solicitation_scope_of_work-v4 (1).pdfsolicitation_scope_of_work-v4 (1).pdf
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- Solicitation number
- SRC0000041982
- Issued by
- Fairfield County, Ohio
About this file
This is a Scope of Work document from the Ohio Department of Rehabilitation and Correction (ODRC) for structural fire escape inspection and load testing services at Southeastern Correctional Institution (SCI) located at 5900 BIS Rd SW, Lancaster, OH 43130. The solicitation seeks professional engineering services to inspect and test six exterior emergency egress structures—specifically two cantilever fire escape systems and four metal fire escapes—to achieve code certification under Ohio Fire Code Section 1104.16.5.1. The project is structured in three phases: Phase 1 involves field investigation and pre-test visual inspection of cantilever systems, metal fire escapes, corrosion evaluation, and anchorage analysis; Phase 2 requires mandatory structural load testing to verify that all structures safely support a minimum uniform live load of 100 lbs/sq. ft., including operational drop-tests on cantilever systems; Phase 3 encompasses reporting and certification with deliverables including a draft inspection and testing report due within 14 business days of field completion, and a final certified report consisting of three hard copies and one high-resolution digital PDF, officially stamped and signed by a Professional Engineer registered in Ohio. The contract term covers a five-year inspection interval required to satisfy and clear active State Fire Marshal structural violation documentation.
The contract is structured as a Fixed-Price Statement of Work with all costs encompassing field equipment, travel, background screening compliance, and engineering reporting fees. The consultant is solely responsible for providing all necessary equipment including ladders, scaffolding, aerial lifts, rigging gear, certified weights, and testing hardware. Procurement and award are conducted through the Ohio Buys eProcurement platform, though invoicing may be completed outside this platform and submitted directly to the institution's procurement officer upon successful receipt, review, and final acceptance of deliverables. The consultant must comply with all correctional facility security protocols, including background screening checks, gate clearance protocols, tool logging rules, and secure escort requirements.
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Text version
SCOPE OF WORK: FIVE-YEAR STRUCTURAL FIRE
ESCAPE INSPECTION & MANDATORY LOAD TESTING
Location: Southeastern Correctional Institution Project Objective: Code Certification of Emergency Egress Systems to Remedy State Fire Marshal Violation 1104.16.5.1
1. OBJECTIVE & REGULATORY COMPLIANCE
The Consultant shall perform a professional engineering inspection, structural evaluation, and physical live load testing to certify life-safety egress systems. All work must strictly comply with Ohio Fire Code (OHFC) Section 1104.16.5.1, verifying that all stairways, balconies, ladders, cantilevers, and structural anchorages safely support a minimum uniform live load of 100 lbs/sq. ft.
2. SCOPE OF SERVICES
Phase 1: Field Investigation & Pre-Test Visual Inspection
• Cantilever Systems (2 Units): Inspect the pivot points, counterweights, cables, pulleys, release mechanisms, and structural framing elements of the two (2) designated 2-story cantilever fire exits to ensure complete operational balance and safe deployment.
• Metal Fire Escapes (4 Units): Inspect all treads, risers, stringers, handrails, guardrails, platforms, grating, and connection brackets across all four (4) 2-story metal fire escapes.
• Corrosion & Section Loss Evaluation: Quantify and document areas of localized rust, pitting, scaling, and material section loss on all structural steel components to ensure safe load testing execution.
• Anchorage Analysis: Examine all structural connections to the building's main frame, including through-bolts, expansion anchors, embedded plates, and structural welds.
Phase 2: Mandatory Structural Load Testing
• Test Plan Design: The engineer shall develop a controlled structural load-testing protocol detailing exact weight placement, structural loading steps, safety boundaries, and deflection criteria.
• Testing Execution: The engineer shall supply, coordinate, and witness the placement of certified test weights (such as water bladders or calibrated blocks) to confirm the mandated code capacity of 100 lbs/sq.
ft.
• Cantilever Function Testing: Perform operational drop-tests on the two cantilever systems to confirm unhindered functional movement and reliable gravity deployment under emergency situations.
Phase 3: Reporting & Certification
• Condition & Deflection Assessment: Detailed logs, descriptive field notes, and complete photographic logs of each of the six (6) structures under static and loaded environments.
• Deficiency Log: A prioritized list of material defects, physical failures, or code compliance gaps identified during inspection and testing.
• Repair Specifications: Specific engineering guidance and repair criteria for any necessary structural remediation (e.g., weld procedures, anchor retrofits, paint/coating specifications).
• Compliance Certification: A signed and sealed professional engineering statement confirming that the structures comply with the 5-year fire escape safety requirements.
3. DELIVERABLES
• Draft Inspection & Testing Report: Submitted electronically for facility administrative review within 14 business days of completing field investigations.
• Final Certified Report: Three (3) hard copies and one (1) high-resolution digital PDF file containing the final report, officially stamped and signed by a Professional Engineer (PE) registered in the State of Ohio.
4. SPECIAL CONSIDERATIONS & SECURITY
• Correctional Facility Environment: The Consultant must comply with all institution security protocols, background screening checks, gate clearance protocols, tool logging rules, and secure escort requirements.
• Access & Test Equipment: The Consultant is solely responsible for providing all necessary ladders, scaffolding, aerial lifts, rigging gear, certified weights, and testing hardware required to perform the scope safely.
5. OHIO BUYS PLATFORM & INVOICE ROUTING
Contract procurement, initial award bidding, and formal Purchase Order (PO) generation are processed entirely through the Ohio Buys eProcurement platform. Invoicing can be completed outside of the Ohio Buys platform.
All project invoices must be submitted directly to the institution's procurement officer or authorized employee for verification and processing.
6. FINANCIAL & INVOICING TERMS
• Pricing Model: This contract is structured as a Fixed-Price Statement of Work. The agreed-upon total fee encompasses all field equipment, travel, background screening compliance, and engineering reporting fees.
• Invoicing Schedule: Invoices may be submitted to the institution's procurement agent upon successful receipt, review, and final acceptance of Deliverable 3 (Final Sealed Certification).
File details come from the government source that posted it. Updated .