Solicitation W911N2-21-R-0026.pdf

SEE ADDENDUM

(No Collect Calls)

W911N221R0026 22-Apr-2021

b. TELEPHONE NUMBER

717-267-5325

8. OFFER DUE DATE/LOCAL TIME

09:00 AM 12 May 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911N29. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MICHELLE FIKE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W25G1Q1040R001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC-RSA-LEAD

1 OVERCASH AVENUE, ATTN: CCAM-MLK, BLDG 2S

CHAMBERSBURG PA 17201-4150

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W800AF 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DIRECTORATE OF PUBLIC WORKS

KARA STITELY

BUILDING 14,

1 OVERCASH AVE.

CHAMBERSBURG PA 17201-4152

TEL: 267-8334 FAX:

717-2679834FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF107

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911N221R0026

Section SF 1449 - CONTINUATION SHEET

NOTES

1. System for Award Management (SAM): In accordance with FAR 4.1102, Offerors shall be registered in the SAM database in order to be eligible for contract award. No award will be made to an Offeror not registered.

Registration can be accomplished at https://www.sam.gov/portal/public/SAM/. Registration in this database shall remain active. There has been a recent SAM requirement for submission of notarized letters for all new vendor registrants, and for renewals of existing registrations. Please check your SAM registration and if the registration is due for renewal in the next few months, it is important to start that process immediately. For additional information on notarized letters, visit: https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/sam-update.

2. Annual Representations and Certifications: In accordance with FAR 4.1201, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. Registration in this database shall remain active and can be accessed at https://www.sam.gov/portal/public/SAM/.

3. Questions: Questions regarding this solicitation shall be submitted to the Contracting Office, in writing, at least 10 calendar days prior to the closing date. Questions submitted after this time will be answered at the discretion of the Contracting Officer. The Contract Specialist for this action is Michelle L. Fike, Email:

Michelle.l.fike.civ@mail.mil and the Contracting Officer for this action is Tracy L. Hunt, Email:

Tracy.l.hunt27.civ@mail.mil.

4. Award without Discussions: The Government intends to award without discussions, offerors should submit their best prices in their initial offer. If FAR Provision 52.212-2, Evaluation-Commercial Items, is included, Offerors must submit all information requested therein in order for the Government to determine technical acceptability.

5. Amendments: The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your proposal to be rejected.

6. Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Work Flow (WAWF). See 252.232-7006 for more information.

7. Period for Acceptance of Offers: The Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.

8. Type of Contract: The type of contract resulting from this solicitation is specified in FAR Provision 52.216-1, Type of Contract. For requirements contracts all quantities are estimated and individual Task Orders shall be issued citing specific quantities and delivery dates. Payment will be made on actual quantities. Please note that the Pandemic and Miscellaneous CLINs are Estimated and pricing is set by the Government. Please provide an increased proposed amount per square footage for these CLINs.

9. Proposals: Proposals shall be signed by an authorized individual in accordance with FAR 4.102, Contractor’s Signature. Failure to comply may cause your proposal to be rejected. Offerors should mark each page of their proposal as "Proprietary Information" if they want it treated as Proprietary Information under the Procurement Integrity Act.

10. FOB Destination: Unless otherwise stated in the solicitation, Offerors shall provide FOB Destination prices.

11. Contact Information: A Contracting Officer's Representative (COR) will be appointed at the time of award.

The successful Offeror will be furnished the COR name and contact information at the time of contract award.

12. Wage Determination: 2015-4253, Revision 14, dated 21 December 2020 and is hereby incorporated. Wage Determination can be viewed at http://www.wdol.gov.

13. Insurance (Fixed Price): Pursuant to the requirements of FAR clause 52.228-5 Insurance-Work on a Government Installation, the contractor shall obtain and maintain at least the following kinds of insurance and minimum liability coverage during any period of contract performance:

a. Workmen's Compensation and occupational disease coverage as required by law except that, if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's Compensation Insurance shall extend to cover employers' liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. Comprehensive General Liability Insurance in the minimum limit of $500,000 per occurrence for bodily injury liability.

c. Comprehensive Automotive Liability Insurance with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury, and a minimum limit of $200,000 per occurrence for property damage.

14. AMC-Level Protest Program: Prior to submitting an agency protest, it is preferable that you first attempt to resolve your concerns with the responsible contracting officer. However, you may also file a protest to the Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accountability Office (GAO), or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 35 calendar days from filing. To be timely, protests must be filed within the periods specified in Federal Acquisition Regulation 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below.

Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 or email usarmy.redstone.usamc.mbx.protests@mail.mil

The AMC-level protest procedures are found at:

www.amc.army.mil/amc/commandcounsel.html

If internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures.

15. Pre-Award Survey: A Pre-Award Survey may be conducted to examine the offeror's technical ability, management structure, financial capability, accounting systems, security controls/clearances, labor resources, performance record, and ability to meet required schedules.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

Custodial Services

1.0 General:

1.1. Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform Custodial services as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

1.2. Background: Reserved

1.3. Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and four 12-month option years. The Period of Performance shall be indicated on the award.

1.4. General Information:

1.4.1. Quality Control (QC): The Contractor is responsible for contract performance quality control. To facilitate this effort, the Contractor shall be required to establish an inspection system acceptable to the Government. The Contractor shall provide a Quality Assurance and Quality Control Plan (QAQC), which addresses methods for meeting the requirements of the contract. The completed QAQC Plan shall be submitted to the KO within thirty

(30) calendar days after the commencement date of the performance period. The QAQC Plan shall be incorporated into the contract. If deficiencies are detected, the Contractor shall revise the QAQC Plan as ordered by the KO. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. The plan shall include but not limited to:

1.4.1.1. An inspection system covering the services stated in applicable sections of the PWS and Section C.2, Definitions. It must specify areas to be inspected on either a scheduled or unscheduled basis or how often inspections shall be accomplished, and the title of the individuals who shall perform the inspections.

1.4.1.2. The methods for identifying deficiencies in the quality of services performed before the level of performance is unacceptable.

1.4.1.3. A file of all inspections conducted by the contractor and the corrective actions taken. This documentation shall be made available to the Government during the term of the contract.

1.4.1.4. Contractor’s Sole Responsibility: The Contractor is solely responsible for the quality of all contract deliverables and shall perform services and develop products by referring to their QAQC to assure service and product quality.

1.4.2. Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)). The Government reserves the option to implement whatever surveillance plan it considers appropriate, and to modify that plan as applicable. Government personnel shall record all surveillance observations.

The COR shall maintain a file of all inspection results. Government surveillance of tasks not listed in the performance requirements summary or by methods other than those listed in the performance requirements summary may occur during the performance period of this contract. Such surveillance shall be done according to standard inspection procedures or other contract provisions. If the services are found to be defective in workmanship or otherwise not in conformity with the specifications and requirements, the Government shall have the right to reject such service and the work shall then be performed in an efficient and workmanlike manner without additional cost to the Government. Reoccurring incidences of unsatisfactory performance of any required service may result in appropriate action by the KO in accordance with the Inspection of Services clause(s). Quality control under this section shall apply to all task orders awarded under this contract. The verbiage of the task order may require additional quality control requirements above and beyond those mentioned in the base contract.

1.4.2.1. Government inspection personnel shall monitor the Contractor's performance by physical inspection, review of reports/documentation and validated customer complaints. Random sampling shall be utilized at the option of the KO in accordance with MIL-STD 105-D, see Attachment 3.

1.4.2.1.1. Inspection: Each phase of the services rendered is subject to Government inspection during the Contractor's operation and/or after the completion of the task. Any defective or unaccomplished work shall be brought to the attention of the Contractor by the KO or his authorized representative. The contractor must re-perform when possible all defective work.

1.4.2.1.2. The Contractor shall be allowed one hour from time of notification to correct the deficiency (customer complaint), for such tasks required on a daily basis, and twenty-four (24) hours for such tasks required on other than daily basis without deduction. If the Contractor does not respond within the time limit or does not re-perform the service satisfactorily, these discrepancies shall be considered as omitted or unsatisfactorily performed.

1.4.2.1.3. The Contractor's monthly invoice shall be reduced for any or all areas that work was not properly re-performed. This may also be reason for default.

1.4.3. Recognized Holidays The following are recognized US holidays and the date for each can be found at the following website: http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp . The contractor shall not perform services on these days:

1.4.3.1. New Year’s Day: January 1st

1.4.3.2. Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3. President’s Day: Third Monday in February

1.4.3.4. Memorial Day: Last Monday in May

1.4.3.5. Independence Day: July 4th

1.4.3.6. Labor Day: First Monday in September

1.4.3.7. Columbus Day: Second Monday in October

1.4.3.8. Veteran’s Day: November 11th

1.4.3.9. Thanksgiving Day: Fourth Thursday in November

1.4.3.10.Christmas Day: December 25th

1.4.4. Place and Performance of Services: The contractor shall provide services between the hours of 0600 - 1900 on Monday through Friday except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

Various shops do not work during their lunch period. Lunch periods vary on depot from 1130-1230. The Contractor shall normally perform work in buildings, as shown in the Frequency Schedules, Attachment 1, on 1st shift, Monday thru Friday, Government holidays excluded. Services provided to Letterkenny Munitions Center (LEMC) shall be conducted during normal tour of duty Monday through Thursday from 0630 to 1630. Some buildings, also shown in the Frequency Schedules, Attachment 1, currently require routine service on 2nd or 3rd shift. The Contractor may be required to perform routine operations outside the normal hours. An on-site project manager may be required for work outside normal hours. The contractor is responsible to provide steam cleaning, stripping and waxing of floors at minimal disruption of government operations. Where requested by the COR, steam cleaning of carpets, stripping and waxing of floors shall be performed between 1600 and 0630.

1.4.4.1. Unforeseen Installation Closure/Reduced Work Operations: When an unforeseen installation closure or buildings closed because of reduced work operations, occurs on a regularly scheduled day of work, the Contractor shall notify the QAE/COR of all work not performed. The Government shall have the following options:

1.4.4.1.1. To require the Contractor to perform the work on the following day unless the following day is a Saturday or Sunday and routine work is not scheduled for Saturday or Sunday.

1.4.4.1.2. To forego the work and reduce payment due to the Contractor accordingly for work not performed.

1.4.4.1.3. To reschedule the work on any day satisfactory to both parties.

1.4.4.2. Depot Closures: The COR or KO shall inform the contractor of depot closures. The Contractor shall not be required to work or perform deliveries when the depot is closed due to inclement weather or unforeseen reasons.

1.4.4.3. Add/Remove requirements: The Government reserves the right to add or remove frequencies and buildings as it deems necessary. Additions could be the result of but not limited to acquiring leased areas or building new facilities. Removing frequencies could be the result of but not limited to budget cuts, returning leased areas, and loss of production missions.

1.4.4.4. Tracker: Additions and subtractions to the frequency scheduled, Attachment 1, will be tracked within the workbook on a separate sheet.

1.4.4.5. Notifications: The Government shall notify the Contractor of significant changes to the Frequency sheet at least thirty (30) calendar days in advance of the change. Significant changes include addition of a new buildings, budgetary cuts or loss of production missions.

1.4.5. Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Risk Management or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1. Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.2. Key Control: The contractor shall establish and implement methods of ensuring all keys/key cards issued by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the QC Plan (if one is required). Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.5.2.1. In the event keys, other than master keys, are lost or duplicated the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.4.5.2.2. The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.5.3. AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.5.4. iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.5.5. Information Awareness: All contractor employees and associated sub-contractor employees with access to a government information system shall be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and shall successfully complete the DOD Information Assurance awareness training prior to access to the IS and then annually thereafter.

1.4.5.5.1. All contractor employees and associated sub-contractor employees shall complete the DoD Information Assurance awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions shall comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

1.4.5.5.2. Per DoD 8570.01-M , DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

1.4.5.6. OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.5.7. OPSEC SOP/Plan: The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan and provide it to the COR or the KO within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1.

1.4.5.8. Contractor Employee List: Company Facility Security Officer (FSO) shall post/maintain a PERM CERT visit authorization letter (VAL) in the Joint Personnel Adjudication System (JPAS) for contractors who hold a security clearance. FSO shall provide a monthly roster to DES, PERSEC Specialist for all employees. Roster shall contain the complete name to include cadency, as applicable; social security number; date of birth; place of birth;

and citizenship. A copy of the VAL must be submitted to the COR. The Contractor’s Security Officer shall post this information in the JPAS. The Contractor shall also submit in writing any changes in staff to the COR prior to implementation of the change. The COR shall, in turn, provide this amended information to the PERSEC office in DES. In emergency situations and cases of adverse actions, the Contractor shall submit the change in writing to the KO no later than twenty-four (24) hours after the change is implemented. The Contractor shall assure that all identification badges are turned in to the COR upon completion of the contract or upon separation of any employee.

The Contractor’s personnel or any representative of the Contractor entering the installations where the job sites are located under this contract shall abide by all security regulations and shall be subject to security checks.

1.4.5.9. Security Clearances: A portion of the work to be performed under this contract shall involve access to restricted or classified open storage facilities. DES shall provide a list of the classified open storage facilities upon contract award. Escorting uncleared employees in classified open storage facilities is prohibited in accordance with LEAD-R 380-1. The contractor shall have a sufficient number of properly cleared workforce at all times. The Contractor shall obtain all necessary security documents from the appropriate DES Office (the name and address of this office shall be furnished at the post-award conference) and diligently and expeditiously complete and process all documents without delay. Personnel meeting the prescribed qualifications shall receive the necessary clearance permitting them to work in certain restricted areas or buildings. The Contractor shall have a sufficient number of cleared workforce at all times for restricted areas. Contractor personnel performing work in all other areas are required to process through DES for ID badging. Government escorts may be provided by various organization or tenant activities during the completion of Project Task Work.

1.4.5.10.Search and Control: Letterkenny is a controlled access post. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property. Contractor vehicles (Contractor-owned and personal), Contractor employees, and their personal property shall be subject to searches and seizure of contraband and/or unauthorized Government property upon entering or leaving the Installation. The search and seizure provisions of AR 190-13, Chapter 8, shall apply to Contractor personnel entering or leaving Letterkenny.

1.4.6. Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.7. Special Qualifications: NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving. The Contract Manager must have completed either a publicly offered housekeeper's course certified by the International Executive Housekeeper's Association (IEHA) or a formal Executive Housekeeper's course of an independently controlled in-service management training program, sponsored by a hospital housekeeping service contractor. Such course should be comparable in content with the IEHA curriculum.

1.4.8. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9. Contract Manager (CM): The Contractor shall provide an on-site contract manager at the post award meeting. This individual shall be responsible for the overall management and coordination of this contract and shall act as a central point of contact with the Government. When contract work is being performed at times other than as described above, an individual shall be designated to act for the CM. The CM must be able to be contacted by cell phone or other mutually agreed upon means at all times. The Contractor shall only employ persons able to speak, read, write, and understand English for those positions interacting with Government personnel, and where English is used or essential to provide the product, record, data, information, or service and shall be able to discuss and convey the technical aspects of the work task, both orally and in written form. Contractor personnel shall be physically capable of performing work under all climatic conditions.

1.4.9.1. The designated representative shall direct the Contractor's working force and operations in accordance with the requirements specified within this performance work statement and shall be empowered with sufficient authority to enable him/her to meet conditions and make decisions which arise in the day-to-day operations.

1.4.9.2. The CM or CM’s designee shall be physically present 0630-1900 Monday-Friday.

1.4.10. Other Personnel: The contractor shall furnish supervisory, administrative, and direct personnel to accomplish all work required. Contractor may not hire off-duty Government Quality Assurance Evaluators or any other persons whose employment would result in a conflict with Standards of Conduct, see Attachment 2. The contractor shall provide the KO or COR a current list of all supervisory personnel at the post award meeting.

1.4.11. Contractor’s Employees: The Contractor shall provide personnel possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing work under this work statement shall remain employees of the Contractor and shall not be considered employees of the Government.

1.4.11.1.Employee Briefing: Each employee used in conjunction with this contract shall receive a thorough briefing by the contractor relating to the standards of work to be achieved and maintained under the contract, and the personal conduct, regulations, and safety measures that must be observed while on the installation. The Contractor shall maintain a file of all such briefings.

1.4.11.2.Employee Conduct: In accordance with AR 600-85, The Army Substance Abuse Program dated 2 February 2009, the Contractor shall not allow any employee to perform work who has illegal possession of, or who is under the influence of alcohol or controlled substances. http://www.apd.army.mil/pdffiles/r600_85.pdf.

Government rules, regulations, laws, directives, and requirements, which are in place or issued during the contract term shall be applicable to all Contractor employees or representatives who enter the Installation or who travel using Government transportation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Individuals who violate such rules, regulations, laws, directives, or requirements may be denied access to the Installation, either temporarily or permanently. As outlined in AR 190-5, being charged with DUI or any serious traffic offense individuals' privilege to drive on installation shall be suspended for one year. http://www.apd.army.mil/pdffiles/r190_5.pdf. This is also covered in Commanders policy 1-6 and LEAD Reg. 190-1. The Contractor may be required to remove from the job site any employee working under this Performance Work Statement (PWS) for reasons of misconduct, or security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. The Contractor’s employees shall be subject to dismissal from the premises upon determination by the KO that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises shall not be the basis for a claim by the Contractor and shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

1.4.11.3.Employee Appearance: Contractor employees shall be appropriately dressed including any necessary individual protective clothing, equipment and uniforms, for the work to be done. All contract personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.11.4.Contractor’s Vehicles: All privately owned vehicles (POVs) operated on the depot by the Contractor or his employees shall be registered with the Directorate of Emergency Services (DES), Building 2. Contract employees shall park their personal and Contractor's vehicles in the area designated by the DES. The KO or the COR, shall notify the DES to invalidate all identification decals upon completion of the contract.

1.4.12. Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. A picture security badge shall be issued to all contractors by the Directorate os Emergency Services (DES) badge and decal office based on the security clearance requirements. The identification badge shall be worn at all times on the front of the outer garment, above the waist during working hours. Security badges must never be displayed off of LEAD. Photographing security badges is prohibited. Security badges are US Government property and must be returned to the place of issuance upon termination of employment. Security badges must not be mutilated or destroyed by the holder. If an employee forgets their security badge, they must report to the Main Gate Guard Post to obtain a temporary security badge prior to reporting to duty. Sharing/using another employee's security badge, access card, and/or common access card (CAC) is prohibited. If an employee forgets all of their credentials, a valid state issued identification card shall be held at the Main Gate Guard Post before issuance of a temporary security badge. If an employee forgets their driver's license, entry onto the depot is prohibited. Some buildings require secure access therefore badges shall only be issued after the employee undergoes a security background check. The check shall be conducted each year the badge expires. If the employee fails the background check he/she shall not be permitted to work on Depot. Clearance paperwork and questions regarding clearances shall be directed to the Directorate os Emergency Services (DES) badge office. In addition to the Government issued badge the contractor is required to wear a company uniform or a picture identification badge stating the company name and employee name.

1.4.12.1.The Contractor shall screen its employees prior to employment under this CLASSIFIED contract and before being authorized access to the military installation/government facility. The Contractor shall contact the KO if derogatory information (i.e., conviction for misdemeanor or felony offense) concerning the Contractor employee is found, the Contractor employee may not be allowed to work under this contract. The Contractor shall assume all costs involved in this screening. The screening checks shall include a Local Law Enforcement Check conducted in the employee’s county of residence and county of employment. These checks shall cover the past four (4) years.

1.4.12.2.Executive Order 12989 and amendment mandates that Federal contractors and subcontractors use E-Verify to support a legal workforce. http://documents.nam.org/HRP/08EO.Everify.FedCont.6-9-08.pdf. Contractor employees must be U.S. citizens. CAC-eligible contractors shall be vetted in accordance with Army Directive 2014-

05. DES, PERSEC Specialist shall process National Agency Check with Written Inquiries (NACI) investigations.

1.4.13. Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.14. Phase In / Phase Out Periods: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the 60 day phase in/ phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.4.15. Unforeseen Developments: The Contractor shall promptly advise the KO or the COR of significant, unforeseen developments affecting the contract within five (5) business days of the event. The Contractor shall take appropriate measures to obtain clarification of any direction or contract requirement which is not fully understood and incorporate such information into the work being performed.

1.4.16. Public Disclosures: The Contractor shall make no public announcement or disclosure relative to information contained or developed under this contract, except as authorized by the KO or the COR.

1.4.17. Written Records: A written record of all conferences, meetings, discussions, verbal directions, telephone conversations, etc., relative to this contract per task order in which a Government representative(s) and the Contractor and/or a designated representative(s) participates shall be documented within the contract folder. These records shall be dated and shall identify the contract number, the task order number (if applicable), and the PWS paragraph references, if applicable, participating personnel, subject discussed, and conclusions reached. The COR shall forward to the KO and the Contractor within seven (7) calendar days, a reproducible copy of the records.

1.4.18. Invoicing: Payment shall be made in accordance with the terms of the contract after satisfactory completion of the work and submission of a proper invoice to the COR. Payment shall be made monthly upon submission of a correct invoice through Wide Area Work Flow (WAWF).

1.4.19. Circumstances to be reported: The Contractor or the Contractor's employees shall report any circumstances of needed repair of the facility to the Building Custodian or COR. Unusual soiling of an area which may affect the performance of the work shall be reported to the COR. Unhealthful or hazardous conditions, or interference with the work caused by Government employees shall be reported immediately to the COR.

1.4.19.1. Reporting Noncompliance: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR and Director of Engineering & Public Works

1.4.19.2.Disposal of Non-Hazardous Materials: Dirty water and cleaning solutions shall be disposed of in slop sinks or floor drains. Floors and fixtures in areas where water is obtained and disposed of shall be kept clean and sanitary at all times.

1.4.19.2.1. Prior to disposal of Hazardous Materials they must be approved by the DPW’s Environmental Management Division, who shall direct a disposal point.

1.4.19.3.Asbestos: Throughout the life of this contract, the Contractor may be required to work in areas that contain asbestos. If, in the opinion of the Contractor, there is a chance of being exposed to asbestos fibers or there is a chance of disturbing the asbestos the Contractor shall notify the COR. At that time, the COR shall determine whether or not the contractor can proceed in those areas.

1.4.20. Lost and Found Property: It is the responsibility of the Contractor to ensure all articles of possible personal or monetary value found by the Contractor's employees are turned in to the Security Office, located in Building 322, and reported to the Police Desk phone (717) 267-8800.

1.4.21. Interference with Government Operation: The Contractor and the Contractor’s employees shall perform all work in such a manner as to avoid interference with regularly scheduled Government operational activities.

1.4.21.1.Scheduling: The Contractor shall be responsible for the development of a cleaning schedule. All buildings shall be listed on the schedule with an estimated time of required cleanings of non-routine tasks, e.g., stripping, waxing and carpet cleaning for all buildings. The schedule shall be submitted to the COR for quality and quantity assurance purposes at award. Changes to the schedule shall be sent to the COR no later than twenty-four (24) hours of the change.

1.4.21.2.Service Cooperation: The Contractor shall cooperate fully with the COR to accomplish work in support of the Depot and its assigned mission. In order to fulfill the intent of the contract, the Contractor must be flexible in meeting changing requirements and priorities. The Government reserves the right to reprioritize the work to be done under the contract in order to meet changing needs and requirements, so long as such changes are within the services to be provided by the Contractor. Any such changes shall be performed at no additional cost for the services rendered.

1.4.22. Deliverables: The Contractor shall prepare and submit for approval within sixty calendar days after award (or thirty calendar days prior to commencement of services), whichever comes first, a custodial services plan for a period of one year (or contract period)

1.4.22.1.This plan shall provide a program to accomplish all custodial services as specified in the Master Frequency Schedule.

1.4.22.2.The Custodial Services Plan shall be updated by the tenth (10th) day of each month thereafter, to indicate actual accomplishment for the year to date. The initial services plan shall be completed and submitted to the COR for approval to assure that the plan provides for all specified services requirements in an organized and time phased manner.

1.4.22.3.The Contractor shall prepare a monthly working schedule for the performance of custodial services. The monthly working schedules shall conform with the annual plan and requirements of this Performance Work

Statement. The monthly schedule shall display the daily custodial tasks with approximate time of completion. The schedule for the next month shall be submitted not later than 10 business days after the beginning of the current month.

1.4.22.4.The Government shall furnish installation maps/drawings to awarded Contractor as required, which shall show the location of all buildings to be serviced by the Contractor.

1.4.23. Losses or Damages Caused by the Contractor: The Contractor agrees to save harmless the Government from any claims for damage to property, bodily injury, or death resulting from activities of the Contractor, his agents, servants, and employees. The Contractor shall be held accountable and liable to the Government for any damages to but not limited to Government facilities, fixtures, furnishings, equipment, telephone pedestals, electrical apparatus or grounds caused by the Contractor or his employees. The Contractor shall verbally notify the KO or COR immediately following any occurrences. The Contractor shall submit to the KO or COR within twenty-four

(24) hours following occurrences of any such damage, loss or injury, a complete report of the incident.

1.5. Accident Prevention:

1.5.1. In order to provide safety controls for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and to avoid work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of the Army's safety regulations and shall also take or cause to be taken such additional measures as the KO may determine to be reasonably necessary for the purpose.

1.5.2. The Contractor shall report any accidents and incidents incurred while performing work under this contract immediately by the most expeditious means possible, but not more than one hour following the accident or incident to the Directorate os Emergency Services, the Safety Office, COR and KO. Serious accidents and incidents include, but are not limited to, those defined in AR 385-10 and AR 190-40 respectively or referenced in other applicable directives. Examples are as follows: One or more lives lost, one or more persons critically injured, three or more persons hospitalized due to one incident, property damage estimated to exceed $2,000, fire causing major damage to structures, equipment, or vehicles, and HAZMAT, hazardous substances, and HAZWASTE incidents. Immediately after a job-connected injury, the Contractor shall prepare a record of the incident/accident and forward it to the COR. The COR shall forward the incident/accident report to the Command Safety Office.