Solicitation Pest Control.pdf

REQUIREMENT: Integrated Pest Control Services for DLA Troop Support.

CUI | SOURCE SELECTION PROCUREMENT SENSITIVE INFORMATION IAW FAR 3.104

COMBINED SYNOPSIS/SOLICITATION

REQUEST FOR QUOTE (RFQ)

(SP4701-24-Q-0013)

Part I – The Schedule

(1) Action Code: N/A

(2) Date: December 07, 2023

(3) Contracting Office Zip Code: 19111

(4) NAICS Code: 561710

(5) Contracting Office Address:

DLA Contracting Services Office, Philadelphia

700 Robbins Avenue, Building #6 North Side

Philadelphia, PA 19111

(6) Subject: Requirement is to provide pest control services for the Defense Logistics Agency

(DLA) Troop Support and other DLA activities located at the Naval Support Activity (NSA)

Philadelphia

(7) Proposed Solicitation Number: SP4701-24-Q-0023

(8) Closing Response Date: December 18 ,2023 12:00PM EST. Questions Must be submitted by:

December 14, 2023 12:00PM EST

(9) Contact Point: Contracting Officer: Rhonda.saunders@dla.mil / Office: 215-737-9107

Contract Specialist:

(10) Contract Award: TBD

(11) Contract Award Dollar Amount: TBD

CONTROLLED BY: DLA DCSO PHILADELPHIA

CUI CATEGORY: GENERAL PROCUREMENT AND ACQUISITION /

SOURCE SELECTION INFORMATION SEE FAR 2.101 & 3.104

DISTRIBUTION/DISSEMINATION CONTROLS: DISPLAY ONLY

POC: Rhonda.saunders@DLA.MIL / 215-737-9107 mailto:Rhonda.saunders@dla.mil

(12) Line-Item Number: See the Performance Work Statement and Line-Items in section v below.

Complete the attached Bill of Materials (BoM) provided as Attachment I to this RFQ.

(13) Contract Award Date: ANTICIPATED ON OR BEFORE December 28, 2023

(14) Contractor: The instant solicitation seeks to award a sole source 8(a) award to a Small Business

Administration contractor in accordance with FAR 19.804-3 and Section 8(a) of the Small Business Act

(15 U.S.C. 637(a)). The resultant award will be executed in accordance with FAR 19.811-1 and will ncite 41 U.S.C. 253(c)(5) or 10 U.S.C 2304(c)(5).

Section C – Description/Specifications/Statement of Work

(i) The Defense Logistics Agency (DLA) contract services office (DCSO) has a requirement to acquire support services, Integrated Pest Control Services in support of the Defense Logistics

Agency (DLA) Troop Support. This is a combined synopsis/solicitation – Request for Quote /

Proposal for support services.

(ii) Solicitation Number: SP4701-24-Q-0023; the solicitation will be issued as a Request for Quote

(RFQ).

(iii) This solicitation document and incorporated provisions & clauses represent those in effect through Federal Acquisition Circular 2023-02 effective 14 February 2023.

(iv) The North American Industrial Classification System (NAICS) code for this acquisition is

561710 – Exterminating and Pest Control (size standard: 17.5M). This requirement is being solicited as a small business set-aside. A synopsis will not be posted to the Contract

Opportunities Website (Sam.gov).

(v) List of line-item numbers and items, quantities, and units of measure:

1.Schedule of Services

Integrated Pest Control Services in support of the Defense Logistics Agency (DLA) Troop Support in accordance with the Performance Work Statement (PWS).

Base Period: One Year from date of Award

CLIN DESCRIPTION QTY U/I UNIT PRICE TOTAL

PRICE

0001 Scheduled Integrated

Pest Management

Services (Firm Fixed

Price)

12 Months $ $

0002 Non-Scheduled

Integrated Pest

Management Services

12 Months $ $

Option Period 1: One Year from end of Base Year

CLIN DESCRIPTION QTY U/I UNIT PRICE TOTAL

PRICE

1001 Scheduled Integrated

Pest Management

Services (Firm Fixed

Price)

12 MOS $ $

1002 Non-Scheduled

Integrated Pest

Option Period 2: One Year from end of Option Year1

CLIN DESCRIPTION QTY U/I UNIT PRICE TOTAL

PRICE

2001 Scheduled Integrated

Pest Management

Services (Firm Fixed

Price)

12 MOS $ $

2002 Non-Scheduled

Integrated Pest

Period of Performance (PoP):

Base Period: One Year from date of Award

Option Period 1: One Year from end of Base Year

Option Period 2: One Year from end of Option Year 1

Please send all proposal response documents, by email, to the following Government Points of

Contact:

Rhonda Saunders, Contracting Officer Rhonda.saunders@dla.mil.

2.Performance Work Statement

2.1 SCOPE

This requirement is to provide pest control services for the Defense Logistics Agency (DLA) Troop

Support and other DLA activities located at the Naval Support Activity (NSA) Philadelphia. The contractor shall provide all personnel, transportation, equipment, tools, materials, supervision, and other items and services necessary to perform the Pest Control Services as defined in this Performance Work

Statement (PWS). The contractor shall perform the contracted services to the standards identified in this

PWS. Area to be serviced is approximately 790,000 square feet in size consisting of multiple areas within six separate buildings.

2.2 BACKGROUND

DLA is a combat support agency in the Department of Defense. DLA provides supplies to the military services and supports their acquisition of weapons, fuel, repair parts, and other materials. DLA Troop support and other DLA activities are tenants at the Naval Support Activity Philadelphia. DLA currently resides in areas within six separate buildings on the property.

The contractor shall provide all personnel, transportation, equipment, tools, materials, supervision, and other items and services necessary to perform the Integrated Pest Management Services.

2.3 OBJECTIVES

The Contractor shall provide all personnel, transportation, equipment, tools, materials, and labor necessary to ensure that services are performed at NSA Philadelphia in a manner that uses Integrated

Pest Management (IPM) techniques in accordance with these contract requirements.

2.4 TASKS

The contractor shall provide all management, tools, equipment, materials, transportation and labor necessary to ensure that pest control services are performed at NSA Philadelphia in a manner that uses mailto:Rhonda.saunders@dla.mil

Integrated Pest Management (IPM) techniques in accordance with these contract requirements. The contractor will focus on use of the latest tools for IPM programs. Examples of IPM tools available to the contractor include insect growth regulators (IGRS) for fleas, and cockroaches, including, but not limited to (if applicable); new bait formulations for ants and cockroaches; and indoor electronic lights traps for control of flying insects inside food handling facilities. Following tasks shall be performed:

2.4.1 IPM Task. The Following tasks shall be performed:

1) Inspect the existing structures on Building Listing Technical Exhibit 3 Completely;

2) Identify presence or absence of pests, pest damage, or any potential for pest infestation;

3) Determine the extent of the pest problem;

4) Recommend environmental sanitation practices that restrict or eliminate food, water or harborage for pests;

5) Remove and dispose of any nesting and fecal matter found during the initial inspection, and during the course of the contract. Sanitize areas after completion.

6) Select and utilize mechanical control methods which eliminate, exclude, or repel pests (i.e., inspect traps, straps, caulking, air screens, etc.);

7) Select and use the most environmentally sound and target-specific pesticide(s) to effectively control pest intrusion when chemical control methods are necessary. (Note: Chemical control is a

LAST RESORT.); and

8) Evaluate the effectiveness of the treatment.

2.4.2 Pest Management Task. The contractor shall manage the installation pest control program following the Integrated Pest Management Plan (IPMP) and other mandatory publications listed in Section 4.11. All pesticides used to comply with this PWS must receive prior written approval from the Navy Pest Consultant thru the Contracting Officer’s Representative (COR).

All services required to be performed under this requirement are identified in sections 2.4.3 through

2.4.4.12.

2.4.3 Specific Tasks

2.4.3.1 Cockroaches. The contractor shall use non-pesticide methods of control wherever possible. For example, physical controls, such as portable vacuums, high-pressure washing devices, and steam cleaners, rather than pesticide sprays shall be used for initial clean out of cockroach infestations. When pesticides are used, gels and bait stations are the preferred systems to deliver pesticides. In buildings scheduled for service, cockroach control shall be consistently maintained. Inspections, controls, and treatments shall be scheduled as indicated by a service request. The contractor is required to respond within 24 hours (not business hours) after request for services are communicated from the COR. The only exception to this response time is prior to weekends and/or during holidays.

2,4.3.2 Rodents. The contractor shall use nonpoisonous methods including glue boards and snap traps.

Snap traps and other trapping devices (including glue boards) used in rodent control programs must be checked on a regular basis ( Monday Thru Friday during normal business hours 6:00am thru 6:00 pm) which will be coordinated between the COR and Contractor upon commencement of this contract.

Trapping shall not be performed during periods when maintenance will be delayed by holidays or weekends. The contractor shall place traps out of the general view and in protected areas so as not to be affected by routine cleaning and other operations. All rodenticides, regardless of packaging, shall be placed either in locations not accessible to children, pets, wildlife, and domestic animals, or in EPA-approved tamper-resistant bait boxes. Frequency of bait box servicing shall depend upon the level of rodent infestation. All bait boxes shall be labeled, and dated at the time of installation and each servicing. All bait boxes shall be maintained in accordance with EPA regulations, with an emphasis on the safety of non-target organisms. The contractor shall adhere to the following four points: 1) The lids of all bait boxes must be securely locked or fastened shut; 2) Bait must always be placed in the baffle-protected feeding chamber of the box and never in the runway of the box; 3). All bait boxes must be securely attached or anchored to the floor, ground, wall, or other surface, so that the box cannot be picked up or moved; 4) All traps, trapping devices, and bait boxes shall be accounted for and their location recorded; all material shall be removed and disposed of properly from the premises when control is achieved. Additionally, outdoor bait stations shall contain bait blocks only. Bait blocks shall be kept off the floor of the bait station by glue, wires, or similar devices. Bait stations shall not be placed in food service or food preparation areas without 24 hours prior notification to the (QAE) and COR. The contractor is required to respond within 24 hours (not business hours) after request for services are communicated from the COR. The only exception to this response time is prior to weekends and/or holidays.

2.4.3.3 Control of Miscellaneous Pest #1. The contractor shall be responsible for the control of fleas, ants, flies, and similar pests, both inside and outside the buildings. Inspections, controls, and treatments shall be scheduled as indicated by a service request. The contractor is required to respond within a 24 hour period (not business hours) after request for services are communicated from the COR. The only acceptance to this response time is prior to weekends or holidays.

2.4.3.4 Control of Miscellaneous Pest #2. The contractor shall be responsible for the removal of bees, wasps, and other nuisance pests from any building or yard areas. Inspections, controls, and treatments shall be scheduled as indicated by a service request. The contactor is required to respond within a 24 hour period after request for services is communicated from the COR. The only exception to this response time is prior to weekends and/or holidays.

2.4.3.5 Trapping and Removal of Live Animals. The contractor shall be responsible for trapping and removal of wild and domestic animals such as groundhogs, raccoons, skunks, dogs and cats using cage-type live traps or other techniques that do not harm the captured animal. When animals need to be relocated from the installation, permits are required from the state fish and game office. The contractor shall be responsible for trapping and removal of feral dogs and cats. Relocation shall be in coordination with the local animal control services and the natural resources office. The contractor shall capture animals suspected of being rabid because of inappropriate or aggressive behavior. Work shall be done on an emergency service call basis. Animals shall be disposed of outside the installation’s fence line in accordance with the local and state animal control policies and regulations. Inspections, controls, and treatments shall be scheduled as indicated by a service request. The contractor is required to respond within a 4 hour period (not business hours) after request for services are communicated from the COR.

The only exception to this response time is prior to weekends and/or holidays.

2.4.3.6 Control of Miscellaneous Birds and Winged Animals and/ or Pest. The contractor shall remove and control winged animals (birds, bats, gulls, etc.) from areas about which they are causing a nuisance. Mechanical means of removal shall be the initial method attempted. Work involves identification of any structural changes needed in warehouses or other areas. Work shall be in coordination with the Facilities Division. Inspections, controls, and treatments shall be scheduled as indicated by a service request. The contractor is required to respond within a 24 hour period (not business hours) after request for services is communicated from the COR. The only exception to this response time is prior to weekends and/or holidays.

2.4.3.7 Cleaning and Sanitizing of Pest Matter. The contractor shall remove and dispose of any residual pest matter found at any time during inspections or as requested by the COR. Pest matter is considered any nest, fecal matter, or any other pest related byproducts, which are considered messy or unsanitary. The contractor is required to respond within a 24-hour period (business hours) after request for services is communicated from the COR. Areas shall be sufficiently cleaned so no sign of pest matter remains and the area is to be subsequently sanitized.

2.4.4 GOVERNMENT QUALITY ASSURANCE SURVEILLANCE

2.4.4.1 Government Quality Assurance Surveillance (QASP). In fulfillment of this effort, the

Contractor shall provide the deliverables identified in Table 1.in section 2.4.4.12. All deliverables shall be submitted to the Contracting Officer’s Representative (COR) unless otherwise agreed upon. The

Government will have a maximum of ten (10) working days from the day the draft deliverable is received to review the document, provide comments back to the Contractor, approve or disapprove the deliverables. The Contractor will have a maximum of ten (10) working days from the day comments are received to incorporate all changes and submit the final deliverable to the Government. All days identified below are intended to be calendar days unless otherwise specified.

Final inspection and acceptance of all work performed, reports and other deliverables will be performed at the place of delivery by the COR. The format for the individual deliverables will be determined through consultation between the COR and the Contractor. Products that reflect the Contractor’s analysis and opinion (e.g. studies or analyses) may be in Contractor format. All documents will be provided in either hard copy or electronically as requested by the COR. Electronic documents will be provided in the appropriate Microsoft Office format (e.g. Word or PowerPoint). If appropriate, the

Government may ask that they be provided in compressed or PDF format.

2.4.4.2 Government Quality Assurance. Contractor performance will be surveyed to determine if it meets the contract standards. A variety of surveillance methods may be used.

• Random sampling of recurring service output.

• One hundred percent (100%) inspection of the output.

• Periodic surveillance of the processes or output. Surveillance of output items (daily, weekly, monthly, quarterly, semiannually, or annually) as determined necessary to assure a sufficient evaluation of contractor performance.

2.4.4.3 Performance Evaluation Meetings. The Contracting Officer may require the contract manager to meet with the contracting officer, contract administrator, QAE, and other government personnel as deemed necessary. The contractor may request a meeting with the contracting officer when the contractor believes such a meeting is necessary. Written minutes of any such meetings shall be recorded in the contract file and signed by the contract manager and the contracting officer or contract administrator. If the contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the contracting officer within 10 calendar days following receipt of the minutes.

2.4.4.4 Monthly Performance Reports. The Contractor shall also prepare and submit a Pest

Management Report monthly report by the 10th of the month. If the 10th fall on weekend or holiday then report shall be submitted the day prior to the 10th. The report is intended to provide the Government with an indication of the adequacy of the Contractor’s performance.

2.4.4.5 Pest Management Report (DLA Pest Management Spreadsheet or DD Form 1532-1 and

DD Form 1532). The DLA Pest Management Spreadsheet meet the requirement for both daily recording (DD Form 1532-1) and monthly reporting (DD Form1532) and will be provided by QAE thru the COR. Contractor shall complete the DLA Pest Management Spreadsheet on daily basis and shall submit the report to the COR within 5 days of each monthly Invoice.

2.4.4.6 Performance Measurements. Progress will be tracked based on scheduled services and service calls. Performance evaluation will be based on the completion of the tasking

2.4.4.6.1 Performance Requirements Summary. The tasks the Contractor shall perform are defined in

Section 4.

2.4.4.7 Method of Surveillance. The Government will ensure quality assurance of all tasks with 100% inspections performed by the Contracting Officer’s Representative (COR). During the inspections, the

COR will review for current task completion. More information about the method of surveillance can be found in Table 2 in section 4.5.13.

2.4.4.7.1 Inspection and Acceptance Criteria. Final inspection and acceptance of all work performed, reports and other deliverables will be certified by the COR.

2.4.4.8 Surveillance Schedule. Specific surveillance schedules for tasks can be found in Table 2 in section.

The surveillance staff has two components:

1) CONTRACTING OFFICER: The primary function of the Contracting Officer, with regard to the surveillance activity, is to authorize changes to the PWS. The Contracting Officer is responsible for ensuring the completion of all work in accordance with the PWS, and the QASP provided a means to accomplish this. The Contracting Officer will rely on the COR to provide information and recommendations.

2) COR: The COR’s responsibility is to monitor and inspect, report, and make recommendations to the Contracting Officer regarding the quality of Contractor work performed or not performed.

2.4.4.9 General Acceptance Criteria. General quality measures, as set forth below, will be applied to each work product received from the Contractor under this Performance Work Statement.

• Accuracy -Work Products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

• Clarity -Work Products shall be clear and concise. Any/all diagrams shall be easy to understand and be relevant to the supporting narrative.

• Consistency to Requirements -All work products must satisfy the requirements of this

Performance Work Statement.

• File Editing -All text and diagrammatic files shall be editable by the Government.

• Format -Work Products shall be submitted in hard copy (where applicable) and in media mutually agreed upon prior to submission. Hard copy formats shall follow any specified

Directives or Manuals.

Timeliness -Work Products shall be submitted on or before the due date specified in this Performance

Work Statement or submitted in accordance with a later scheduled date determined by the Government.

2.4.4.10 Performance Standard/Acceptable Quality Level. The Contractor is expected to meet the following goals.

1) Performance standard is a goal of 100% satisfactorily completing the tasking and meeting timeliness for each project tasking as set forth in 4.1, 4.2 and 4.3.

2) Acceptable quality level is 90% of all tasking/deliverables prepared contain only minor defects or rewrites and 90% are processed within the agreed upon timeframe or milestone(s).

3) No major complaints from customer(s).

2.4.4.11 Performance Evaluation and Payments.

Below are the Performance Standards that will be used in evaluating performance on a Monthly basis.

Overall Performance Rating

Satisfactory– Performance meets or exceeds contractual requirements. The contractual performance reflects some minor problem(s) for which corrective actions taken by the contractor appear or were satisfactory. The COR recommends and the Contracting Officer will make a determination to pay the contractor 100% of the invoice amount.

Fair – Performance does not meets some contractual requirements. The contractual performance reflects a minor problem(s) for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented. . The minor problems performance problem(s) do not adversely impact the mission of the Agency. The COR recommends and the contracting officer will make a determination to pay the contractor 90% of the invoice amount.

Marginal– Performance does not meets some contract requirements. The contractual performance reflects a serious problem(s) for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented. The

COR recommends and the Contracting Officer will make a determination to pay the contractor 80% of the invoice amount.

Unsatisfactory – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. Possible issues include, but are not limited to: missed milestone, low quality documents requiring mu. The contractual performance contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.. Payment will be withheld pending resolution of cure notice(s). Termination for default or cause may result.

Timeliness

Satisfactory

Meets or exceeds contract requirements in terms of timeliness of delivery.

The timeliness of contractual performance reflects some minor problem(s) for which corrective actions taken by the contractor appear or were satisfactory. The COR recommends and the contracting officer will make a determination to pay the contractor 100% of the invoice amount.

Fair Does not meet some contractual requirements in term of timeliness of delivery. The timeliness of contractual performance reflects a minor timeliness problem(s) for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented. The minor timeliness problem(s) do not adversely impact the mission of the

Agency

Marginal

Does not meet some contractual requirements in term of timeliness of delivery The timeliness of contractual performance reflects a serious problem(s) for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented

Unacceptable

Does not meet most contractual requirements in terms of timeliness of delivery and recovery is not likely in a timely manner. The timeliness of contractual performance contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective. .

Quality

Satisfactory

Meets or exceeds contract requirements in terms of quality of work performed. The quality of work of contractual performance reflects some minor problem(s) for which corrective actions taken by the contractor appear or were satisfactory.

Fair Does not meet some contractual requirements in term of quality of work performed. The quality of contractual performance reflects a minor quality problem(s) for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented. The minor quality problem(s) do not adversely impact the mission of the Agency

Marginal

Does not meet some contractual requirements in term of quality The quality of contractual performance reflects a serious problem(s) for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented

Unacceptable

Does not meet most contractual requirements in terms of quality and recovery is not likely in a timely manner. The quality of contractual performance contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective. .

Disincentives are applied for ratings of “Fair”, “Marginal”. And “Unsatisfactory” as follows:

Satisfactory + 100% payment

Fair + - 10% disincentive

Marginal + -20% disincentive

Unsatisfactory= Payment will be withheld pending resolution of cure notice(s).

Termination for default or cause may result.

2.4.4.12 Deliverables & Performance Requirement Summary Tables. The tables below identify the deliverables resulting from the tasks defined in Section 4. Specific Tasks.

TABLE 1. DELIVERABLES

Table 1 identifies Deliverables associated with Section 4. – Specific Tasks.

PWS

Para# Task Title

Quantity: No.

of Reports Annually Deliverable Service Due

2.4.3.1.

Thru 2.4.3.4

Service Call Report for Cockroaches, Rodents, Misc.

Pest #1 and #2. Contractor will respond within 24 hours once COR communicates the request for service

52 weekly reports

Three days upon completion of work

2.4.3.5 Thru 2.4.3.6

Service Call Report for Trapping and removal of live animals, birds, and snakes. Contractor will respond within 24 hours once COR communicates the request for service. 12 reports

Five days upon completion of work

2.4.3.7

Service Call Report for cleaning and sanitizing messy and unsanitary pest matter.

Contractor will respond within 24 hours once COR communicated the request for service. 12 reports

Monthly report due five days after completion of work.

2. 4.4.4 Monthly Performance Report 12 reports within the 10th of each month

2.4.4.5

Monthly Pest Management Report (DLA Pest Management Spreadsheet) 12 reports

Within the 5th day of each month with invoice

4.5.1 Quality Control Plan 1 report

Within 10 days of contract award

2.4.5.2 Transition Plan 1 report

Within 5 days of contract award

2.4.11.6 Final Result Briefing 1 report

10 days prior to contract expiration

TABLE 2: PERFORMANCE REQUIREMENT

PWS

Para# Task Title Standard Acceptable Surveillance Incentive

2. 4.3.1

Weekly Inspection for Food Service Areas

100% Satisfactory Complete 90%

100% COR

Inspection

Good, Fair, Poor, Unacceptable Rating in section.

2.4.3.2.5

Service Call Report for Cockroaches, Rodents, Misc Pest #1 and #2.

Contractor will respond within 24 hours once

COR

communicates

100% Satisfactory Complete 90%

100% COR

Inspection

Good, Fair, Poor, Unacceptable Rating in the request for service

2.4.3.6

Service Call Report for Trapping and removal of live animals, birds, and snakes.

Contractor will respond within 24 hours once

COR

communicates the request for service.

100% Satisfactory Complete 90%

100% COR

Inspection

Good, Fair, Poor, Unacceptable Rating in section.

2.4.3.7

Service Call Report for cleaning messy and unsanitary pest matter.

Contractor will respond within 24 hours once

COR

communicated the request for service.

100% Satisfactory Complete 90%

100% COR

Inspection

Good, Fair, Poor, Unacceptable Rating in section.

2. 4.4.4

Monthly Performance Report

100% Satisfactory Complete 90%

100% COR

Inspection

Good, Fair, Poor, Unacceptable Rating in section.

2.4.4.5

Monthly Pest Management Report (DLA Pest Management Spreadsheet)

100% Satisfactory Complete 90%

100% COR

Inspection

Good, Fair, Poor,

2.4.5.1 Quality Control Plan

100% Satisfactory Complete 90%

100% COR

Inspection

Good, Fair, Poor, Unacceptable Rating in section.

2. 4.5.2 Transition Plan

100% Satisfactory Complete 90%

100% Satisfactory Complete

Good, Fair, Poor, Unacceptable Rating in section.

2. 4.11.6 Final Result Briefing

100% Satisfactory Complete 90%

100% Satisfactory Complete

Good, Fair, Poor,

2.4.5 CONTRACTOR QUALITY CONTROL

2.4.5.1 Contractor Quality Control Plan (QCP). The Contractor shall submit a Quality Control Plan within 10 business days of contract award. This plan shall describe the Contractor’s methodology for compliance with the Deliverable and Performance Requirement Summary above. The COR will notify the Contractor of concurrence or required modifications to the QCP within 10 business days of receipt.

The Contractor shall make appropriate modifications within 5 days of the COR’s notification and provide a revised QCP within 5 business days. The plan shall include as a minimum:

• A description of the inspection system to cover all services listed on the performance requirements summary (PRS). The description shall include specifics as to the areas to be inspected on scheduled and unscheduled basis, frequency of inspections, submission of monthly quality control inspections (submission of a quality control schedule), the title and organizational placement of the inspectors, and procedures for contacting the inspector(s). Additionally, control procedures for any government provided keys or lock combinations shall be included.

• A description of the records to be kept to document inspections and corrective or preventive actions taken.

2.4.5.2 Transition Plan. The contractor shall develop and submit a Transition Plan to enable the contractor to be fully operational on contract start date. This Transition Plan will be submitted to the

Contracting Officer within 5 days from the contract award date. The transition plan shall include a proposed schedule for each scheduled service and a proposed inventory of pesticides to be used. The contractor shall conduct an orderly transition from Government operation to full contractor performance and be fully operational on contract start date.

2.4.6 GOVERNMENT FURNISHED PROPERTY

2.4.6.1 Government-Furnished Equipment. The government will not provide any equipment. The

Contractor is responsible for providing his own equipment.

2.4.6.2 Government-Furnished Material. The government will let the Contractor have access pest control records. The government will let the Contractor have access to the file (“hard”) copy of the pest control records for chemical use on NSA Philadelphia. These shall be kept up to date through the duration of this contract. Government forms that are required during the contract shall be furnished in the quantity to last for one month. After which it shall be the contractor’s responsibility to produce them for his use on this contract.

2.4.7 CONTRACTOR-FURNISHED ITEMS

2.4.7.1 Contractor-Furnished Equipment. The Contractor shall furnish all equipment required to perform this contract.

2.4.7.2 Contractor-Furnished Communications. An operation business telephone shall be

Maintained at all times. This telephone number shall be given to the Contracting Officer, COR, QAE and service call desk at the pre-performance conference after the start of the contract.

2.4.7.3 Contractor-Furnished Vehicles. All vehicles used in the performance of this contract shall be in operable condition and meet the local, state, and federal environmental and safety requirements. The contractor shall provide and maintain contractor-owned or leased vehicles to provide transportation to meet the requirements of this contract. Any contractor vehicles used in the performance of this contract shall have the company name prominently displayed on both sides of the vehicle and be maintained clean to present a neat, professional appearance. Vehicles found to be unsafe and unable to function as designed, shall be removed from the installation and replaced at contractor expense. Vehicular repairs shall not be done on installation. The contracting officer representative may inspect the contractor's vehicles at any time and direct the removal of any unsafe or objectionable vehicle from the installation.

UNDER NO CIRCUMSTANCES WILL THE CONTRACTOR PARK OR STORE VEHICLES OR

EQUIPMENT THAT CONTAINS PESTICIDES ON BASE OTHER THAN NORMAL WORK

HOURS.

• All vehicles shall be registered, licensed, insured, and operated in accordance with base traffic regulations by a licensed driver.

• All vehicle pesticide storage lockers and equipment will be locked when vehicle is unoccupied.

Vehicles used to transport pesticides will have secured and labeled pesticide storage, spill kit, emergency eye wash, fire extinguisher and meet all EPA (Environmental Protection Agency) and

Pennsylvania laws and regulations. Each contractor provided vehicle shall show the contractor's name and local telephone number so that it is clearly visible and at all times display a valid state license plate, safety inspection sticker, state pest control license number prominently on the sides of each vehicle, coming on base to do contract pest control work.

• A copy of product label and SDS should be available in the vehicle

2.4.7.4 Contractor-Furnished Equipment and Tools. All equipment used in the performance of this

Contract shall be operable condition and meet the local, state, and federal environmental and safety

Requirements. The contractor will submit a description of each item of equipment to be used to the

Contracting Officer for approval within 10 days after contract award. The contractor's equipment shall be of commercial quality, size, and type suitable for accomplishing the various phases of work specified.

The contractor's equipment shall be in good repair and able to operate efficiently and safely. Equipment shall be maintained clean to present a neat, professional appearance. The contracting officer may inspect the contractor's equipment and/or tools at any time and direct the removal of any improper, or unsafe equipment/tools. These items shall be removed from the job by the contractor and replaced with satisfactory equipment.

All pesticide dispersal equipment, including bait stations and trays, shall be clearly and plainly marked with "DANGER -- PESTICIDES", or as required by applicable regulations.

2.4.8 DLA STANDARDS FOR PEST CONTROL SERVICES

2.4.8.1 Pesticides. Only those pesticides that have been properly registered with the Environmental

Protection Agency, and have the EPA registration number on the label may be considered for use.

Pesticide selection is at the discretion of the contractor, but is subject to approval by the COR, and DLA.

All pesticides must be handled, mixed and applied in accordance with label directions. Within 10 days after contract award, six (6) copies of the label for each pesticide the contractor proposes to use, and six

(6) copies of the Safety Data Sheet (SDS) shall be submitted to the COR for approval. These submittals should reference a Pennsylvania Registration number. Each new pesticide that's introduced shall go through the same approval process.

2.4.8.2 Pesticide Application. All pesticide application will be accomplished by personnel that are

DOD certified or state certified in the state in which pest control will be performed. All pesticides will be approved for use within the state in which work will be performed and the pesticides will have EPA labels approved for use for the pest being controlled. Reduction in pesticide pounds of active ingredient used will be IAW DODI 4150.7, dated 22 Apr 96 or later guidance.

2.4.8.3 Pest Control. An approach to pest control that uses primarily IPM techniques is required.

Unacceptable damage to operations, people, property, material, or the environment is not allowed during control of pest.

2.4.9 ENVIRONMENTAL CONTROLS

2.4.9.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Federal, State, and local laws, permits, DOD regulations, and requirements regarding environmental protection and pesticide use. The contractor shall also be knowledgeable of and comply with DLAI 4150.07 and DODI 4150.07. In the event environmental or pesticide laws/regulations/requirements change during the term of this contract, the contractor shall comply with such law/regulation as changed. If there is an increase or decrease in cost as a result of the change, the contractor shall immediately inform the COR and Contracting Officer for possible modification of the contract.

2.4.9.2 Notification of Environment Spills. If the contractor spills or releases any substance listed in 40

CFR 302 into the environment, the contractor shall immediately report the incident to the Quality

Assurance Evaluator (QAE). The contractor shall be liable for containment and environmental clean-up of the spill or release of such substances.

2.4.9.3 Material Mixing Storage and Use. The contractor shall follow manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling.

This includes hazardous materials. All mixing and storage of pesticides shall be performed off the installation.

2.4.9.4 Communication. The contractor is responsible for advising his employees of all Environmental and Hazardous Materials Handling and is also required to have and maintain Safety Data Sheets (SDS) on all materials that are required by State and Federal Laws and/or Regulations. (Reference OSHA requirements).

2.4.9.5 Additional Pest Control Requirements. All Federal, State of Pennsylvania, and Philadelphia

County safety and pest control related law and regulations shall be strictly adhered to. Pesticide label directions shall be followed at all times. All pesticides shall be secured with lock and key when unattended in contractor's vehicle or equipment. Empty pesticide containers shall be disposed of as required by appropriate Environmental Protection Agency directives. Under no circumstances shall pesticides or empty pesticide containers be disposed of on NSA Philadelphia nor will any form of pesticide be left with building occupants, gardeners, or other unqualified persons. Contractor shall prepare only enough pesticide mixture to perform required service. Any rinse mixtures generated shall be applied in the same manner as the original pesticide on designated treatment areas or base.

2.4.10 CONTRACTOR PERSONNEL.

2.4.10.1 Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of work. The name of the designated person and an a alternate who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer within one working day from the contract award.

• The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

• The contract manager or alternate shall be available during normal duty hours within one hour to meet on the installation with government personnel (designated by the contracting officer) to discuss problem areas. After normal duty hours, the manager or alternate shall be available within three hours, 24 hours a day, and seven days a week.

• The contract manager and alternate must be able to read, write, speak, and understand English.

• The contract manager and alternate must have and provide a copy of current State of

Pennsylvania pesticide application certificate/license.

2.4.10.2 Contractor Employees.

• The contractor shall insure all employees have adequate knowledge of the proper procedures for using chemicals, tools and equipment necessary to complete assigned tasks. All contractor employees that apply pesticides must have and provide a copy of current State of Pennsylvania pesticide application certificate/license at time of final proposal submission.

• The contractor shall not employ any person for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

• Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. Contractor personnel must wear uniforms which display the company’s name.

• The contractor shall ensure employees have a current and valid driver's license before allowing the employee to operate a contractor-owned vehicle on NSA Philadelphia.

• The contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Defense Logistics Agency (DLA), either military or civilian, unless such person seeks and receives approval according to the appropriate ethics regulations.

• The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military

Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform however;

their absence at any time shall not constitute an excuse for nonperformance under this contract.

• Contractor Personnel Roster. The contractor shall provide a roster of contractor personnel, employed under this contract, to the contracting officer, Security Police, and the Quality

Assurance Evaluator (QAE) not later than the contract start date. This roster shall show employee names, social security number (SSN), position title, security clearance (if applicable), and Pennsylvania pesticide certificate/license. The roster shall also show telephone numbers of the contract manager and/or alternate(s). Subsequent changes to these rosters shall be forwarded to the contracting officer, Security Police and QAE not later than the 5th day of each month if there were any changes the previous month. Contractor may include "Privacy Act" statement on roster.

• The management and control of contractor employees in the performance of this contract shall be the responsibility and prerogative of the contractor; however, the contractor shall comply with the contract requirements and DLA regulations concerning conduct of employees.

2.4.10.3 Employee Training. The contractor shall ensure employees are qualified to operate pest control equipment before assigning employees to tasks that require use of the equipment. The contractor shall maintain records of each individual's training and state certifications/licenses. The contractor shall provide environmental, health, and safety training to ensure compliance with all federal, state, and local laws or regulations.

2.4.11 OTHER PERFORMANCE REQUIREMENT

2.4.11.1 Records. The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Section 6.1, Applicable Publications and Forms. If requested by the government, the contractor shall provide the original record or a reproducible copy of any such record within five (5) working days of receipt of the request. All pesticide records will be made on the currently approved standard (preferably the DLA Pest Management Spreadsheet), DD FORM 1532 AND DD

FORM 1532-1. The pesticide records will be submitted monthly to the installation pest management coordinator and the government will maintain these records indefinitely. All records, files, documents, and working papers provided the government in the performance of this contract become and remain government property. The DLA IPMC will forward pesticide records to the NSA Philadelphia. At the termination of this contract the contractor shall turn over to the DLA contracting officer all records concerning the management and operation of this contract.

2.4.11.2 Data Collections. The contractor shall be responsible for the collection and recording of the data of quantity pesticides used on base regardless of the user on base. (Pest control contractor, ground maintenance contractor, self -help store and construction sites).

2.4.11.3 Safety Data Sheets (SDS). Safety Data Sheets are required to be submitted for all pesticides, rodenticides, baits, glue traps or any other product used which has an SDS. Four (4) copies of the SDS and of the label must be provided to the COR, (one copy each for the COR, QAE, Safety Office, and

NSAHealthClinic). Copies of the SDS and labels must be provided to the COR at least 72 hours prior to expected use as their review is required prior to the approval for use.

2.4.11.4 Inspections. The records of inspections shall be kept and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

2.4.11.5 Applicable Publication and Forms. Publications (to include their supplements at any

Organizational level) and forms that apply to this PWS are listed below. The publications and forms have been coded as mandatory or advisory. The contractor is obligated to follow those publications and use those forms coded as mandatory to the extent specified in other sections of this PWS. The contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in this PWS. All publications and forms listed shall be provided by the government at the start of the contract. It is the responsibility of the contractor to establish follow-on requirements with the publications distribution office. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The contractor shall immediately implement those changes that result in a decrease or no changes in the contract price and notify the contracting officer in writing of such changes. Before implementing any change that will result in an increase in contract price, the contractor shall submit to the contracting officer a price proposal within 30 calendar days following receipt of the change by the contractor. The contracting officer and the contractor shall negotiate the change into the contact under the provisions of the contract clause entitled "Changes". Failure of the contractor to submit a price proposal within 30 calendar days following receipt of the change entitles the government to performance according to such change at no increase in contract price (unless the time requirement is waived by the contracting officer according to paragraph c of the changes clause).

Publication No. Title Date

Mandatory

(M) / Advisory (A)

DOD 5500.7-

R Joint Ethics Regulation

Aug 1993 A

DODI

3020.37

Continuation of Essential DOD Contractor Services during Crisis

Nov 1990 M

DODI

4150.07 DOD Pest Management Program

May 2008 M

29 CFR 1910 General Industry Standards (OSHA) M

NAPA 43D Storage of Pesticides in Portable Containers M

Public Law 92-516 FIFRA Oct 72

DLAI 4150.07 DLA Pest Management Program July 2017 M

Form No. Title Date

Mandatory

(M) / Advisory (A)

DD Form 1532 Pest Management Report (for Monthly Usage)

Aug 1996 M

DD Form 1532-1 Pest Control Historical Record (for Daily Usage)

Aug 1996 M

2.4.11.6 Final Result Briefing. Vendor will prepare a final results briefing for all tasks under this

Order. The briefing will be presented to the COR 10 calendar days prior to final contract conclusion.

Performance of this effort may require the vendor to access and use data and information proprietary to a Government agency or Government vendor which is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others.

2.4.12 HOURS OF OPERATION

2.4.12.1 Normal Hours of Operation. The contractor shall perform services required under this contract during the normal operating hours of the government activity occupying the facility where the services are to be performed. Normal operating hours on NSA Philadelphia are 0600 to 1800 weekdays.

In some areas, due to the volume of personnel, type of operation, or other considerations, pest control shall be accomplished at times other than during normal operating hours.

2.4.12.2 Federal Holidays. The vendor is not required to provide services on the ten Federal holidays

Observed NSA Philadelphia unless approved by the COR. The following holidays are observed:

• New Year's Day (January I)

• Martin Luther King's Birthday (Third Monday in January)

• President' Day (Third Monday in February)

• Memorial Day (last Monday in May)

• Juneteen (June 19th)

• Independence Day (July 4)

• Labor Day (first Monday in September)

• Columbus Day (Second Monday in October)

• Veteran's Day (November 11)

• Thanksgiving Day (Fourth Thursday in November)

• Christmas Day (December 25th)

When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When the federal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

2.4.12.3 Emergency Service Calls. On occasion, the contractor may be required to support pest control services outside the normal duty hours. The contractor shall be responsible for service calls support as are described in Section 4.3 Specific Pests.

2.4.13 INVOICING AND PAYMENT SCHEDULE

The vendor shall invoice MONTHLY. The Contractor invoice shall include: Contractor name, invoice number, date, Contract Number, CLIN number, document number, and cost of payment.