Solicitation RFQ16232076 Cafeteria Furnishing modernization U.S. Embassy Santiago.pdf

Embassy of the United States of America Santiago, Chile.

Date: August 21, 2026

To: Prospective Offerors

Subject: Request for Quotations (RFQ) PR16232076 Cafeteria Furnishing modernization project.

The U.S. Embassy in Santiago, Chile, invites your company to submit a proposal for the item referenced in the subject line. The Request for Quotations (RFQ) includes the following sections:

1. Introduction

2. Type of Contract

3. Scope of Work

4. Inspection

5. Payments

6. Instructions to vendor / offerors

7. Evaluation Criteria

8. Site Visit

9. Questions & Answers

10. Terms & Conditions

11. Attachments (A & B)

12. Clauses & Representations.

The Embassy intends to award a purchase order to the company that submits an acceptable quotation at the lowest price. You are encouraged to make your quotation competitive. Please note that collusion with other potential offerors regarding price quotations is strictly prohibited.

This RFQ does not obligate the U.S. Embassy to make an award, and the Embassy reserves the right to cancel this RFQ or any part of it at any time.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

https://www.sam.gov/

Quotations must be submitted via email in a single file (Word or PDF format) to Santiago-GSOProcurement@state.gov by September 21, 2026, at or before 15:00 hrs (local date and time).

Please note that oral quotations will not be accepted.

Sincerely, Bebsy Rivera Contracting Officer mailto:Santiago-GSOProcurement@state.gov

1. INTRODUCTION

The U.S. Embassy Santiago, requests quotations from qualified vendors/contractors for the Cafeteria Furnishing modernization project., in accordance with the attached Scope of Work (SOW) Attachment A.

2. TYPE OF CONTRACT

The Government anticipates awarding a Firm-Fixed-Price purchase order as a result of this solicitation.

3. SCOPE OF WORK

See Attachment A – Scope of Work (SOW): Cafeteria Furnishing modernization project.

4. INSPECTION

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

5. PAYMENTS

All invoices shall be submitted via email to:

DBO-Santiago@state.gov

Must be original PDF electronic invoice (no scanned copies).

• The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

• Each invoice must include, at a minimum: the PO number, invoice number and date, period of performance covered, itemized description of goods/services provided, and total amount due.

mailto:DBO-Santiago@state.gov

5.1 PAYMENT DUE DATE AND COR APPROVAL REQUIREMENTS

Invoice payment due dates shall be determined in accordance with FAR 52.232-25, Prompt Payment. The definitive payment due date shall be thirty (30) days after the later of the following two events: (a) The date on which the designated billing office receives a proper, accurate, and undisputed invoice from the Contractor. (b) The date on which the Government accepts the supplies delivered or services performed.

• Mandatory COR Review: No invoice will be deemed "proper" or accepted for payment processing until it has been thoroughly reviewed and formally approved by the Contracting Officer's Representative (COR). Invoices that are incomplete, lack required substantiation, or do not receive the COR's authorization will be rejected, and the 30-day payment clock will reset upon submission of a corrected invoice.

6. 52.212-1 INSTRUCTIONS TO VENDOR/ OFFERORS

6.1 SAM.gov REGISTRATION (Mandatory)

• Vendors must have an active registration in the System for Award Management (SAM.gov) at the time of quotation submission and at time of award. Vendors shall include their Unique Entity Identifier (UEI) as part of their quotation package.

• Quotations submitted by vendors without an active SAM.gov registration will not be considered for award, in accordance with FAR 4.1102.

6.2 INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

(Vendors shall submit the following as part of their quotation package)

Offerors/quoters must be technically qualified and financially responsible to perform the work described in this solicitation. At a minimum, each Offeror/quoter must meet the following requirements:

6.2.1 Offeror information:

(1) Company details: name, address, point of contact, telephone number, and email.

(2) Have an established business with a permanent address and telephone listing in Chile or plans to establish an office within 30 days of contract award.

(3) The Offeror shall provide proof of SAM registration to include the SAM UEI number.

(4) Have the necessary personnel, equipment and financial resources available to perform the work.

(5) Company qualifications and past performance on similar projects (minimum of 3 relevant references), including photos.

(6) Have all licenses and permits required by local law.

(7) Have no adverse criminal record; and

(8) Have no political or business affiliation which could be considered contrary to the interests of the United States.

6.2.2 Technical quotation including:

(1) Project design proposal with 3D renderings, illustrating the proposed layout, seating zones (individual/small group, booth, and visitor lounge), self-service area, food display area, and finishes (flooring, lighting, wall treatments). Renderings must reflect the modern, neutral design aesthetic specified in the SOW (Section 3 and 4.1) and demonstrate alignment with the Embassy's overall interior design standardization.

(2) Proposed floor plan (2D) complementing the 3D renderings.

(3) Description of proposed materials, furniture, and finishes (with samples, specification sheets, or material boards where possible).

(4) Proposed project schedule/timeline.

(5) Compliance statement addressing OBO design standards, ADA/universal design compliance, and local fire/safety codes.

6.2.3 Price quotation including:

(1) Currency: All prices shall be in Chilean Pesos. (CLP)

(2) Value added Tax: The price shall include a line for tax.

• VAT /IVA — shown as a separate line item, calculated at the applicable

Chilean VAT rate (currently 19%, or the rate in effect at time of quotation).

• Total Price (including VAT/IVA) — final firm-fixed price inclusive of

VAT/IVA.

(3) Itemized cost breakdown (design/rendering services, materials, labor, furniture, installation, contingency).

6.2.4 Offerors shall complete: FAR 52.219-1 — Small Business Program Representations

Quotations must be submitted no later than September 21, 2026 at 15:00 hrs. (local time) to Santiago-GSOProcurement@state.gov

No quotations will be accepted after this date and time.

7. EVALUATION CRITERIA

This solicitation incorporates by reference FAR 52.212-2, Evaluation— Commercial Products and Commercial Services. The Government intends to award a contract/purchase order resulting from this solicitation to the lowest priced, technically acceptable offeror/quoter who is a responsible contractor, based on the following factors:

Site Visit Attendance (Mandatory Prerequisite) – Vendors must have attended the scheduled site visit as a condition of eligibility for evaluation. Quotations submitted by vendors who did not attend the site visit will be deemed non-responsive and will not be evaluated.

1. Technical Approach & Design Concept – Alignment with SOW objectives, particularly design standardization/uniformity, functionality of self-service and seating zones.

2. Schedule – Reasonableness and feasibility of proposed timeline.

3. Past Performance -Demonstrated experience with similar remodeling projects.

4. Completeness of Package – Received complete package with all of the following components: a) Offeror Information b) Technical Quotation c) Price Quotation.

Incomplete submissions may not be considered for evaluation.

5. Price .

The Government reserves the right to make an award based on initial quotations received, without discussions, in accordance with FAR 52.212-1(h).

8. SITE VISIT

(a) Site Visit Attendance (Mandatory Prerequisite) – Vendors must have attended the scheduled site visit as a condition of eligibility for evaluation. Quotations submitted by vendors who did not attend the site visit will be deemed non-responsive and will not be evaluated.

(b) A site visit is scheduled for August 28, 2026 at 10:00 hrs. (local time)

(c) Participants will meet at: U.S. Embassy Santiago, Avenida Andrés Bello 2800, Las Condes

(d) To arrange access, all attendees must submit the following information via email to:

Santiago-GSOProcurement@state.gov no later than August 26, 2026.

• Full name:

• National ID number (RUT):

• Nationality:

• Vehicle license plate number and make.

(e) The Government will maintain an official sign-in sheet at the site visit. Only companies whose representative(s) are recorded on the official sign-in sheet will be considered to have met the mandatory attendance requirement.

9. QUESTIONS & ANSWERS

(1) All questions regarding this RFQ must be submitted in writing in English language to the following e-mail address: Santiago-GSOProcurement@state.gov no later than August 26, 2026.

(2) Following the questions deadline, all prospective offerors will be able to download all questions submitted via e-mail, along with answers. If the answer requires a change to the solicitation, a solicitation amendment will also be issued and posted.

9.1 QUESTIONS AND ANSWERS DURING THE SITE VISIT

The Government will try to answer all questions submitted before the Site Visit. Attendees may also ask additional questions during the site visit; however, if any answer requires further research, there is no guarantee that the question will be answered at that moment.

10. TERMS AND CONDITIONS

• The U.S. Government is conducting this acquisition under Simplified Acquisition Procedures, as outlined in the Federal Acquisition Regulation (FAR), Part 13.

• The Government intends to award a Purchase Order to the responsible offeror submitting the lowest-priced, technically acceptable quotation. Offerors are encouraged to make their quotations competitive. Please note that collusion with other potential offerors regarding price quotations is strictly prohibited.

• Award will be made to the responsible offeror whose quotation is technically acceptable and reflects the lowest evaluated price, consistent with FAR 52.212-2 and Federal Acquisition Regulation Part 13 procedures for lowest price technically acceptable source selection.

• This RFQ does not obligate the U.S. Embassy to make an award, and the Embassy reserves the right to cancel this RFQ or any part of it at any time. The Contracting Officer also reserves the right to reject any or all quotations and to waive minor irregularities or informalities in the quotations received.

11. LIST OF ATTACHMENTS

• Attachment A: Scope of Work – Embassy Cafeteria Remodeling Project

• Attachment B: Guide for NCage and SAM

ATTACHMENT A

SCOPE OF WORK (SOW) - Cafeteria Furnishing modernization project.

1. Purpose

This Scope of Work outlines the requirements for the reconfiguration and remodeling of the Embassy cafeteria to improve functionality, efficiency, and the overall employee and visitor dining experience. The project includes a redesign of the layout, new self-service amenities, varied seating configurations, and upgraded finishes throughout the space.

2. Background

The current cafeteria layout no longer meets the operational needs of Embassy staff and visitors.

This project seeks to modernize the space with a more flexible and functional design that accommodates individual employees, small groups, larger groups, and visiting guests.

3. Objectives

• Reconfigure the overall cafeteria layout for improved traffic flow and space utilization.

• Introduce a dedicated self-service area for employees to heat and prepare food.

• Provide varied seating options to accommodate different group sizes and purposes.

• Upgrade finishes (flooring, lighting, wall treatments) to create a modern, welcoming environment.

• Improve food display and presentation areas.

• Ensure design standardization and uniformity with the rest of the Embassy's aesthetic, avoiding themed or trend-specific concepts in favor of a modern, neutral design palette.

• All furnishing must follow the CE or UL Certification or equivalent to Chilean standards.

4. Scope of Services

4.1 Layout & Design

• Contractor/Vendor shall provide a new floor plan and design concept for Contracting Officer's Representative (COR) review and approval prior to implementation.

• Design must optimize space for the seating configurations and self-service area described below.

• Design shall account for accessibility requirements (ADA/universal design compliance) and local fire/safety codes.

• Design shall reflect standardization and uniformity with the overall Embassy interior design language. The aesthetic shall be modern and use a neutral color palette (e.g., neutral tones for walls, flooring, and furniture). Themed or highly stylized design concepts are not desired.

4.2 Self-Service Area

• Design and set up a dedicated self-service station allowing employees to heat and prepare their own food.

• Include appropriate equipment placement (e.g., microwaves, warming stations) with adequate counter space, ventilation, and electrical capacity.

• Ensure proximity to trash/recycling and cleaning stations.

4.3 Seating Areas

The remodel shall include the following distinct seating zones:

Zone Description Table/Furniture Type

Individual/Small Group Seating

Small tables for individual or small group use

Square tables, modular/easy to combine for larger groups

Booth Seating Fixed booth-style seating for larger groups

Booth with table

Visitor Lounge Informal lounge seating for visitors

Lounge chairs/sofas, low tables

• Square tables in the small seating area must be lightweight and designed for easy reconfiguration (e.g., joinable or stackable) to accommodate larger groups when needed.

• Booth seating should be durable, easy to clean, and appropriately spaced for comfort and code compliance.

• Visitor lounge area should be visually distinct from employee seating, offering a more relaxed, informal atmosphere.

4.4 Food Display

• Redesign/upgrade food display and service counters for improved visibility, accessibility, and food safety compliance.

• Include appropriate lighting and signage integrated into the display design.

4.5 Finishes

• Flooring: Install new flooring appropriate for high-traffic food service environments (durable, slip-resistant, easy to clean). New flooring shall be suitable for direct installation over the existing floor surface (overlay/floating installation), minimizing the need for removal of the existing flooring, provided the subfloor condition allows for this method per manufacturer specifications.

• Lighting: Install updated lighting fixtures to support both functional (food prep/service) and ambient (seating/lounge) needs.

• Wall Finishes: Update wall surfaces using Department/Embassy-approved finishes, which may include paint, wall coverings (e.g., wallpaper, vinyl wall covering), decorative wall panels, tile, or other accent materials to enhance the aesthetic and durability of the space. Selected finishes should be appropriate for a food service environment (easy to clean, moisture-resistant where applicable).

• All finishes must comply with Overseas Buildings Operations (OBO) standards, where applicable.

5. Deliverables

• Design concept and floor plan (for approval).

• Materials and finish samples (flooring, wall finishes, furniture) for review.

• Furnishing, installation, and finish work per approved design.

• Final walkthrough and punch list completion.

• Final layout/finish documentation upon project completion.

5.1. Pre- performance conference

A pre-performance conference will be held 10 business days after contract award at U.S.

Embassy Santiago, Avda Andrés Bello 2800, Las Condes to discuss the schedule, materials and samples, mobilization and other important issues that effect this project progress.

5.2 Biographic Data on Personnel

After award, the Contractor has 10 calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. For each individual, the list shall include:

(a) Full Name

(b) Place and Date of Birth

(c) Current Address

(d) Identification number

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

5.3 Working Hours

Working hours for each phase of the project shall be further defined during the Pre-Performance Conference (see SOW, Section 5.1), based on the Embassy's operational needs and cafeteria space usage throughout the day.

5.4 Work Completion Timeframe:

The Contractor shall complete all work specified herein within thirty (30) business days, calculated from the Installation Start Date.

For purposes of this solicitation:

a) Business days means Monday through Friday, excluding U.S. federal holidays.

b) Installation Start Date means the date on which the Contractor is authorized to begin on-site installation activities.

6. Project Timeline

Milestone Timeframe

Pre-Performance Conference

Within ten (10) business days after contract award

Biographic Data on Personnel

Within ten (10) calendar days after contract award

Installation Start Within ten (10) calendar days after the Pre- Performance Conference

Work Completion Timeframe

Within thirty (30) business days from the Installation Start Date

Final Inspection/Handover Within five (5) business days after work completion timeframe

7. Standards & Compliance

• Work shall comply with all applicable Overseas Buildings Operations (OBO) design standards.

• Work shall comply with local fire and safety codes, as well as any Embassy-specific security requirements (e.g., coordination with RSO for access/security during the project).

• All furniture and materials must meet applicable durability and safety standards for food service environments.

8. Vendor/Contractor Responsibilities

• Provide all labor, materials, furniture, and equipment necessary to complete the work described herein.

• Coordinate the installation schedule with Embassy management to minimize disruption to cafeteria operations, in accordance with what is agreed upon at the Pre-Performance Conference.

• Maintain a clean and safe work site throughout the project.

• Obtain necessary permits/approvals as required.

• Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during the project, in accordance with the manufacturer's recommendations. Damaged or defective items shall be replaced. The contractor will be responsible for security of all materials and equipment.

9. Acceptance Criteria

Work will be considered complete upon:

• Final walkthrough approval by the COR.

• Resolution of all punch list items.

• Delivery of final documentation and warranty information (as applicable).

ATACHMENT B

GUIDE FOR NCAGE AND SAM REGISTRATION

Background To be eligible for an award, all prospective Offerors shall have a SAM Unique Entity ID; a Commercial and Government Entity (Cage) (for American companies) or a North Atlantic Treaty Organization (NATO) = (NCAGE) Code (for international companies), and an active registration in System for Award Management (SAM). Refer to FAR 4.605(b).

International companies have had trouble registering in SAM. One of the most common issues is inaccurate address validation. SAM first validates the addresses entered when requesting NATO Commercial and Government Entities (NCAGE) and unique entity ID match. If SAM.gov cannot validate your entity, you can create a help ticket with the Federal Service Desk at www.fsd.gov.

NOTE: it is very important that each company/entity register with their fiscal company name and address in NCAGE as well as in SAM and without misspelling/typos. The information shall match and be the same on all registrations, if not, the process will take much longer.

http://www.fsd.gov/

NATO Commercial and Government Entity (NCAGE) Code:

Foreign entities shall obtain an NCAGE code for each Unique Entity ID they plan to register in SAM, before starting the registration process. Make sure the name and address information provided to obtain the NCAGE code matches that of the Unique Entity ID. Allow up to three (3) business days to receive the NCAGE code.

The direct link NCAGE Request Tool is:

NATO Codification System - AC135

Unique Entity ID On April 4, 2022, the federal government stopped using the DUNS number to uniquely identify entities. This transition allows the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government. the unique entity identifier used across the federal government changed from the DUNS Number to the Unique Entity ID (generated by SAM.gov).

The Unique Entity ID is a 12-character alphanumeric ID assigned to an entity by SAM.gov.

Therefore, any entity (contractor, corporation, partnership, organization, or individual) wishing to do business with the federal government under a Federal Acquisition Regulation (FAR) based contract, or anyone applying for federal grants, cooperative agreements, or other forms of federal financial assistance through Grants.gov, must be registered in SAM.gov. Overseas federal acquisition awards up to $30,000 are granted an exception.

Current SAM.gov registrants have already been assigned their Unique Entity Identifier and can view it within SAM.gov; there is no further action required. Existing registered entities can find their Unique Entity ID by following the steps here.

After April 4, 2022, entities registering in SAM.gov will no longer have to go to Dun & Bradstreet and acquire a DUNS number.

System for Award Management (SAM) Offerors must register the entity in SAM at – SAM.gov | Entity Registrations

Please allow plenty of time before the contract application deadline. Allow up to 10 business days after submission before the registration is active in SAM.

See SAM Entity Registration Checklist to know more about the information that will be requested during your registration.

Note to Offerors: Opening an account at sam.gov does not mean that you are registered. You need to click on and follow the system guidance to complete the registration.

https://www.nato.int/structur/ac/135/welcome.htm https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0041254 https://sam.gov/content/entity-registration https://iae-prd-videos.s3.amazonaws.com/pdf/entity-checklist.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Date=20220408T170943Z&X-Amz-SignedHeaders=host&X-Amz-Expires=86399&X-Amz-Credential=AKIAY3LPYEEXWOQWHCIY%2F20220408%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Signature=b121ba263d8b1ce303d3c6ef0f64f70894bb25e849f78f3f236383edb06eea21

If you completed or started your registration before May 2021, please note that sam.gov has changed. Please see the main changes description in the following link:

https://www.fsd.gov/gsafsd_sp?id=kb_article&sys_id=1cb691e91bfaa8d02fe5ed7ae54bcb0d

5. Federal Service Desk

For further guidance and help please contact the Federal Service Desk at https://www.fsd.gov

Live Chat

Web Form

Call https://www.fsd.gov/gsafsd_sp?id=kb_article&sys_id=1cb691e91bfaa8d02fe5ed7ae54bcb0d https://www.fsd.gov/ https://www.fsd.gov/

12. CLAUSES FOR PURCHASE ORDERS AGREEMENTS AWARDED BY

OVERSEAS CONTRACTING ACTIVITIES

COMMERCIAL ITEMS

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

Acquisition.gov this address is subject to change.

DOSAR clauses may be accessed at: https://acquisition.gov/dosar

FEDERAL ACQUISTION REGULATION (48 CFR CHAPTER 1) CLAUSES:

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT-

REGISTRATION

JAN 2026

52.204-9 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT-

MAINTENANCE

JAN 2026

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

JAN 2026

52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

JAN 2026

52.225-19 CONTRACTOR PERSONNEL IN A DESIGNATED

OPERATIONAL AREA OR SUPPORTING A

DIPLOMATIC OR CONSULAR MISSION OUTSIDE

THE UNITED STATES

FEB 2026

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD

INSURANCE OVERSEAS

APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO

SMALL BUSINESS SUBCONTRACTORS

MAR 2023

https://acquisition.gov/browse/index/far https://acquisition.gov/dosar

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

JAN 2026

52.246-26 REPORTING NONCONFORMING ITEMS

AUG 2024

THE FOLLOWING CLAUSES ARE PROVIDED IN FULL TEXT:

CYBERSECURITY SUPPLY CHAIN RISK MANAGEMENT REQUIREMENTS (FEB 2023)

(a)Definitions. As used in this clause:

Covered article - The term "covered article" includes- (1)"Information and Communications technology" which means-

(i)any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use of that equipment, or of that equipment to a significant extent in the performance of a service or the furnishing of a product.

(ii)computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources; however, does not include any equipment acquired by a federal contractor incidental to a federal contract.

(2)"Telecommunications Equipment", which means equipment, other than customer premises equipment, used by a carrier to provide telecommunications services, and includes software integral to such equipment (including upgrades).

(3)"Telecommunications Service", which means the offering of telecommunications for a fee directly to the public, or to such classes of users as to be effectively available directly to the public, regardless of the facilities used.

(4)“Cybersecurity Supply Chain Risk”, which means the risk that a person may sabotage, maliciously introduce unwanted function, extract data, or otherwise manipulate the design, integrity, manufacturing, production, distribution, installation, operation, maintenance, disposition, or retirement of covered articles to surveil, deny, disrupt, or otherwise manipulate the function, use, or operation of the covered articles or information stored or transmitted on the covered articles.

(b)Contractor Cybersecurity Supply Chain Risk Management Responsibilities. The Contractor shall take all prudent actions and comply with all Government direction (as identified in paragraph (c)) to regularly identify, assess, monitor, and mitigate cybersecurity supply chain risks when providing covered articles or services affecting covered articles to the Government. The Contractor shall maintain artifacts that document its compliance with this paragraph and shall provide these artifacts to the Government within 48 hours of request.

(c) Supporting Government Cybersecurity Supply Chain Risk Assessments. The Government may perform a cybersecurity supply chain risk assessment at any time during contract administration to identity, assess, and monitor the cyber risks of the Contractor’s supply chain. The Contractor agrees that the Government may, at its own discretion, perform on-site assessments to collect information for the cybersecurity supply chain risk assessment. In performing the cybersecurity supply chain risk assessment, the Government may review any information provided by the Contractor, along with any other information available to the Government from public, unclassified, classified, or any other sources. Examples of information that the Government may collect for the cybersecurity supply chain risk assessment includes the following:

1. Functionality and features of covered articles, including access to data and information system privileges.

2. The user environment where a covered article is used or installed.

3. The ability of a source to produce and deliver covered articles as expected.

4. Foreign control of, or influence over, a source or covered article (e.g., foreign ownership, personal and professional ties between a source and any foreign entity or legal regime of any foreign country in which a source is headquartered or conducts operations).

5. Implications to Government mission(s) or assets, national security, homeland security, or critical functions associated with use of a source or covered article.

6. Vulnerability of Federal systems, programs, or facilities.

7. Market alternatives to the covered source.

8. Potential impact or harm caused by the possible loss, damage, or compromise of a product, material, or service to an organization’s operations or mission.

9. Likelihood of a potential impact or harm, or the exploitability of a system.

10. Security standards of the supplier as demonstrated by cooperation with assessments.

11. Security, authenticity, and integrity of covered articles and their supply and compilation chain.

12. Capacity to mitigate risks identified.

13. Factors that could lead to inability of the supplier to provide security updates.

14. Factors that may reflect upon the reliability of other supply chain risk information.

15. Any other considerations that would factor into an analysis of the security, integrity, resilience, quality, trustworthiness, or authenticity of covered articles or sources.

(d) Non-Destructive and Destructive Testing. The Government may engage in non-destructive and/or destructive testing of any information system, equipment, and software to determine whether it will negatively affect the security or performance of a Department of State information system.

(e) Novation Agreement Notice. FAR 42.1203 require Government approval of novation agreements. For proposed novation agreements for this contract, the Contractor shall provide any information requested by the Government regarding the proposed successor’s identity and information regarding its supply chain.

(f) Software Bill of Materials (SBOM) Requests. For software, within 10 business days of request by a Department of State representative, the Contractor shall submit a SBOM to a designated representative. This request may be requested on one (1) or more occasions and shall be delivered at no increase in contract price.

(g) SBOM Sharing Notice. The Contractor consents to the sharing of its SBOM data with other contractors, such as tool solution providers, for the sole purpose of mapping against known vulnerabilities.

(h) Notification procedures for cybersecurity supply chain events. When cybersecurity supply chain events occur, the Contractor must contact the Contracting Officer or his/her designee within 12 hours of the event.

(i) Subcontracts. The Contractor shall insert the substance of this clause in all subcontracts and other contractual instruments in support of this contract.

(j) Vulnerability Exploitability eXchange (VEX). The Contractor is required to notify the Department of any discovered software vulnerabilities within 12 hours. Within three (3) days, they shall provide a report using a VEX format.

(k) Attestation following Major Version Change. Critical Software, as defined by National Institute for Science and Technology (NIST) Guidance, that is provided by the Contractor or subcontractors and is modified during the contract’s period of performance by a major version change (e.g., using a semantic versioning schema of Major Minor Patch, the software version number goes from 2.5 to 3.0) requires a new self-attestation. For indefinite delivery contract vehicles, this self-attestation must be provided for all critical software available for ordering on the contract vehicle when the software is modified during the contract vehicle’s ordering period of performance by a major version change. The Contractor shall either (i) post the new attestation in a publicly available internet location within 15 days of the major version change and provide the COR, or Contracting Officer if a COR is not appointed, with the internet link or

(ii) shall contact the COR, or Contracting Officer if a COR is not appointed, and request the agency’s current software self-attestation form and submit it to the Government within 15 days of the major version change. The self-attestation form will contain the following elements: (i) the software producer's name; (ii) a description of which product or products the statement refers to including the number of the major version change; and (iii) a statement attesting that the software producer follows secure development practices and tasks consistent with NIST Guidance.

(End of clause)

52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (FEB 2026)

(a) Definitions. As used in this provision- Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business concern eligible under the WOSB Program.

HUBZone small business concern means a small business concern that meets the requirements described in 13 CFR 126.200, is certified by the Small Business Administration (SBA) and designated by SBA as a HUBZone small business concern in the Small Business Search (SBS)

( 13 CFR 126.103).

Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program means an SDVOSB concern that is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300.

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (b) of this provision.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 C

FR 121.103.

Small disadvantaged business concern means a small business concern that-

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by one or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States, and

(2) The management and daily business operations of which are controlled (as defined at 13 CFR 124.106) by individuals who meet the criteria in paragraph (1) of this definition.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127) means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300.

(b)

(1) The North American Industry Classification System (NAICS) code for this acquisition is 337127

(2) The small business size standard is 1,000 employees.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce (i.e., nonmanufacturer), is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition— https://www.ecfr.gov/current/title-13/section-126.200 https://www.ecfr.gov/current/title-13/section-126.103

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(c) Representations.

(1) The offeror represents as part of its offer that—

(i) it □ is, □ is not a small business concern; or

(ii) It □ is, □ is not a small business joint venture that complies with the requirements of 13 CFR 121.103(h) and 13 CFR 125.8(a) and (b). [ The offeror shall enter the name and unique entity identifier of each party to the joint venture: __.]

(2) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is, □ is not a women-owned small disadvantage business concern.

(3) Women-owned small business (WOSB) joint venture eligible under the WOSB Program. The offeror represents as part of its offer that it □ is, □ is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The offeror shall enter the name and unique entity identifier of each party to the joint venture: __.]

(4) Economically disadvantaged women-owned small business (EDWOSB) joint venture. The offeror represents as part of its offer that it □ is, □ is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The offeror shall enter the name and unique entity identifier of each party to the joint venture: __.]

(5) SDVOSB joint venture eligible under the SDVOSB Program. [Complete only if the offeror is certified as a SDVOSB concern]. The offeror represents as part of its offer that it □ is, □ is not a SDVOSB joint venture eligible under the SDVOSB Program that complies with the requirements of 13 CFR 128.402. [ The offeror shall enter the name and unique entity identifier of each party to the joint venture:__.]

(6) HUBZone joint venture eligible under the HUBZone Program. [Complete only if the offeror is a HUBZone small business concern.] The offeror represents, as part of its offer, that it □ is, □ is not a HUBZone joint venture that complies with the requirements of 13 CFR 126.616(a) through (c). [ The offeror shall enter the name and unique entity identifier of each party to the joint venture: __.] Each HUBZone small business concern participating in the HUBZone joint venture must be certified as a HUBZone concern.

(d) Notice. Under 15 U.S.C. 645(d), any person who misrepresents a firm’s status as a business concern that is small, HUBZone small, small disadvantaged, service-disabled veteran-owned small, economically disadvantaged women-owned small, or women-owned small eligible under the WOSB Program in order to obtain a contract to be awarded under the preference programs established pursuant to section 8, 9, 15, 31, and 36 of the Small Business Act or any other provision of Federal law that specifically references section 8(d) for a definition of program eligibility, will be—

(1) Punished by imposition of fine, imprisonment, or both;

(2) Subject to administrative remedies, including suspension and debarment; and

(3) Ineligible for participation in programs conducted under the authority of the Act.

(End of provision) Alternate I [Reserved]

Alternate II (Mar 2023). As prescribed in 19.101(a)(2)(ii)(B), substitute the following paragraphs

(b) and (c)(1) for paragraphs (b) and (c)(1) of the basic provision:

(b)(1) The North American Industry Classification System (NAICS) codes and corresponding size standards for this acquisition are as follows; the categories or portions these NAICS codes are assigned to are specified elsewhere in the solicitation:

NAICS Code Size standard

(2) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce (i.e., nonmanufacturer), is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(c) Representations. (1) The Offeror shall represent its small business size status for each one of the NAICS codes assigned to this acquisition under which it is submitting an offer.

NAICS Code Small business concern (yes/no)

52.240-91 Security Prohibitions and Exclusions (JAN 2026)

(a) Definitions. As used in this clause—

American Security Drone Act-covered foreign entity means an entity included on a list that the Federal Acquisition Security Council (FASC) develops and maintains and publishes in the System for Award Management (SAM) at https://www.sam.gov (section 1822 of Pub. L. 118-31, 41 U.S.C.

3901 note prec.).

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered application means the social networking service TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by ByteDance Limited.

Covered article, as defined in 41 U.S.C. 4713(k), means:

(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 (47 U.S.C. 153);

(3) The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002); or

(4) Hardware, systems, devices, software, or services that include embedded or incidental information technology.

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means—

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means—

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled—

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

FASC-prohibited unmanned aircraft system means an unmanned aircraft system manufactured or assembled by an American Security Drone Act—covered foreign entity.

FASCSA order means any of the following orders issued under the Federal Acquisition Supply Chain Security Act (FASCSA) requiring removing covered articles from executive agency information systems or excluding one or more named sources or named covered articles from executive agency procurement actions, as described in 41 CFR 201-1.303(d) and (e):

(1) The Secretary of Homeland Security may issue FASCSA orders that apply to civilian agencies, to the extent not covered by paragraph (2) or (3) of this definition. This type of FASCSA order may be referred to as a Department of Homeland Security (DHS) FASCSA order.

(2) The Secretary of Defense may issue FASCSA orders that apply to the Department of Defense (DoD) and national security systems other than sensitive compartmented information systems. This type of FASCSA order may be referred to as a DoD FASCSA order.

(3) The Director of National Intelligence (DNI) may issue FASCSA orders that apply to the intelligence community and sensitive compartmented information systems, to the extent not covered by paragraph (2) of this definition. This type of FASCSA order may be referred to as a DNI FASCSA order.

Information technology, as defined in 40 U.S.C. 11101(6)—

(1) Means any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use—

(i) Of that equipment; or

(ii) Of that equipment to a significant extent in the performance of a service or the furnishing of a product;

(2) Includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources; but

(3) Does not include any equipment acquired by a Federal contractor incidental to a Federal contract.

Intelligence community, as defined by 50 U.S.C. 3003(4), means the following—

(1) The Office of the Director of National Intelligence;

(2) The Central Intelligence Agency;

(3) The National Security Agency;

(4) The Defense Intelligence Agency;

(5) The National Geospatial-Intelligence Agency;

(6) The National Reconnaissance Office;

(7) Other offices within the Department of Defense for the collection of specialized national intelligence through reconnaissance programs;

(8) The intelligence elements of the Army, the Navy, the Air Force, the Marine Corps, the

Coast Guard, the Federal Bureau of Investigation, the Drug Enforcement Administration, and the Department of Energy;

(9) The Bureau of Intelligence and Research of the Department of State;

(10) The Office of Intelligence and Analysis of the Department of the Treasury;

(11) The Office of Intelligence and Analysis of the Department of Homeland Security;

or

(12) Such other elements of any department or…