Solicitation No. 381591 Exhibits.docx

SOLICITATION NO: 381591

PART B – SOLICITATION EXHIBITS

EXHIBIT EXAMPLE STATEMENT OF WORK FOR PROPOSAL SCENARION AND CORRESPONDING PRICE PROPOSAL FORM Please prepare a proposal utilizing this example statement of work and the corresponding price proposal form. This proposal will be utilized to evaluate each Offeror’s technical approach and price but is only a scenario for comparison.

The categories and rates utilized in the successful proposal will be included in the BMA Compensation Schedule for use in developing firm fixed price proposals for future work.

EXAMPLE STATEMENT OF WORK

Title: Indirect Cost Audit Revision Number: 0

1.0 Objective

The objective of this Statement of Work is for the performance of audit services for Washington River Protection Solutions (WRPS). The objective of the audit is to ensure the indirect rates applied by COMPANY X to invoices for fiscal years 2019 and 2020 and associated rate submissions comply with FAR 52.216-7(d) and costs included in the indirect/overhead pool(s) comply with FAR 31.2.

2.0 Background/Introduction

WRPS is obligated through the Tank Farms Operations Contract (TOC) DE-AC27-08RV14800, under contract clause Department of Energy Acquisition Regulations (DEAR) 970.5232-3, “Accounts, Records, and Inspections”, to perform audits of its subcontracts. Subcontractor audits are planned and performed each year to meet WRPS internal audit obligations. The subcontractor is required to perform to Generally Accepted Government Auditing Standards (GAGAS) assurance standards, planning, fieldwork, work paper preparation and reporting of subcontractor indirect rate audits.

This work provides audit related program support functions only. No hands-on tank farms operational activities will be performed.

3.0 Scope

· Perform all aspects of the indirect rate audit including planning, fieldwork, work papers preparation, and reporting for Company X for fiscal years 2019 and 2020 with invoices totaling $2M and $4M respectively for each year. Audits will be performed, documented and reported in a manner compliant with the (GAGAS) framework as issued by the U.S. Government Accountability Office with a duration no longer than 60 calendar days.

· Determine whether subcontract costs are compliant to the subcontract terms and provisions and applicable laws, regulations, policies and contractual requirements.

· For indirect rate audits, this determination must include, but is not limited to, determining whether the subcontractor’s indirect rate submission complies with FAR 52.216-7(d) and costs included in the indirect/overhead pool(s) comply with FAR 31.2.

· Prepare audit work papers and supporting documentation for completeness, accuracy, and logical conclusions. Work papers must be complete and have evidence of review prior to submittal.

· Prepare audit reports to support the closing of subcontracts by WRPS Procurement.

· Provide the standard audit programs, reports, and tools to be used in the performance of subcontract audits.

· Provide written status updated, at a minimum, biweekly, to the Chief Audit Executive or delegate. These updates shall include, at a minimum, status of schedule, any potential questioned, unsupported, or unallowable costs, and status of all requests made from or to WRPS or subcontractor personnel.

· Work with subcontractors to obtain needed documentation or other information.

· Provide process improvement recommendations for the internal audit or procurement function as observed through interaction with these processes.

· Provide timecards with employee and authorizing supervisor certification for any hourly billing or non-firm fixed price contract.

4.0 Submittals

In support of the work scope established in Section 3.0 above, submittals are listed on the Master Submittal Register (MSR). For this scenario an MSR is not being provided please assume the submittal is the final indirect rate audit report.

Submittals shall be provided using the TOC Incoming Letter of Transmittal form provided by the Procurement Specialist. All transmittal subject headings shall contain, at a minimum, the subcontract number, submittal number, and submittal description.

Submittals shall be provided in electronic format unless available only as a hard copy. Electronic submittals shall be sent in accordance with instructions provided by the Procurement Specialist. Electronic formats must be non-password protected in one of the formats noted on the Procurement Website located and the following web address: http://www.hanford.gov/tocpmm/files.cfm/APPROVED_ELECTRONIC_RECORD_FORMATS.pdf

5.0 Acceptance Criteria

Subcontract work products and services shall meet applicable standards as referenced in 6.2 below. All deliverable documentation shall be complete, accurate, legible and reproducible. Before delivery, all work products shall be reviewed by qualified subcontractor personnel for technical adequacy and appropriate content and conclusions. The Subcontractor shall attest, in writing, to the accuracy and completeness of the information contained in the final deliverables.

6.0 Configuration Management and Standards

6.1 Configuration Management Requirements

There are no specific Configuration Management requirements applicable to this SOW.

6.2 Applicable Standards

The audits will be planned, executed and the results reported in accordance with GAGAS.

7.0 ESH&Q Requirements

7.1 Quality Assurance Requirements

The Subcontractor shall follow standard commercial quality practices.

7.2 Special ESH&Q Requirements

Hanford Site access is not authorized for work to be completed under this SOW.

7.3 Price-Anderson Amendments Act Requirements

This 7.3 section and the General Provisions Article 2.11 entitled, Price-Anderson Amendments Act (PAAA), are both determined to be not applicable.

8.0 Verification/Hold Points

Not Applicable

Contractor’s home office with possible visits to 1835 Terminal Drive, Richland, WA. Travel costs, if any, are to be part of the firm fixed price for each release.

11.0 Training

The Contractor is expected to be appropriately trained and experienced in performing the work specified. Task specific or unique training or qualifications required for this task includes knowledge of the Federal Acquisition Regulations, Department of Energy Acquisition Regulations, Generally Accepted Government Auditing Standards and incurred cost and indirect cost auditing programs. Training costs, if any, are to be part of the firm fixed price for each release.

Use of Government Vehicles There is no anticipated need for any Subcontractor employees to use a Government-furnished vehicle in the performance of this statement of work. The Subcontractor’s employees, therefore, are specifically prohibited from driving any Government-furnished vehicles under the performance of this statement of work unless this statement of work is formally so modified by the parties and the employee(s) will present a valid driver’s license to the BTR for review.

Government Property Government Property is not anticipated to be furnished to or acquired by Subcontractor under this SOW.

Provide written status updated, at a minimum, biweekly, to the Chief Audit Executive or delegate. These updates shall include, at a minimum, status of schedule, any potential questioned, unsupported, or unallowable costs, and status of all requests made from or to WRPS or subcontractor personnel.

Any oral communications or informal written communications (e.g. e-mail, facsimiles) affecting the approved work scope shall be brought to the attention of the Company by the Subcontractor as soon as possible, but before the Subcontractor takes any action. Any changes/additions to the work scope shall be formalized by written contract amendment issued by the Company’s Contract Administrator.

15.0 Workplace Substance Abuse Program Requirements

A Workplace Substance Abuse Program is not required for this SOW.

CORRESPONDING PRICE PROPOSAL FORM

PROPOSED COMPENSATION SCHEDULE FOR BMA

EXHIBIT ORGANIZATIONAL CONFLICT OF INTEREST

CERTIFICATION AND DISCLOSURE

Rev. 3 6/22/16 Organizational conflict of interest means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the Government or WRPS, or the person’s objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage.

It is WRPS's policy to avoid situations, which place an Offeror in a position wherein it may not be able to compete on an equal basis for WRPS-controlled work with other qualified Offerors. This representation, and the information disclosed thereby, will serve to advise WRPS whether or not an Offeror's judgment may be biased because of any past, present, or currently planned interest, financial or otherwise, the Offeror may have or appear to have which relates to the work to be performed under a subcontract which may result from this solicitation, thus providing the Offeror an unfair competitive advantage over others. The term "Offeror" herein means the proposing entity or any of its affiliates or proposed consultants or subcontractors of any tier. Therefore:

Offeror shall provide WRPS a statement which describes in a concise manner, all relevant facts concerning any past, present, or currently planned interest (financial, contractual, organizational, or otherwise) relating to the work described in the statement of work of this solicitation. Offeror may also provide relevant facts that show how its organizational structure and/or management systems limit its knowledge of affiliates or other divisions or sections of the proposing entity and how that structure or system would avoid or mitigate an organizational conflict of interest.

Offeror shall assure that any consultants and/or subcontractors identified in its proposal which will perform part or all of any resulting subcontract submit the same information as required above, either as part of the Offeror’s proposal or directly to WRPS, prior to the time and date set forth for the receipt of proposals, including identification of the solicitation number and the (Offeror's) proposal to which it relates.

Offeror shall assure that each of its chief officers or directors, if any, who will be directly involved in the actual performance of the subcontract, submit such information.

Offeror shall promptly provide to WRPS information concerning any changes, including additions, in its relevant facts reported, that occur between the time of submission of its proposal and the award of a subcontract or the time the Offeror is notified that it is no longer being considered for an award.

WRPS will review the information submitted and may require additional relevant information or certifications from the Offeror. All such information, and any other relevant information known to WRPS, will be used to determine whether an award to the Offeror may create an organizational conflict of interest with respect to the Offeror's (1) bias caused by financial, contractual, organizational, or other interests which relate to the work to be performed under the subcontract, resulting in Offeror being unable to render impartial, technically sound, and objective assistance or advice, or (2)obtaining an unfair competitive advantage over other parties. If WRPS determines a conflict exists which would require some action to mitigate an actual or potential conflict of interest that would otherwise represent an unacceptable risk to WRPS, it may, at its sole discretion: (1) impose appropriate terms or conditions necessary to avoid or mitigate the conflict, (2) disqualify the offer, or (3) proceed with an award despite the conflict.

Offeror refusal to submit the representation and/or to provide the disclosure or any additional information requested by WRPS may result in disqualification of the Offeror for an award. Misrepresentation of material facts or other reported information may also result in disqualification. If any such misrepresentation is discovered following award, WRPS may terminate the contract for default or seek other remedies including actions pursuant to 18 U.S.C. 1001.

Depending on the nature of the subcontract activities, Offeror may, because of the existence of possible organizational conflicts of interest, propose to exclude specific kinds of work from the statement of work contained in the original solicitation, unless the solicitation specifically prohibits such exclusion. Any proposed exclusion may be considered by WRPS in the evaluation of proposals, but may ultimately determine the proposal to be unacceptable.

No work shall be performed, and WRPS will not authorize work to begin, until representations and disclosure information has been evaluated. WRPS may also, at its option, permit missing representations or disclosure information to be provided by an Offeror at any time during the pre-award process.

In lieu of or in addition to the above and/or when requested by WRPS, Offeror shall provide a certification similar to the following, altered only to reflect the relevant facts:

CONFLICT OF INTEREST DISCLOSURE STATEMENT

I hereby certify that, to the best of my knowledge and belief, no facts exist relevant to any past, present, or currently planned interest or activity (financial, contractual, personal, organizational, or otherwise) that relate to the proposed work; and bear on whether I and the Offeror have a possible conflict of interest with respect to being able to render impartial, technically sound, and objective assistance or advice, or being given unfair competitive advantage.

__________________________________ _____________________ Authorized Offeror Representative Date

EXHIBIT PAST PERFORMANCE

CLIENT NAME

CONTACT NAME

TELEPHONE NO.

CONTRACT NO.

CONTRACT DATE

START DATE

END DATE CONTRACT VALUE

CONTRACT TERMINATED? (Y/N) Explain in attachment

TITLE OF SIGNER

OFFEROR (Signature of person authorized to sign)

DATE

EXHIBIT AGREEMENT EXCEPTIONS

NOTICE: Any exceptions to the proposed subcontract terms and conditions must be indicated below. Washington River Protection Solutions, however, reserves the right to disqualify offers which deviate from the Solicitation. If the offeror has no exceptions, please write “None” below.

TITLE OF SIGNER

OFFEROR (Signature of person authorized to sign)

DATE

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