Solicitation_Package_04A7527.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

April 27, 2026

Invitation for Price Quote (IFPQ)

IFPQ 04A7527

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 04A7527 Flooring Services in Napa and Sonoma Counties. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $484,000.00,to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a Disabled Veteran Business Enterprise (DVBE). A bid over $484,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Wendy Kwong California Department of Transportation (Caltrans) Email address: Wendy.Kwong@dot.ca.gov Phone: (279) 789-4474

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Wendy Kwong Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:Wendy.Kwong@dot.ca.gov

Invitation for Price Quote IFPQ Number 04A7527

A) Purpose and Description of Services

1. Contractor shall furnish all labor, equipment, tools, parts, materials, supplies, travel, permits, fees, and incidentals necessary to provide Flooring Services to Caltrans.

Contractor agrees to provide to the California Department of Transportation (Caltrans) all labor, equipment, tools, parts, materials, supplies, travel, permits, fees, and incidentals necessary to remove, replace, and legally dispose of flooring at the Napa and North Bay Region Maintenance Stations.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. Prime bidder must possess, at the time of bid submittal, continuously thereafter, and for the duration of the agreement, valid and current licenses and certificates issued by the California Contractors State License Board (CSLB):

Class B (General Building Contractor) OR a C-15 – Flooring and Floor Coverings Contractor license.

2. Prime bidder and/or subcontractor must possess, at the time of bid submittal, continuously thereafter, and for the duration of the agreement, a valid and current C-22 Asbestos Abatement Contractor license OR an Asbestos (ASB) Certification issued by CSLB.

3. Prime bidder and/or subcontractor must possess, at the time of bid submittal, continuously thereafter, and for the duration of the agreement, valid and current Asbestos Contractor Registration with the Department of Industrial Relations (DIR).

4. Prime bidder transporting hazardous waste or subcontractor transporting hazardous waste must possess all the following at time of bid submittal, continuously thereafter, and for the duration of this Agreement, a valid and current:

A. Motor Carrier Permit issued by the California Department of Motor

B. Hazardous Waste Transporter Registration issued by the California Department of Toxic Substances Control (DTSC). Bidder must provide copy(ies) of the current and valid registration with its bid submittal. Verify, but not required: CA DTSC Active Transporter Search

C. Hazardous Materials Transportation License issued by the California Highway Patrol (CHP).

Bidder must provide copy(ies) of the current and valid license with its bid submittal.

5. By submitting its bid, bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

6. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time

(Pacific Time)

IFPQ available to prospective bidders 4/27/2026

Written Question Submittal 5/4/2026

Final Date for Quote Submission 5/11/2026

Proposed Award Date (estimate) 5/18/2026

2. Questions and Answers

A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by May 4, 2026.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 04A7527. Questions must be sent to the following email:

Email: Wendy.Kwong@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted, as an Addendum, to the Cal eProcure website https://caleprocure.com. It is the responsibility of the bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the IFPQ’s schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. ADM-1412 – Price Quote Proposal

The total price quote proposal for this Agreement must not exceed $484,000.00. A bid amount more than $484,000.00 will be deemed non-responsive and will be rejected.

4. Costs Included in Bid Rates

Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

5. Employment of Undocumented Workers

No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

6. State Prevailing Wages

State General Prevailing Wage Rates will apply for the Counties of Napa and Sonoma as described in the Proposed Form of Agreement, Exhibit B. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the bidder acknowledges this is a public works contract subject to Labor Code

12:00 p.m.

12:00 p.m.

mailto:Wendy.Kwong@dot.ca.gov https://caleprocure.com/ https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

Sections 1720-1861, and that if awarded this Agreement, it will be the bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

7. Mandatory Organic Waste Recycling

Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

8. Motor Carrier Permit Requirements

A. Contractor must have a valid Motor Carrier Permit(s) (MCP) issued from the Department of Motor Vehicles (DMV) for its services as a Motor Carrier of Property under this Agreement.

Contractor shall pay any required fees necessary to obtain and maintain in good standing the required MCP(s).

B. MCP(s) required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement.

Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s).

9. Contractor Registration Program

A. No Contractor or Subcontractor may be listed on a price quote proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

D. If Contractor lists Subcontractor who is believed to be performing work that is not subject to the registration requirements, written confirmation from DIR must be obtained and submitted with the proposal to validate the bid.

10. Contractor’s License

A. Bidder must have, at time of quote submittal and for the duration of the contract, a valid, current Class B – General Building Contractor license OR a C-15 – Flooring and Floor Coverings Contractor license issued by the CSLB, for the type of work to be performed.

Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).

B. Contractor and/or subcontractor must possess a valid and current C-22 Asbestos Abatement Contractor license OR an Asbestos (ASB) Certification issued by CSLB.

C. Contractor and/or subcontractor must possess a valid and current Asbestos Contractor Registration with the Department of Industrial Relations (DIR).

D. Contractor and/or transporter subcontractor must possess all the following valid and current items:

1) Motor Carrier Permit issued by the California Department of Motor

2) Hazardous Waste Transporter Registration issued by the California Department of Toxic Substances Control (DTSC). Bidder must provide copy(ies) of the current and valid registration with its bid submittal. Verify, but not required: CA DTSC Active Transporter Search

3) Hazardous Materials Transportation License issued by the California Highway Patrol (CHP). Bidder must provide copy(ies) of the current and valid license with its bid submittal.

11. Subcontractors

Bidder may subcontract portions of the work as defined in the attached Proposed Form of Agreement. If subcontractors are used, complete the Bidder Declaration (GSPD–05-105). Failure of a subcontractor to have the proper licenses, permits, and/or certifications, shall be cause for rejection of price quote. Bidder may only subcontract portions of the work to a qualified Department of General Services (DGS) Certified Small Business (SB), Micro Business (MB), or SB for the purpose of Public Works (SB-PW), or Disabled Veteran Business Enterprise (DVBE), with the same status of bidder. No work may be subcontracted to any business not certified as a SB/MB/SB-PW or DVBE by DGS. Bidder must ensure the Subcontractor(s) is DGS Certified SB/MB/SB-PW or DVBE and has all necessary licenses, permits, and/or certifications to accomplish its portion of the work.

12. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A)

Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

13. Non-Collusion Declaration for Public Works

Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 2, Required Documents.

14. Bonds

Payment Bond Requirement: If the successful bidder’s bid exceeds $25,000, the successful bidder shall furnish a Payment Bond for not less than 100 percent (100%) of the total amount payable by the terms of this Agreement. The Payment Bond is due prior to the start date of work. No work may commence without receipt of a valid Payment Bond. The Payment Bond must be in effect at all times for the duration of the Agreement. If the Payment Bond expires during the term of the Agreement, a new Payment Bond must be provided to the Caltrans Contact Manager not less than 10 business days prior to its expiration. Failure to maintain a Payment Bond for the full term of this Agreement will be grounds for termination for default in addition to other legal remedies Caltrans may have. Inadequate or lack of a Payment Bond does not negate the Contractor’s obligations under this Agreement.

15. Insurance

A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits

In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

18. California Civil Rights Laws

Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

19. Darfur Contracting Act

A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the Darfur Contracting Act Certification form.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

20. Price Quote Submittal

A. The Price Quote should be emailed as described below. All price quotes must be received by the Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 04A7527

PRICE QUOTATION SUBMITTAL

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: Wendy.Kwong@dot.ca.gov

F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at Wendy.Kwong@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) and Contractor Certification Clauses (CCC 04/2017) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language.

21. Evaluation and Selection

A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

22. Standard Conditions of Service

A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

23. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

24. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 04A7527

PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 3

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item

Number

Estimated

Quantity

Unit Of

Measure Item

Unit Price

(Price Per Unit of Measure)

Total

(Estimated Quantity X Unit Price)

1 1 Lump Sum

All labor, tools, equipment, parts, materials, supplies, travel, permits, fees, asbestos mitigation and incidentals necessary to remove and legally dispose of existing flooring in the Main Office, Crew Room and Crew Room 2 at the Napa Maintenance Station (MS) per STD 213, Exhibit A, Scope of Work.

2 1 Lump Sum

All labor, tools, equipment, parts, materials, supplies, travel, permits, fees, asbestos mitigation, and incidentals necessary to remove and legally dispose of existing flooring in the Admin Office and Crew Building at the North Bay Region (Petaluma) MS per STD 213, Exhibit A, Scope of Work.

3 1 Lump Sum

All labor, tools, equipment, parts, materials, supplies, travel, permits, fees, and incidentals necessary to prep and install tile and epoxy flooring in the Main Office Building at the Napa MS per STD 213, Exhibit A, Scope of Work.

4 1 Lump Sum

All labor, tools, equipment, parts, materials, supplies, travel, permits, fees, and incidentals necessary to prep and install epoxy flooring in the Crew Room Building at the Napa MS per STD 213, Exhibit A, Scope of Work.

5 1 Lump Sum

All labor, tools, equipment, parts, materials, supplies, travel, permits, fees, and incidentals necessary to prep and install epoxy flooring in the Crew Room 2 Building at the Napa MS per STD 213, Exhibit A, Scope of Work.

PRICE QUOTE PROPOSAL Attachment 1 Page 2 of 3

ADM-1412 (REV. 9/2025)

6 1 Lump Sum

All labor, tools, equipment, parts, materials, supplies, travel, permits, fees, and incidentals necessary to prep and install tile and epoxy flooring in the Admin Office at the North Bay Region (Petaluma) MS per STD 213, Exhibit A, Scope of Work.

7 1 Lump Sum

All labor, tools, equipment, parts, materials, supplies, travel, permits, fees, and incidentals necessary to prep and install epoxy flooring in the Crew Building at the North Bay Region (Petaluma) MS per STD 213, Exhibit A, Scope of Work.

8 1 Lump Sum

All labor, tools, parts, equipment, supplies, materials, permits, travel, disposal and incidentals necessary for asbestos removal at the Napa Maintenance Station (MS) per STD 213, Exhibit A, Scope of Work.

9 1 Lump Sum

All labor, tools, parts, equipment, supplies, materials, permits, fees, travel, disposal and incidentals necessary for asbestos disposal at the Napa Maintenance Station (MS) per STD 213, Exhibit A, Scope of Work.

10 1 Lump Sum

All labor, tools, parts, equipment, supplies, materials, permits, travel, disposal and incidentals necessary for asbestos removal at the North Bay Region (Petaluma) MS per STD 213, Exhibit A, Scope of Work.

11 1 Lump Sum

All labor, tools, parts, equipment, supplies, materials, permits, fees, travel, disposal and incidentals necessary for asbestos disposal at the North Bay Region (Petaluma) MS per STD 213, Exhibit A, Scope of Work.

Subtotal: $

Maximum allowable expenditure for all parts, materials, supplies, fees, and permits per Exhibit A, Item 11. Actual cost will be reimbursed based on submitted original receipts. This Amount Shall be 10 percent (10%) of the Actual Subtotal Amount (0.10 x Subtotal). Enter 10% in Total column.

PRICE QUOTE PROPOSAL Attachment 1 Page 3 of 3

ADM-1412 (REV. 9/2025)

Hours

Hourly rate including all labor, tools, equipment, materials, supplies, parts, vehicles, equipment, travel, permits and incidentals necessary to effectuate unforeseen work per STD 213, Exhibit A, Scope of Work.

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal

(Sum of Lines 1-13)

Attachment 2 Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Bidder Declaration (GSPD 05105) Bidder Declaration

Copy of current and valid Motor Carrier Permit issued from the California Department of Motor Vehicles (DMV)

☐ Non-Collusion Declaration Non-Collusion Declaration

California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

Copy of current and valid Hazardous Waste Transporter Registration issued from the California Department of Toxic Substances Control (DTSC)

Copy of current and valid Hazardous Materials Transportation License issued by the California Highway Patrol (CHP)

Copy of current Asbestos (ASB) Certification issued by the California Contractors State License Board (CSLB)

Copy of current and valid Asbestos Contractor Registration with the Department of Industrial Relations (DIR)

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Payment Bond Payment Bond

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1418 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM2009 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 04A7527

Exhibit A Public Works (State)

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) Flooring Services as described herein.

Contractor agrees to provide to the California Department of Transportation (Caltrans) all labor, equipment, tools, parts, materials, supplies, travel, permits, fees, and incidentals necessary to remove, replace, and legally dispose of flooring at the Napa and North Bay Region Maintenance Stations.

2. The services shall be performed in District 4 at the following locations:

A. Napa Maintenance Station (MS) located at 3161 Jefferson Street, Napa CA, 94558 in Napa County

B. North Bay Region MS located at 611 Payran St, Petaluma, CA 94952 in Sonoma County

3. Any reference to Caltrans Contract Manager shall also include designee.

4. This Agreement will commence on June 1, 2026 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on December 30, 2026 (estimate). These services shall be provided during normal business hours Monday through Friday 7:00 a.m. to 4:00 p.m., excluding State holidays. The parties may amend this Agreement as permitted by law.

5. This Agreement cites specific portions of the most current version of the Caltrans 2025 Standard Plans and Specifications (including revisions), herein collectively referred to as the “Standard Specifications”. The Standard Specifications can be accessed via the Internet at:

https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications. Only the sections of the Standard Specifications cited in this Agreement are requirements and are hereby incorporated by this reference as if attached to this Agreement. All other portions of the Standards Specifications are not applicable to this Agreement.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans)

Contractor TBD

Section/Unit:

Project Manager:

Caltrans Contract Manager:

Address: Address:

Business Phone Number: Business Phone Number:

Email: Email:

https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications

Exhibit A Public Works (State)

7. Detailed Description of Work:

A. Flooring at the Napa MS:

1) Contractor shall remove and legally dispose of approximately (approx.) 1,450 square feet (sq. ft.) of existing linoleum/vinyl composite tiles (VCT) and approx. 700 linear feet (lin. ft.) of baseboards in the buildings. Refer to Attachment 3, Specifications and Photos, for specific room and building layouts.

2) Contractor shall remove and legally dispose of approx. 60 sq. ft. of existing tile in the Main Office bathrooms.

3) Contractor shall install approx. 3,200 sq. ft. of full flake epoxy flooring with six inch (6”) integrated cove base in the Main Office, Crew Room and Crew Room 2, except restrooms where tile is being to be placed, as shown in Attachment 3, Specifications and Photos.

4) Contractor shall install approx. 60 sq. ft. of ceramic tile including bullnose base trim in the Main Office bathroom shown in Attachment 3, Specifications and Photos.

5) Contractor shall verify all measurements before ordering materials and the start of work since all measurements provided are approximations.

6) Contractor to mitigate positive asbestos detected areas as indicated on Attachment 4, Napa Asbestos Containing Materials Survey Report.

B. Flooring at North Bay Region MS:

1) Contractor shall remove and legally dispose of approx. 3,850 sq. ft. of existing VCT and approx. 950 lin. ft. of baseboards in the Admin Office and Crew Building. Refer to Attachment 3, Specifications and Photos, for specific room and building layouts.

2) Contractor shall remove and legally dispose of approx. 36 sq. ft. of existing tile in the bathrooms.

3) Contractor shall install approx. 3,850 sq. ft. of full flake epoxy flooring with 6” integrated cove base in all rooms except restrooms where tile is being to be placed, as shown in Attachment 3, Specifications and Photos.

4) Contractor shall install approx. 36 sq. ft. of ceramic tile including bullnose base trim in the Office women’s restroom.

5) Contractor shall verify all measurements before ordering materials and the start of work since all measurements provided are approximations.

6) Contractor shall mitigate positive asbestos detected areas as indicated on Attachment 5, Petaluma Asbestos Containing Materials Survey Report.

C. Contractor shall prepare the surface for epoxy by removing all existing flooring and adhesive, cleaning floor, diamond grinding, and repairing existing cracks, spalling, and damage.

D. Contractor shall remove all toilets, stall partitions, and/or bases, applicable lockers and reinstall after new epoxy and tile flooring is in place. If necessary, contractor to remove and reinstall interior doors.

Exhibit A Public Works (State)

E. Contractor shall provide pH readings of concrete and Caltrans Contract Manager must inspect and confirm floor prep before primer is placed.

F. Contractor’s use of material specification should yield a total epoxy system thickness of one-fourth inch (¼”).

G. Contractor shall follow manufacturer and industry guidelines in installation on epoxy flooring and integrated cove base.

H. Contractor shall follow manufacturer and industry guidelines in installation of ceramic tiles.

I. Failure to begin work and to complete work as required by this Agreement shall be considered grounds for termination of this Agreement for default per Exhibit D. 2., Termination.

8. Removal and Management of Asbestos in Flooring

A. Contractor shall remove, package, store, transport, and dispose of materials containing asbestos as well as asbestos-containing debris when those materials are disturbed under all applicable federal, state and local laws and regulations. Laws and regulations that govern this work included:

1) Health and Safety Code, Division 20, Chapter 6.5 (California Hazardous Waste Control Act).

2) 2.22 California (CA) Code of Regulations, Division 4.5, (Environmental Health Standards for the Management of Hazardous Waste).

3) 3.8 CA Code of Regulations section 1532

4) 14.17 CA Code of Regulations, Division 1, Chapter 8

B. Removal and management of asbestos exposes workers to health hazards that must be addressed in your asbestos compliance plan.

C. Hazardous waste concentrations of asbestos were detected in samples from flooring materials at the North Bay Region and Napa Maintenance Facilities as indicated on Attachment 4, Napa Asbestos Containing Materials Survey Report and Attachment 5, Petaluma Asbestos Containing Materials Survey Report.

D. Contractor shall submit a work plan for the removal, storage, transportation, and disposal of asbestos and construction debris containing asbestos. The work plan must include:

1) Installing warning signs at perimeters of abatement work areas.

2) Removing flooring materials containing hazardous waste concentrations of asbestos before flooring replacement activities.

3) Methods for containing and collecting hazardous waste concentrations of asbestos during flooring replacement activities.

4) Containerizing, labeling, and temporary storage methods for hazardous waste asbestos debris under Caltrans standard specification section 14-11.07.

5) Providing hazardous waste manifests for disposal upon completion for Caltrans Contract Manager to sign.

https://cdtfa.ca.gov/lawguides/vol4/hwf/hwf-ch6-5.html https://dtsc.ca.gov/title22/ https://www.dir.ca.gov/title8/1532.html https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=&ved=2ahUKEwjBsfGHp-aTAxWeyOYEHTbII2IQFnoECCAQAQ&url=https%3A%2F%2Fwww.cdph.ca.gov%2FPrograms%2FCCDPHP%2FDEODC%2FCLPPB%2FCDPH%2520Document%2520Library%2FTitle%252017%2520RegulationText%252010.10.2018.pdf&usg=AOvVaw3hDLW7XKnSyadWff7MiFci&opi=89978449

Exhibit A Public Works (State)

6) Providing transporters registered with the Department of Toxic Substances Control (DTSC) to transport hazardous waste.

7) Disposing of construction debris with asbestos at a disposal facility permitted to receive it by the California, Environmental Protection Agency (EPA).

8) Compliance with federal, state, and local requirements for asbestos-related construction work, and transport and disposal of asbestos and materials containing asbestos.

9) Allow five (5) business days for Caltrans Contract Manager to review and authorize the work plan. Make any changes requested for acceptance within five (5) business days. Submit two (2) copies for the final work plan.

E. Submit a written certification of completion of safety training for all personnel before performing any work in areas containing asbestos.

9. Hazardous Materials Survey

A. Attachment 4, Napa Asbestos Containing Materials Survey Report and Attachment 5, Petaluma Asbestos Containing Materials Survey Report contains comprehensive reports and diagrams of the Asbestos Containing Material (ACM). The removal of asbestos will comply with the requirements of these provisions pertaining to encapsulating, removal and disposal of asbestos.

B. Asbestos-related work shall be performed by a properly licensed Asbestos Abatement Contractor or subcontractor, certified by Contractors State License Board and registered with the Department of Industrial Relations (DIR), Cal/OSHA. Contractor or subcontractor must also be certified and registered pursuant to Business and Professions Code Section 7058 and Section 6501.5 of the Labor Code. Contractor performing any asbestos abatement work shall be responsible for maintaining, monitoring, securing, and posting the site in accordance with all laws, regulations and permits required for asbestos abatement work.

C. All work shall conform to all Federal, State, and local laws governing the identification, preparation, workers, equipment, safety, monitoring, signing, fencing, removing, hauling of friable and non-friable asbestos, and Contractor shall supply copies of information on all applicable licenses, permits and notifications required by applicable laws and regulations.

D. Applicable regulations include, but are not limited to, the following:

1) California Health and Safety Code, Division 20, Chapter 6.5 Hazardous Waste Control, Chapter 6.8 Hazardous Substance Account.

2) California Code of Regulations, Title 8, General Industry Safety Order 5208, Asbestos.

3) Code of Federal Regulations, Title 29, Part 26, Occupational Safety and Health Administration.

4) Code of Federal Regulations, Title 29, Part 1910, Hazardous Waste Operations and Emergency Response.

5) Local Air Pollution Control District Regulations.

Exhibit A Public Works (State)

6) Code of Federal Regulations, Title 40, Part 61, Subpart M, National Emission Standard for Asbestos.

E.…