Solicitation RFQ - FA301626Q0010.pdf

Request for Quote

FA301626Q0010

iPad Mini and Otterbox Case Covers

BRAND NAME OR EQUAL

(Quote shall be effective 30 days after submission)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate Request for Proposal (RFP) will not be issued. The solicitation number is FA301626Q0010 and is issued as a Request for

Quotation (RFQ). This combined synopsis/solicitation incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2021-04 and DFARS change notice

2021-01-15. This purchase is 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). The NAICS code is 334111 – Electronic Computer Manufacturing.

Please provide the information below:

Payment Terms: ____________________

Delivery Date: ____________________

Company Name: ____________________

DUNS #: ____________________

Cage Code: ____________________

POC: ____________________

Telephone #: ____________________

E-Mail Address: ____________________

Tax ID#: ____________________

Warranty Information: ____________________

Do you have the ability to invoice electronically (invoicing through WAWF)?

Special Notes and Instructions:

1. NOTICE: This is a notice that this Request for Quote (RFQ) is 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). Only quotes submitted by business holding NAICS Code 334111 will be accepted by the Government. Please see FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services on page 6-7 for instruction details.

2. BASIS FOR AWARD: 502 CONS/PKBA will issue a purchase order to the vendor who is determined to offer the best value to the Government. Failure to acknowledge Amendments may result in your quote not being considered for award. Contract type shall be Firm Fixed Price (FFP).

3. BEST VALUE DETERMINATION: The Offeror who is deemed responsible and responsive with the Lowest Priced, Technically Acceptable (LPTA) quote will be determined to represent the best value. Please see FAR 52.212-2 Evaluation – Commercial Items on page 7-8 for evaluation details.

4. INTERCHANGES: The government intends to award a purchase order without interchanges with respective vendors/quoters. The government however, reserves the right to conduct interchanges if deemed in its best interest. Under appropriate circumstances, interchanges can be an effective method to improve the Government's evaluation of Offerors' quoted approaches and may reduce acquisition cycle time. Interchanges may be written, email, phone call, etc., or any method which would accurately capture the contemporaneous sharing of information between the Government and the Offerors. Interchanges may also be oral conversations between the Government and the Offerors.

5. MANDATORY REGISTRATIONS: To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for On-line Registration and Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

6. NOTICE TO OFFEROR: The government reserves the right to cancel this RFQ, either before or after suspense date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse an offeror for any costs. The contractor shall not request, nor will the Government make, payment for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred.

7. DELIVERY/ASSEMBLY: All delivery, assembly and installation will be performed IAW the solicitation.

8. BRAND NAME OR EQUAL: When using an “Equal product” to substitute the requested brand name product, the contractor must include the following: (1) MFG name, (2) Part Number, (3) Illustrations, and (4) Literature or description to support equal product substitution in your RFQ submission. Details of the requesting product to fulfill requirement must be met. See Attachment 1 – iPad Mini Specs and Attachment 2 – OtterBox Case for iPad Mini Specs.

(Please provide a quote for the line items listed below. Failure to quote on all CLINs will render the quote unacceptable and ineligible for award consideration in the absence of interchanges.)

Supplies or Services and Prices/Cost

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price

Amount

0001 Apple iPad Mini 8.3-Inch LED, Gen 7, Space Gray, 128GB (Brand Name of Equal). Please see Attachment 1 –

Salient Characteristics.

Product Service Code: 7E21

Firm Fixed Price

1,900 EA

Otter Box Defender Series (Brand Name of Equal). Please see

Attachment 1 – Salient Characteristics.

Product Service Code: 7E21 Firm Fixed Price

1,900 EA

Description/Specifications/Statement of Work

Requirements – See Attachment 1 – iPad Mini Specs and Attachment 2 – OtterBox Case for iPad Mini Specs

Inspection and Acceptance

0001 – Inspection and Acceptance Location

Both – Destination

Instructions: Will be delivered to the following address:

737 TRS

1701 Kenly Ave Bldg 2484 Room 225, JBSA Lackland AFB, TX 78236

DoDAAC: F2MTBG

Cage:

CountryCode: USA

737 TRG CC

AF BPN NO MILSBILLS PROCESSES 1618 TRUEMPER ST STE 1

LACKLAND AFB, TX 78236 5511 UNITED STATES

OfficeCode:

POC: Ms. Jason Gaitan 210-671-6079 & John Work 210-671-3516 @ john.work.3@us.af.mil

0002 – Inspection and Acceptance Location

Both – Destination

Instructions: Will be delivered to the following address:

737 TRS

1701 Kenly Ave Bldg 2484 Room 225, JBSA Lackland AFB, TX 78236

Cage:

CountryCode: USA

AF BPN NO MILSBILLS PROCESSES 1618 TRUEMPER ST STE 1

LACKLAND AFB, TX 78236 5511 UNITED STATES

OfficeCode:

POC: Ms. Jason Gaitan 210-671-6079 & John Work 210-671-3516 @ john.work.3@us.af.mil

Deliveries or Performance

Delivery Schedule

Delivery On or Before 15 May 2026 1,900 Each

Ship to Address

AF BPN NO MILSBILLS PROCESSES 1618 TRUEMPER ST STE 1

LACKLAND AFB, TX 78236 5511 UNITED STATES

OfficeCode:

Ms. Jason Gaitan 210-671-6079 & John Work 210-671-3516 @ john.work.3@us.af.mil

FoB Details

Contractor Destination

Delivery Schedule

Delivery On or Before 15 May 2026 1,900 Each

Ship to Address

DoDAAC: F2MTBG

737 TRG CC

AF BPN NO MILSBILLS PROCESSES 1618 TRUEMPER ST STE 1

LACKLAND AFB, TX 78236 5511 UNITED STATES

OfficeCode:

Ms. Jason Gaitan 210-671-6079 & John Work 210-671-3516 @ john.work.3@us.af.mil

FoB Details

Contractor Destination

Contract Clauses

Addendum to FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services:

Submittal of Questions: Questions may be submitted in writing to the Contracting office.

Please submit all relevant and related questions to Andrew Ng at andrew.ng.4@us.af.mil.

The deadline for submitting questions will be Wednesday, 04 February 2026 at 4:00 PM Central Daylight Time. No questions beyond this deadline will be accepted. Following the deadline the Government will compile all appropriate/relevant questions to the mailto:andrew.ng.4@us.af.mil requirement and follow up with vendors with all questions and answers.

Quote Requirements: Quote should be submitted by email to Andrew Ng at andrew.ng.4@us.af.mil no later than Friday, 20 February 2026 at 4:00 PM Central Daylight Time. Quote must include unit and extended prices. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified above shall be determined as late and will not be considered unless received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received.

SDVOSB Small Business Set-Aside Competition: This is a notice that this order is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). Only quotes submitted by business holding NAICS Code 334111 will be accepted by the Government. All other quotes submitted by a contractor will not be considered for award.

Mandatory Registrations: To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for Online Registration and Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/SAM/ and provide mandatory information.

(End of Addendum to 52.212-1)

Addendum to FAR 52.212-2 Evaluation – Commercial Items:

Basis for Award: The Government will award a contract resulting from this solicitation to the responsible quoter whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

1. Technical Capability that meets the iPad and OtterBox specifications and

2. Price

Evaluation Factor: As allowed by FAR 13.106-2(b)(1), the Lowest Price Technically Acceptable (LPTA) selection process shall be applied, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS) and the Air Force Federal Acquisition Regulation Supplement (AFFARS). The Government shall make a determination of technical acceptability, based upon meeting requirements outlined as listed on the Performance Work Statement and this solicitation. The following factors shall be used to evaluate offers:

a. Technical Capability – Technical capability will be determined based on http://www.sam.gov/SAM/ contractor’s technical data as outlined within the specification details. The government’s evaluation team shall evaluate the technical data on a pass/fail basis, assigning a rating of Acceptable or Unacceptable. Only those quotations determined to be technically capable of performing the required task will be evaluated on price. If the quotation received is determined to be unacceptable, the vendor will be excluded from competition and will not be considered for award.

TABLE 1 – TECHNICAL CAPABILITY RATINGS

Rating Grade

Acceptable Pass

Unacceptable Fail

b. Price (Total) – The total price shall include the quoted price unit and extended prices to include discounts. The total price shall include discount terms and total Firm-Fixed Price to be eligible for consideration of award. All pricing will remain valid from the date of submission for 30 days. Price will be evaluated based on LPTA. If three (3) or more quotes are received, the government will evaluate the three (3) lowest priced quotes for technical acceptability, however the government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the Government’s best interest.

Quotes will be reviewed to ensure that all items have been priced. Quoters that submitted prices for ALL line items will initially be ranked based on total evaluated price (TEP). TEP will be determined by adding all the line items unit prices for an overall amount, and then all quotes will be ranked lowest to highest. Quotations should contain the offeror’s best terms on a price and technical capability standpoint.

Interchanges. The government intends to award without interchanges, however, reserves the right to conduct interchanges if deemed in its best interest.

***Only the three (3) lowest quotes deemed technically acceptable will be considered for evaluation for award***

(End of Addendum to 52.212-2)

Provisions and Clauses Incorporated by Reference

See ATCH 3 - Clauses and Provisions_FA301626Q0010

Please submit quotes directly to Contract Specialist, Andrew Ng @ andrew.ng.4@us.af.mil and Contracting Officer, Belinda Tindal @ belinda.tindal@us.af.mil. Please include following documents with your quote:

1. Price/Quote

2. Technical Proposal

*** End of RFQ iPad minis and OtterBox Cases*** mailto:belinda.tindal@us.af.mil