Questions and Answers FA301626Q0010 Government Responses.pdf

502 CONS/PKBA Solicitation FA301626Q0010 JBSA Lackland, TX iPad Minis and Otterbox Cases

QUESTIONS & ANSWERS: Cutoff date for contractor questions is 04:00 pm CST, 04 Feb 2026.

Question 1: For clarification purposes, please confirm what constitutes “acceptance” for invoicing. Is acceptance based upon delivery to the designated location, or after inspection and formal acceptance by the Government?

Government Response: Acceptance is based upon after inspection and formal acceptance by the Government.

Question 2: For clarification purposes, please confirm the Government’s standard payment terms for this requirement (e.g., Net 30) and the invoicing system to be used (e.g., WAWF).

Government Response: The Government’s standard payment terms for this requirement are Net 30.

Invoicing shall be submitted via Wide Area Workflow (WAWF).

Question 3: Will partial deliveries and corresponding partial invoices be permitted if the total quantity is delivered in multiple shipments?

Government Response: Partial deliveries and corresponding partial invoices will be permitted only if authorized in the contract or approved in writing by the Contracting Officer.

Question 4: If manufacturer lead times or supply chain constraints impact availability, will the Government consider reasonable delivery schedule adjustments provided advance notice is given?

Government Response: Delivery schedule adjustments will be considered on a case-by case basis and must be approved in writing by the Contracting Officer.

Question 5: Please confirm whether the requirement is strictly limited to the specified Apple iPad mini 7th generation and OtterBox Defender series case, or whether newer revisions or equivalent manufacturer SKUs would be considered technically acceptable.

Government Response: The requirement is strictly limited to the Apple iPad Mini 7th Gen and Otterbox Defender Series Case. No substitutions or equivalent products will be accepted.

Question 6: Are there any packaging, labeling, asset tagging, or inventory tracking requirements beyond standard manufacturer packaging?

Government Response: No. Standard manufacturer packaging is sufficient unless otherwise specified in the contract.

Question 7: If a limited number of units are found nonconforming during inspection, will the Government permit replacement of only the affected units rather than rejection of the entire shipment?

Government Response: Yes. If only a limited number of units are found nonconforming, the Government may, at its discretion, allow replacement or correction of the affected units. This does not waive the Government’s right to reject the entire shipment if warranted.

JBSA Lackland, TX iPad Minis and Otterbox Cases

Question 8: Please confirm whether there are any insurance, bonding, or risk requirements beyond those expressly stated in the solicitation for this supply-only procurement.

Government Response: No additional insurance, bonding, or risk requirements apply beyond those expressly stated in the solicitation.

Question 9: Will these units be delivered to same address in one delivery, can the delivery be staggered ( if so what window of time 7 business days for example) will these units deliver to one address or multiple?

Government Response: All units shall be delivered to the same address in one delivery. Delivery address is below.

JBSA LACKLAND BECO 737th TRSS 1701 Kenly Ave, BLDG 2484, Room 225 JBSA Lackland AFB, TX 782

Question 10: What are payment terms?

Government Response: The Government’s standard payment terms for this requirement are Net 30.

Question 11: Is there a deposit available should I provide ability to deliver?

Government Response: No. A deposit is not available.

Question 12: Can the Government confirm that the Buy American Act restriction is waived for this procurement in accordance with FAR 25.103(e) (nonavailability) or the commercial information technology exception? Confirmation is requested to ensure accurate compliance in our quote.

Government Response: The Buy American Act applies in accordance with the solicitation and applicable FAR provisions. No waiver is authorized unless expressly stated in the solicitation.

Question 13: Are vendors required to physically install the cases onto the iPads prior to delivery ("kitting"), or is the delivery of the items in their original, separate OEM packaging acceptable?

Government Response: Delivery of items should be in original, separate OEM packaging. Physical installation (“kitting”) is not required.

Question 14: Does the Trade Agreements Act (TAA) apply to this procurement, or is it strictly governed by the Buy American Act as indicated in the clause list?

Government Response: This procurement is governed by the Buy American Act as reflected in the solicitation clause list. The Trade Agreements Act does not apply.

Question 15: Can the Government confirm that only "New, Original Equipment Manufacturer (OEM)" products are acceptable and that refurbished or "gray market" units are prohibited?

Government Response: Only new, original equipment manufacturer (OEM) products are acceptable.

Refurbished, recertified, or gray-marketed items are not permitted.

JBSA Lackland, TX iPad Minis and Otterbox Cases

Question 16: "Does the Air Force require any extended warranty or maintenance support such as with the AppleCare+ service beyond the standard manufacturer’s warranty for these tablets? If yes, please specify the required coverage period."

Government Response: No extended warranty or maintenance support beyond the standard manufacturer’s warranty is required.

Question 17: "To optimize the Air Force’s budget, will Factory Recertified (FR) equipment be considered, provided it carries the same warranty and support as 'new-in-box' items, or is this requirement restricted to New Purchase Only?"

Government Response: Only new, original equipment manufacturer (OEM) products are acceptable.

Refurbished, recertified, or gray-marketed items are not permitted.

Question 18: "Could the Air Force please define the specific Inspection and Acceptance criteria for this delivery? Specifically, will the inspection be limited to visual/physical condition upon delivery, or will it involve functional testing and configuration verification prior to formal acceptance?"

Government Response: Inspection will be limited to visual and physical condition upon delivery to formal acceptance.

Question 19: "Will the Air Force allow for a partial deliveries/staggered shipments schedule due to current supply chain constraints? If so, please clarify how a staggered delivery schedule will be factored into the Total Evaluated Price (TEP) and if there is a preference for a single 'all-or-none' delivery."

Government Response: Partial or staggered deliveries are not authorized unless approved in writing by the Contracting Officer.

Question 20: Would an alternative be acceptable to Otterbox SKU-87476?

Government Response: No alternative Otterbox SKU 87476 will be acceptable.

Question 21: Do you need bulk, one time delivery of the iPad mini in the solicitation?

Government Response: Yes. This requirement is for a one-time, bulk delivery.

Question 22: To confirm, the iPad mini model requested is the one with WiFi only, without 5G LTE network connectivity?

Government Response: Yes, the requested iPad Mini model request is Wifi only and does not include cellular (5G/LTE) network capability.

Question 23: When do we need the iPads registered with Apple Business Manager (ABM)?

Government Response: iPads must be registered with Apple Business Manager (ABM) before delivery.