services to Task 1 broaden and deepen the pool of scientific and technical talent in support of the Defense Industry Base. The contractor shall continuously monitor the program, assess the effectiveness, and efficiency of methods employed and inform the Government of opportunities to improve the program. The primary objectives of this effort is to:

1) Support the needs of the DoD by being a catalyst of engagement with the academia, industry, and government partners to build a national security ecosystem.

2) Pursue mutually beneficial strategic external partnerships to spark the exchange of scientific knowledge, identify new talent sources, and leverage resources to improve program impacts and to reinforce the nation's commitment to national security.

3) Communicate the DoD vision externally to attract, engage, inform, and communicate national security priorities and technologies, existing pathways and future opportunities; engaging partners and participants at every level.

4) Inspire excitement in DoD technical priority areas and encourage participants to pursue future career opportunities within DoD and beyond through immersive world-class research and educational experiences that cultivate interest in science and technology and national security fields of study.

5) Develop future leaders professionally and academically through programs that embolden participants to take control of their own future through mentoring, training and exposure to the multitude of pathways to their desired professional career.

6) Evaluate our community and program impact by committing to a culture of continuous improvement through implementation of annual evaluation methodologies designed to assess the DoD portfolio, providing actionable information on mission alignment, program impact and effectiveness; identifying best practices for program refinement.

1.3.2 : The contractor shall develop and implement cohesive, coordinated, and Task 2 sustainable outreach strategies and supporting infrastructure focused on science and engineering education across the DoD portfolio to attract eligible and highly qualified applicants.

The contractor shall market and promote the DoD portfolio to attract the highest qualified prospective applicants via contractor developed website. The outreach effort shall include the design and distribution of advertising and application materials and an appropriate method to reach audiences from which qualified applicants will be drawn. The outreach effort shall be wide ranging, national in scope and comparable to other nationally renowned K-12 and university level science and technology programs. The contractor shall identify relevant media for communicating the program. The contractor shall submit a marketing strategy to the Contracting Officer Representative (COR) for approval. The strategy should include marketing to a broad S&T community (HBCU/MIs, Tier I-III US institutions, & professional organizations /conferences). Marketing techniques/ approaches to consider:

1) Partnering with universities, schools and teachers at local, state and regional educational agencies for shared standards in science and mathematics;

2) Providing awareness of scientific, technical, and engineering educational programs and opportunities for students at all stages of K-20 education.

3) Developing and implementing cohesive program metrics for each individual program across the DoD platforms.

4) Providing online resources for educators and the DoD workforce to share best practices.

5) Providing and expanding mentor capacity utilizing the DoD's highly qualified scientists and engineers.

6) Increasing educators' awareness of opportunities within the DoD.

7) Integrating DoD programs into a strategic, comprehensive marketing strategy inclusive of an internal centralized website and application tool

8) Supporting and complementing DoD science and engineering education strategies.

9) Developing, capturing, and communicating program standards and best practices.

1.3.3 : The contractor shall be responsible for managing, developing, distributing, Task 3 receiving, logging, processing, sorting, and tracking application materials through secure data systems. Additionally, the contractor shall oversee and coordinate the application process, including distributing informational announcements, application forms, and related documentation necessary for evaluation and progress tracking. Applications shall be collected and organized for review and selection by designated technical panels. The database shall be maintained and updated promptly to ensure that demographic lists, alphabetical listings, and other relevant data are readily accessible. Furthermore, the contractor will provide demographic and other analytical reports on applicants or selected individuals as requested by the sponsoring agencies.

1.3.4 : The contractor shall verify that all eligibility criteria have been satisfied by the Task 4 applicant prior to proceeding with the evaluation process. Each application should be assessed based on all relevant evidence of merit, including but not limited to Curriculum Vita, Graduate Record Examinations (GRE) scores, undergraduate transcripts, personal statements, and reference evaluation forms. Incomplete applications or those that do not meet the established minimum eligibility requirements should be excluded from review by the evaluation panel.

The contractor shall identify and engage qualified evaluators from academia, government (including DoD and other federal agencies), and industry who hold doctoral degrees in the scientific and technical disciplines. The contractor shall make all reasonable efforts to ensure that evaluation panels comprise at least one Air Force, Army, and Navy scientific and technical expert per research discipline.

The selection of qualified evaluators is a critical factor in the successful execution of the program. While the DoD depends on the contractor to identify and assemble suitable panels of technical experts, they reserve the right to review and approve the proposed panel members.

The contractor shall organize and facilitate discipline-specific panel meetings to review and assess applications. Following the submission of a ranked list of applicants within each discipline, the DoD retains the authority to make the final selection of award recipients.

1.3.5 : The contractor shall formally communicate the results of the review process to all Task 5 applicants, including those who were not selected, in writing. Formal appointment offers shall be extended in writing to the selected candidates. The contractor is responsible for verifying the citizenship eligibility of all successful applicants. All correspondence directed to both successful and unsuccessful applicants must be reviewed and approved by the Government Project Manager (GPM) and Contracting Officer (CO) prior to distribution.

1.3.6 : The contractor shall manage and develop a logical recording system to track and Task 6 administer payments of stipends, travel-related expenses, and academic expenses in accordance with internal written policy and procedures. Furthermore, upon selection of the award recipients, the contractor shall establish administrative files for each new participant.

Each new participant's information will be entered into the administrative database. Currently, this outreach program provides stipends and participant allowances. The DoD shall determine annual stipends for each participant type prior to distribution of applications. Stipends are paid bi-weekly directly to participants. The contractor shall implement an electronic direct deposit system to effectively distribute stipends, travel related expenses, and academic fees even during peak payment periods. Stipend payments shall be electronically transferred directly to each participant's financial institution on a bi-weekly basis. Participant travel shall be managed by the contractor. It is the contractor's responsibility to ensure DoD participants meet program requirements prior to the distribution of stipends and allowances. The contractor shall report the amounts of all stipend payments and allowances for each recipient to the Internal Revenue Service (IRS) on the appropriate Federal forms and within the IRS-required timeframes.

1.3.7 : Gather, Store, and Maintain Data Pertinent to Administration of the DoD: Task 7

1.3.7.1 The contractor shall develop and maintain a comprehensive database management system for the DoD Portfolio. The contractor shall ensure the deployment of personnel appropriately trained in database management to oversee system maintenance, generate reports, and execute queries for information retrieval. Records of all applicants shall be retained for four years from the date of application; records of selected individuals shall be preserved following the conclusion of their participation or transferred to the Contracting Officer Representative (COR) upon completion of the task order. The contractor shall maintain a detailed participant database that includes information such as institution, current address, home of record, scientific discipline, academic history, thesis topic, publications, comments, benefits received from participation--which may include summer placement at DoD facilities--current participant status, payments made to the participant and their academic institution, and other relevant data for analysis. This database shall support the generation of multiple queries efficiently, providing accurate and comprehensive information to DoD and Congressional personnel regarding program demographics, minority participation, attrition rates, follow-on research opportunities, and program financials. Additionally, the database shall be capable of data transfer to successor contractors' systems.

1.3.7.2 The contractor shall maintain and operate the government-designated application and selection database platform of record (currently Zengine) in full compliance with federal cybersecurity requirements and data protection standards. Responsibilities include comprehensive system administration, establishing and maintaining role-based access controls within secure data environments, robust SSL security protocols, encryption standards, and continuous system availability with real-time update capabilities. The contractor must ensure isolated, secure data environments with validated backup and recovery procedures to maintain strict data integrity, and be prepared to support government-directed platform transitions as needed. Secure data export, transfer, and migration procedures must be executed as operational needs dictate.

1.3.7.3 In addition to platform management, the contractor is shall for design, create, and facilitate secure, custom web-based or mobile applications that interface with or support programmatic operations. These applications must be user-friendly, Section 508 compliant, and designed to enable authorized users to efficiently input, access, and report on data, with all access governed by authenticated, role-based controls. The contractor shall ensure all functionality aligns with government operational needs and cybersecurity protocols. Compliance management is critical; the contractor must maintain strict alignment with the CMMC framework and DoD cybersecurity standards, implement robust PII protection protocols, and fully support security audits and assessments. Comprehensive documentation demonstrating compliance with all applicable security standards and regulations must be maintained at all times.

1.3.8 : Provide Regular and Ad Hoc Reports Regarding Demographics, Program Task 8 Effectiveness, and Trends: The contractor shall maintain, handle, and transmit data, reports, and/or analysis containing personally identifiable information (PII) consistent with all applicable laws and regulations. The contractor shall have access to information, records, and data which may be sensitive and/or proprietary. The contractor shall not divulge sensitive and/or proprietary information to anyone not authorized to receive such information. All contractor personnel shall be required to sign a Non-Disclosure Agreement upon receipt of award.

1.3.9 : The contractor shall plan, coordinate, and execute a variety of program-related Task 9 events to support outreach, education, and engagement efforts. These events may include, but are not limited to, in-person workshops, virtual webinars, hybrid meetings, training sessions, or informational briefings. The purpose of these activities is to promote collaboration, foster participant development, and enhance visibility and awareness of program objectives. The contractor shall work in coordination with the Government Project Manager (GPM) to develop event content, manage logistics, identify and engage presenters or facilitators, and oversee event execution. Responsibilities include managing registration, event communications, attendee support, and coordination of relevant materials or resources.

Events may vary in size, format, and frequency based on evolving program needs and strategic priorities. When in-person attendance is required, travel-related arrangements and reimbursements shall be managed in accordance with the JTR. All events must be professionally executed, accessible to intended audiences, and aligned with the program's strategic communication and engagement goals.

1.3.10 : DoD Workshop - The contractor shall plan, coordinate, and administer all Task 10 aspects of the DoD Workshop. This event will allow newly selected DoD participants to network with each other, DoD scientists, and engineers, and will provide an opportunity for defense officials to present current research and development efforts and highlight available opportunities. Efforts shall include coordination with the GPM regarding location, agenda development, and potential federal government facility or laboratory site visits. The contractor shall coordinate participants' travel, lodging, and per diem reimbursement. DoD portfolio participants will be funded for one workshop during their tenure.

1.3.10.1 Attendance - DoD portfolio participants are required to attend the DoD Workshop during their award term. The contractor shall coordinate participant travel, lodging, and per diem reimbursement.

1.3.10.2 Travel Authorization - When travel is required, DoD portfolio participants shall be authorized travel expenses consistent with the provisions of the Joint Travel Regulation (JTR), in accordance with 31.205-46, and the limitation of funds specified in the applicable travel CLIN of the contract. The contractor shall coordinate participant travel, lodging, and per diem reimbursement.

1.3.11 : Participant Travel, Housing, and Facility Access - The contractor shall plan, Task 11 coordinate, and administer all aspects of DoD portfolio participant travel, housing, and access to host facilities. Efforts shall include coordination with the GPM on location, site access and security requirements, collection of security documents, and, where necessary, processing of T3 clearances.

1.3.11.1 The contractor shall coordinate participant travel, lodging, and per diem reimbursement to and from host facilities.

1.3.11.2 The contractor shall facilitate and execute obtaining housing arrangements for participants.

1.3.11.3 The contractor shall coordinate and facilitate facility access for participants prior to program execution.

1.3.11.4 Travel Authorization - When travel is required, DoD portfolio participants shall be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in the , in accordance with 31.205-46, applicable travel CLIN of the contract.

1.3.12 : The contractor shall provide the following deliverables:Task 12

1.3.12.1 Financial and calendar quarterly program reports in a malleable format, such as a Microsoft Word document or Excel spreadsheet, and in hard copy on the status of applications, placements, progress, interactions, and payments of stipends, allowances, tuition and fees, to permit timely re-estimates of program costs. The contractor shall provide calendar monthly financial reports on the distribution of tuition/stipends/benefits to GPM for review. Fiscal year-end reports on these program features, as well as a final program report solicited from the participants, are also required. The contractor shall provide to the DoD, annual summaries and evaluations of the program demographics, academic progress, difficulties noted in providing services and appropriate suggested revisions of program procedures, as well as, the fiscal year-end report including program highlights appropriate for high-level dissemination within the DoD.

1.3.12.2 The contractor shall conduct quarterly and one annual Program Management Review (PMR) with the COR, KO, and other government personnel at the discretion of the GPM. The annual PMR will be held in conjunction with the fourth quarterly review.

1.3.12.3 The contractor shall provide the following annual reports in a malleable format, such as a Microsoft Word document or Excel spreadsheet, and in hard copy on a recurring basis. Due dates will align with the cycle of the program and parallel to the academic year, August 1st to July 31st. For example, the applicant analysis will be used to assess the effectiveness of outreach efforts and so should be completed in time for sufficient review and possible implementation of changes in time for the next iteration of program activities. The contractor should recommend a timeline with milestones to respond to this list of reports. In all cases, written results are required.

1.3.12.4 Applicant Analysis Report - This report shall include the following information on applicants: Institution; (2) GRE scores; (3) grade point average (GPA); (4) discipline; (5) technical area; and (6) matriculating institution state distribution. The information shall be analyzed and evaluated to the extent that the outreach effort can be judged for effectiveness.

1.3.12.5 Selectee Analysis Report - This report shall include the following information on selectees:

(1) Institution; (2) intended graduate school; (3) GRE scores; (4) GPAs; (5) discipline; (6) general evaluation of recommendations; (7) technical area; and (8) matriculating state distribution. Include a list of selectees who turned down the DoD award and their reasons why.

The information shall include an analysis so that trends can be inferred and critiqued, and the outreached effort can be evaluated for effectiveness.

1.3.12.6 Academic Report - This report will monitor each participant's progress, before the end of each academic year as certified by advisors/administrators and as evidenced by transcripts, provide general summations in cases of satisfactory progress and a written "alert" to the appropriate agency in case(s) of unsatisfactory progress by participants(s).

1.3.12.7 Annual Current Participant Status Report - This report shall include: (1) list of participants who intend to complete their doctoral degrees, how they plan to pursue their degrees, thesis topics, and any publication or patent information; (2) list of participants who have completed DoD program tenure and do not plan to pursue their doctoral degrees and why;

(3) list of annual dropouts, reasons why they left the program, and plans for subsequent study or employment; (4) final program report; and (5) list of participants who have completed internships, their locations, and brief work descriptions.

1.3.12.8 Annual Former Participant Status Report - The contractor shall prepare an annual report that includes information on former participants for at least 10 years following the end of their tenure. This report shall capture: (1) academic pursuits and plans if the former participant is in school; (2) employment information if the former participant is employed; and (3) any publication or patent information. The contractor will survey former DoD portfolio participants to collect the necessary data for this report.

1.3.12.9 Evaluation and Analysis Reports - These reports shall provide evaluation, assessment, or analysis in response to current political, managerial, or philosophical questions based on the following factors (individually or in combination): (1) graduate school choice; (2) advisor; (3) discipline; (4) academic progress and requirements; (5) participant recipient conditions and provisions compared to similar programs; (6) GPA; (7) gender; (8) participant coursework; and

(9) trends. This includes ad hoc requests for data or reports from the DoD to support their responses to inquiries.

1.3.12.10 Calendar Quarterly Financial Status Report - The contractor shall submit a quarterly report capturing financial and administrative information on applications, placements, participant progress, interactions, and payments of stipends, allowances, tuition and fees, travel, and account balances or carry-over due to participant withdrawal. This report must itemize each current DoD portfolio participant with amounts paid for tuition and fees, stipends, and any other funds. The report should also track the timeliness of payments.

1.3.12.11 Calendar Monthly Stipend Financial Status Report - The contractor shall submit a monthly report detailing financial information on the payment of stipends, allowances, tuition and fees, and travel for DoD portfolio participants. This report may be submitted in MS Excel spreadsheet format to the Government Project Manager (GPM) by the fifth day of each month.

1.3.12.12 Panel Review Report - The contractor shall provide a report with financial and administrative information on the DoD portfolio review panel, including the names, contact information, and employment of panelists invited and those who attended, as well as an itemized cost breakdown per panelist. The review panel will convene during the base year only.

1.4 Contractor Manpower Reporting Application - The Contractor and Subcontractors(s) shall report all Contractor and Subcontractor labor hours required for performance of services under this contract via a secure data collection site. The Contractor and Subcontractor(s) will enter CMR data into the System for Award Management not later than 31 October each year for the just completed Government Fiscal Year (FY). This applies to all services including imbedded services equal to or greater than the simplified acquisition threshold (SAT) provided in support of Task Orders, engineering assignments or modifications authorized after the incorporating of this requirement/clause into the contract. Services are defined in FAR 37.101. The Contractor and Subcontractor(s) are required to completely fill in all required data fields using the following secure web address: https://www.sam.gov

The Contractor and Subcontractor(s) will use the SAM Users Guide and the Frequently Asked Questions for instructions on how to input the required information. The guides and frequently ask questions are available at the link above. The prime contractor will flow this requirement to all Subcontractors meeting the SAP threshold and verify with Subcontractors that inputs are being accomplished as required. In accordance with (lAW) user guide, the only Contractor that can view the Invoice Amount, Direct Labor Dollars and Direct Labor Hours is the user that enters its original data. All other data is public information. Subcontractors(s) will not be able to view prime Contractor data entered for the Invoiced Amount, Direct Labor Dollars and Direct Labor Hours. At no time will any data be released to the public with the Contractors' name and contract number associated with the data. In accordance with the user guide, only the Subcontractor can input its own data. In addition, the only Subcontractor that view the Direct Labor Dollars and Direct Labor Hours is the user that entered its original data. All other data is public information. Prime Contractors will not be able to view Subcontractor's data entered for the Direct Labor Dollars and Hours.

1.5 : Security Required PWS Paragraphs

1.5.1 . Personnel performing on this contract shall obtain up to a Secret Security Clearances clearance in accordance with the DD 254, Contract Security Classification Specification. The Contractor must possess or obtain a facility security clearance at the level of Secret prior to contract award. The Contractor shall register and request security clearances through the

National Industrial Security Program Central Access Information Security System (NCAISS).

Contractor personnel shall have appropriate clearances prior to starting on the contract. If subcontractors are utilized in performance of a classified contract, upon awarding a subcontract, the Prime Contractor shall create a Subcontract DD 254 in the National Industrial Security Program Contract Classification System (NCCS). The Prime Contractor shall ensure that any teaming partners or subcontractors have the appropriate security clearances prior to subcontract award.

Foreign Nationals will not be authorized to work on this contract. If work is authorized, Foreign Nationals will be limited to Distribution A work.

An SF 312 Non-Disclosure Agreement (NDA) initiated by the company's Facility Security Officer (FSO) and access granted IAW contract security specifications is required for each of the Contractor's personnel prior to performance on the contract.

All contractor employees and associated subcontractor employees shall complete the training required by DOD 5200.1-R, Information Security Program Regulation prior to commencing performance. The Contractor shall provide initial Security and annual refresher training to Contractor personnel who work in Army/DoD classified areas.

1.5.2 . The contractor shall maintain a Listing of Employees & Clearance Documentation current listing of contractor employees and associated subcontractor employees. Within 10 calendar days of contract award, the Contractor shall provide the Contracting Officer's Representative (COR) a list with the names, location of performance and clearance requirements of all company employees assigned to this effort. The list shall be validated and signed by the company Facility Security Officer (FSO). An updated listing shall be provided when an employee's status or information changes.

1.5.3 . FSO shall submit one Visit Access Request with all personnel to Visit Access Request applicable performance location SMO in the Defense Information Security System (DISS) in the following format for Visit name: CompanyName_last 4 digits of contract number" Example:

"MickeyLLC_1234"

1.5.4 . All contractor personnel shall conform to all Department Workplace Security and Safety of Army, Department of Defense, and US Government policies and procedures relating to workplace security and safety at all times. The Contractor shall report security and safety violations immediately to the Contracting Officer's Representative (COR)/Contract Manager and security manager. Lost Government-issued security badges must be reported immediately to the COR/Contract Manager or appropriate security POC. The contractor shall be responsible for securing all Government owned hardware, software, and the facilities that contractor personnel will be using. The following personal items, but not limited to, are prohibited inside classified workspaces at all times: cell phones, portable USB memory drives, other portable USB devices, external hard drives, cameras, MP3 players, scanning devices, digital flash cards /disks, personal laptop computers, camera/USB watches, wireless transmitters and any device with a wi-fi and/or Bluetooth capability.

This effort may require access to classified Government information at U.S. Government facilities. Physical, personnel, information, and operational security measures are part of the security specifications as outlined in the DD Form 254 and the contractor shall comply in accordance with applicable Government security regulations, manuals, and directives. comply with HSPD-12 Personal Identity Verification (PIV) issuance requirements, known as the Common Access Card (CAC). The Contractor shall be responsible for submitting the appropriate documents and working with TPOC/COR to obtain CAC or PIV credentials for onsite employee within 5 business days and offsite employees within 15 business days after award.

1.5.5 . The Contractor shall retrieve all identification media, Retrieving Identification Media including vehicle passes from employees who depart for any reason before the contract expires, e.g., terminated for cause, retirement, etc.

1.5.6 . Contractor employees are prohibited from Weapons, Firearms, and Ammunition possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on all Army/DoD installations.

1.5.7 . Contractor personnel shall report to an appropriate authority Reporting Requirements any information, or circumstances of which they are aware of, which may pose a threat to the security of DOD personnel, Contractor personnel, resources, and classified or unclassified defense information.

1.5.8 . Within 72 hours of discovery of any cyber incident the Cyber Incident Reporting Contractor shall notify the Army Information Management (IM) office by emailing a cyber-incident report to the following organizational box: usarmy.adelphi.devcom-arl.mbx.arl-iam@army.mil. The Contractor shall also notify the COR and Contracting Officer at the time the incident is reported through appropriate Army channels.

1.5.9 . The Contractors For Contracts with Security Classification Guidance or Guides shall, to the extent practicable, advise, and assist in the development of the original Contract Security Classification Specification. It is the contractor's responsibility to understand and apply all aspects of the classification guidance. Users of classification guides are also encouraged to notify the originator of the guide when they acquire information that suggests the need for change in the instructions contained in the guide. Classification guidance is, notwithstanding the contractor's input, the exclusive responsibility of the Government Contract Agency, and the final determination of the appropriate classification for the information rests with that activity.

1.5.10 . The Contractor shall establish and implement Key Control/Access Badge Control methods of making sure all keys/badges issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government.

1.5.11 . The Contractor shall be compliant with local procedures Controlled/Restricted Areas for entry to controlled/restricted areas where Contractor personnel will work.

1.5.12 . The Contractor shall control access to all government provided Lock Combinations lock combinations to preclude unauthorized entry. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

1.5.13 : Contractor must take initial and annual training in accordance with Security Training

Army Regulation, 380-5, Information Security Program.

1.6 :AT/OPSEC Required PWS Paragraphs

1.6.1 Question 2a: For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated Tier 1 (T1) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD net-works on-site or remotely;

(2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more.

At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a favorably adjudicated T1 at the Office of Personnel Management.

1.6.2 Question 11: For Contract Requiring Performance or Delivery in a Foreign Country, DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors outside the US. The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor's compliance with combatant commander and subordinate task force commander policies and directives

1.6.3 Question 12: For contracts that require handling or access to classified information.

Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified "Confidential," "Secret," or "Top Secret" and requires contractors to comply with-- (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

1.7 : The Contractor shall not provide inherently Inherently Governmental Functions governmental functions as defined in FAR 2.101 under this task order.

1.8 : The Government will neither supervise contractor employees nor Non-Personal Services control the method by which the contractor performs the required tasks. Such Contractor employees shall be accountable solely to the Contractor who, in turn, is responsible to the Government. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

1.9 : The Contractor shall furnish all Contractor Furnished Items and Responsibilities personnel, facilities, equipment and supplies unless otherwise provided by the Government.

Contractor shall propose resources to address requirements for this task order.

1.10 : The Government will monitor the Quality Assurance Surveillance Plan (QASP) Contractors performance under this contracting accordance with the Governments QASP.

1.11 : The Government customer will sponsor Government Furnished Property and Services the appropriate security clearances, Badging, Common Access Cards (CAC), Theater Business Clearance (TBC), Letter of Authorization (LOA), and access to government/military facilities for contractor to perform appropriate tasks.

1.12 : At the task order level, the contractor and its subcontractors shall provide a Data Rights detailed Data Rights Assertion table (contractor format acceptable) that identifies and provides information pertaining to technical data (including computer software documentation) and computer software that the contractor and subcontractors claim to qualify for delivery with less than Unlimited Rights. The contractor shall agree not to withhold delivery of the technical data or software based on its claims. The Government shall investigate the validity of the contractor's claims, and therefore, reserves all its rights regarding the technical data/software in question.

1.13 Place of Performance: TBD

1.14 : The performance period consist of a sixty month based period.Period of Performance

1.15 Points of Contract:

:Contracting Officer's Representative (COR)

Dr. Patrice Collins Email: patrice.d.collins.civ@army.mil

:Contracting Officer (KO) Mr. William Creech Email: william.a.creech3.civ@army.mil

:Contract Specialist (CSPEC) Ms. Mia Steele Email: mia.a.steele2.civ@army.mil

*** END OF NARRATIVE 1 ***

Section D - Packaging and Marking

D.1 Packing and Packaging:

The contractor shall ensure that the preservation, packing, packaging and marking of the deliverable items called for under this contract are compliant with State and Federal Department of Transportation requirements and the Contractor's best commercial practices to prevent hazards of shipment and handling and to ensure safe delivery at destination.

D.2 Marking:

The contractor shall tag or mark all technical data deliverables under this contract with the following in formation:

1. Contract Number

2. Title of the…