Solicitation SPE300-25-R-0004.pdf

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Fresh Bread and Bakery items in Connecticut, Massachusetts, Rhode Island, New Hampshire, Maine and Vermont
Solicitation number
SPE300-25-R-0004
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About this file

This is a solicitation document (SPE300-25-R-0004) from DLA Troop Support Subsistence seeking a contractor to provide fresh bread and bakery products to Department of Defense customers in Connecticut, Massachusetts, Rhode Island, New Hampshire, Maine, and Vermont. The solicitation will result in one 36-month Indefinite Quantity Long Term Contract from March 2, 2025 through February 26, 2028, with two 18-month pricing tiers.

The solicitation is a total small business set-aside under NAICS code 311812 with a size standard of 1,000 employees. The estimated contract value is $298,062.42 over 3 years with a guaranteed minimum of $9,935.41 and maximum of $745,156.05. Key requirements include: delivery within 24 hours after baking (72 hours after non-bake days), proper mold inhibitors as allowed by FDA, maintaining a minimum 97% fill rate, ability to provide emergency same-day/next-day deliveries up to twice monthly per customer, and electronic ordering capability through STORES. Offers are due by January 3, 2025 at 3:00 PM EST. Award will be made using Lowest Price Technically Acceptable source selection procedures to one contractor who must service all customers in the region.

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Other files

File Type Posted
Attachment 3- STORES EDI manual.pdf PDF
Attachment 1 New England Bread-Schedule of Items.xlsx XLSX spreadsheet
Attachment 2 New England Customer List.xlsx XLSX spreadsheet

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SPE300-25-R-0004 Page 11 of 66

Attachment to Solicitation SPE300-25-R-0004

SPE300-25-R-0004 Page 12 of 66 Continuation of Blocks on the SF 1449

1. Block 8 (Continued):

Offer Due Date/ Local Time Is: January 03, 2025, AT 3:00 P.M, EASTERN TIME ZONE.

2. Block 9 (Continued):

All offers must submit via Electronic mail (e-mail) to: Ryan.Flaherty@dla.mil and James.Barr@dla.mil

Solicitation Number: SPE300-25-R-0004 Opening/Closing Date and Time: November 29, 2024 – January 03, 2025, at 3:00 P.M. EASTERN TIME ZONE

IMPORTANT NOTES:

(1) Electronic mail (e-mail) is the only acceptable form of transmission for submission of initial proposals or revisions to initial proposals submitted in response to this solicitation and will be used during discussions/negotiations, if discussions/negotiations are held.

(2) Facsimile is not an acceptable form of transmission for submission of initial proposals or revisions to initial proposals submitted in response to this solicitation. As directed by the Contracting Officer, facsimile is not used during discussions/negotiations, if discussions/negotiations are held, for proposal revisions, including Final Proposal Revisions.

(3) Offerors submitting proposals using email are advised that DLA Troop Support systems have certain email size and transmission limitations. Proposals must be prepared accordingly. Individual email attachments should not exceed 5MB in size, and no individual email should exceed more than 10 MB per email (multiple email submissions may be necessary). When submitting multiple emails as a proposal submission, label each email with a number (e.g., 1 of 8), accordingly. After transmitting an email submission, offerors should confirm receipt of all emails with the intended recipients. It is an offeror’s responsibility to ensure its entire proposal is received by the date and time specified in the solicitation; emails should be transmitted in sufficient time to ensure and confirm receipt by the Government.

3. Block 10 (Continued):

NAICS: 311812

Size Standard: 1,000 Employees

4. Block 15 (Continued):

SEE DELIVERY SCHEDULE

5. Block 17A (Continued):

OFFERORS: SPECIFY

CAGE CODE: __________________________

FAX NUMBER __________________________

EMAIL ADDRESS________________________

COMPANY POC: ________________________

PHONE #: _____________________________

SPE300-25-R-0004 Page 13 of 66

6. Block 17B. (Continued):

Remittance will be made to the address that the vendor has listed in the System for Award Management Database. (www.sam.gov).

Offeror’s Unique Entity Identifier: __________________________

(If you do not have a Unique Entity Identifier, contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one.

7. Authorized Negotiators:

The offeror represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this request for proposal. Please list names, titles, telephone numbers, facsimile (FAX) numbers and emails for each authorized negotiator.

8. Blocks 19-24 (Continued):

SEE SCHEDULE OF ITEMS

http://www.sam.gov/

SPE300-25-R-0004 Page 14 of 66 Caution Notice THE CONTENT AND STRUCTURE OF SOLICITATION SPE300-24-R-X011 IS NEW. PLEASE READ CAREFULLY BEFORE

SUBMITTING YOUR OFFER.

The awardee will be required to have a computer system capable of accepting delivery orders and processing Electronic Data Interchange (EDI) transactions. This contract will require the contractor to have electronic commerce/electronic data interchange EC/EDI capabilities.

All contractors who choose to conduct business with the Department of Defense must now be registered in the System of Award Management (SAM) database.

CONTRACTOR CODE OF BUSINESS ETHICS (OCT 2015)

FAR Part 3.1002(a) requires all government contractors to conduct themselves with the highest degree of integrity and honesty.

Contractors should have a written code of business ethics and conduct within thirty days of award. To promote compliance with such code of business ethics and conduct, contractors should have an employee business ethics and compliance training program that facilitates timely discovery and disclosure of improper conduct in connection with government contracts and ensures corrective measures are promptly instituted and carried out. A contractor may be suspended and/or debarred for knowing failure by a principal to timely disclose to the government, in connection with the award, performance, or closeout of a government contract performed by the contractor or a subcontract awarded there under, credible evidence of a violation of federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in title 18 of the United States Code or a violation of the False Claims Act. (31 U.S.C.

3729-3733).

If this solicitation or contract includes FAR clause 52.203-13 - CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT; the contractor shall comply with the terms of the clause and have a written code of business ethics and conduct; exercise due diligence to prevent and detect criminal conduct; promote ethical conduct and a commitment to compliance with the law within their organization; and timely report any violations of federal criminal law involving fraud, conflict of interest, bribery or gratuity violations found in title 18 of the United States Code or any violations of the False Claims Act. (31 U.S.C. 3729-3733). When FAR 52.203-13 is included in the contract, contractors must provide a copy of its written code of business ethics and conduct to the contracting officer upon request by the contracting officer.

DEFENSE BIOMETERIC IDENTIFICATION SYSTEM (DBIDS) REQUIREMENT and/or OTHER SECURITY PROGRAMS

Many bases may require enrollment in a particular system for base security such as the Defense Biometric Identification System (DBIDS), or other similar system(s). Such systems manage access to Department of Defense (DoD) installations, and will not allow entry without clearance. During the contract start-up/ implementation period, the Contractor must contact all customer locations to determine whether enrollment in DBIDS, or another security program is required for access to each location. If DBIDS, or other security enrollment is required, the Contractor must take all necessary steps to obtain this in time for the start of performance under this contract. Failure to have clearance may result in a vendor being turned away from the base and being unable to complete delivery. The Contractor is responsible for any costs associated with DBIDS, and/or other security program enrollment and must ensure that a properly enrolled driver is available for all deliveries. We currently estimate that DDBIDS enrollment will cost about $250 per company and $200 per enrolled employee for 1 year of access to multiple locations, but the cost of DBIDS or other security enrollment may vary, so the Contractor should contact the specific security system contractor to determine its own costs. If more than one driver is required, enrollment must be obtained for each driver. Note that enrollment can take several weeks, so an awardee that is not already enrolled must begin enrollment at the time of award notification at the latest. If difficulty or delay in enrollment is encountered during the start-up/implementation period, the Contractor MUST contact the specific security system contractor and/or the Security Officer at the applicable customer locations to resolve any issues with processing enrollment so that the Contractor will be able to deliver as required.

For additional information on current base security systems including DBIDS, including enrollment instructions, please visit their website at http://dbids.dmdc.mil.

SPE300-25-R-0004 Page 15 of 66

CHECKLIST - DID YOU REMEMBER TO ?????

[ ] Fill in Block 17a, of 1449?

[ ] Fill in Block 17A. Continued, on the bottom of page 20?

[ ] Indicate remittance address and Unique Entity Identifier in block 17B?

[ ] Sign Block 30a, name in Block 30b, and date in Block 30c.?

[ ] Sign and return any/all amendments?

[ ] Return one (1) COMPLETE & SIGNED copy of the solicitation?

[ ] Fill out all certifications and representations in solicitation or submit a copy of your firm’s registration from System for Award Management (“SAM”) website?

[ ] Submit prices for every item listed in the Schedule of Items (Attachment 1)?

[ ] Fill out Vendor Name, CAGE Code, and Unique Entity Identifier for Excel Spreadsheet cells B3 through B5 in Attachment 1 for SOI (Schedule of Items)?

[ ] Checked box stating you intend or do not intend to use one or more facilities as a place of performance under Federal Acquisition Regulation (“FAR”) 52.215-6 Place of Performance?

[ ] In accordance with the clause above, submit a separate list of places of performance, i.e. distribution centers / warehouse locations that will directly support the proposed customers? Warehouses that function as backups should be designated as such?

[ ] Submit AIB Documentations, each third party warehouse audit (i.e. AIB Certifications, other State and Federal sanitation inspection). For additional information/requirements see Quality Requirements section, herein?

[ ] Submit A copy of current Wholesale Price List, Catalog Price Schedule or other documents containing commercial pricing information?

[ ] Completed FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT

[ ] Completed FAR 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION

CAUTION: The above checklist is for convenience purposes only.

This list is not intended to be all-inclusive. Offerors are responsible for carefully reviewing the entire Solicitation to ensure proper submission of all required information.

IMPORTANT: Please be aware that any proposal submitted in response to this solicitation MUST comply fully with its terms and conditions. All proposals must contain all pertinent information required by the solicitation.

Said information will be reviewed by the Contracting Officer for completeness and accuracy. Providing an incomplete proposal and/or inaccurate information may result in the proposal being deemed technically unacceptable by the Contracting Officer. If such a determination is made, the technically unacceptable proposal will be immediately removed from competition and therefore ineligible for the award.

**THE GOVERNMENT INTENDS TO AWARD TO THE RESPONSIBLE OFFEROR THAT CONFORMS TO THE

SOLICITATION REQUIREMENTS AND OFFERS THE LOWEST PRICE**

If you have any questions, please contact the Contract Specialist or Contracting Officer that is associated with this procurement. Contact information is provided below for your convenience.

Contract Specialist: Ryan Flaherty Contracting Officer: James Barr Ryan.Flaherty@dla.mil James.Barr@dla.mil mailto:Ryan.Flaherty@dla.mil mailto:James.Barr@dla.mil

SPE300-25-R-0004 Page 16 of 66 Provisions and Clauses

52.212-1 Instructions to Offerors-Commercial Items.

Instructions to Offerors-Commercial Items (Sep 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or…

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