Solicitation_Secondary Crash Network RAF Mildenhall_Open Market.pdf

Combined Synopsis/Solicitation

Department of the Air Force 48th Fighter Wing (USAFE)

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Requirement Title: Secondary Crash Network at RAF Mildenhall, United Kingdom

Solicitation Number: FA558720Q1078

Solicitation Issue Date: Thursday, 17 September 2020

Response Deadline: Monday, 28 September 2020 no later than 0500 British Standard Time

Point(s) of Contact: Nordeya O. Lockhart / Nordeya.Lockhart@us.af.mil

Byron S. Irving, 2d Lt / Byron.Irving@us.af.mil

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2020-9 Defense Federal Acquisition Regulation Public Notice 20200831 Air Force Federal Acquisition Circular 2019-1001

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b).

The North American Industry Size Classification System (NAICS) code associated with this requirement is 334210

Requirement Information

Description:

The U.S. Air Force Europe (USAFE) has a requirement for the Engineering, Furnishing, Installing and Testing (EFI&T) of a Secondary Crash Network (SCN) notification system which will consist of multiple drop locations for various subscribers at Royal Air Force (RAF) Mildenhall, United Kingdom (UK) in accordance with Attachment I - Performance Work Statement.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination; RAF Mildenhall, United Kingdom (exact customer address will be provided in resulting contract).

Line Item Description Quantity Unit of Measure 0001 Parts/Items 1 EA 0002 Labor- Service/Installation 1 EA 0003 Training 1 EA 0004 Shipping 1 EA

Instructions to Offerors

48th Fighter Wing (USAFE)

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FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

Quotes submitted in response to this solicitation shall be submitted via email no later than Monday, 28 September 2020 @ 0500 hours British Summer Time (BST). In order to be considered timely and responsive quotes must be sent to the following points of contact:

Primary: Nordeya Lockhart, Contract Specialist Email: Nordeya.Lockhart@us.af.mil

Secondary: Byron Irving, Contracting Officer Email: Byron.Irving@us.af.mil

All price quotations must be submitted on Attachment II - Quote Sheet. This is a Firm-Fixed Price (FFP) requirement. A FFP contract provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract. Each line item described in Attachment II shall be priced in this fashion. Failure to provide pricing on any one line item may result in the vendor being deemed non-responsive, and subsequently being removed from consideration for award. To be eligible for contract award, the vendor shall have an active System for Award Management (SAM) account. Failure to have an active SAM registration may result in the vendor being deemed ineligible for contract award. Vendor shall provide NATO Commercial and Government Entity (NCAGE) number at time of submitting Attachment II.

Technical documentation submitted by the vendor shall be provided via email in a separate document and shall not exceed 20 pages. This page limit encompasses cover pages, contents, mission statements, and all other superfluous data not specifically requested by the Government. Failure to adhere to these standards may result in the vendor being deemed non-responsive, and subsequently being removed from consideration for award.

Late quotes shall be processed in accordance with FAR 52.212-1(f) - Late submissions, modifications, revisions, and withdraws of offers.

By submitting a quote in response to this solicitation the vendor agrees to hold the prices provided in Attachment III- Quote Sheet firm for 60 calendar days from the date specified for receipt of quotes.

Any quote submitted in a currency other than U.S .dollars (USD) will be converted to USD utilizing the exchange rate located at https://comptroller.defense.gov/Portals/45/documents/fcfr/January_2020.pdf.

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

A. Basis for Contract Award: The Government intends to award a contract resulting from this solicitation to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the Government, considering the factors listed in this provision.

1. In accordance with FAR 13.106-2, the Government will utilize comparative evaluations, and give preliminary considerations to all offers received in response to the solicitation. The Government may identify from all evaluated quotes readily discernible value indicators that fall within the parameters of the evaluation factors outlined in this provision. Therefore, the Government reserves the right to select an awardee that provides benefit to the Government that exceeds the minimum outlined standards, but is not obligated to do so.

Additionally, the Government is not bound to select an awardee whose quote may exceed the minimum requirement, 48th Fighter Wing (USAFE)

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2. The Government is not limited to the quote that only meets the minimum described in the below factor(s) and provides the lowest price. However, if no quotes received in response to the solicitation exceed the minimum criteria outlined in this provision, as determined by the Government; then the Government intends to award a contract to the lowest priced offer that meets the instructions outlined in 52.212-1, and the minimum requirements outlined in this provision whose price can be determined both fair & reasonable and realistic by the Contracting Officer.

3. The Government intends to make an award without conducting interchanges with vendors after the close of the solicitation. Therefore, vendors should provide their best available pricing and technical quotes to the Government in their initial quote. However, the Government reserves the right to enter into interchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the Government to do so.

B. Evaluation Factors: The following factors shall be used by the Government to evaluate quotes:

1. Price: At minimum, the vendor must provide pricing in accordance with the instructions outlined in 52.212-1. The vendor that provides the lowest price that can be determined both fair & reasonable and realistic by the Contracting Officer may be given additional consideration for awardee selection. However, the Government is under no obligation to do so. The Government intends to only evaluate prices submitted on Attachment II - Quote Sheet. During the evaluation process the Contracting Officer will determined a “Total Evaluated Price” (TEP) for each responsive quote.

The TEP is determined by totaling the amount of all line items identified in Attachment II - Quote Sheet.

For the purposes of this evaluation, a price that is deemed too high while conducting the evaluation of the quote in accordance with FAR 13.106-3 would not be considered fair & reasonable.

For the purposes of this evaluation, a price that reflects a lack of understanding of the contract requirement, or displays an undue risk inherent to the vendors approach would not be considered realistic.

2. Technical Capability: At minimum, the vendor must provide documentation that outlines the technical specifications of the products to be provided. The specifications must articulate how the products quoted by the vendor meets the technical requirements outlined in Attachment I - Performance Work Statement. The vendor must provide a total projected timeline to complete all works outlined in Attachment I - Performance Work Statement.

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I 52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards ✖

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ✖

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters

48th Fighter Wing (USAFE)

52.222-17, Nondisplacement of Qualified Workers 52.222-19, Child Labor--Cooperation with Authorities and Remedies✖

52.222-21, Prohibition of Segregated Facilities ✖

52.222-26, Equal Opportunity ✖

52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities ✖

52.222-37, Employment Reports on Veterans 52.222-50, Combating Trafficking Persons✖

52.222-54, Employment Eligibility Verification 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖

52.225-13, Restrictions on Certain Foreign Purchases✖

52.232-33, Payment by Electronic Funds Transfer--System for Award Management✖

52.232-36, Payment by Third Party

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

52.204-7, System for Award Management

52.204-13, System for Award Management Maintenance

52.204-16, Commercial and Government Entity Code Reporting

52.204-18, Commercial and Government Entity Code Maintenance

52.204- 24, Representation Regarding Certain Telecommunication and Video Surveillance Services of Equipment

52.204- 25, Prohibition of Contracting for Certain Telecommunication and Video Surveillance Services or Equipment

52.233- 3, Protest After Award

252.232-40, Providing Accelerated Payments to Small Business Subcontractors

252.203-7000, Requirements Relating to Compensation of Former DoD Officials

252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support

252.211-7003, Item Unique Identification and Valuation

252.222-7002, Compliance with Labor Laws (Overseas)

252.225-7033, Waiver of United Kingdom Levies

252.225-7042, Authorization to Perform

252.225-7043, Antiterrorism/Force Protection for Defense

252.229-7000, Invoices Exclusive of Taxes or Duties

252.229-7006, Value Added Tax Exclusion (United Kingdom)

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252.229-7007, Verification of United States Receipt of Goods

252.229-7008, Relief from Import Duty (United Kingdom)

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports

252.232-7006, Wide Area Work Flow Payment Instructions

252.232-7008, Assignment of Claims (Overseas)

252.232-7010, Levies on Contract Payments

252.233-7001, Choice of Law (Overseas)

252.244-7000, Subcontracts for Commercial Items

5352.201-9101, Ombudsman

5352.223-9001, Health and Safety on Government Installations

5352.242- 9000, Contractor Access to Air Force Installations

Attachments

Attachment I - Performance Work Statement Attachment II - Quote Sheet