Solicitation RFQ_FA520526QB005_Protestant Music Director.pdf

Department of the Air Force

35th Contracting Squadron – Misawa AB, Japan

Request For Quotation Requirement Title: Protestant Music Director

Solicitation Number: FA520526QB005

Solicitation Issue Date: 25 February 2026

Offer Due Date: 26 March 2026

Point(s) of Contact: Katie Kershaw/ katie.kershaw@us.af.mil or Augustine Perez/ augustine.perez.2@us.af.mil

1. This solicitation is being issued as a Request for Quotation (RFQ) under FAR Part 12 & 13.

2. Responses must be in writing. No telephonic inquires will be honored.

3. Offerors must be registered in the System for Award Management (SAM) by 30 April 2026. Lack of registration in the SAM database will make an offeror ineligible for award. The offerors are required to confirm on an annual basis that its information in the SAM database is accurate and complete at https://www.sam.gov/.

4. Offerors must be registered in Wide Area Work Flow (WAWF). The WAWF system is the method to electronically process vendor payment requests and receiving reports, at http://wawf.eb.mil/. (Authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports)

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Questions may be submitted to the POC listed above no later than 11:00 AM Japan Standard Time (JST) on 06 March 2026. Questions submitted after this date may not be answered.

2. Quotes in response to this solicitation must be submitted via email to the POC listed above no later than the established offer due date.

3. Quotes must be valid through 31 April 2026.

4. Incomplete quotes will be considered nonresponsive.

5. All quotes shall include the following minimum information:

Company Name: Point of Contact (E-mail):

Name of Offeror: Telephone Number:

CAGE Code: SAM Registered? Y/N

Unique Entity ID: Period of Performance:

General Information

Instruction to Offerors mailto:katie.kershaw@us.af.mil

All price quotations must be submitted via the below table. Separate quotes on company letterhead can be provided for supplemental information, but all technical submissions must be submitted on a separate document.

Period Qty U/I Unit Amount Amount ($)

Base Yr

CLIN

Protestant Music Director

FFP

Base Year: 1 May 2026 – 30 Apr 2027

*Non-Personal Service

The contractor shall, under the guidance of the Protestant Worship Service Chaplain(s), serve as the primary music director to provide choral and congregational musical direction in support of and meet the needs of a weekly Protestant Worship Service at the Misawa AB Chapel, Bldg. 358 in accordance with the attached Performance-based Work Statement (PWS).

(Note: The description preceded by an asterisk "*" is applicable to all CLINs listed hereunder.) 12

Month

Op Yr 1

CLIN

Protestant Music Director

FFP

Option Year 1: 1 May 2027 – 30 April 2028

12 Month

Op Yr 2

CLIN

Protestant Music Director

FFP

Option Year 2: 1 May 2028 – 30 April 2029

12 Month

Op Yr 3

CLIN

Protestant Music Director

FFP

Option Year 2: 1 May 2029 – 30 April 2030

12 Month

Op Yr 4

CLIN

Protestant Music Director

FFP

Option Year 2: 1 May 2030 – 30 April 2031

12 Month

Total Amount of Base thru Op Yr 4

Requirement Information

1. The Government reserves the right to award a contract for less than the 5-year period of performance identified above. If a military dependent is quoting on this RFQ, please disclose your Date Estimated Return from Overseas (DEROS) and only submit pricing for the months/years you are available for work.

The provisions and clauses attached to this RFQ (See Attachment 3: Provisions and Clauses) have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at http://www.acquisition.gov.

REPRESENTATIONS AND CERTIFICATIONS

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition. The offeror verifies by submission of their offer that the representation and certifications currently posted electronically in the SAM have been entered or updated in the last 12 months and are current, accurate, complete, and applicable to this solicitation.

The following FAR Provisions must be completed and returned as part of the response to this solicitation.

52.212-3 Offeror Representations and Certifications-Commercial Items (Oct 2022)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

52.212-3(b)

(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

Clauses and Provisions

Evaluation Criteria http://www.acquisition.gov/

If a contract is awarded resulting from this solicitation to a responsible offeror, the offer shall conform to all the solicitation requirements and the offer shall represent the best value to the Government. NOTE: FAR Part 2.101 defines Best Value as "the expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit in response to the requirement." The government best value determination may use all two of the following factors to evaluate offers, in no particular order of importance:

(1) Technical, and

(2) Price

The following is inserted as new paragraph (d) of the provision:

(d) BASIS FOR CONTRACT AWARD: The Government will utilize the best value method per FAR Subpart

12.2. An award, if any, will be made to the responsible offeror who submits a quote that (1) conforms to the requirements of the solicitation; (2) that receives a rating of “Acceptable” on the Technical Acceptability Factor;

and (3) that submits the quote with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is determined to be fair and reasonable. By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, the offeror accedes to the terms of this model contract. Failure to meet a requirement may result in an offer being determined unacceptable. The evaluation process will include the following:

(1). Technical Acceptability Factor. The government will evaluate technical acceptability of each offer based on a pass/fail basis and assign an Acceptable or Unacceptable rating as described in Table 1 below. Technical Acceptability Factor is broken down into two (2) subfactors.

Table 1. Technical Ratings Rating Description

Acceptable Offeror’s qualifications meet the requirements of the solicitation.

Unacceptable Offeror’s qualifications do not meet the requirements of the solicitation.

SUBFACTOR 1 – Experience/Education: This subfactor is met when an offeror thoroughly, completely, and accurately submits and fully addresses one of the following criteria in this subfactor. Submit 1) a copy of a degree/major in Music, or 2) prior experience information (such as 1-year previous experience as a worship music director) with the attachment 2, Past/Present Experience Information. The past/present experience information provided by the offeror will be verified and evaluated based on the information received and information independently obtained by the Government.

SUBFACTOR 2 – Music Demonstration: Offerors must pass the music demonstration which is going to be coordinated between the government and offeror, and the demonstration will be evaluated in accordance with the following method:

Offerors will be evaluated on four (4) pieces of written music (two traditional hymns, two contemporary worship songs), which they will receive on the day of the evaluation. Offerors will be evaluated on their ability to read music, play the notes as listed, vocalize, and to perform the provided music satisfactorily in terms of melody, tempo, rhythm and dynamic, making nor more than 3 mistakes or missed notes.

(2). Price Evaluation Factor. The government will rank all offers by TEP. The price evaluation will document the fairness and reasonableness of the TEP. The Government reserves the right to perform various price analysis techniques to ensure pricing is fair and reasonable, and realistic.

Total Evaluated Price: A TEP will be computed for each offer in order to meet the requirements of FAR Parts 6 and 17. The price of a six-month extension authorized by 52.217-8, Option to Extend Services, will be added to the proposed price for each potential contract performance period.

The TEP is a two-part computation. First, the offeror’s total proposed price will be determined by multiplying the quantities identified in the requested services list by the amount, limited to two decimal places, for each Contract Line Item Number (CLIN) to confirm the extended total amount for each CLIN; the sum of all extended amounts will be the offeror’s total proposed price. Second, the total proposed price (total amount for CLINs 0001 – 2001) plus the sum of Option to Extend Services clause 52.217-8 formula (shown below) will constitute the TEP.

The formula for the Option to Extend Services amount is as follows:

Base Year = CLIN Amount x 0.5* Option 1 = CLIN Amount x 0.5* Option 2 = CLIN Amount x 0.5* Option 3 = CLIN Amount x 0.5* Option 4 = CLIN Amount x 0.5*

(4) Offerors are cautioned to submit sufficient information and in the format of this solicitation. Offerors may be asked to clarify certain aspects of their quotations. Exchanges conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for quotation revision. The government intends to award a contract without discussions with respective offerors.

The government, however, reserves the right to conduct discussions if deemed in its best interest.

(5) The Government reserves the right to award a contract for less than the quantity indicated in the solicitation.

Contractors should only provide pricing for the amount of time they can actually provide the service.

(End of Addendum to 52.212-2)

4 Attachments:

Attachment 1 – Performance-based Work Statement (PWS) Attachment 2 – Past/Present Experience Information Attachment 3 – Provisions and Clauses Attachment 4 – Representations and Certifications