Solicitation_Submittal_Checklist.pdf
PDF 208 KB Posted
- Attached to
- Ft. Mellon Park Improvement
- Solicitation number
- IFB 25/26-04
- Issued by
- Seminole County, Florida
About this file
This is a Bid/Proposal Submittal Checklist prepared by the City of Sanford, Florida Finance Department Procurement Division for Invitation for Bid (IFB) 25/26-04 regarding Ft. Mellon Park Improvements. The project encompasses comprehensive park construction including Lake Carola improvements, earthwork, sheet pile wall and cap installation, drainage piping and structures, concrete walkways and decorative paving, plaza construction, retaining wall, decorative park seating wall, pavilion installation coordination, and electrical infrastructure for park and pavilion lighting, located on First Street in downtown Sanford. Four contractors submitted bids by the December 2, 2025 deadline at 2:00 PM: Cathcart Construction Company, Charles Perry Partners INC, Prime Construction Group Inc., and S.A. Casey Construction. The project timeline extends 180 days from Notice to Proceed with an additional 30 days permitted for full completion. The contract includes a performance and payment bond each equal to 100% of the contract price, a two-year warranty on all materials and equipment, and liquidated damages of $1,000 per calendar day for failure to achieve substantial completion by the deadline.
The bid prices ranged from $4,410,000 (S.A. Casey Construction, the apparent successful bidder) to $6,941,076.95 (Cathcart Construction Company). All four bidders demonstrated substantial compliance with required submittal documentation, including bid forms, bid bonds, non-collusion affidavits, conflict of interest statements, Florida Public Entity Crimes statements, public records law compliance, bidder qualification affidavits, organizational information, references, contractor certifications, subcontractor participation schedules, and various compliance certifications related to debarment, drug-free workplace, E-Verify, ADA affidavits, financial information, and background checks. One bidder, Cathcart Construction Company, was identified as missing the Disputes Disclosure Form. Retainage was set at 5% of progress payments, and the contract allows for potential one-year renewal periods at the City's discretion. An optional LED Wall add alternate valued at $40,000 was included to provide additional project scope flexibility.
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City of Sanford | Finance Department | Procurement Division 300 N. Park Avenue 2nd Floor Suite 236, Sanford, Florida 32771
Phone: 407-688-5028 or 5030 | Fax: 407-688-5021
IFB 25/26-04
BID | PROPOSAL SUBMITTAL CHECKLIST FT. MELLON PARK IMPROVEMENTS
I T E M
Bidder | Proposer ►
Cathcart Construction Company 1056 Willa Springs Drive Winter Springs, FL 32708
407.629.2900
Charles Perry Partners INC 8200 NW 15th Place
Gainesville, FL 32606 352.333.9292
Prime Construction Group Inc.
1000 Jetstream Drive Orlando, FL 32824
407.856.8180
S.A. Casey Construction 2822 Commerce Park Dr
Suite 400 Orlando, FL 32819
407.240.6775 Response Criteria ▼
Matt Blanton
Mblanton@cathcartconstructioncompany.com Jason Morgan
Jason.morgan@cppi.com Charles Brackett III cbrackett@primeconstructiongroup.com Ian Casey icasey@sacaseyconstruction.com
Attachment “A” Addendum Receipt Acknowledgement Required Form
Yes- Both Addendums Provided. Yes- Both Addendums Provided. Yes- Both Addendums Provided. Yes- Both Addendums Provided.
Attachment “B” Organizational Information Required Form
Yes Yes Yes Yes
Attachment “C” References Required Form
Yes Yes Yes Yes
Attachment “D” Contractor Certification Regarding Scrutinized Companies Required Form
Yes Yes Yes Yes
Attachment “E” Proposed Schedule of Subcontractor Participation Required Form
Yes-3 subs. 14.74%, 15.05%, 7.84% Yes-5 subs. No percentage given. Yes-1 sub. 50% Yes. No Subs.
Attachment “F” Proposal and Acceptance of Proposal Terms and Conditions Required Form
Yes. Total $6,941,076.95 Yes. Total $5,091,528.00
Yes. Total $6,712,612.50
Yes. Total $4,410,000
Section 00410 Bid Form Yes Yes Yes Yes
Section 00420 Bid Bond Form Yes Yes Yes Yes
Section 00432 Non-Collusion Affidavit Yes Yes Yes Yes
Section 00434 Conflict of Interest Yes Yes Yes Yes
Section 00436 Florida Public Entity Crimes Statement
Yes Yes Yes Yes
Section 00438 Compliance with Public Records Law
Yes Yes Yes Yes
Section 00440 Bidder Qualification Affidavit Yes Yes Yes Yes
Receipt of Exempt Public Records & Agreement to Safeguard
Yes Yes Yes Yes mailto:Mblanton@cathcartconstructioncompany.com mailto:Jason.morgan@cppi.com mailto:cbrackett@primeconstructiongroup.com mailto:icasey@sacaseyconstruction.com
City of Sanford | Finance Department | Procurement Division 300 N. Park Avenue 2nd Floor Suite 236, Sanford, Florida 32771
Phone: 407-688-5028 or 5030 | Fax: 407-688-5021
IFB 25/26-04
BID | PROPOSAL SUBMITTAL CHECKLIST FT. MELLON PARK IMPROVEMENTS
Section 00450 Certification of Non-Segregated Facilities
Yes Yes Yes Yes
Section 00452 Disputes Disclosure Form Missing Yes Yes Yes
Section 00454 Drug Free Workplace Yes Yes Yes Yes
Section 00456 Unauthorized Alien Workers Affidavit
Yes Yes Yes Yes
Section 00458 E-Verify Yes Yes Yes Yes
Section 00460 ADA Affidavit Yes Yes Yes Yes
Section 00462 Financial Information Form Yes Yes Yes Yes
Section 00463 Florida Trench Safety Act Yes Yes Yes Yes
Section 00820 Contractor Debarment, Suspension, Ineligibility & Voluntary Exclusion
Yes Yes Yes Yes
Insurance Matrix Yes Yes Yes Yes
Criminal Background Check Yes Yes Yes Yes
1. Yes” means submitted in substantial form to meet the requirements of the Solicitation.
2. “No” means item not submitted or found by the review of the original unbound version of the response.
3. “Incomplete” means item was not submitted in substantial form to meet the requirements of the Solicitation.
4. “N/A” means not applicable under the requirements of this Solicitation.
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