Solicitation - Travel Trailers DR-4562-OR.pdf

REQUEST FOR QUOTE (RFQ) DATE: 11/13/2020

FEMA TRAVEL TRAILER/RV DR-4562-OR

SOLICITATION NUMBER: 70FBR021Q00000004

Title: FEMA Travel Trailer DR-4562-OR

NAICS: 441210—Recreational Vehicle Dealers

Classification Code: 23—Ground effects vehicles, moto vehicles, trailers & cycles

Response Due Date: 11/17/2020 12:00 noon PST

A. Introduction:

The U.S. Federal Emergency Management Agency’s (FEMA) Office of the Chief Procurement Officer (OCPO) requests a price quote on available inventory in response to this solicitation and attached Statement of Work

(SOW). This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The purpose of this emergency requirement is to provide thirteen ( 13) travel trailers available for immediate purchase and delivery, to the Federal Emergency Management Agency (FEMA), which will be used as part of

FEMA’s temporary housing mission in response to Oregon Wildfires under disaster declaration DR-4562-OR. The

Government intends to award multiple purchase order contracts for this requirement. The number of delivery dates will depend on the number of units awarded. The Period of Performance will be indicated on each order.

Solicitation #70FBR021Q00000004 shall be referenced on all quotation documentation submitted in response to this solicitation.

B. Questions/Quote Due Date:

This solicitation is being issued as a request for quote (RFQ) in accordance with Federal Acquisition Regulation Part

15. The incorporated provisions and clauses within this solicitation document are those in effect through Federal

Acquisition Circular (FAC 2005-101), effective October 30, 2018. The NAICS code and small business size standard for this procurement is 441210 and $32.5 respectively. This action is a local area set-aside for those vendors residing in, or primarily doing business in the State of Oregon. Offers outside the state of Oregon will not be considered. The award of contracts under this solicitation will be on a Lowest Price Technically Acceptable (LPTA), using the procedures prescribed in the attached evaluation factors and in accordance with the Statement of Work.

Questions regarding this solicitation mut be submitted to the contracting officers no later than 12:00 noon PST on

Monday, November 16, 2020. Responses to questions shall be posted via a solicitation amendment.

An Electronic copy of the quotes shall be received no later than 12:00 noon PST, Tuesday, November 17, 2020 to

Lisa Thibodeaux at lisa.thibodeaux@fema.dhs.gov and George Vidtor Jr. at george.vidtorjr@fema.dhs.gov

C. Proposal Preparation Instructions:

The Quote shall include the following:

mailto:lisa.thibodeaux@fema.dhs.gov mailto:george.vidtorjr@fema.dhs.gov

1. A copy of the Completed Inventory/Price table – See Attachment 01

2. A copy of the offeror’s license issued by the State of Oregon, Department of Motor Vehicles authorizing the offeror to sell new recreational vehicles in the State of Oregon. The offeror’s license and business name and address must be the same.

3. Proof that the offeror is an authorized or licensed dealer for all of the recreational vehicles offered.

4. Delivery schedule after contract award (no later than 72 hours after award of contract)

5. DUNS and SAM.gov registration

Price/Inventory Spreadsheet (Attachment 01):

The Vendor shall submit pricing (in excel format only) for all items being requested for this requirement. Ensure prices are based on the types of trailers as described in the Statement of Work. The Inventory/Pricing table shall consist of all current inventory that the Vendor proposes to make available to the Government at the time of contract award.

All information on the Inventory/Pricing spreadsheet shall be completed in order for the Government to conduct a full evaluation. The Government understands that trailer inventories may vary between vendors.

The Government is seeking the following types of trailers:

1. Sleep up to four (4) - (quantity of 4)

2. Sleep up to six (6) - (quantity of 5)

3. Sleep up to eight (8) - (quantity of 4)

Note: All units must be 200SF to 400SF and also 30 amp or 50 amp and must be winter classification. In addition, it is also recommended that all units have slide outs. Only the attached pricing sheet shall be used and submitted in Excel format only.

D. Evaluation Factors:

The following evaluation factors will be used for this requirement:

1. Inventory/Delivery

2. Local Area Set-Aside (for dealers local to the State of Oregon)

3. Past Performance

4. Price

1. Inventory/Delivery:

Relevant for this requirement is the contractor’s travel trailer availability and delivery capability, considering the types of trailers being required as outlined in Attachment 02 – Statement of Work. Additionally, the contractor’s quote shall be evaluated on their current inventory of the required trailer types needed and their maximum daily delivery potential under short notice (no later than 72 hours after receipt of award).

Evaluation for inventory and delivery will be accomplished as follows: Inventory: like units (sleep 4, 6, 8) will be evaluated across vendors to determine the lowest price technically acceptable units. Partial inventory may be selected by like-units. Multiple vendors may be selected. Delivery: Vendors shall begin delivering units to the FEMA location immediately but not later than 72 hours after receipt of Notice to Proceed.

The Vendor will be rated Acceptable or Unacceptable for this evaluation factor.

2. Local Area Set-Aside:

The Vendor’s proposal shall be evaluated on its demonstrated ability to satisfy all locality requirements as set forth in provision FAR 52.226-3 (See Attachment 04) A responsive proposal shall contain an affirmative representation and all supporting documentation that it resides or primarily does business in the designated set aside area.

Supporting Documentation shall include:

• License by State of Oregon to sell new Recreational Vehicles

• Proof of authorized dealer for the manufacturer of the Recreational Vehicle(s).

The Vendor will be rated Acceptable or Unacceptable for this evaluation factor.

3. Past Performance:

The vendor’s proposal shall be evaluated on its demonstrated performance record providing items similar to those outlined in the Statement of Work. Emphasis is placed on demonstrated experience with projects similar in magnitude and complexity for this requirement completed within the last three (3) years.

The vendor shall provide three (3) references for individual or commercial sales with the following information for references:

• POC Name

• POC Phone Number

• Description of Project

The Government will consider the above information, as well as information obtained from any other sources, when evaluating the offeror’s past performance. The past performance evaluation will assess the offeror’s record of successful performance of recent and relevant work for government or private sector clients. In addition, the

Contractor Performance Assessment Reporting System (CPARS) website will be used to conduct additional past performance reviews.

A Pass/Fail rating shall be used for this evaluation factor. If the vendor does not have any valid past performance, a Neutral rating will be given.

4. Price:

The vendor’s price shall be evaluated based on like units (sleep 2, 4 and 6+) and will be evaluated across vendors to determine the lowest priced technically acceptable units. (Using Attachment 01) Partial inventory may be selected by like-units. Multiple vendors may be selected with less than the quantities requested which are:

CLIN 0001: Sleeps up to four (4) - (quantity of 4)

CLIN 0002: Sleeps up to six (6) - (quantity of 5)

CLIN 0003: Sleeps up to eight (8) - (quantity of 4)

CLIN 0004: Delivery/Fees

The Vendor’s proposed pricing shall be evaluated for reasonableness.

DELIVERY LOCATION:

FEMA Staging Yard

Jackson County Expo Center

1 Peninger Road (Gate 1)

Central Point, OR 97502

FEMA Delivery POC:

Name: Michael Brooks

Phone: 202-322-0646

ATTACHMENTS:

Attachment 01 – Inventory/Pricing Spreadsheet

Attachment 02 – Statement of Work

Attachment 03 – Provisions and Clauses

Attachment 04 - Local Area Representation